IOLA, KANSAS
OFFICE OF THE ALLEN COUNTY
January 6, 2009
The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson
Walt Regehr, Jr., Commissioner Dick Works, Commissioner Kent Thompson, and Sherrie L.
Riebel, County Clerk.
Bob Johnson, Iola Register representative, and Rob Francis, commissioner elect, were present to
observe the meeting.
Commissioners corrected and approved the minutes of the December 31, 2008 meeting.
Ron Holman, Allen County House and Grounds Director, discussed bids for lights in the county
clerk’s office, lights and ceiling tiles in the commission, conference and computer rooms. He
requested bids from Day Construction, Home Detail and Superior Builders. Only one bid was
submitted. Day Construction bid is for new ceiling tile and grid as used in the public works
office for 20x16 commission room with 8 T5 two lamp lights, 12x32 computer room with 8 T5
two lamp lights, 20x12 conference room with 4 T5 two lamp lights and replace 16 lights in the
clerk’s office (no ceiling tiles) for a sum of $8,900.00. Discussion followed. The plan would be
to replace the lights in the clerk’s office and computer room on Presidents Day, which is a
county holiday, and then the other two offices as can be scheduled. Commissioner Works
moved to accept the bid from Day Construction. Commissioner Thompson seconded, motion
passed 3-0-0.
Gary McIntosh, commissioner elect, joined the meeting.
Bill King, Public Works Director, discussed issues on county roads.
Bill had presented bids for Hydraulic Excavator (track hoe) on December 16, 2008. Bids had
been received from Martin Tractor for a 2009 CAT 315D for $190,822.40 less $18,000.00 trade
allowance for a total $172,822.40 with a 12 month or 1500 hour full machine, extended warranty
for 60 months on power train and hydraulic would need to add $4,750.00, with delivery 90 – 120
days; Berry Tractor for a 2009 KOMATSU PC 160 LC-7 for $144,500.00 less $37,500.00 trade
allowance for a total of $107,000.00 with a 12 month unlimited hours, with an optional premier
warranty 5 year or 5,000 hours need to add $6,000.00 with delivery 60 – 90 days. The county
would be trading in a KOMATSU PC 150 LC-6, which was purchased new from Berry Tractor
in 2000 for $136,150.00. Commissioner Works moved to accept the bid from Berry Tractor with
extended warranty and trade in. Commissioner Thompson seconded, motion passed 3-0-0.
Bill will be advertising for a track hoe operator and landfill position in the Iola Register. He
stated one of the blade men operators will be retiring in July. Discussion followed.
Thomas R. Williams, Allen County Sheriff, reported on the project in the water heater room.
Discussion followed.
Pam Beasley, Allen County EM Director, reported on the Allen County, Kansas Local Hazard
Mitigation Plan. Pam stated the draft copy has been approved and ready for the next step. She
received a letter providing the status of the plan: Local Jurisdiction is Allen County; Date
Submitted December 5, 2008; Date Completed December 22, 2008; Plan Review Type DMA2K;
Review Status Approved pending adoption with the date of final approval pending.
Commissioners congratulated Pam on a job well done.
Commissioner Works moved to go into executive session for 5 minutes to discuss attorney client
privilege. Commissioner Thompson seconded, motion passed 3-0-0. Those in the room will be
Chairman Regehr, Commissioner Works, Commissioner Thompson, Thomas R. Williams, Allen
County Sheriff, Alan Weber, Allen County Counselor and Sherrie L. Riebel, Allen County
Clerk. The time is now 10:00 a.m. Commissioners reconvened at 10:05 a.m. No action was
taken.
Alan reported his computer crashed and Advantage Computer is working on restoring it.
Commissioners discussed Neighborhood Revitalization with the City of Iola. Discussion
followed. Alan stated the statutes are what guides the plan and allows the county treasurer to
refund or not refund monies. Allen County has completely withdrawn from the City of Iola’s
Neighborhood Revitalization Plan as of January 1, 2009.
Commissioner Works moved to go into executive session for 5 minutes to discuss non-elected
personnel. Commissioner Thompson seconded, motion passed 3-0-0. Those in the room will be
Chairman Regehr, Commissioner Works, Commissioner Thompson, Elaine Dugan, EMS
Director, Terry Call, Assistant EMS Director, and Sherrie L. Riebel, Allen County Clerk. The
time is now 10:15 a.m. Commissioners reconvened at 10:20 a.m. No action was taken.
Commissioners reviewed the annual reports of Iola Township and LaHarpe Volunteer Fire
Department, which contracts with Fire District #2.
Commissioners discussed Elected and Appointed official’s wages. Commissioner Regehr
moved to approve a 3.5% increase for Elected and Appointed official’s salaries effective January
1, 2009 excluding commissioners. Commissioner Thompson seconded, motion passed 3-0-0.
Bill Shirley, City of Iola Commissioner, thanked the Allen County Commission for a job well
done.
Commissioners approved the following documents:
a)
b)
c)
Journal Entries #144-147
Employee Vouchers
Clerk’s Vouchers Totaling- $121,552.99
With no further business to come before the board, the meeting was adjourned until January 12,
2009 at 10:00 a.m. in the Commission room of the courthouse. This will be when the new
commissioners are sworn into office and will hold a meeting after the swearing in.
__________________________
Walt Regehr, Jr., Chairperson
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Dick Works, Commissioner
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Sherrie L. Riebel, County Clerk
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Kent Thompson, Commissioner