California State University, San Bernardino President’s Office
Administrative Council Minutes
April 25, 2005
Present
Aguilar, Arlin, Aylmer, Bonillas, Bowerman, Carlson, Clark, Conley, Fernandez, Frost,
Jandt, Kamusikiri, Karnig, Kray, Langford, Mariam, McGowan, Peake, Rincon,
Summers, Takehara, Vicknair, West, Yasuhara, Zorn
Absent
DeMauro, Robinson
Guests
Lydia Ortega, Elizabeth Malmborg, Charles Tabbut
Informational Handouts
President Karnig discussed the following informational handouts:
An article from The Press-Enterprise, dated April 20, entitled “‘Milestone’
Campus Hailed.”
An article from The Press-Enterprise, dated April 9, entitled “Another Draw for the
Desert.”
An article from The Press-Enterprise, dated April 3, entitled “Extension in Works
for UCR.”
An article from The Press-Enterprise, dated April 20, entitled “College in Talks to
Open Pass Site.”
An article from The Press-Enterprise, dated April 2, entitled “Cal Baptist to Give
Pass Four-Year School.”
An article from The Washington Post, dated March 29, entitled “Diversity Issues.”
An article from The Sun, dated March 25, entitled “College-Bound Rate Low.”
An article from The Sun, dated April 4, entitled “College-going Rate Needs to
Improve.”
An article from Inland Valley Daily Bulletin, dated April 4, entitled “Cal State, UC
Students Need Fee-Hike Relief.”
An article from The Press-Enterprise, dated April 13, entitled “Scholastic
Teamwork.”
An article from The Press-Enterprise, dated April 11, entitled “Students Not
Picking Just One School.”
An article from Inland Valley Daily Bulletin, dated April 11, entitled “UC, CSU to
Provide Data to Track Student Success.”
An article from North County Times, entitled “Parking Issue Remains at Cal State
San Marcos.”
PeopleSoft Readiness Assessment
Ms. Malmborg, Consultant with Io Consulting, Inc., provided a PowerPoint presentation
on Student Assessment Readiness that included:
Primary objectives as established and mandated by the Chancellor’s Office

Secondary objectives

2005-2007 Timelines

Methodology

Assessment categories

Analysis process

Assessment category ratings and purpose

Assessment process outcomes

Campus response and preparation

Next steps

Summary of analysis to date
Discussion
Dr. Aguilar stated that this process was mandated by the Chancellor’s Office to
demonstrate and confirm that the plans are in place and that we’re ready.
In response to a question regarding the areas of benefit, it was stated that it will provide
self-service for students 24/7 that includes on-line registration, financial aid, application
process, printing of unofficial transcripts, opportunity for faculty place grades on line and
staff access.
Ms. Malmborg stated that overall the campus is in good shape with technical staff who
possess the skill sets, knowledge and experience. Extensive training will occur prior to
going live. CSUSB has an ample period for testing of the system.
CSU Executive Council – April 19-20
Dr. Fernandez’ summary of the meeting included:
Close to 19,000 applicants to impacted campuses were contacted and asked if they
wanted the application forwarded to another campus. Out of this number, only 695
responded yes, possibly because students are now submitting applications to more than
one campus.
In July, the Trustees will review a final draft of changes in Title V requirements
regarding student discipline.
Chancellor Reed expressed strong opposition to the selling of beer at athletic events.
The Chancellor also opposes alcohol and tobacco companies as sponsors of events.
System will prepare guidelines regarding this topic.
The length of time to graduation remains high on the list of concerns of Trustees.
Assemblywoman Carol Liu wants to hold hearings on why the CSU doesn’t have better
graduation rates.
Funds have been set aside for the support of Advancement activities, including
Capacity Grants and Mini Grants to support professional growth opportunities and
Endowment Incentives to courage growth of endowment funds.
If the affinity cards meet the expectations of the law, System will forward guidelines.
An agreement regarding summer session has not been made with the CFA. Major
bargaining issues with the CFA include parking, merit pay and FERP. There are some
Trustees who are pushing for the elimination of the program. The discussions with the
UAW are at a standstill.
There will not be any updates regarding the budget until after the May revise. And there
was no discussion on returning funds.
Making enrollment targets continue to be a big issue.
There was a presentation on the Early Assessment Program and what students need to
do to in order to be successful in Math and English.
There was mention that Oracle is working on a new system, Fusion, that will replace
PeopleSoft.
The Chancellor’s Office wants to be notified immediately of security breaches. There
was also discussion about why data on students who have applied but not attended
remain in the database. President Karnig requested that Dr. McGown research
CSUSB’s policy on how long we retain data.
There was discussion regarding underserved populations. There have been several
events held in the Los Angeles Basin and there is one planned for summer that will
include Student Affairs staff.
The CSU doctoral degree legislation has been moved to the next committee.
Fundraising Goals and Targets
President Karnig’s discussion of the major points of Jim Erickson’s final
recommendations included:
Number of potential board members: President Karnig stated that he does not have a
problem with potential overlap of membership on the college boards with other
university boards. The deans recently submitted to President Karnig names of top
prospects although some of the prospects may not be far enough along to become
members of boards.
Development Officers should be activity driven. The intent is to have goals and targets,
but activity will help the development directors get to target. It’s important that data
regarding activity is entered systematically into the donor tracking system.
Double the size of advisory boards. There was concern about boards focusing on
“fundraising” rather than “advice” and that perhaps there may be a need for two boards
– one to be advisory and one to be development. President Karnig requested that the
deans provide to him the size of their advisory boards by the end of the calendar year.
During discussion it was stated that it’s important that we articulate what we do with
students and for students and that it’s important for donors to have an opportunity to
meet outstanding students. Dr. Aguilar requested that stories of interest be forwarded
to him and to Public Affairs.
Development Directors should make a minimum of 25 calls a month.
After discussion
it was recommended that the number remain at 25 and this topic be revisited and that
visits/calls should be linked to the DODs portfolio.
Each dean should make at least one visit a week to a donor. The deans do not object
to this recommendation.
By year-end each Development Director should have a list of 100 serious prospects.
President Karnig recommended that the number be set at 50 for the remainder of this
calendar year.
Concise, specific written reports should be submitted on each prospect. President
Karnig stated that this should be easy to accomplish after the DODs get into a routine of
submitting the reports.
Announcements
Ms. Langford requested guidance on how Presidential Scholars should be
recognized during commencement. President Karnig requested that if the deans
have suggestions to please contact Pam directly.
Mr. Bonillas announced that ASI elections are being held this week.
Ms. Aylmer announced she held the first DOD team meeting.
Ms. Summers announced that the Secure IT Conference was a positive event
and well attended.
Ms. Hallack reminded Council members that the deadline for going on-line and
completing evaluations is May 2nd.
Dr. Fernandez congratulated Dean Arlin for the great job in hosting the CSU
Deans of Education.