CO Configuration Document CO Configuration Document Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 1 of 103 CO Configuration Document Table of Contents 1 Part-1: Organisation Structure ............................................................................... 4 1.1 Maintain Controlling Area ................................................................................. 4 1.2 Assign Company Code to Controlling Area........................................................ 7 1.3 Maintain Controlling Area ............................................................................... 10 1.4 Maintain Versions ............................................................................................. 16 1.5 Change Message Control .................................................................................. 20 2 Part-2: Global Settings ........................................................................................... 23 3 Part-3: Baseline Settings......................................................................................... 24 3.1 Profit Center Accounting .................................................................................. 24 Set Controlling Area ..................................................................................... 24 Create Dummy Profit Center ........................................................................ 26 Maintain Controlling Area Setting................................................................ 28 Set control parameters for Actual data.......................................................... 30 Maintain Plan Versions ................................................................................. 32 Analyze Settings ........................................................................................... 34 Update Basic Settings ................................................................................... 40 Allow Balances To Be Carried Forward ....................................................... 42 Maintain Retained Earnings Accounts.......................................................... 44 Maintain Document Types for Local Documents ..................................... 46 Define Number Ranges for Local Documents .......................................... 48 Maintain Document Types ........................................................................ 54 Define Number Ranges for Local Documents .......................................... 56 Choose Accounts ...................................................................................... 58 Derivation Rules for Finding the Profit Center......................................... 60 Transfer FI Actual Data ............................................................................ 63 Transfer MM Actual Data ......................................................................... 65 Transfer SD Billing Documents................................................................ 67 Transport Settings for Actual Postings ..................................................... 69 3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 3.1.9 3.1.10 3.1.11 3.1.12 3.1.13 3.1.14 3.1.15 3.1.16 3.1.17 3.1.18 3.1.19 3.2 Multiple Valuation Approaches/Transfer Prices .............................................. 71 3.2.1 Maintain Currency and Valuation Profile ..................................................... 71 3.2.2 Assign Currency and Valuation Profile to Controlling Area ........................ 74 3.2.3 Create Versions for Valuation Methods ....................................................... 76 3.2.4 Activate Valuation Areas for Material Ledger ............................................. 81 3.2.5 Set Up Transfer Prices in a Production System ............................................ 84 3.2.6 Multiple Valuation Approaches: Check/Execute Activation ........................ 86 3.2.7 Basic Settings for Pricing.............................................................................. 88 3.2.8 Advanced Settings for Pricing ...................................................................... 96 Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 2 of 103 CO Configuration Document 3.2.9 Settings for Internal Goods Movements ....................................................... 99 3.2.10 Production Startup for Material Ledger .................................................. 101 Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 3 of 103 CO Configuration Document 1 Part-1: Organisation Structure 1.1 Maintain Controlling Area Responsibility: Config-ID and Title: Maintain Controlling Area Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed Header Details Description: Maintain Controlling Area Transaction Code: SPRO Menu Path: IMG -> Enterprise Structure -> Definition -> Controlling -> Maintain Controlling Area -> Maintain Controlling Area Client dependent settings: Yes / No Screen Entry Details Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 4 of 103 CO Configuration Document FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS You can define your Controlling Area along with its description in this step. Thereafter by double-clicking the 1000 line, basic details can be maintained as shown in next screen. Last changed by: CO Team Version: 0 Page: Page 5 of 103 CO Configuration Document FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS For the Controlling Area 1000, make settings as above. Last changed by: CO Team Version: 0 Page: Page 6 of 103 CO Configuration Document 1.2 Assign Company Code to Controlling Area Config-ID and Title: Responsibility: Organization/Area: Assign Company Controlling Area CO ERP Responsible: CO Team CO Team File Name: Status: Code to CO Configuration Document PCA Project Glen mark Open / Closed Header Details Description: Assign Company Code to Controlling Area Transaction Code: SPRO Menu Path: IMG -> Enterprise Structure -> Assignment -> Controlling -> Assign Company Code to Controlling Area Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 7 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS In the step "Assign Company code to Controlling Area”, you can assign either one on multiple company codes to your controlling area based on setting done in earlier step for “Assignment Control”. For assignment, click on the ‘Assignment of company code’ tab appearing in the upper left screen. After this, you will get the following screen. Last changed by: CO Team Version: 0 Page: Page 8 of 103 CO Configuration Document Screen Entry Details FIELDS Company Codes Last changed on: Date:23rd April ‘05 VALUES 1000 2000 3000 5100 6100 COMMENTS In this screen, by pressing ‘New Entries’ tab in the menu bar, you can enter the company codes to be assigned to the Controlling Area. Last changed by: CO Team Version: 0 Page: Page 9 of 103 CO Configuration Document 1.3 Maintain Controlling Area Responsibility: Config-ID and Title: Maintain Controlling Area Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Maintain Controlling Area Transaction Code: SPRO Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Maintain Controlling Area -> Maintain Controlling Area Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 10 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS In this screen, you select the Controlling Area for which the various CO components are to be activated or deactivated based on the requirement. To do the same, select the controlling area and press tab ‘Activate component/control indicators’ in the upper left screen. Next screen is displayed. Last changed by: CO Team Version: 0 Page: Page 11 of 103 CO Configuration Document Screen Entry Details FIELDS Year Last changed on: Date:23rd April ‘05 VALUES 1977 2001 COMMENTS In this screen, you have to enter the fiscal year for which onwards the components / control indicators are to be activated. The settings are done right up to year 9999 by default & hence need not be done for each & every year as can be seen in the next screen. Double-clicking o the year line will take you to next screen. Last changed by: CO Team Version: 0 Page: Page 12 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS In this screen, activate the components as required. After the same is done, come back to the original screen to define the standard hierarchy for cost centers as shown next. Last changed by: CO Team Version: 0 Page: Page 13 of 103 CO Configuration Document Screen Entry Details FIELDS Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS Last changed by: CO Team Version: 0 Page: Page 14 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS As explained earlier, in this screen, the cost center standard hierarchy is now defined as GLENMARK. To change this hierarchy, click on the pencil on the right hand side in the same line. Last changed by: CO Team Version: 0 Page: Page 15 of 103 CO Configuration Document 1.4 Maintain Versions Responsibility: Config-ID and Title: Maintain Versions Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glen mark Open / Closed Header Details Description: Maintain Controlling Area Transaction Code: SPRO Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Maintain versions Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 16 of 103 CO Configuration Document Screen Entry Details FIELDS Version Last changed on: Date:23rd April ‘05 VALUES 0 1 90 COMMENTS In this screen, you enter the settings for the version ‘0’ which is default version for recording actual data and final plan data. Due to activation of ML, we have also activated version ‘90’. For making settings for profit center accounting for the version ‘0’ or ‘90’, select the same and click on ‘Settings for Profit Center Accounting’ tab. Following screen is displayed. Last changed by: CO Team Version: 0 Page: Page 17 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS In this screen, check the boxes of ‘online-transfer’ and ‘Line items’ for the year 2007 to enable the system to transfer the line-item-wise data to Profit Center Accounting online for actual & planning respectively. After the settings are done click on green arrow to return back to the original screen. Again select the line for version ‘0’ and click on ‘Settings for each fiscal year’ to enter fiscal year dependent settings as shown in the next screen. Last changed by: CO Team Version: 0 Page: Page 18 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS In this screen, Settings are done for enabling the integrated planning and copying of version from one to another. Last changed by: CO Team Version: 0 Page: Page 19 of 103 CO Configuration Document 1.5 Change Message Control Responsibility: Config-ID and Title: Change Message Control Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Change Message Control Transaction Code: SPRO Menu Path: IMG -> Controlling -> General Controlling -> Organisation -> Change Message Control Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 20 of 103 CO Configuration Document Screen Entry Details FIELDS Application Area VALUES KS COMMENTS In this IMG activity you set the appearances of system messages to meet your requirements. You can do the following: Determine the message type (error, warning, note) Deactivate messages completely You can also make different settings for online and background processing. This facility is to be used sparingly as it deals with the standard message control. In the screen enter the application area for which the message control is to be changed and press enter to get next screen. Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 21 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS Now set the message control as required as shown above. Last changed by: CO Team Version: 0 Page: Page 22 of 103 CO Configuration Document 2 Part-2: Global Settings No global settings were changed for PM modules Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 23 of 103 CO Configuration Document 3 Part-3: Baseline Settings 3.1 3.1.1 Profit Center Accounting Set Controlling Area Responsibility: Config-ID and Title: Set Controlling Area Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Set Controlling Area Transaction Code: OKKS Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings > Set Controlling Area Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 24 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS Before starting any configuration for Profit Center Accounting, run this Transaction Code to ensure that you are working for correct controlling area. Specify the controlling area in this screen for which the configuration is to be done. Last changed by: CO Team Version: 0 Page: Page 25 of 103 CO Configuration Document 3.1.2 Create Dummy Profit Center Config-ID and Title: Responsibility: Organization/Area: Create Dummy profit Center PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Create Dummy Profit Center Transaction Code: KE59 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Master Data -> Create Dummy Profit Center -> Create Dummy Profit Center Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 26 of 103 CO Configuration Document Screen Entry Details FIELDS Profit Center Controlling Area Name Long Text Person responsible Department Profit Center Group Last changed on: Date:23rd April ‘05 VALUES DUMMY 1000 Dummy Profit Center Dummy Profit Center * * Non-assign COMMENTS First Create this node using TCode KCH5 Last changed by: CO Team Version: 0 Page: Page 27 of 103 CO Configuration Document 3.1.3 Maintain Controlling Area Setting Responsibility: Config-ID and Title: Maintain Controlling Area Setting Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Maintain Controlling Area Setting Transaction Code: 0KE5 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Setting > Controlling Area Setting -> Maintain Controlling Area Setting Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 28 of 103 CO Configuration Document Screen Entry Details FIELDS Standard Hierarchy Elim. Of Int. Bus. Vol. PCtr Local Currency Type Profit Center Local Currency Store Trans. Curr. Valuation View ALE Distribution Method Last changed on: Date:23rd April ‘05 VALUES GLENMARK COMMENTS 30 INR Profit center Valuation No Distribution to other systems This is due to activation of TP & ML, else Legal Valuation is maintained. Last changed by: CO Team Version: 0 Page: Page 29 of 103 CO Configuration Document 3.1.4 Set control parameters for Actual data Config-ID and Title: Responsibility: Organization/Area: Set control parameters for actual data PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Set Control parameters for actual data Transaction Code: 1KEF Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Setting > Controlling Area Setting -> Activate Direct posting -> Set Control parameters for actual data Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 30 of 103 CO Configuration Document Screen Entry Details FIELDS From year VALUES 2007 Locked Line item Online transfer Check Check Last changed on: Date:23rd April ‘05 COMMENTS For 2001 up to 2006, since PCA was not active, line item check box is not ticked. Last changed by: CO Team Version: 0 Page: Page 31 of 103 CO Configuration Document 3.1.5 Maintain Plan Versions Responsibility: Config-ID and Title: Maintain Plan Versions Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Maintain Plan Versions Transaction Code: SPRO Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings > Controlling Area Settings -> Activate Direct Postings -> Plan Versions -> Maintain Plan Versions Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 32 of 103 CO Configuration Document Screen Entry Details FIELDS Version Last changed on: Date:23rd April ‘05 VALUES 0 COMMENTS Above configuration has already been explained. Last changed by: CO Team Version: 0 Page: Page 33 of 103 CO Configuration Document 3.1.6 Analyze Settings Responsibility: Config-ID and Title: Analyze Settings Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Analyze Settings Transaction Code: 1KE1 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings > Controlling Area Settings -> Activate Direct Postings -> Analyze Settings Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 34 of 103 CO Configuration Document Screen Entry Details Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 35 of 103 CO Configuration Document Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 36 of 103 CO Configuration Document Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 37 of 103 CO Configuration Document Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 38 of 103 CO Configuration Document FIELDS Last changed on: Date:23rd April ‘05 VALUES COMMENTS In all the above screens, ensure for error messages displayed by the system, if any. Correct the errors. If no error messages are displayed, proceed to the next transaction for updating the settings in the relevant tables as shown in the next screen. Last changed by: CO Team Version: 0 Page: Page 39 of 103 CO Configuration Document 3.1.7 Update Basic Settings Responsibility: Config-ID and Title: Update Basic Settings Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Update Basic Settings Transaction Code: SPRO Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings > Controlling Area Settings -> Activate Direct Postings -> Update Basic Settings Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 40 of 103 CO Configuration Document Screen Entry Details FIELDS Last changed on: Date:23rd April ‘05 VALUES COMMENTS After the transaction is executed, system will display the message ‘The PCA control entries for Controlling area 1000 are correct’. Now all the settings made for controlling area are updated by the system in its tables. Last changed by: CO Team Version: 0 Page: Page 41 of 103 CO Configuration Document 3.1.8 Allow Balances To Be Carried Forward Config-ID and Title: Responsibility: Organization/Area: Allow Balances To Be Carried Forward PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Allow Balances To Be Carried Forward Transaction Code: 2KET Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings > Balance Carryforward -> Allow Balances To Be Carried Forward Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 42 of 103 CO Configuration Document Screen Entry Details FIELDS Carry-forward allowed Last changed on: Date:23rd April ‘05 VALUES Check COMMENTS After ensuring the checking of radio button as above, execute. This settings enables the system to enable carry-forward of the PCA balances from one fiscal year to next after the year-end closing. The sum of P&L accounts go and sit in the ‘Retained earning G/L account’ which is defined in the following step. Last changed by: CO Team Version: 0 Page: Page 43 of 103 CO Configuration Document 3.1.9 Maintain Retained Earnings Accounts Config-ID and Title: Responsibility: Organization/Area: Maintain Retained Earnings Accounts PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Maintain Retained Earnings Accounts Transaction Code: SPRO Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings > Balance Carryforward -> Maintain Retained Earnings Accounts Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 44 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area VALUES 1000 Ret. Earning A/c 1112000 Last changed on: Date:23rd April ‘05 COMMENTS In the defined retained earning account the sum total of P&L Accounts gets accumulated. Save. Last changed by: CO Team Version: 0 Page: Page 45 of 103 CO Configuration Document 3.1.10 Maintain Document Types for Local Documents Config-ID and Title: Responsibility: Organization/Area: Maintain Document Types for Local Documents PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Maintain Document Types for Local Documents Transaction Code: GCBA Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Maintain Document Types for Local Documents Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 46 of 103 CO Configuration Document Screen Entry Details FIELDS Doc. Type TC C2 C3 Balance Check Last changed on: Date:23rd April ‘05 VALUES P0 Check Check Check 0 COMMENTS Standard SAP Doc. Type Transaction Currency Box Additional Currency Box Additional Currency Box Can be 0,1 or 2 based on requirements. Last changed by: CO Team Version: 0 Page: Page 47 of 103 CO Configuration Document 3.1.11 Define Number Ranges for Local Documents Config-ID and Title: Responsibility: Organization/Area: Define Number Ranges for Local Documents PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Define Number Ranges for Local Documents Transaction Code: GB02 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Define Number Ranges for Local Documents Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 48 of 103 CO Configuration Document Screen Entry Details FIELDS Last changed on: Date:23rd April ‘05 VALUES COMMENTS In this screen you first select the document type for which the number ranges are to be maintained. To select the document type go to ‘Groups – Maintain’ in the menu bar to get the next screen. Last changed by: CO Team Version: 0 Page: Page 49 of 103 CO Configuration Document Screen Entry Details FIELDS Document Type p0 Last changed on: Date:23rd April ‘05 VALUES Check box COMMENTS In this screen check box for document type ‘p0’ is selected for which the number ranges are to be maintained. Now, select ‘Interval – Maintain’ to get the next screen. Last changed by: CO Team Version: 0 Page: Page 50 of 103 CO Configuration Document Screen Entry Details FIELDS Document Type p0 Last changed on: Date:23rd April ‘05 VALUES Check box COMMENTS In this screen Enter the company code for which the number ranges are to be maintained and press enter. Last changed by: CO Team Version: 0 Page: Page 51 of 103 CO Configuration Document Screen Entry Details FIELDS Document Type GI Last changed on: Date:23rd April ‘05 VALUES Check box COMMENTS Number ranges are maintained year-wise. To enter the number ranges for the year 2007, first keep the cursor on the existing year and follow the above menu path. You will get the next screen. Last changed by: CO Team Version: 0 Page: Page 52 of 103 CO Configuration Document Screen Entry Details FIELDS Document Type GI Last changed on: Date:23rd April ‘05 VALUES Check box COMMENTS Enter the number ranges against 2007 year as shown above & click on ‘plus’ icon to incorporate the same in the range table. Save thereafter. Last changed by: CO Team Version: 0 Page: Page 53 of 103 CO Configuration Document 3.1.12 Maintain Document Types Responsibility: Config-ID and Title: Maintain Document Types Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Maintain Document Types Transaction Code: GCBX Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Maintain Document Types Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 54 of 103 CO Configuration Document Screen Entry Details FIELDS Doc. Type TC VALUES A0 Check box C2 C3 Bal.Check Description Check box Check box 0 Last changed on: Date:23rd April ‘05 COMMENTS A0 is the standard SAP Doc. Type. Above document types are maintained for Actual data posting directly in PCA. As required. Save. Last changed by: CO Team Version: 0 Page: Page 55 of 103 CO Configuration Document 3.1.13 Define Number Ranges for Local Documents Config-ID and Title: Responsibility: Organization/Area: Define Number Ranges for Local Documents PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Define Number Ranges for Local Documents Transaction Code: GB02 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Define Number Ranges for Local Documents Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 56 of 103 CO Configuration Document Screen Entry Details FIELDS Last changed on: Date:23rd April ‘05 VALUES COMMENTS As in the case of planning, follow the same procedure to define the number ranges for Actual local PCA documents. Finally you will get the following screen. Last changed by: CO Team Version: 0 Page: Page 57 of 103 CO Configuration Document 3.1.14 Choose Accounts Responsibility: Config-ID and Title: Choose Accounts Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Choose Accounts Transaction Code: 3KEH Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Choose Accounts Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 58 of 103 CO Configuration Document Screen Entry Details FIELDS Last changed on: Date:23rd April ‘05 VALUES COMMENTS For each Balance Sheet GL barring Debtors & Creditors reconciliation GLs, we have to maintain this default assignment of GL accounts to the profit center. In case user do not enter the profit center at the time of entry or it does not get derived otherwise, system picks up the profit center for that GL account from this default assignment. Last changed by: CO Team Version: 0 Page: Page 59 of 103 CO Configuration Document 3.1.15 Derivation Rules for Finding the Profit Center Responsibility: Config-ID and Title: Choose Accounts Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Choose Accounts Transaction Code: 3KEI Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Derivation Rules for Finding the Profit Center Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 60 of 103 CO Configuration Document Screen Entry Details FIELDS Derivation Rule Last changed on: Date:23rd April ‘05 VALUES COMMENTS Here, you can define a derivation rule for defaulting the profit center for the combination of GL account, company code, business area & valuation area as shown in the next screen. Double-click on the ‘derivation rule’ to see or maintain the derivations for profit center defaulting. Last changed by: CO Team Version: 0 Page: Page 61 of 103 CO Configuration Document Screen Entry Details FIELDS Account No. VALUES COMMENTS Specify the profit center for each of the combinations of the account number & co. code as shown above. Co. Code Profit Center Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 62 of 103 CO Configuration Document 3.1.16 Transfer FI Actual Data Responsibility: Config-ID and Title: Transfer FI Actual Data Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Transfer FI Actual Data Transaction Code: 1KE8 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 63 of 103 CO Configuration Document Screen Entry Details FIELDS Company Code Fiscal year Period Document No. Document date Posting Date Test run List posted document Check for existing record Reversal Transfer from SD, MM & HR docs Last changed on: Date:23rd April ‘05 VALUES 1000 2005 COMMENTS 1001994025 FI Doc. No. which does not exist in CO Check box Check box Check for test run Check for details Check this box if entire doc. Is not posted. Check box Necessary if doc. Is partially posted in CO Sometimes required to post from MM & SD modules if related transactions does not work. Execute Last changed by: CO Team Version: 0 Page: Page 64 of 103 CO Configuration Document 3.1.17 Transfer MM Actual Data Responsibility: Config-ID and Title: Transfer MM Actual Data Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Transfer MM Actual Data Transaction Code: 1KEC Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 65 of 103 CO Configuration Document Screen Entry Details FIELDS Company Code Fiscal year Period Document No. Document date Posting Date Test run List posted document Check for existing record Reversal Last changed on: Date:23rd April ‘05 VALUES 1000 2007 COMMENTS 78000028219 MM Doc. No. which does not exist in CO Check box Check box Check for test run Check for details Check this box if entire doc. Is not posted. Check box Necessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction. Last changed by: CO Team Version: 0 Page: Page 66 of 103 CO Configuration Document 3.1.18 Transfer SD Billing Documents Responsibility: Config-ID and Title: Transfer SD Billing Documents Organization/Area: PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Transfer SD Billing Documents Transaction Code: 1KE9 Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer SD Billing Documents Client dependent settings: Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 67 of 103 CO Configuration Document Screen Entry Details FIELDS Company Code Sales Organisation Distribution Channel Division Billing Doc. No. Billing Date Test Run Log Check for existing record Reverse Last changed on: Date:23rd April ‘05 VALUES 1000 COMMENTS 4200020200 SD Doc. No. which does not exist in CO Check box Check box Check box To view the detailed log Check this box if entire doc. Is not posted. Necessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction. Last changed by: CO Team Version: 0 Page: Page 68 of 103 CO Configuration Document 3.1.19 Transport Settings for Actual Postings Config-ID and Title: Responsibility: Organization/Area: Transport Settings for Actual Postings PCA ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document PCA Project Glenmark Open / Closed Header Details Description: Transport Settings for Actual Postings Transaction Code: 0KES Menu Path: IMG -> Controlling -> Profit Center Accounting -> Tools -> Transport Customizing Settings -> Transport Settings for Actual Postings -> Transport Settings for Actual Postings Yes / No Client dependent settings: Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 69 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Control Parameters Last changed on: Date:23rd April ‘05 VALUES 1000 Check Box COMMENTS Last changed by: CO Team Version: 0 Page: Page 70 of 103 CO Configuration Document 3.2 3.2.1 Multiple Valuation Approaches/Transfer Prices Maintain Currency and Valuation Profile Config-ID and Title: Responsibility: Organization/Area: Maintain Currency and Valuation Profile CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Maintain Currency and Valuation Profile Transaction Code: 8KEM Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation Client dependent settings: Approaches/Transfer Prices -> Basic Settings -> Maintain Currency and Valuation Profile Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 71 of 103 CO Configuration Document Screen Entry Details FIELDS Curr/Val. Prof. Last changed on: Date:23rd April ‘05 VALUES ZPCA COMMENTS Currency & Valuation Profile maintained Last changed by: CO Team Version: 0 Page: Page 72 of 103 CO Configuration Document Screen Entry Details FIELDS Currency Type VALUES 10 COMMENTS Currency Type 10 to be maintained for Legal Valuation Currency Type 30 Currency Type 30 to be maintained for Profit Center Valuation Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 73 of 103 CO Configuration Document 3.2.2 Assign Currency and Valuation Profile to Controlling Area Config-ID and Title: Responsibility: Organization/Area: Assign Currency and Valuation Profile to Controlling Area CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Assign Currency and Valuation Profile to Controlling Area Transaction Code: 8KEQ Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation Client dependent settings: Approaches/Transfer Prices -> Basic Settings Currency and Valuation Profile to Controlling Area Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 -> Assign Page: Page 74 of 103 CO Configuration Document Screen Entry Details FIELDS C+V Prof Last changed on: Date:23rd April ‘05 VALUES ZPCA COMMENTS The assignment of the currency and valuation profiles indicates that you want to use transfer prices in the controlling area . Last changed by: CO Team Version: 0 Page: Page 75 of 103 CO Configuration Document 3.2.3 Create Versions for Valuation Methods Config-ID and Title: Responsibility: Organization/Area: Create Versions for Valuation Methods CO ERP Responsible: CO Team CO Team + CRM Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Create Versions for Valuation Methods Transaction Code: SPRO Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation Client dependent settings: Approaches/Transfer Prices -> Basic Settings -> Create Versions for Valuation Methods Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 76 of 103 CO Configuration Document Screen Entry Details FIELDS Version Check boxes Last changed on: Date:23rd April ‘05 VALUES 90 Check boxes Last changed by: CO Team COMMENTS Version 90 is created for storing PCA view Check on Act ,WIP/RA & variance checkboxes. Version: 0 Page: Page 77 of 103 CO Configuration Document Screen Entry Details FIELDS Year VALUES 2007 Online transfer Line Items Check the box Check the box Last changed on: Date:23rd April ‘05 Last changed by: CO Team COMMENTS Indicates that version 90 in PCA is activated from Fiscal Year 2007 Check the box Check the box Version: 0 Page: Page 78 of 103 CO Configuration Document Screen Entry Details FIELDS Version Valuation View Act, WIP/RA, Variance Last changed on: Date:23rd April ‘05 VALUES 90 Profit Center Valuation Check the box Last changed by: CO Team COMMENTS Controlling Area settings for version 90 is maintained Version 90 maintained for Profit Center Valuation. Check the box Version: 0 Page: Page 79 of 103 CO Configuration Document Screen Entry Details FIELDS Year Exchange Rate Type Last changed on: Date:23rd April ‘05 VALUES 2006 2007 P Last changed by: CO Team COMMENTS Fiscal Year settings maintained for 2006 & 2007 Rate type ‘P’ for Standard translation for cost planning Version: 0 Page: Page 80 of 103 CO Configuration Document 3.2.4 Activate Valuation Areas for Material Ledger Config-ID and Title: Responsibility: Organization/Area: Activate Valuation Areas for Material Ledger CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Activate Valuation Areas for Material Ledger Transaction Code: OMX1 Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation Client dependent settings: Approaches/Transfer Prices -> Check Material Ledger Settings > Activate Valuation Areas for Material Ledger Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 81 of 103 CO Configuration Document Screen Entry Details FIELDS ML Act. VALUES Check the box Price Determination 2 Last changed on: Date:23rd April ‘05 Last changed by: CO Team COMMENTS Activate the check box for the Plant, for which ML is to be activated ‘Transaction based’ price determination maintained Version: 0 Page: Page 82 of 103 CO Configuration Document Screen Entry Details FIELDS Plant Last changed on: Date:23rd April ‘05 VALUES Plant Code Last changed by: CO Team COMMENTS Enter the plant code for which customizing settings are to be checked Version: 0 Page: Page 83 of 103 CO Configuration Document 3.2.5 Set Up Transfer Prices in a Production System Responsibility: Config-ID and Title: Assign valuation to the version Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Assign valuation to the version Transaction Code: SPRO Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation Client dependent settings: Approaches/Transfer Prices -> Activation -> Set Up Transfer Prices in a Production System -> Assign valuation to the version Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 84 of 103 CO Configuration Document Screen Entry Details FIELDS COAr Vsn Valuation C+V Profile Last changed on: Date:23rd April ‘05 VALUES 1000 0 0 ZPCA Last changed by: CO Team COMMENTS Version: 0 Page: Page 85 of 103 CO Configuration Document 3.2.6 Multiple Valuation Approaches: Check/Execute Activation Config-ID and Title: Responsibility: Organization/Area: Multiple Valuation Approaches: Check/Execute Activation CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Multiple Valuation Approaches: Check/Execute Activation Transaction Code: 8KEP Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation Client dependent settings: Approaches/Transfer Prices -> Activation -> Multiple Valuation Approaches: Check/Execute Activation Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 86 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling area Check activation VALUES 1000 Activate in Controlling area Last changed on: Date:23rd April ‘05 Last changed by: CO Team COMMENTS Enter the controlling area for which . Check the activation before you activate transfer price is to be activated. If the check activation is ok, select this radio button to activate valuation profile Version: 0 Page: Page 87 of 103 CO Configuration Document 3.2.7 Basic Settings for Pricing Responsibility: Config-ID and Title: Basic Settings for Pricing Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Basic Settings for Pricing Transaction Code: SPRO Menu Path: IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Basic Settings for Pricing Client dependent settings: Last changed on: Date:23rd April ‘05 Yes / No Last changed by: CO Team Version: 0 Page: Page 88 of 103 CO Configuration Document Screen Entry Details FIELDS Controlling Area Trans. Price Variant No Proc Last changed on: Date:23rd April ‘05 VALUES 1000 000 05 10 TP0001 TP0002 Last changed by: CO Team COMMENTS Assign Transfer Price variant to the Controlling Area Standard Transfer Price variant used Sequence maintained wherein system will 1st look for fixed price & then % based price Standard pricing procedures used for fixed price & % based price. Version: 0 Page: Page 89 of 103 CO Configuration Document Screen Entry Details FIELDS Pricing procedure Last changed on: Date:23rd April ‘05 VALUES TP0001 Last changed by: CO Team COMMENTS Transfer Price variant for fixed prices Version: 0 Page: Page 90 of 103 CO Configuration Document Screen Entry Details FIELDS VALUES Pricing procedure TP0002 Last changed on: Date:23rd April ‘05 Last changed by: CO Team COMMENTS Transfer Price variant for % based price Version: 0 Page: Page 91 of 103 CO Configuration Document Screen Entry Details FIELDS Transfer price to be maintained Last changed on: Date:23rd April ‘05 VALUES Check box Last changed by: CO Team COMMENTS Condition Type TP01 for fixed price for a material Version: 0 Page: Page 92 of 103 CO Configuration Document Screen Entry Details FIELDS Key Combination for Plant & Material Last changed on: Date:23rd April ‘05 VALUES For specific materials Last changed by: CO Team COMMENTS Transfer price maintained for Captive materials Version: 0 Page: Page 93 of 103 CO Configuration Document FIELDS Transfer price to be maintained Last changed on: Date:23rd April ‘05 VALUES Check box Last changed by: CO Team COMMENTS Condition Type TP02 for % based price for plant & material type Version: 0 Page: Page 94 of 103 CO Configuration Document Screen Entry Details FIELDS Key Combination for Plant & Material type Last changed on: Date:23rd April ‘05 VALUES Material Type & % for mark-up Last changed by: CO Team COMMENTS Transfer price can be maintained for Key Combination for Plant & Material type Version: 0 Page: Page 95 of 103 CO Configuration Document 3.2.8 Advanced Settings for Pricing Config-ID and Title: Responsibility: Organization/Area: Define Price Dependencies (Condition Tables) CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Define Price Dependencies (Condition Tables) Transaction Code: 8KEA Menu Path: IMG -> Controlling -> Profit Center Accounting -> Transfer Prices Client dependent settings: -> Advanced Settings for Pricing -> Define Price Dependencies (Condition Tables)-> Maintain Condition Tables Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 96 of 103 CO Configuration Document Screen Entry Details FIELDS Table Field Catalogue VALUES 990 Plant, Material Type COMMENTS Table 990 created for plant & Mat type combination Plant, Material Type activated for transfer price maintenance Header Details Description: Define Access Sequences Transaction Code: SPRO Menu Path: IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Advanced Settings for Pricing Define Access Sequences Client dependent settings: Last changed on: Date:23rd April ‘05 Yes / No Last changed by: CO Team Version: 0 Page: Page 97 of 103 CO Configuration Document Screen Entry Details FIELDS AcNo Tab Last changed on: Date:23rd April ‘05 VALUES 90 990 Last changed by: CO Team COMMENTS Table 990 assigned to Access sequence TP0001 Table 990 assigned to Access sequence TP0001 Version: 0 Page: Page 98 of 103 CO Configuration Document 3.2.9 Settings for Internal Goods Movements Config-ID and Title: Responsibility: Organization/Area: Define Account Determination for Internal Goods Movements PS ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Description: Define Account Determination for Internal Goods Movements Transaction Code: OKEK Menu Path: IMG -> Controlling -> Profit Center Accounting -> Transfer Prices -> Define Account Determination for Internal Goods Movements Client dependent settings: Last changed on: Date:23rd April ‘05 Yes / No Last changed by: CO Team Version: 0 Page: Page 99 of 103 CO Configuration Document Screen Entry Details FIELDS Matl Type Internal rev Chg. Stock Delivery from PrCtr VALUES FERT, HALB, ROH 4010100 5141010 5030030 COMMENTS Enter the Mat types for which transfer price is required Account code for internal sales Account code for internal change in stock Account code for internal purchases Header Details Description: Define Acct Determination for Production Variances in Delivs to other Pctrs Transaction Code: 3KEL Menu Path: IMG -> Controlling -> Profit Center Accounting -> Transfer Prices Client dependent settings: -> Define Acct Determination for Production Variances in Delivs to other Pctrs Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 100 of 103 CO Configuration Document Screen Entry Details FIELDS ValCl VALUES 7900 Prod. Variances 5055020 COMMENTS Valuation class for which production orders will be settled Account code for production variances in deliveries 3.2.10 Production Startup for Material Ledger Responsibility: Config-ID and Title: Production Startup for Material Ledger Organization/Area: CO ERP Responsible: CO Team CO Team File Name: Status: CO Configuration Document Open / Closed Header Details Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 101 of 103 CO Configuration Document Description: Production Startup for Material Ledger Transaction Code: CKMSTART - Set Valuation Areas as Productive Menu Path: IMG -> Controlling -> Product Cost Controlling->Actual Client dependent settings: Costing/Material Ledger-> Environment-> Production Startup-> CKMSTART Yes / No Last changed on: Date:23rd April ‘05 Last changed by: CO Team Version: 0 Page: Page 102 of 103 CO Configuration Document Screen Entry Details FIELDS Plant Last changed on: Date:23rd April ‘05 VALUES New Plant Last changed by: CO Team COMMENTS Enter the plant for which Material ledger is to be made active for production start-up Version: 0 Page: Page 103 of 103