RFQ (Rev. 7/2010)

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I. INTRODUCTION
Project Description/Minimum Requirements/Project Delivery
Selection Process
1. Mandatory Pre-Submittal Conference
2. Architect/Engineer/Consultant Submittals
3. Screening Panel/ Short List
4. Oral Interviews
Schedule
II. SUBMITTAL REQUIREMENTS
A. Project Team
B. Firm Capabilities
C. Prior Experience
D. Project Approach
E. Work Location
APPENDICES
Appendix A:
Appendix A1:
Appendix A2:
Appendix B:
Appendix C:
Appendix D:
Preliminary Selection/Evaluation Form
Interview Selection/Evaluation Form
Final Ranking Matrix
Architect/Engineer/Consultant Contract (Standard or CM/GC
Format)
Certification and Affidavit Regarding Unauthorized Immigrants
Acknowledgment and Attestation Form
RFQ (Rev.7/2010)

I. INTRODUCTION
Metropolitan State University of Denver invites submittals from qualified Architect/Engineer consultants to lead the University through the design and construction process for a new
Aerospace Engineering Sciences Building. MSU Denver is a comprehensive university offering bachelor’s and master’s degrees on the Auraria Campus in downtown Denver. Founded in
1965, MSU Denver has grown to nearly 23,000 students and educates more undergraduate
Coloradoans than any other university in the state.
The purpose of the RFQ is to complete the selection process should State Funds become available to fund the project. Should these funds become available the project will be on a fasttrack schedule with an anticipated CMGC delivery process with multiple bid packages. In order to meet current direction for potential funding sources, ground breaking for the facility is required in the fall of 2015. Consultants interested in submitting qualifications for this project should not only have the necessary university, laboratory and instructional facility experience but also be able to begin work immediately.
Long a leader in providing graduates to local corporations, particularly to Colorado’s aerospace industry cluster, MSU Denver is embarking on an innovative project to integrate the study of advanced-manufacturing disciplines into a single building. In addition to co-locating five programs into one facility, these programs will work together to establish a new curriculum geared toward advanced manufacturing in the discipline of aerospace science.
These disciplines will collaborate in a state-of-the-art facility, providing students curriculum, technology and labs necessary to give them a highly experiential, relevant education.
A. PROJECT DESCRIPTION
The MSU Denver Aerospace Engineering Sciences Building is seen as a facility that will become a powerful resource for Denver and Colorado, providing an educated workforce for some of Colorado’s most important industries. This facility is expected to meet the curriculum needs for the University but also become a training ground for several commercial aerospace and aviation industries, much like MSU Denver’s Hospitality Learning Center has become in the area of tourism, hospitality management, and event planning.
This 142,000-square-foot building will be the new home for the Aviation and Aerospace
Sciences, Computer Science, Engineering Technology, Industrial Design, and Physics programs. The budget model from the program plan and concept design assumes the facility will be LEED Gold and will have a commissioning process included.
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The project goals are:
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Create a dynamic building that enhances the MSU Denver neighborhood identity on the
Auraria Campus and showcases the unique academic programs and the new Advanced
Manufacturing Initiative.
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Provide collaborative spaces to maximize efficiencies while providing dedicated departmental spaces as required.
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Create an integrated learning environment for a highly experiential education with industry relevance.
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Provide a plan for reasonable growth.
The selected firm will be expected to begin the design near the end of September 2014 with an anticipated completion date for construction of April 2017. The program plan and concept design were completed in August of 2013. The full program plan, concept design and meeting notes can be found at: http://www.msudenver.edu/media/content/facilitiesplanning/documents/MSU_FinalFullReport-
Resized.pdf
Scope of Services:
The scope of services includes design of the facility —including schematic design, design development, construction documents, and construction administration. It also includes site analysis, design of site development including pedestrian and vehicular access, parking, landscaping, future development of the site, accommodation of expansion of the facility and utility extensions to the site and building. Additionally, the use of design materials to promote fundraising and donor opportunities will be of great importance.
In addition to working with MSU Denver, the successful A/E will be required to coordinate activities with the AHEC Facilities Management Division regarding utilities and building systems, as well as the AHEC Planning and Development Department on site issues.
Minimum Requirements
Submittals from qualified architectural/engineering should highlight the following experiences.
1. Providing similar A&E design and construction services to an institution of higher education within the past five years. Illustrate how long this process took to complete, how many departments were included, and the funding model. List the members of your team that worked on this project and will also be part of the MSU Denver design team.
2. Provide examples of three projects your firm has designed over the past five years that could be considered a high-tech facility for the private sector and/or higher education that were at least $25 million in construction costs. List the members of your team that worked on this project and will be part of the MSU Denver design team. What were the costs per square foot of these projects? Did they stay within the cost limitations provided by the institution? What LEED status did they obtain (if any)? What was the skin-to-area ratio? If a raised floor was part of the project in what areas was it used and how does the client feel about that decision today?
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3. Provide an example of a project that has been completed in the past five years that incorporated multiple disciplines into one facility and an example your firm brought to the table of something that was considered a “shared” or “collaborative” resource for multiple parties.
B. SELECTION PROCESS
The selection of an architect/engineer/consultant will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages: submittals will be screened and scored. A limited number of firms
(anticipated between three and four) will be short listed and invited to participate in oral interviews. Metropolitan State University of Denver will attempt to negotiate a contract with the highest ranked firm following the interview segment. Following is additional information relative to the selection process:
1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have
Metropolitan State University of Denver staff available to discuss the project.
Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:
MSU Denver’s Student Success Building
890 Auraria Parkway
Suite 400
May 22, 2014 at 2:00 pm
2. Architect/Engineer/Consultant’s Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS.
In order to facilitate review, nine ( 9) copies of submittals must be provided.
Submittals must be received at:
Bruce Burgess
Auraria Higher Education Center
303.556.4295
Bruce.Burgess@ahec.edu
1201 5 th Street, Denver, CO 80204
Deadline for receipt (whether mailed or hand delivered) is: June 13, 2014, at 2 p.m
.
Late submittals will be rejected without consideration. Metropolitan State
University of Denver and the State of Colorado assume no responsibility for costs related to the preparation of submittals.
3. Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview.
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C.
It is anticipated no fewer than three (3) or no more than four (4) will be interviewed.
4. Oral Interviews. It is anticipated that oral interviews will be conducted during the week of July 14, 2014 . Interviews will be conducted at:
_____________________________________________________________
[insert address]. The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individuals who will act as the primary contacts with the [agency/institution].
SCHEDULE
Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.
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RFQ Document Available
Pre-submittal Conference
Date Fax/Email Questions Due
Date Answers Due to all Firms
RFQ Submittal Due
Submittal Screening
A/E Interview List Released
A/E Oral Interviews (as scheduled)
Negotiation of A/E Contract
Contract Execution pending funding approval
Anticipated Design Start
Anticipated CM/GC Start
(if prior approval received from SBP)
Anticipated Construction Start/Finish
May 13, 2014
May 13, 2014
May 22, 2014
May 27, 2014
May 30, 2014
June 13, 2014
June 16-30, 2014
July 1, 2014
Week of July 14, 2014
July 21-31, 2014
Sept. 20, 2014
Sept. 21, 2014
Nov. 1, 2014
Start —July 1, 2015
Finish —April 1, 2017
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II. SUBMITTAL REQUIREMENTS
Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. Following are elements that will be used to evaluate each firm's qualifications:
A. PROJECT TEAM
Identify the project principal, the project manager, project designer, and construction administration, as well as other key staff and sub-consultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.
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Qualifications and relevant individual experience.
Unique knowledge of key team members relating to the project.
Experience on projects as a team on projects in higher education, especially science classrooms, and/or laboratory design.
Key staff involvement in project management and on-site presence.
Time commitment of key staff. Please note percentage of time allocated for the key personnel for the various phases including, but not limited to schematic design, design development, construction documents, and construction administration.
Qualifications and relevant sub-consultant experience.
B. FIRM CAPABILITIES
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 Are the lines of authority and coordination clearly identified? Please note in which phases, lines of communication and authority may change (if at all).
Are essential management functions identified?
Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?
Current and projected work load between Aug. 1, 2014, and April 1, 2017.
Note: Organization charts and graphs depicting your capacity may be included.
C. PRIOR EXPERIENCE
Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.
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Experience of the key staff and firm with projects of similar scope and complexity as detailed in the minimum requirements section.
Demonstrated success on past projects of similar scope and complexity.
Emphasis should be on program plans, concept design, and cost modeling.
References. For the three projects you feel are the closest examples of “like facilities” please list:
 Name of Project
 Client Contact
 Initial Project Cost
 Final Project Cost
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 Date of Completion
Note: Include the name and current telephone number of the owner’s project manager for every project listed.
D. PROJECT APPROACH
For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:
 Budget Methodology/Cost Control.
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Establish and maintain estimates of probable cost within owner's established budget. Provide examples of effective cost modeling you have used with past clients and general contractors.
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Control consultant contract costs.
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Coordinate value-engineering activities. Please give an example of a past project in which you helped the client prioritize options without cutting scope from program.
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Describe your approach for consensus building, including your role and methodology.
 Quality Control Methodology.
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Ensure State procedures are followed
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Share examples of building committee agendas and meeting minutes from a past project to show how you lead the design process and were responsive to questions or concerns brought up by committee members.
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Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (ASHRAE/IES 90.1-1989) and the specification of energy efficient materials, systems, and equipment
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Ensure the project is designed for durability and maintainability. This also relates to the MEP design.
 Schedule.
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Manage the required work to meet the established schedule.
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Provide examples of communication to client to track major issues and actions taken by design team when milestones may pass without decisions being made.
E. WORK LOCATION
Describe where the prime and sub-consultants will do the key work elements of this project.
 Proximity of firm ’s office as it may affect coordination with the State's project manager and the potential project location.
 Firm's familiarity with the project area.
 Ability to be mobile and host program review meetings with departments on the Auraria Campus.
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RFQ (Rev. 7/2010)