MIRACOSTA COLLEGE
CLASS TITLE:
TRANSFER CENTER SPECIALIST
BASIC FUNCTION:
This position should follow all transfer center guidelines regarding Transfer Center Support Staff
as stated in the joint publication of the California Community College System Office and the
California Community College Transfer Center Directors Association. Incumbent works under
the direction of the Transfer Center Director. This position is to interface with current and
prospective students, high school counselors, parents, and our transfer institutions. The position
must determine and interpret the needs of the individual, troubleshoot, research, and swiftly
decide the best solution for the situation and provide direction to the appropriate resources.
REPRESENTATIVE DUTIES:
1. Assess student needs, troubleshoot, research, and provide direction for appropriate services
and resources. Screen students for readiness to meet with a transfer counselor. (E)
2. Externally from MiraCosta, interface and disseminate information to prospective students,
parents, high school counselors, and transfer institutions. Coordinate efforts with university
partners and schedule college-wide events, such as college fair, outside speakers, and
transition activities. Coordinate and schedule individual appointments with representatives
from four-year universities such as CSUSM, UCSD, and SDSU. Stay abreast of new trends
and innovations in the area of transfer. (E)
3. Internally at MiraCosta, disseminate information to counselors, faculty, and current students.
Develop counselor schedules in SARS and coordinate the scheduling and set up of adjunct
counselors and interns each semester. Develop and distribute a calendar of activities to be
updated monthly on the Transfer Center web-site, campus-wide plasma/digital display
screens. Develop and distribute printed outreach material. (E)
4. Maintain efficient office functions such as ordering office supplies, prepare and process
purchase requisitions; compose and/or type correspondence; review reports and maintain
records of expenditures; assist in preparing budget reports; review and proof documents for
accuracy, completeness and conformance to applicable rules and regulations. Provide
timely and accurate administrative/organizational support to the department. Provides all
clerical support for the Transfer Center Director and Transfer Center Counselors. (E)
5. Organize and schedule activities and services designed to increase the number of transfer
students to four-year colleges and universities. Supports planning and logistics for events
hosted by the department or program. Responsibilities include (but are not limited to)
making room reservations, working with vendors; requesting facilities set up; preparation of
personnel requisitions, ordering invitations and food. (E)
6. Submits requests, supervises, schedules, coordinates, and evaluates the performance and
functions of temporary help, and student work study positions. (E)
7. Maintain the resource library of transfer-related materials, including college catalogs, honor
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
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TRANSFER CENTER SPECIALIST
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scholar program information, transfer guides, articulation information, transfer agreements
and guarantees, four-year college and university application information and assistance, and
other transfer-related materials at the OC, SEC, and the Transfer Center web page and
portal. (E)
8. Facilitate student and staff use of transfer-related electronic data base information, such as
ASSIST, the Transfer Center web pages, general education patterns, prep for major and
general rules and regulations. Provide information and technical assistance to students at
lab area who have questions regarding the completion of applications to 4-year universities,
acceptance information, TAG questions/problems, and accessing online information.
Perform basic troubleshooting for software and hardware for the transfer center and
computer lab area; train students on the proper operation and use of computer software
related to transfer. (E)
9. Prepare material for, co-facilitate, or facilitate workshops on transfer to include, but not
limited to Taste of MiraCosta College; ambassador training; application workshops;
presentation to high school students and parents, and community outreach.
10. Gathers data for internal and external reports, reflecting transfer services provided, number of
students served, and amount of outreach to students and community members. Record
student contact information for MIS reporting and assist with statistics for statewide transfer
reports.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Organization, policies and rules of assigned department or program.
Modern office practices, procedures and equipment. Advanced techniques and operation of
personal computer.
Oral and written communication skills. Correct English usage, grammar, spelling, punctuation and
vocabulary.
Applicable sections of State Education Code and other applicable laws and regulations.
Recordkeeping techniques.
Technical aspects of field of specialty.
ABILITY TO:
Perform a wide variety of complex clerical, typing, stenographic and secretarial duties with speed
and accuracy.
Learn and apply District, state and/or federal government policies, rules and regulations to
assigned activities.
Operate a variety of office equipment including PC, typewriter, photocopier, fax machine,
microfiche reader; use a variety of computer software (including Microsoft Office suite of products).
Type at 60 words net per minute from clear copy.
Analyze situations accurately and adopt an effective course of action.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Establish and maintain cooperative and effective working relationships with others.
Multi-task in a high traffic office. Plan and organize work independently. Meet schedules and
timelines.
Hire, supervise, train, evaluate and provide work direction and guidance to student workers,
temporary staff and others as assigned.
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TRANSFER CENTER SPECIALIST
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Maintain records and prepare reports.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE:
Associate’s degree and one year closely work experience, including coordination experience. Must
have advanced computer application skills.
LICENSES AND OTHER REQUIREMENTS:
Positions in this classification may require a valid California driver license.
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Not assigned permanent staff to supervise. Provides work direction to student workers and/or
temporary staff.
CONTACTS:
Department coworkers, District staff, students, faculty, vendors, professional staff at other two- and
four-year institutions and the general public.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and stooping, occasional light
lifting and carrying of objects weighting 25 pounds or less; light to moderate repetitive use of
hands, wrists and forearms while working on a computer; ability to travel to a variety of locations
on and off campus occasionally, as-needed to conduct district business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving interactions and
communications personally, by phone and in writing with a variety of individuals and/or groups of
individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on
detailed tasks for extended periods of time and/or intermittently while attending to other
responsibilities; ability to work effectively under pressure on multiple tasks concurrently while
meeting established deadlines and changing priorities.
WORKING CONDITIONS:
Primarily busy, indoor office environment; frequent to constant contact with and interruptions by
individuals in person or by phone; intermittent exposure to impatient, angry and/or verbally
aggressive individuals; may be required to work during day and/or evening hours occasional
weekends and/or holidays on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
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