Integrated FMS
Configuration Document
Field Status Groups
Process:
Sub-Process:
Activity:
Journal Entry and Reporting
Maintain Master Data
Maintain Field Status Groups
Configured By:
Configuration Date:
Ma. Cecilia de Leon
09/11/2000
Signed-off By:
Sign-off Date:
Field Status Variant
A field status variant groups together several field status groups. Once a field status variant is created it can be assigned to one or more company
codes. Field status variants contain field status groups which control the fields that are available for input (optional, required, or suppressed
fields) during accounting document creation.
Field Status Groups
The field status groups are specified when general ledger accounts are created. Thus, a decision needs to be made as to how many field status
groups are to be created. This decision should be based upon the number of types of general ledger accounts that exist. Some projects have tied
the number of general ledger account groups to the number of field status groups.
During the maintenance of field status groups, the individual data groups that make up the field status groups must be selected and maintained.
These data groups contain all fields available for use at the time of document entry. These groups must be maintained and the appropriate fields
within the groups must be made either optional, required, or suppressed. The field status groups combined with the posting keys define the fields
that will be available during document creation. At the time a new field status group is created, all fields in a data group are made optional.
The assignment of optional, mandatory, and suppressed status to field status groups must be done with the knowledge of what data is required at
the time of FI posting. This includes decisions such as whether or not cost centers are to be mandatory or optional for a particular GL posting.
The assignment of a field status group to a GL account must also be made with the knowledge of how inventory movements will affect the GL
account that the field status group is assigned to. Inventory movements are also assigned field status groups. The field status groups from a FI
and MM perspective must be in sync or some inventory movements will cause errors.
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Integrated FMS
Configuration Document
Field Status Groups
Configuration Item
Maintain Field Status Variant
09/11
09/20 (added z001)
Configuration Path
IMG > Financial Accounting >
Financial Accounting Global
Settings > Document > Line Item
> Controls > Maintain Field Status
Variant
Path: SPRO
Configuration Steps
F Status Variant – F Status
Name
1000 – Field Status for 1000
Field Status Variant 1000 was
copied from 0001, for company
code 1000.
All dependent entries under field
status variant 0001 were copied
for 1000.
Rationale
The field status variant 1000 was
created for the parent and
subsidiary companies.
Standard field status groups are
defined for variant 1000.
FStv: The naming of the field
status variant should conform to
project standards.
Field status name: The naming
of the field status variant should
conform to project standards.
Field status group: Field status
groups determine which fields are
available for entry at the time of
document creation.
Text: The textual description of
the types of general ledger
accounts that are represented by
the field status groups is entered
here. The number of field status
groups that are created depends
on the types of general ledger
accounts that are created. By
limiting the number of field status
groups, screen maintenance
issues are more controllable.
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Integrated FMS
Configuration Document
Field Status Groups
Copy Field Status Group G004.
F Status Group – Text
Z001 – Cost accounts (w/ internal
orders)
Select Additional Account
Assignments
Cost Center - Suppressed
CO/PP Order – Required
Copy Field Status Group G029.
F Status Group – Text
Z002 – Revenue accounts (w/
internal orders)
Select Additional Account
Assignments
CO/PP Order – Required
Copy Field Status Group G007.
F Status Group – Text
Z003 – Asset accounts (in
progress)
Select Additional Account
Assignments
CO/PP Order – Optional
Select Asset Accounting
Asset number / subnumber –
Required
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Field Status Group Z001 was
created for the G/L cost accounts
that would be charged directly to
programs. Postings to these G/L
accounts would require the input
of an internal order.
Field Status Group Z002 was
created for the G/L revenue
accounts that would be charged
directly to programs, and would
therefore require input of an
internal order.
Field Status Group Z003 was
created for Projects in Progress
account, as per Asset
Management’s request. The
CO/PP Order field was made
optional to match the account
assignments in MM.
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Integrated FMS
Configuration Document
Field Status Groups
Journal Entry and Reporting
533576942
Copy Field Status Group G004.
F Status Group – Text
Z004 – Cost accounts ( w/ cost
center)
Select Additional Account
Assignments
Cost Center - Required
CO/PP Order – Suppressed
Field Status Group Z004 was
created for accounts that should
be charged directly to the cost
centers. Postings to internal
orders would not be allowed for
accounts assigned to this field
status group.
Copy Field Status Group G007
F Status Group – Text
Z005 – Accumulated Depn
accounts
Select Additional Account
Assignments
Profit Center – Optional
Field Status Group Z005 was
created for Accumulated
Depreciation accounts. The profit
center field should be optional so
that the depreciation program
could be executed.
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Integrated FMS
Configuration Document
Field Status Groups
Journal Entry and Reporting
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Integrated FMS
Configuration Document
Field Status Groups
Journal Entry and Reporting
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Integrated FMS
Configuration Document
Field Status Groups
Journal Entry and Reporting
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Integrated FMS
Configuration Document
Field Status Groups
Configuration Item
Assign Company Code to Field
Status Variant
09/11
Configuration Path
IMG > Financial Accounting >
Financial Accounting Global
Settings > Document > Line Item
> Controls > Maintain Field Status
Variant
Path: SPRO
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Configuration Steps
Company Code – C Code Name
– F Status Variant
1000 – ABS CBN Broadcasting –
1000
Rationale
Field Status Variant 1000 is
assigned to company code 1000
so that ABS CBN Broadcasting
may utilize all field status groups
under the variant.
Consequently, all subsidiaries
would have to be assigned to this
field status variant.
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Integrated FMS
Configuration Document
Field Status Groups
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