Academic Coordinating Committee – SUMMARY of Business for Fall 2010
AGENDA ITEMS
July 21, 2010 Meeting
ACC Charge: Review and Update - ACC Membership
Syracuse Welcome and First Year Experience Updates - Gregory Victory, Director, First Year and
Transfer Programs
New Business - A questions was posed a question regarding the definition of Co-Curricular vs. ExtraCurricular. The words do have distinct meanings, but the lines are often blurred as the student
experience transcends coursework branching out into other areas.
August 18, 2010 Meeting
Judicial Affairs Update – Gerard Martin, Director, OJA
It was noted that a discussion of disruptive situations within the classroom this should be a future
agenda item.
New Business - Members should inform the ACC Chair, Amie Redmond, if there are agenda items that
should be included on the ACC calendar this academic year.
September 8, 2010 Meeting
Capital Campaign – Tom Walsh, Executive Vice President, Advancement and External Affairs; and
Brian Sischo, Vice President, Institutional Advancement
Mid-Semester Progress Reports – Sandy Hurd, Associate Provost; Judy O’Rourke, Director,
Undergraduate Studies
New Business - Discussion of parental involvement and the increasingly common practice of students
giving their parents the student’s user name and password.
September 22, 2010 Meeting
Learning Community 2010 Update - Dan Cutler, Director, and MacGarret Becker, Assistant Director,
Learning Communities for Student Affairs
Syracuse Welcome Debrief - Gregory Victory, Director, First Year and Transfer Programs
Academic Advisement Reports: Student Access - Deborah Nosky, Functional Application Specialist,
Enrollment Management, and Lorraine Fasulo, FBA/Degree Audit Analyst, Information Technology
October 6, 2010 Meeting
Orange Central - Ellen King, Executive Director, Alumni Relations
Undergraduate Petition for Early Participation in Commencement - Sandy Hurd, Associate Provost,
Academic Programs
1
New Business – A question was raised about students who are not registered but are attending classes.
It was decided that there should be a meeting to discuss how to address this situation.
November 3, 2010 Meeting
Retention Coordination Plan - Sandy Hurd, Associate Provost, Academic Affairs
Overview SummerStart and SSUI - JoAnn May, Director SummerStart and SSUI
New Business – A presentation and discussion about FERPA will be a future agenda item
December 1, 2010 Meeting
Spring 2011 Admissions Update – Nancy Rothschild, Associate Dean, Admissions
Spring 2011 Housing Update – Eileen Simmons, Director, Housing, Meal Plan, and ID Services
Winter Welcome Update – Gregory Victory, Director, First Year and Transfer Programs
December 15, 2010 Meeting
Student Experience Study - Barbara Yonai, Director, Institutional Research and Assessment; Dawn
Johnson, Professor, School of Education
=====================
Meeting Announcements
July 21, 2010 Meeting


Food.com is open and will be for August meeting as well
The members welcomed new member Renie Kehres, Assistant Dean, Student Services, Human
Ecology. Renie has been with the university in some capacity since 1970!
August 18, 2010 Meeting




Kandice S reported on the A&S restructuring. Changes include combining 4 separate offices into 2 and
a name change to Academic Advising and Support. The counselors of academic services, pre-law,
health professions, career advising, etc., all report to Shruti V; records specialists report to Maria Borte.
The restructuring will allow for more walk in counseling hours for students. Facilities, Design and
Construction have been helping A&S to optimize the space in 329 HL while still providing private
counseling space. In response to a question, Kandice noted that the counselors have training in
developmental counseling which will be especially helpful to students on probation or at risk. A full staff
listing will be available to the ACC via email shortly.
Nancy R announced that as of this morning we have 3489 first year students, but numbers shrinking
every day, and she expects that we will meet our target of 3450. Our transfer student goal is 328, and
today we stand at 309.
Peter W gave each of us a sustainable water-bottle; every student will receive one. He noted that there
are no paper take out cups in any dining halls; patrons can only take out food or beverages in reuseable containers.
Pat noted that there are approximately 400 new international students who will be attending the SCIS
orientation in Grant Auditorium. She also noted that it is now Ramadan, a month of fasting for Muslim
2



students. Shaw Dining is serving Halal foods and will be open for 1 hour after sundown during this time.
Ernie Davis dining is open until 10 pm.
Eileen noted that 1600 students (Goon Squad, peer advising, etc.) will be moving into the residence
halls early, provided they have been pre-approved.
Open triples and open quads (formerly lounges) will house 233 first year students. We have a bed for
every student. Some of the open quads will be returned to lounges during the academic year. Terra
asked that schools and colleges notify ORL if they hear of any problems or issues in the halls, so that
they can be addressed and resolved quickly.
We introduced ourselves and welcomed two new members: Bob Wilson representing the Advising
Practitioners Forum, and Chase Catalano, Director of the LGBT program and a new member of the SU
community.
September 8, 2010 Meeting




Greg Victory offered a huge thank you to everyone who made Syracuse Welcome 2010 successful.
The feedback has been great and the most common sentiment has been: “SU is really a family, not a
big impersonal university.”
Chris Himes introduced herself; she is the new Maxwell representative.
Can Isik introduced Andria Costello Staniec and noted that they will jointly represent ECS.
Amie R announced that Peg Sterns from the Veterans Program at UC is looking for an ACC rep to serve
on the Veterans Best Practices Committee.
September 22, 2010 Meeting









Greg V met with ITS and Admissions staff to discuss ways to education students and parents about
creating and using their own passwords. They have several ideas that they are exploring.
Judy O announced that the ACC meetings on Jan 12, 26 and Feb 9, 2011 will be in the Peter Graham
Commons in Bird Library.
Judy O announced that Placement Exam results will now be archived and any person who has access
to Placement Exams will automatically have access to the Archived results. To see archived data, you
will need to select the appropriate term.
Youlonda C-M asked for help publicizing the I Otto Know This financial literacy program.
Youlonda also noted that there is an overwhelming demand for Federal Work Study this year. Last year,
we received additional money from the Federal stimulus initiative, but those funds are no longer
available. In addition, federal funds were we re-distributed. The net result is that SU has ~$300K fewer
FWS dollars available for AY 2010-11, and we have more demand for FWS jobs than we have funds
available. Please keep the FA office updated about any changes for your WS students.
Finally, Youlonda invited everyone to a celebration on October 1 st at 4 pm on the Quad to acknowledge
a historical gift for scholarships.
Colleen B distributed information about Family weekend -- this weekend, Sept. 24-26. As of last night,
there were 5,000 registrants (this does not count families who do not register), which is greater than
2008 and 2009; 2007 had 6,000+ registrants.
Peter W noted that the farmer’s market is this Friday, 9/24 in the Waverly parking lot.
James D-A announced that the Wellness Fair is Friday, 9/24.
October 6, 2010 Meeting


Chase spoke about the media coverage of the recent LGBT suicide. He stated that SU will not hold a
vigil on the advice of counseling services, as vigils can be counter-productive in suicide situations.
Instead there will be an event and panel discussion focusing on bullying and homophobia on Monday,
Oct. 11, which is also the first day of Coming-Out Week. T-shirts for Coming-Out Week are available,
and Chase encouraged people to get one at the LGBT center and wear them. He pointed out that there
is a You-Are-Not-Alone Facebook page. Please look for emails, etc. for details.
Peter Webber announced that the next Farmer’s Market is this Friday, Oct. 8 th. ECS will be providing
information and demonstrations about sustainable technology and hybrid/electric cars.
3

Judy announced that the MSPR deadline is Oct. 12th. At this time, schools and colleges should send
reminders to their faculty explaining why it is important that they complete their MSPRs.
November 3, 2010 Meeting






Greg Victory – following up on our discussion several meetings ago – announced that language has
been developed to warn students not to share their password, in several versions depending on where it
will be posted. Greg will send the ACC copies of that language as an FYI.
Greg noted that the SU v Cincinnati basketball game is at noon on Sat., Jan. 15 th. New and returning
students will be allowed to begin moving into residence facilities on Friday, January 14th to avoid
conflicts with the game (parking, etc.). He thanked ORL, Housing, Food Services, and DPS for their
help in arranging this. He also noted that this will impact his, and other department budgets, as Winter
Welcome will be 3 days long. Ernie Davis and Goldstein will be open on Friday for new students.
Winter ReadySet will be available online beginning next week. Greg will be working on the orientation
guide and schedule soon after that.
Rosemary Kelly reminded us about the Veterans Day service on Thursday, November 11th
Deb Nosky thanked the ACC and the ACC Advising Committee for their help in communicating
information to applicable students about the new Academic Advising Report available to them on
MySlice. Since it went live last Wednesday, ~1600 students have accessed it. This afternoon, there will
be a class-based (in IST) session to see how students use this function and to obtain their feedback
about it.
Bobbi Yonai asked about internships: Is there a protocol for agencies to notify the University in the case
of an emergency or a situation that would affect the intern? In the case at hand, the intern’s supervisor
died and no one on campus was aware of this. Greg noted that if an internship relationship is
recognized (for credit), the agency handbook or manual should provide guidance in this type of
situation.
Dawn reported that the ACC Advising Subcommittee reviewed the question raised at an earlier meeting
as to whether or not the MSPR should continue to include a grade option. ACC Advising determined
that this option should remain, although the language was ‘tweaked’ to say “mid-semester grade to
date.”
December 1, 2010 Meeting

Maureen B noted that this is the time to review the Academic Rules and Regulations. Sandy Hurd and
Maureen are leading an effort to re-organize and edit the R&R. In the new on-line version, there is
redundancy and difficulty searching the rules. There are no plans to actually re-write the R&R (this
year); this is primarily an attempt to re-organize to make the on-line version more user-friendly and
useable. This will include an attempt to make the R&R contain only rules, and more procedural
guidelines to more appropriate locations. People will be contacted about the sections which are “theirs,”
and the deadline for input will be January 18th (this is the same date as previous years).
December 15, 2010 Meeting

No announcements
4