Chow Yei Ching School of Graduate Studies
(Research Degree and Professional Doctorate Programmes)
4/F., Fong Yun-wah Building
Tel No. : 3442-9076
Email: sg@cityu.edu.hk
Fax No.: 3442-0332
Website: www.cityu.edu.hk/sgs
Assessment on Qualifying Report of Research Degree Candidature (SGS35)
Notes to Student:
Please submit the following items to your research supervisor for assessment:
(i)
three copies of Qualifying Report;
(ii) this assessment form with Section A and Section E1 (Supplementary Form) duly completed and Cover Sheet
attached;
(iii) a recent unofficial transcript from AIMS (Student Record  My Academic Record  Grade Detail);
(iv) the latest coursework plan from AIMS (Student Plan  DegreeWorks  Planner [List of Courses Approved
by Supervisor]  Calendar Mode (change from Notes Mode)  View  Load);
(v)
a summary on studentship records from AIMS (Student Record  My Finance  Scholarship and Financial
Aid Records); and
(vi) a copy of the Submitted/Approved Planner from AIMS (Student Record  My Study Details (for Research
Degree Programmes) which should include the list of publications during research studies at CityU.
Notes to Qualifying Panel:
1) The Qualifying Panel is invited to:
(i) complete Section B of this form;
(ii) forward the form to the student concerned for completion of Section C and Section E3; and
(iii) seek the approval of the Department Head/School Dean in Section D (and Section E4 if applicable).
2) Please forward the completed form to SGS within 30 days from the required Report Submission Date;
otherwise, the studentship and/or research tuition scholarship of the student, if applicable, will be suspended
accordingly.
Section A Details of the Student’s Candidature (to be completed by the student)
Name: ________________________________________
Student No.: ____________________________________
Commencement Date: ___________________________
Dept./Sch.: ____________
(Normal) Study End Date: ________________________
(Max./Ext.) Study End Date: _______________________
Quota : __________________
Prog./Mode: ___________
Report Submission Date (as stipulated in the email reminder) : ________________
Records of Postgraduate Studentship
Please refer to the attached Scholarship and Financial Aid Records for studentship award records. For students who
are eligible for Postgraduate Studentship, the award period should normally cover the normal study period. In case of
the “Award End Date of Studentship” ends before the “(Normal) Study End Date”, please bring this situation to
your supervisor’s attention.
Please forward the form to the Qualifying Panel for assessment.
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Student Name:
Section B
Dept.:
Assessment of the Student’s Academic Performance (to be completed by the Qualifying Panel)
(please tick as appropriate)
1.
Report Received On: __________________________ (dd/mon/yyyy)
2.
Comments on the Student’s Coursework Performance:
Please note that MPhil students are normally required to complete 7 credit units of coursework (minimum
requirement) and PhD students 14 credit units (normal requirement) unless credit transfer is approved by the
Department/School. At least half the coursework (4 credit units for MPhil and 7 for PhD) should be taken at CityU
or other local institutions.
Please refer to the attached unofficial transcript and coursework plan on the student’s coursework performance and
requirements.
3.
Comments on the Qualifying Report:
(In accordance with the regulations, the qualifying report shall include “a survey of the relevant literature, an
identification of a specific research topic, the research methodology and a discussion on the possible outcome.”)
4.
Comment if the research work undertaken by the student is an applied research:
5.
If other assessment(s) have been arranged, please provide details and comments:
Interview
Seminar presentation
Oral examination
Others (please specify): _________________________________________________________
Comments: ________________________________________________________________________________________________________
___________________________________________________________________________________________________________________
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Student Name:
6.
Dept.:
Recommendations:
(a) Recommendation for Continuation of Studies
The student’s overall performance is:
Excellent
Good
Fair
Not Satisfactory
Poor
Please specify any recommendations for improvement if the student’s performance is not satisfactory:
In view of the above, we recommend that (* delete as appropriate):
the student be allowed to continue with *PhD/MPhil study.
the student be required to submit a revised Qualifying Report by ________________________.
the student’s study be terminated.
[For recommendation of study termination on academic grounds, the supervisor is requested to complete a
study termination form (SGS38) which can be downloaded from SGS website.]
Others: _______________________________________________________________________________
______________________________________________________________________________________
(Applicable for eligible full-time students only)
(b) Recommendation for Continuation of Studentship by the Supervisor
[Note: Students who did not fulfill the threshold requirement set by the University (i.e. a minimum cumulative GPA of 2.50)
or other requirements stipulated by individual Department/School will have their studentship discontinued.]
I recommend continuation of the Studentship for 12 months.
I recommend continuation of the Studentship for a tentative period of______ month(s).
Please specify the condition(s) for renewal: ________________________________________________.
I do not recommend continuation of the Studentship. The Studentship will be discontinued with effect
from the month following the qualifying report assessment.
Notes on Studentship Funded by Research Project
Please refer to the attached Scholarship and Financial Aid Records for studentship award records. For students
who are eligible for Postgraduate Studentship, the award period should normally cover the normal study period.
In case of the “Award End Date of Studentship” ends before the “(Normal) Study End Date”, please fill in
the “Renewal of Studentship Using Research Project (SGS32)” form which is downloadable from SGS
website: http://www.cityu.edu.hk/sgs/staff.
___________________________________
Supervisor/ Chair, Qualifying Panel
___________________________
Signature
_____________________
Date
___________________________________
Qualifying Panel Member
___________________________
Signature
_____________________
Date
___________________________________
Qualifying Panel Member
___________________________
Signature
_____________________
Date
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Student Name:
Dept.:
Section C Feedback from the Student (to be completed by the student)
1. Feedback on the above assessment and comments made by your Qualifying Panel:
2. Feedback on your overall educational and learning experiences (including coursework study, research and academic
related duties assigned by your department/school, if applicable) at CityU and any suggestions for improvement, if
deemed necessary:
3.
(For full-time students only) I declare that:
I have not engaged in any paid employment in the preceding 12 months.
I have engaged in paid employment in the preceding 12 months and have sought approval via SGS.
4.
I undertake to abide by the Regulations Governing Postgraduate Studentships, if applicable.
Students’ study progress (and continuation of studentship, if applicable) with recommendation other than continuation
will be notified by SGS on the Qualifying Panel’s recommendation.
_____________________________
Student Name
___________________________
Signature
_____________________
Date
(Please also complete Section E1 – Supplementary Form, if applicable)
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Student Name:
Dept.:
Section D Approval by the Department Head/School Dean
Comments on the Qualifying Panel’s assessment, the student’s feedback, and other general comments, if any:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
(Applicable to students who received studentship during the assessment period)
Comments on the student’s performance in discharging the TA assignment and/or academic related duties as assigned
by the Department/School as detailed in Section E (Supplementary Form):
________________________________________________________________________________________________
________________________________________________________________________________________________
_________________________________________________________________________________________
I  approve
the Qualifying Panel’s recommendation on study as given in Section B6 (a).
 do not approve
Based on the assessment of the Qualifying Panel in Section C and teaching supervisor(s) in Section E
(Supplementary Form), the overall recommendation on the Studentship arrangement is as follows
(applicable for eligible full-time students only):
 Renewal of studentship for 12 months.
 The TA studentship (i.e. 25% of studentship) be put on probation for one semester/ be deducted from the
Postgraduate Studentship (applicable for students whose TA studentship was already put on probation
for one semester).
 Continuation of the Studentship for a tentative period of______ month(s).
 Discontinuation of Postgraduate studentship.
Signature:
Date:
Department Head/School Dean
Please return the completed form (Section A – D) to SGS for processing.
Please detach and retain Section E1 – E4 for evaluation of TA Scheme in October
N/SGS Forms/SGS35_Assessment on Qualifying Report of Research Degree Candidature – Section A – D
24 Feb 2016
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Supplementary Form on Evaluation of Teaching Assistant (TA) Assignments
for Academic Year 20____/____)
(Applicable to research students who have been assigned to take up teaching assistant assignments
and departmental duties)
Please read the following notes before completing the form.
Evaluation of Students’ Performance in TA Duties
(i.)
Students are required to perform the assigned TA duties up to the required standard. If a student
failed to perform the assigned TA duties and/or teaching and/or research-related duties
satisfactorily as evaluated by the Academic Unit (AU) concerned, the teaching studentship award
(i.e. 25% of postgraduate studentship) will be put on probationary status in the following semester.
(ii.)
During the probationary period, students are expected to perform TA duties properly. In the event
that the student concerned failed consistently to perform their TA duties satisfactorily during the
probationary period, he/she will be required to exit from the TA Scheme and have their studentship
reduced by 25%.
Approval process of TA Assignment
Parties Concerned
Students (Section E1)

Required Action(s)
Student is required to complete Sections E1 of this Supplementary
Form, and submit it to the Teaching Supervisor.
Teaching Supervisor
(Section E2)

Teaching Supervisor(s) are invited to:
 verify Section E1, give an evaluation on the student’s TA
assignment performance in Section E2; and
 channel the comments/ratings of the course(s) back to the student
concerned.
Feedback from students
(Section E3)

Head of Department
(Section E4)
Student is required to provide feedback on the evaluation (if any) in
Sections E3 and submit the Form to Department/School.
Department/School is required:
 to give recommendation on TA studentship;
 to detach and retain this Supplementary Form to facilitate an
overall evaluation of the TA Assignment Scheme in the
Department/School; and
 to submit a departmental/school-based report for submission to
Provost, via College and SGS in October each year.
Timeline
The evaluation of TA Assignment will normally align with the assessment of student’s qualifying
report/annual progress report. In the event that qualifying report/annual progress report assessment is
conducted before the completion of TA duties, Section E can be completed after the end of the relevant
academic semester or academic year.
Section E1 – to be completed by the student
Name: ___________________________Student No.: ________________ Sch./Dept.:__________________
Name of the PhD supervisor: _______________________________________________________________
Commencement Date of PhD study in CityU: __________________________(mm/yyyy)
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Nature of TA Assignment /Duties:
(a) Face-to-face Teaching (e.g. delivery of lectures, tutorials, laboratory demonstrations)
(i) Course Code:_________________ CRN (if any): ___________ Class Size: ______________
Course Title:____________________________________________________________
Course Offering Department: _______________________
Is it a GE course?
Yes
No (please tick the appropriate box)
Year/Semester Taught:  A /  B /  Summer / Year-long (please tick the appropriate box)
Class Size: ______________
Lectures
Tutorials
______hrs
Lab.
demonstration
______hrs
“Time-tabled” teaching duties
______hrs
Pre-class preparation
______hrs
Total
______hrs
______hrs
______hrs
______hrs
Name of Course Leader/Course Examiner: ____________________________________
TLQ Score received (if any): __________/ 7.0
(ii) Course Code:_________________ CRN (if any): ___________ Class Size: ______________
Course Title:____________________________________________________________
Course Offering Department: _______________________
Is it a GE course?
Yes
No (please tick the appropriate box)
Year/Semester Taught:  A /  B /  Summer / Year-long (please tick the appropriate box)
Class Size: ______________
Lectures
Tutorials
______hrs
Lab.
demonstration
______hrs
“Time-tabled” teaching duties
______hrs
Pre-class preparation
______hrs
Total
______hrs
______hrs
______hrs
______hrs
Name of Course Leader/Course Examiner: ____________________________________
TLQ Score received (if any): __________/ 7.0
(Please insert additional page if you taught more than two courses.)
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(b) Teaching-related Duties
Type of assignments
Semester A
Description of
Total hours
duties, if applicable worked
Marking student
assignments, quizzes,
tests and examinations
Invigilation
Lab. assistance in
other course(s) [not
reported in (a) above]
Total:
Semester B
Description of
Total hours
duties, if applicable worked
_______hrs
_________hrs
_______hrs
_________hrs
_______hrs
_________hrs
_______hrs
_________hrs
(c) Other Duties
(please tick the appropriate box(es))
Semester A
Semester B
_______hrs
_______hrs
_______hrs
_______hrs
_______hrs
_______hrs
_______hrs
_______hrs
_______hrs
_______hrs
Total: _______hrs
_______hrs
 Design and implementation of DECrelated projects
 Leading in field trips
 Data collection
 Organizing student activities
Remarks
Others (please specify):
___________________________________
___________________________________
___________________________________
(d) Please highlight your significant achievements in teaching and performing other TA duties in the
last academic year/semester, including any outputs (discoveries, inventions, papers, posters, creative
projects, grant proposals, etc.) to which you contributed.
(e) Please provide any suggestions for future improvement, including the course(s) in which you taught,
or learning experience of students in teaching.
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Section E2 – to be completed by the Teaching Supervisor(s)
Please verify the details given in Section E1 and evaluate the student’s teaching performance.
(a.1) Course taught/TA duties assigned: ______________________________________________________
TLQ Score (if any): __________/ 7.0
I confirm that the information provided by student in Section E1 is correct.
Overall Rating of the Teaching Performance:
 Outstanding
 Good
 Satisfactory
 Not Satisfactory
Comments:
_________________________________________________________________________________
________________________________________________________________________________
Signature of teaching supervisor: _______________________
Date: __________________________
(a.2) Course taught/TA duties assigned (if more than one course): __________________________________
TLQ Score (if any): __________/ 7.0
I confirm that the information provided by student in Section E1 is correct.
Overall Rating of the Teaching Performance:
 Outstanding
 Good
 Satisfactory
 Not Satisfactory
Comments:
_________________________________________________________________________________
________________________________________________________________________________
Signature of teaching supervisor: _______________________
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Date: __________________________
Section E3 – Feedback from the Student (to be completed by the student)
I confirm that I have read comments/evaluation and recommendation made by the teaching supervisor(s). I
have the following comments: (If none, please write 'none')
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Signature of student: _______________________________
Date: _________________________
Section E4 – Endorsement of Department Head/School Dean
Based on the qualifying panel’s and teaching supervisor(s)’ recommendations, please indicate your decision
on TA studentship renewal in Section D of Form SGS35.
To: School/Department General Office
Please copy the studentship recommendation from Section D of Form SGS35 in this section for
School/Department’s record purpose:





Renewal of studentship for 12 months.
The TA studentship (i.e. 25% of studentship) be put on probation for one semester/be
deducted from the Postgraduate Studentship (applicable for students whose TA
studentship was already put on probation for one semester).
Continuation of the Studentship for a tentative period of______ month(s).
Discontinuation of Postgraduate studentship.
Not applicable to Project Scheme, HKPFS recipients and Self-financing students.
Comments, if any.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Signature of Department Head/School Dean: _______________________
Date: _________________
(This Supplementary Form is to be kept by Department/School.)
N/SGS Forms/SGS35 Assessment on Qualifying Report – Supplementary Form for Assessment of (TA) Assignments
(24 February 2016)
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