TRUECRYPT EXTERNAL CONTROL FILE
DOCUMENTATION
NOTE: Please read “README FIRST - TrueCrypt for Tax-Aide.doc “
before proceeding.
IMPORTANT NOTE: When using TrueCrypt, two Windows folder
options must not be selected. To do this, select Start, then Control
Panel, then Folder Options. Open the View tab, then make sure that
“Hide extensions for known file types” and (at the very bottom)
“Use simple file sharing” are not selected.
RECOMMENDATION: If you have already installed TrueCrypt
using the TrueCrypt.exe program directly, uninstall TrueCrypt
from the computer before running any of these Control
Procedures. The install process used by the Control Procedures
is a little different than a standard TrueCrypt install. (If you
have already created any *.tc files, deleting them is optional.)
Detailed Instructions for Using
TC_External_Setup.exe and Associated Files
1. Double click on
TC_External_Setup.exe
The files must be
extracted directly to the
external hard drive.
The files must be at the
root (top level) of the
external drive.
To do this, select Browse, then select
the drive letter assigned to the
external drive and click OK.
Then select Unzip.
In the case shown, the external drive is
Removable Disk G.
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2. Once the unzipped files are on
the drive click on [Close].
Now, click on the “Safely remove
hardware” icon in the system tray
at the bottom of the desktop screen.
Then safely remove the external
USB drive.
Re-insert the external drive into the
USB port. The display shown to the
right will appear.
Make sure that “Start TrueCrypt” is
highlighted, and then click OK.
If autorun does not work, double
click on My Computer, double click
on the drive letter for the external
drive (in this case G:) and double
click on [TC_Start_Ext.bat]
The TC_External routine works similarly to the TC Internal process except that the
program is started when an external hard drive is plugged in to a running computer
(The auto start only works with Windows XP Service Pack 2 – which all Depot and
AARP laptops are running).
From this point on the process is identical to the one for an internal drive, except
there is no “TC START” icon on the computer desktop.
TC Stop will dismount the drive and prepare the drive for removal.
NOTE: It is possible that the “autorun” feature on Windows XP SP2 might be
disabled on some computers. There is a Microsoft utility available that will check and
fix a disabled “autorun” feature. The utility (autofix.exe) is available on the Extranet.
If it is not possible to use the autorun feature then the External Drive Start can be
run manually be moving to the drive, locating the file TC_Start_Ext.bat and double
clicking it.
For Windows 2000 running TC_Start_Ext.bat is the only way to start the
procedure. Autorun will NOT work.
3. Enter [Y] and [Enter]
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4. The window will expand and
the TrueCrypt Volume Creation
Wizard will appear.
This window may cover all or
part of the underlying window
– use the mouse to drag it
clear. It is important to see the
name (Q:\TQDATA.TC) that
must be entered in the
TrueCrypt volume.
5. Click [Next] and enter
the filename:
Q:\TQDATA.TC
as shown.
6. Click Next; the
Encryption Options
windows appear. Leave
the Encryption Options
as they are.
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Click Next. The Volume Size window appears.
7. Specify MB (not KB) and
the size you want the
encrypted volume to be.
Allow at least 500 MB (640
to 650 MB is better) for
each year of TaxWise you
expect to keep in the
encrypted folder. A 4000
MB [approx. 4 GB] file will
hold several years of
TaxWise programs.
8. Click Next; the Volume
Password window will
appear. Choose a realistic
password and confirm.
NOTE: If the [Next] button
is grayed out then the
passwords entered do not
match. If this is the case,
temporarily check the box
for “Display password” to
check the discrepancy.
Then uncheck this box
when you are finished.
9. Click [Next] and this warning will
probably appear if a password of less
than 20 characters was chosen. Just
ignore and select [Yes]
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10. The Volume Format
window will appear. The
volume has been created
but it is a “raw disk” and
must be formatted just
like any other disk.
Choose NTFS as the
file system. Leave the
other entries alone.
Click Format.
WAIT until the format is
complete.
The time depends entirely
on the size specified for the
volume. Don’t worry; this
formatting won’t affect the
balance of your hard drive.
11. A successful format will
show the Volume Creation
Completed window. Click
OK.
12. The Volume Created
confirmation window
will appear.
CAUTION: Make sure to
select [Exit], not [Next].
13. Enter the password
previously developed and
select [OK].
14. Answer the network
server question (Y or N),
then press [Enter]. If you
answered Y, the external
drive will be shared
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You may have to wait for the “Will the computer…” statement to appear.
The encrypted portion of the external drive “TC_EXTERNAL_(G:)” will be
mounted. The Removable Storage “TADISKX(G:)” contents will be
displayed.
15. Select My Computer to
show, under devices with
Removable Storage,
Removable Disk
“TADISKX(G:)”, which
in this case is a flash
drive.
The mounted encrypted
“TC External (Q)” drive
is shown under Hard
Disk Drives
16. The Encrypted portion of
the external drive can be
dismounted by double clicking
on the TC Stop icon.
Answer the log-out question
and the encrypted portion of
the external drive will be
dismounted.
To verify that ”TC_External (Q:)” is no longer mounted, open My Computer.
The encrypted drive can be remounted by double clicking on the TC_Start
icon. Enter the password and then click OK. Wait until “Will this computer
be a network server for this session (Y or N)? Answer the question and
then press [Enter].
Whenever you insert the external drive after you have already started
Windows, a window should appear. The option to “Start TrueCrypt” should
be already selected. Click OK. Enter the password and then click OK. Wait
until “Will this computer be a network server for this session (Y or N)?
Answer the question and then press [Enter].
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Install TaxWise on the Encrypted Drive
Now you have installed TrueCrypt and mounted the Volume to a drive. This
volume will hold the encrypted data. In the next steps you will move TaxWise05
from the C: drive to the encrypted drive.
1.
Select the TC Start icon and provide the password to mount TSDATA.TC
file to the Q: drive. Then open My Computer, and examine Disk Drives.
You should find “Local Disk (C:)” and “TC_External (Q:)”, the latter being
your encrypted drive. At this point you may treat this Q: drive just like any
other drive. You can copy or drag folders to it, delete folders, etc. If the
drive is not listed, open (double-click) on the TC Start icon, then enter the
password.
2.
Find the UTS05 folder on the C: drive. Move this folder to the Q: drive.
(Right click on the UTS05 folder, then cut and paste. OR Left click on the
UTS05 folder, then select Edit, then Move to folder. Browse to the Q: drive,
then click on O.K. to move.
3.
On the Q: drive, open (double-click on) the UTS05 folder, then open the
TWTech folder. Then double click on the Setup.exe file to install TaxWise to
drive Q:. Wait until the installation is completed. A new “TaxWise on Q:
drive” icon is now on the desktop.
4.
Now you will have two TaxWise icons on your desktop, but TaxWise can no
longer be executed from the C drive. Delete the “TaxWise 2005 on C Drive”
icon on the desktop by right clicking, then selecting Delete. Also select Start,
then All programs, then right click on TaxWise 2005 on C Drive, and select
Delete.
5.
Now click on the TaxWise 2005 on Q Drive icon on the desktop to open
TaxWise05. You are now ready to use this computer in the field for training.
Close the TaxWise05 program.
6.
Click on the TC Stop icon to dismount the encrypted drive; drive Q: is no
longer available.
7.
To open TaxWise05 in the future:
 Double click on the TC Start icon.
 Enter the encryption password. The Q: drive is now mounted (enabled).
 Double click on the “TaxWise 2005 on Q Drive” icon to open TaxWise.
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