ANDHRA BANK
Request for Proposal (RFP)
FOR
Management Information System (MIS) Solution
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RFP Reference No
: 0666/35/13 Dt. 23rd February 2009
Last date for receipt of queries on RFP
: 2nd March 2009
Pre-Bid Meeting
: 6th March 2009
Last date for receipt of Bids
: 3 pm on 18th March 2009
Opening of Technical Bids
: 4 pm on 18th March 2009
Cost of RFP:
: Rs.25,000/- payable as a Demand Draft in
favour of Andhra Bank along with Bid. To be kept outside the Bid envelope.
Earnest Money Deposit (Bid Security)
: Rs.5,00,000/- Rupees Five Lakhs only (in
the form of a Bank Guarantee issued by a Scheduled Commercial Bank or demand draft
in favour of “Andhra Bank” payable at Hyderabad). Format of Bank Guarantee is given
in Form-F-13
This document is the property of Andhra Bank. It may not be copied, distributed or recorded
on any medium, electronic or otherwise, without written permission therefor. The use of the
contents of this document, even by the authorized personnel / agencies for any purpose other
than the purpose specified herein, is strictly prohibited and shall amount to copyright
violation and thus, shall be punishable under the Indian Law.
RFP Document for Management Information System for Andhra Bank
TABLE OF CONTENTS
Particulars
1. Introduction & Profile of the Bank
2. Technology profile of the Bank
3. Pre-qualification criteria
4. Scope of Work
5. Sizing & Scalability
6. Data Capturing
7. System Requirements
8. Hardware Requirement
9. Bidder’s response and Opening of Bids
10. Preparation of Bids – Two Part offer
11. Contact Details
12. Proposal format
13. Technical Bid
14. Clarifications to RFP & Pre-Bid Meeting
15. Commercial Bid
16. Proposed Costs
17. Cost of equipment
18. Performance Guarantee
19. Organization of Bid
20. Opening of Bids & Examination of Bids
21. Evaluation methodology
22. Bidders presentation / Site visits / Product demonstration
23. Opening of Commercial Bid
24. Award of contract
25. Refund of EMD (Bid Security)
26. Forfeiture of EMD(Bid Security)
27. Payment terms
28. Implementation Schedule
29. Preference to Public Sector Enterprise
30. Liquidated damages
31. Confidentiality
32. Force Majeure
33. Miscellaneous
34. Terms & Conditions
35. Annexure 1 (List of MIS Statements)
36. Form-F-1-Technical Bid-Principal Bidder’s undertaking letter
37. Form-F-2-Technical Bid-Bidders profiles
38. Form-F-3-Technical Bid-Statement of Tie-ups
39. Form-F-4-Technical Bid-Information about offices
40. Form-F-5-Technical Bid -Details about other Bank using similar MIS solution)
41. Form-F-6-Technical Bid - Bidder’s response to Functional requirements
42. Form-F-7 – Technical Bid- Technical specifications Checklist
43. Form-F-8 – Technical Bid – Details regarding Hardware & software
44. Form-F9- Technical Bid – Confirmation of soft copy
45. Form –F-10- Technical Bid- Compliance statement
46. Form - F-11 – Commercial Bid – Covering letter
47. Form – F12 – Schedule of prices (Commercial Bid)
48. Form – F13 – Bank guarantee format
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RFP Document for Management Information System for Andhra Bank
1. INTRODUCTION
Andhra Bank, a body constituted under Banking Companies Acquisition and Transfer of
Undertakings Act 1980 has its Head Office at 5-9-11, Dr. Pattabhi Bhavan, Saifabad,
Hyderabad-500004. Its Core Banking Solution Department is located at 3rd Floor, “D”
Block, Cyber Gateway, Madhapur, Hyderabad-500081, India.
Andhra Bank, hereinafter called “Bank” which term or expression unless excluded by or
repugnant to the context or the meaning thereof, shall be deemed to include its successors
and permitted assigns herein after called “Andhra Bank” or “Bank” or “bank”, issues this
Request For Proposal, hereinafter called “RFP”.
The Request for Proposal is issued for inviting proposals (Technical and Commercial
Bids) for the implementation of “Management Information System Solution” including
supply, installation, integration, customisation, implementation and maintenance of
hardware and the software including upgrade as per specifications, terms and conditions
and scope defined together with Facility Management in this document.
This RFP is not an offer by Andhra Bank, but an invitation to receive response from
Bidders. No contractual obligation whatsoever shall arise from the RFP process unless
and until a formal contract is signed and executed by duly authorised officers of Andhra
Bank with the Bidders.
A vendor submitting the proposal in response to RFP for providing the solution shall
hereinafter be referred to as “Bidder”.
When two or more vendors join together and form a consortium to offer their
products/services to Bank as per the intent of this RFP, then the leader of the consortium,
who submits the response to the RFP, on behalf of consortium and its members, shall be
hereinafter as referred to as “Principal Bidder” or “System Integrator (SI)”. The Principal
Bidder shall be the single point of the contact/ reference for Bank. Unless and until
specifically mentioned, wherever the bidder is referred, it means the “Principal bidder”
only. The details of the Consortium Partners need to be provided in Form-F- 2 (Use one
form per consortium partner) and the details of tie-ups / arrangements entered for the
Project in Form-F-3.
PROFILE OF THE BANK
The Bank was established in 1923 having its Head Office in Hyderabad.
Bank’s Head Office is located at Dr. Pattabhi Bhavan, Saifabad, Hyderabad. Most of the
central departments are located in the Head Office. Some of the departments including
Department of Information Technology are functioning from buildings outside the Head
Office building.
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RFP Document for Management Information System for Andhra Bank
Bank operates from 17 Zonal Offices of which, 11 Zones are located in Andhra Pradesh
and six Zones are outside. New Delhi, Mumbai and Hyderabad zones are headed by
General Managers while the remaining 13 Zones are headed by Deputy General
Managers. The bank is having its Investment & International Banking Division located at
Mumbai. The bank has a staff strength of around 15000, which includes Officers, clerks
and sub-staff.
The Bank has 1412 branches, 61 Extension counters and 18 Service branches as on 31st
December, 2008, which are spread across the country.
Majority of the branches of the Bank transact business on the lines of Universal Banking
and there are some specialized branches to cater to the requirements of a particular
segment such as Agriculture, SSI, and SME etc… The specialized branches focus on
specialized areas, but can still handle all other types of business. There are 18 Service
Centers (Service Branches) to handle Clearing etc. in major centers.
There are 61 Extension Counters linked to base branches as on 31.12.2008. For all
practical purposes, the Extension Counters are normal branches but their business is
accounted for in the Base Branches for all statistical and regulatory purposes.
The branches are categorized in the following manner:
Business volume/ size-wise categorization
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Exceptionally Large Branches (ELB)
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Very Large Branches (VLB)
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Large Branches (LB)
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Medium Branches (MB)
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Small Branches (SB)
Location-wise categorization:
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Metro
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Urban
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Semi-Urban
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Rural branches
2. TECHNOLOGY PROFILE OF THE BANK
The current IT environment within the bank is focused on branch automation in the form
of Finacle Universal Core Banking Solution (CBS) from M/s Infosys Technologies Ltd.
Currently, branches are being migrated from legacy solutions. The bank also is
implementing surround solutions for various banking and statutory requirements.
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RFP Document for Management Information System for Andhra Bank
The following table presents the status of automation in the Bank as on 31 st December
2008.
Type of system
Server Operating
system
Database
Core Banking Solution (Finacle 7x from
Infosys Technologies)
HP-UX
Oracle 9i
Debit Card Management System – FSS
Technologies
HP-UX
Oracle 9i
Reveleus Package for Basel-II
requirements - Oracle Financials
HP-UX
Oracle 9i
Loan Application Processing System
(LAPS) from Sysarc
Wintel
MS SQL
Govt. Business Module from Accel
Frontline
HP-UX
Oracle 9i
Oracle-Enterprise General Ledger (EGL)
HP-UX
Oracle-9i
Fixed Asset Module of Oracle EGL
HP-UX
Oracle-9i
AMLock (Anti-money Laundering)-AML
– 3i –infotech
Wintel
Oracle-9i
Finacle-e-Banking (Internet Banking &
Mobile Banking)
Wintel
MS SQL
Oracle Asset Liability Management –
(ALM)
HP-UX
Oracle-9i
The CBS coverage will be 100% of the Bank’s business by 31.03.2009.
The Finacle Universal Banking Solution and other surround applications would
be upgraded to Oracle 10G or higher versions of MS SQL as applicable and as
per the product road map.
Other IT systems
a) The Treasury & Forex operations of the Bank are currently supported at the
Investment & International Banking, Mumbai by an integrated package
namely, ITMS, running on Sun Solaris 9 / Windows 2003 / Oracle 9i.
b) The CMS (Cash Management System) from M/s CashTech operates on
Windows-2000 platform using Oracle.
c) The Oracle HRMS package runs on Sun Solaris / Oracle 9i database.
d) Cheque Truncation System in NCR, New Delhi – a solution from M/s
Newgen.
e) An Oracle based Credit Card Solution providing end to end Credit Card
Operations including Issuer activities, Acquirer activities, Billing for VISA as
well as MasterCard, provided by Credit Card Consultants Pvt Ltd.
f) Other in-house packages and applications from ISVs for maintaining
accounting requirements of Stationery and Services departments.
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RFP Document for Management Information System for Andhra Bank
3. PRE-QUALIFICATION CRITERIA:
The prospective bidders who comply with the following criteria are only eligible to bid.
1. The bidder (Principal Bidder in case of a Consortium) should have been engaged as
Vendor/SI for implementing similar solution at least in one Public Sector Bank.
2. The principal bidder should be a System Integrator for providing the complete MIS
Solution as envisaged in the RFP.
3. The bidder should necessarily have previous experience and proven track record in
developing a comprehensive MIS solution using Database of Finacle Universal
Banking solution and at least of a few of surround applications similar to those listed
out in this RFP such as Government Business Module, Loan Origination system,
ALM, Basel-II solution etc. Data Fields and Gaps given in the RFP are in accordance
with Finacle and surround applications listed out herein. Hence this is the basic
qualification criteria and Bank reserves the right to disqualify straight away the
Technical Bids not in conformance with this criteria. The experience that will be
reckoned for this purpose will be with a Public Sector Bank.
4. The principal bidder will be single point of contact to provide the solution to the
Bank.
5. The principal bidder may have a tie-up with any solution provider to meet the
requirements under the RFP. However, the solution should have proven and tested
technology already in operation for at least one year.
6. The principal bidder should be a financially solvent and a profit making entity with a
turnover of at least Rs. 50.00 crores and earning profits for the last 3 years.
7. The Vendor should have strong organizational strength for implementing the solution
including hardware, software, disaster recovery, system integration, implementation,
etc. System integration should be based on industry best practices.
8. The vendors should preferably have their Head Quarters or Representative Office at
Hyderabad.
4. SCOPE OF WORK
The scope of the assignment includes but not limited to:
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Reviewing the information requirements of the Bank based on the list of reports
as per Annexure-1. This list is as per the present requirement. Further reports may
be added / substituted during the requirement study & definition, with a
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RFP Document for Management Information System for Andhra Bank
provision to further fine tune during product development and implementation
within the accepted architecture. The scope creep to the extent of 25% by way of
additional reports is also to be taken into consideration.
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Providing an XML based interface for collecting data from various external
sources, such as RBI, IBA, District authorities, ECGC, Various levels of Govt.
bodies, NABARD, District Industry Center, Export Promotion Councils, other
Governmental and Non-Governmental Agencies, Rating Agencies etc.
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Development, customisation, installation, implementation, and integration of a
Centralised MIS solution. The solution should have the facility to generate the
reports in Bi-lingual form (English & Hindi).
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Providing for data extraction tools for capturing data, which is already available
in any of the systems of the Bank, such as Core Banking Solution (Finacle
Universal Banking Solution – Retail, Corporate and Trade Finance from M/s.
Infosys Technology), LAPS (SYSARC), Oracle suite of Products (ALM-Oracle
Risk Manager, Oracle Enterprise General Ledger, Oracle EGL- Fixed Assets
Module etc), Reveleus package (Capital Calculator), AMLock – Anti money
Laundering – CTR & STR, Integrated Treasury Management System (Treasury &
Forex operations-Laser Soft Infosystems Ltd), Government Business Module
(Accel Frontline), Oracle HRMS application (Wipro Ltd & Fluous), Cheque
Truncation System (Newgen) etc.
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Populating the MIS database at points of origination, collation, submission,
verification, action etc. with all the available data/information in any of the other
systems with the Bank and limiting data entry only to the data/information
otherwise not available in any system.
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Having a solution that obviates any need for secondary/ repetitive feeding of any
data/information that is already resident in any of the other solutions and provides
for a direct download/interface as may be necessary.
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The software solution must be able to interface / download / incorporate data
from various systems deployed by the bank. Some information may be required
to be fed manually by branches/offices into the MIS solution/system. The Bidder
has to provide facility for such data entry manually and provide for makerchecker facility in the system at the entry-point i.e branch / office.
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The solution must be web based. The access control, Report extraction etc. will
follow a basis of ‘need to know’ which will be defined. The solution must
provide for such security features and user friendliness as well. Necessary Audit
trails, password controls etc. must also be provided for. These will be discussed
in detail with the finally selected Bidder and the participating Bidders are
expected to have clear understanding and acceptance of same.
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Pooling data from branches to Zonal / Head Office through network/floppy or
any other electronic mode and to consolidate at these locations depending on the
requirement of the respective reports. In case data cannot be sent in softcopy,
facility has to be provided for data entry at Zonal Offices.
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Providing the users of the MIS solution located in various departments of the
Head Office, Zonal Offices and branches, dashboard to view, generate various
MIS reports depending on the requirement at various levels.
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RFP Document for Management Information System for Andhra Bank
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Providing Business Intelligence tool for software solution capable of various
analysis such as Bank as a whole, Zone-wise, Branch-wise, Industry wise,
Activity wise, product wise, sector wise, group wise, geography wise, customer
demography wise etc. However, the Bidder is expected to suggest enhancements
to improve the analytical content, based on the Bidder’s experience.
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Having an MIS software solution that facilitates multi-dimensional complex
analysis across parameters, periods and dimensions as may be user-defined. This
analysis may be based on, but not restricted to,
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Geographical location
Products
Collaterals
Customer segments
Industry
Sector
Branch/Zone
Department/Functions
Limits
Risk measures/characteristics
Risk profiles
Exposures
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Providing a reporting tool to facilitate report design, generation, and distribution
and archiving.
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Having an MIS software solution that provides information in various
combinations in numerical and/ or graphical form through dashboard. The user
must enjoy the option to view information in any form.
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Providing a software solution that provides for “What if" analysis on various
parameters. In case of any change in the existing position, the solution must be
able to provide the desired information as an effect of the change.
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Providing a solution that facilitates drill-down/ drill-up functionalities to enable
the user to analyse/forecast macro and micro level trends.
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Having a solution that enables availability of information through intranet/
Internet. This will provide a dynamic Information Management environment
within the organisation.
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Training of the Bank’s project team and the user team. Training must cover both
classroom and hands on. Necessary training material and documents must be
provided to the participants. Training must cover
 Software solution for 10 IT officers
 Software implementation training for 10 IT officers
 User Training: Trainers training – 60 Officers (Two batches of 30 each)
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Providing data modeller based on defined parameters, based on customer profile
and providing mining tools.
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RFP Document for Management Information System for Andhra Bank

Providing Business Intelligence tools for analysis and decision-making based on
transaction history.
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Providing ETL tool to extract and upload from the existing hosts i.e. Finacle,
ITMS (Treasury & Forex), LAPS, EGL, ALM-Risk Manager, AMLock, GBM
etc.
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Installation of the application on a test environment and assisting the Bank’s team
in carrying out the User Acceptance Test. The successful bidder shall also
provide test cases and methodology acceptable to the bank.
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Pilot implementation at branches- The pilot branches shall include 10 branches
selected by the Bank. This will include branches with rural credit, branches with
only advances and specialized branches like, Corporate Finance
Branches/Overseas branches/SME branches, Trade Finance branches,
Agricultural branches, Specialized Asset Recovery Management branch etc.
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Assisting the Bank in rolling out the application in Head Office/Zonal offices and
branches of the Bank on successful completion of the pilot implementation.
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Providing comprehensive documentation of the application including the
application architecture, description of the interfaces, description of the data
model, database table structure, complete description of the data elements
(metadata), description of data extraction/ transformation/ load operation cycles,
user manual etc,
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Providing application maintenance for error fixes, additions/ modifications to the
software to cater to changes to data sources and/or new reporting requirements
during warranty period of one year as well as, optionally during the post-warranty
period.
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Providing a solution that facilitates the users to generate their own reports
through queries.
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Adhering to the complete Project schedule within 4 months from the date of
execution of the agreement with the Bank.
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Facility Management – one on-site engineer for extending services like helpdesk,
data backup, user management, database management / maintenance, updation of
data, maintaining integrity of the data, loading application upgrades, technical
support for adhoc queries, archival of data etc.
5. SIZING & SCALABILITY
It is MOST IMPORTANT that the total solution with all its components should be
scalable to handle additional MIS reports as the bank may require from time to time.
This scalability must be in terms of Hardware, additional MIS reports and Data ETL
tool as well.
The MIS solution will be used by one user at Small and Medium size branches, 2
users at large branches, 3 users at Very large branches, about five users at the Zonal
Office and approximately hundred users at the Head Office. Total number of users
will be about 2,000.
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RFP Document for Management Information System for Andhra Bank
6. DATA CAPTURING
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The MIS requirements of 15 functional departments are given in Annexure-1.
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These MIS reports are expected to have approximately 3000 fields.
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Out of these 3000 fields, approximately 70 % data is available in the Finacle
system, 10 % available in LAPS/GBM/ALM/AMLock/ITMS etc and the
balance 20 % data has to be manually fed.

Depending on the future requirements the number of fields where data has to
be captured may increase.
7. SYSTEM REQUIREMENTS
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The application would be based on a Centralized MIS database. The users of the
application would be located in various departments of Head Office, Zonal Offices
and branches.
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The users should be provided with restricted access to the information depending
upon their security level.

The system must facilitate merging of branches / Zones, shifting of branches from
one Zone to the other, creation of new branches and Zones.

The system must have the following security features and shall be in conformity with
the Information Security Policy of the Bank on the lines of ISO 27001including :

Idle user logout
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Minimum password length should be 8 character long
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User lock after pre-defined unsuccessful login attempts
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Force password change after pre-defined periods

At the time of changing password, new password can not be same

User ID and password cannot be same.

The solution should support Single Sign on under Active Directory domain
implemented in the Bank by Bank’s Core Banking Solution System
Integrator. The Bidder should undertake to bring the solution under SSO – if
not already confirming to this requirement.

The Application and hardware architecture should support fail over and
availability features..
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The on-screen user interface would be web-based through an information portal. The
portal would have standard features such as a search engine, input screens and option
to generate reports / output in various formats by the users etc.

The system should also support generation of reports centrally at scheduled intervals
and the printouts would be distributed as PDF files and printed locally by the users of
the information. Bank has a Wide Area Network connecting its Head Office,
Controlling Offices and branches and extension counters. A three-tier standard
architecture with Core, Distribution and Access layers is implemented. Mostly
Andhra Bank: Data Centre:: Hyderabad
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RFP Document for Management Information System for Andhra Bank
branches are connected to NAPs with a 64 kbps link and the NAPs have multiple 2
mbps links to the Data Centre. The Solution offered should work with the optimum
bandwidth so as not to impact Banking Operations.

The application should be highly parameterised so that report generation can be done
on a variety of analytical criteria.

The application should be capable of scaling up. The suggested hardware
configuration should be capable of catering to the requirements of the Bank for at
least the next five years.

The MIS solution should have Data Replication capability in case the Bank opts for
the same.

The Bidder must provide on-site support during the warranty period at no additional
cost to the Bank. The Bidder should also extend necessary on-site support under
Facility Management (onsite support), post warranty period, as per the requirement of
the Bank. Man month charges for providing on-site support services may be quoted
separately in Form-F- 12.

Warranty of the application shall cover against software errors. Support during
warranty period (or during the annual maintenance period, if contracted thereafter)
will specifically include support for rectification of bugs, enabling features of the
software already provided, providing additional user controlled reports, enabling
parameterized features, future product information, migration path to new versions
etc. The response time for these activities should be in compliance with specific
Service Level Assurances (SLAs) to be signed with the Bank.

The Bidder must provide Report writer, Report scheduler and Portal server as may be
required for delivering end-to-end solution.

The solution is to be implemented at Hyderabad. In case the successful bidder’s
employees are to travel outside Hyderabad, Travel expenses applicable to Bank’s
Scale-IV officers will be reimbursed to the Team Lead and for other members the
travel expenses will be reimbursed at the rates applicable to Bank’s Scale-II officers.

The application should preferably be based on the hardware platforms/ databases/
system software described below:
Application server /report server/ database server/ web server preferably on the
following
o
X86 processor based servers running Windows Server 2008
OR
o
RISC processor based servers
o
Storage should be on SAN
The clients should be Windows XP based PCs with Internet Explorer as the
browser.
Database with data modeling and mining tools, preferably one of the following:
o
DB2
o
Oracle
o
SQL Server
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RFP Document for Management Information System for Andhra Bank
Microsoft / J2EE application server.
In case J2EE server, preferably one of the following
o
WebSphere from IBM
o
Weblogic from BEA
o
Oracle application server
Portal Server – One of the following
o
Microsoft Portal Server
o
IBM portal Server
Enterprise Report Writer
o
It must be tightly integrated with the elements chosen from the above list
by the Bidder.
Extraction, Transformation & Loading Tool
o
A reliable and proven tool customized to Bank’s requirement.

The Bidder shall provide the detailed Solution Architecture showing all the internal
components of transaction workflow.

The Bank reserves the right to bring about any changes in the system requirements and
these will be communicated to the Bidder(s) in time so as to allow them to revise their
proposal.
8. HARDWARE REQUIREMENT
Bidder shall provide specification of the hardware configuration, Tape library for Backup
as well as the associated system software and database on which the application would be
run including the hardware for web server, portal server, database server, application
server, storage, the relative operating system and databases etc. Bidder will also have to
quote for required number of server racks to house the hardware. The Bidder should quote
the cost of the required hardware and Microsoft products while submitting the
commercials for the solution offered.
However, the Bank reserves the right to procure the required hardware and Microsoft
products (if any) independently.
The Hardware requirement specification should be supported by necessary sizing details
including data storage requirement. This information will be considered for Technical Bid
evaluation under Technical requirements.
Bank prefers to redeploy Sun Enterprise Servers / Solaris OS and associated Storage
wherever feasible. Bank may redeploy some of its existing Wintel servers or extend the
existing Blade servers / rack mount servers to optimize common infrastructure / data
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RFP Document for Management Information System for Andhra Bank
centre space requirements. Bank will accord necessary weightage for these features in
Technical Bid evaluation under Technical Requirements.
9. BIDDER’S RESPONSE AND OPENING OF BIDS
1. General Terms of Bid submission
a. The bidder must use the entire information furnished in the RFP including
scope, detailed requirements of architecture of application, hardware,
functional and technical specifications, other annexure and other terms and
conditions, bill of materials while submitting the response.
b. All responses should be in English language. All responses by the Bidders to
this RFP document shall be binding on such Bidders for a period of 180 days
from the date of opening the Technical Bid.
c. All responses including commercial and technical bids would be deemed to
be irrevocable offers / proposals from the Bidders and may, if accepted by
Bank, form part of the final contact between Bank and Bidder.
d. Bidders are advised to attach a letter from an authorized signatory attesting
the veracity of the information provided in the response.
e. Any technical or commercial bid submitted cannot be withdrawn / modified
after the closing date and time for submission of the bid offers unless
specifically permitted by Bank.
f.
Each offer should specify only a single solution which is cost effective and
meeting the tender specifications and it is the responsibility of the Bidder to
decide the best of breed solution.
g. In the event the Bidder has not quoted for any mandatory or optional items as
required by Bank and forming a part of the RFP document circulated to the
Bidders and responded to by the Bidders, the same shall be deemed to be
provided by the Bidder at no extra cost to Bank.
h. Bank concludes that everything as mentioned in the RFP documents
circulated to the Bidders and responded by the Bidders have been quoted for
by the Bidders and there shall be no extra cost associated with the same other
than the cost quoted by the Bidder.
i.
In the event, Bank has not asked for the quotes for alternative prices and the
Bidder furnishes the alternative quotes in the Bidder’s financial bids, the
higher of the quotes shall be taken for evaluation purposes. However,
payment by Bank shall be made for the lowest quote.
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RFP Document for Management Information System for Andhra Bank
j.
All out of pocket expenses, traveling, boarding and lodging expenses for the
entire life of the contract should be a part of the financial bid submitted by
the Bidder and no extra cost shall be payable by Bank. The Bidder cannot
take the plea of omitting any charges or costs and later lodge a claim on Bank
for the same.
k. The Bidder at no point of time can excuse themselves from any claims by
Bank whatsoever for their deviations in conforming to the terms and
conditions, payment schedules, timeframe for implementation etc. as
mentioned in RFP documents.
l.
By submitting a proposal, the Bidder agrees to promptly contract with Bank
for any work awarded to the Bidder.
m. This RFP or clarifications or writings issued pursuant thereto shall not be
construed as an obligation on the part of Bank to award a purchase contract
for any services or combination of services.
n. Bank reserves the right to reject any or all bids in full without assigning any
reason whatsoever.
o. The bidder has to adhere to the time schedule of activities mentioned in the
RFP and no request to change the last date or extend period / time for
submission shall be entertained by Bank. However, bank reserves its right to
extend the date/time for submission of the responses without assigning any
reason by notifying in the Website / displayed on the Notice Board.
p. Any additional or different terms and conditions proposed by the Bidder
would be rejected unless expressly assented to, in writing by Bank.
q. The offers containing erasers or alterations shall not be considered. There
should be no hand-written material, corrections or alterations in the offer.
Correct / proper technical information of the product being offered must be
filled in.
r.
The response to the bid should not carry any sections like ‘Clarifications’,
‘As orally told’, ‘to be discussed’, ‘interpretations’, ‘assumptions’ etc.
s. To assist in the scrutiny, evaluation and comparison of offers, Bank may, at
its discretion, ask any of Bidders for clarifications to their offer.
t.
Bank reserves the right to separate the scope of hardware supply AND
Microsoft Licenses from the total contract and procure itself.
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RFP Document for Management Information System for Andhra Bank
10. PREPARATION OF BIDS – TWO PART OFFER
The bidder has to submit his response to the bid in
 Technical Bid form indicating the response to the technical and
functional requirement specifications
 Commercial Bid form furnishing all the relevant information
The bidder has to submit his response for Technical Bid and Commercial Bid in
hardcopy and softcopy in a file format compatible with Microsoft Office Word2000/3. MS Excel and MS Powerpoint can also be used wherever necessary for
explaining architecture, costing etc. Both the Technical and Commercial bids
must be submitted in English Language, as per this RFP.
The bidder has to keep the Technical and Commercial Bid in two separate sealed
covers marked as ‘Technical Bid for MIS Solution for Andhra Bank’ and
‘Commercial Bid for MIS Solution for Andhra Bank’ respectively.
Under no circumstances, the Commercial details are to be revealed in the
Technical portion of the bid. Any deviation in this regard shall make the bid
invalid for further evaluation.
The bidders should also ensure that the Commercial bid is not included in
the media holding soft copy of the Technical bid.
The Bidder is advised to submit one Master Envelope containing three separate
envelopes as mentioned below:
1) First envelope should contain the Demand Draft / Bank Guarantee
for Rs. 5,00,000/- (Rupees five lakhs only) in favour of Andhra
Bank towards Bid Security.
2) Second envelope should contain the hard copy and CD for
Technical Bid. A masked copy of the entire Price Bid and Bill of
Materials after masking the prices should accompany the Technical
Bid. It should be ensured that no pricing information is a part of the
Technical Bid.
3) Third envelope should have the hard copy and soft copy for
Commercial Bid.
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11. CONTACT DETAILS FOR SUBMITTING THE PROPOSAL:
a. Primary Address:
Sri R Athmaram,
Deputy General Manager,
CBS Department,
Andhra Bank, Data Center,
Block-D, 3rd Floor, Cyber Gateway,
Madhapur,
HYDERABAD - 500081.
Tel: 040-2312 2256
Fax: 040-2312 2261
Email: dgm-cbs@andhrabank.co.in
b. Alternate Address:
Sri. V Narasimha Murthy
Assistant General Manager
CBS Department,
Andhra Bank, Data Center,
Block-D, 3rd Floor, Cyber Gateway,
Madhapur,
HYDERABAD - 500081.
Tel: 040- 2312 2260
Fax: 040- 2312 2261 Email: agm-cbs@andhrabank.co.in
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12. PROPOSAL FORMAT
a. The Bidder’s proposal should effectively communicate their solution and be
presented in the specified formats for Bank to assess alternatives. The proposal
should contain an Executive Summary.
b. The Bidder needs to provide an undertaking on the veracity of soft copy submitted
with the Hard copy submitted in Form – F-9.
c. The Executive Summary should provide an overview of the Bidder’s organization,
Bidder’s products and services provided as part of the procurement. A brief
description of the unique qualifications of the Bidder should then be provided
followed by a summary on capabilities and past experience in implementing such
projects.
d. The proposal should explain in detail with regard to the consortium vendors in case
the offer is a consortium bid. A summary of the activities of each vendor and the
relevant expertise is to be enclosed as a part of the Technical.
e. All pages of the Bid including Brochures are to be numbered as Page – of ---- total
pages. The numbering should be done separately for Technical and Commercial bid,
but not section wise
f.
The bidder needs to follow the Terms and conditions envisaged in the RFP without
deviation in general and should submit an undertaking to the said effect as per the
format in Form - F-1.
g. The Principal Bidder, on behalf of all the bidders forming the consortium need to
provide a confirmation of abiding by the Terms and conditions envisaged in this RFP
and should provide an undertaking to the said effect individually as per Form – F-10
13. TECHNICAL BID
a) Against each of the functional requirements, bidder’s response is required to be noted
for each of the sections as described under specific sections.
b) The bidder must provide his response to technical requirements in MS Word-2000/3
format in a structured and neat form.
c) Under no circumstances, the bidder while giving their response should change the
information furnished by Bank under Technical, Functional and other requirements in
any of the columns.
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d) The commercial bid should not contradict or deviate from the technical bid in any
manner.
14. CLARIFICATIONS TO RFP AND PRE-BID MEETING
a. The bidder should carefully examine and understand the specifications/conditions of
the RFP and may seek clarifications, if required, for implementing the Management
Information System solution in total.
b. The bidder in all such cases must seek clarification in writing in the same serial order
of that of the RFP by mentioning the relevant page number and clause number in the
RFP. All clarification/queries on the bid are to be sought in writing so as to reach the
Bank at least four days in advance to the pre-bid meeting ( on or before 02.03.2009).
The queries need to be addressed and delivered to Dy General Manager / Asst.
General Manager, Core Banking Solutions Dept, III Floor, Block-D, Cyber Gateway,
Madhapur, Hyderabad – 500 081.
c. Further bidders shall indicate the names of the participants for the Pre-Bid meeting by
email in advance. A maximum of Two participants from each bidder will be
permitted to participate / attend the Pre-Bid Meeting.
d. Bank shall hold the Pre-Bid Meeting at 11 am on 6th March 2009 at “Andhra Bank,
Head Office, Dr. Pattabhi Bhavan, Saifabad, Hyderabad” to clarify all the queries
raised by the bidders. No request for change of date, time and venue shall be
entertained by the Bank and no individual consultations other than the Pre-Bid
Meeting shall be entertained. Any change in the time, date and venue of the Pre-bid
meeting will be notified by the Bank, in Tenders column of Bank’s Web-site.
e. No additional clarifications other than the clarifications asked for in advance shall be
entertained.
f.
The clarifications of Bank including the queries raised by bidders would be placed on
Bank’s web-site as an addendum and the same would be binding on all bidders.
g. All the clarifications given by Bank shall become part and parcel of the RFP and
bidders should give their responses duly taking into consideration the clarification
given by Bank.
h. Bank may modify the RFP by issuing addenda for any reason at any time prior to the
final date of submission of RFP. All modifications shall be notified on the website of
the Bank and it shall be binding on them.
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i.
Bank reserves the right to alter the requirements specified in the RFP for any reason
prior to the last date of submission of RFP. Bank also reserves the right to delete one
or more items from the list of items specified duly notifying the changes on the
Bank’s website.
15. COMMERCIAL BID
a. The commercial bid should be enclosed in a separate sealed envelope. Cost figures
should be presented separately for each of the bill of materials mentioned as per Form
– F12.
b. The Bidder to quote in Indian Rupees only and bids in currencies other than INR
would not be considered.
c. The prices and other terms offered by Bidders must be in force for a period of 180
days from the date of opening of the Technical bid.
d. All costs should be inclusive of all taxes, duties, charges and levies of State or Central
Governments, as applicable, at the date of signing the Agreement and subject to
deduction of all statutory deductions applicable, if any. The benefits realized by
Bidder due to lower rates of taxes, duties, charges and levies shall be passed on by
Bidder to Bank.
e. Any additional expenses incurred by the Bidder due to increase in taxation, duties,
charges and levies, the same shall be reimbursed to the Bidder on production of
satisfactory proof.
f.
The Bidder has to include all costs like Travel, Lodging & Boarding, Local Travel
expenses, etc incurred during the implementation as a part of the Bill of Materials and
Bank will not bear any additional costs on these.
g. The prices quoted by the Bidders shall include all costs such as Taxes, Excise,
Custom Duties, VAT, Levies, Cess, Installation, Insurance, etc. that need to be
incurred.
h. The prices quoted shall include transportation to the respective sites and insurance till
completion of the acceptance process by Bank. The prices should include the charges
payable for carrying out any modification, changes / upgrades to the “Management
Information System” solution or other equipment / software that is required to be
made in order to comply with any statutory or regulatory requirements.
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RFP Document for Management Information System for Andhra Bank
i.
The Bidder is required to guarantee that exchange rate fluctuations, changes in import
duty and other taxes, inflationary pressures over the contract period etc. shall not
affect the Rupee value of the commercial bid, over the validity period of the bid.
j.
The price bid should include all the costs for the industry wide changes to the
solution or changes that may be required due to a change in law arising during
the subsistence of the agreement and the Bidder should provide with the details
of all such items considered in the RFP.
k. In case of any revision (upward or downward) in Government levies, taxes, VAT,
cess, excise, custom duty etc. after the submission of the price bid and up to the date
of invoice, the benefit or burden of the same shall be passed on or adjusted to Bank.
l.
All local entry taxes or Octroi if applicable shall be reimbursed by Bank on
production of relative payment receipts or documents.
m. For all the taxes, penalties, levies, cess or charge, other than entry tax or octroi,
charged by the tax authorities of any State including any Local authorities like
Corporation, Municipality, Mandal, Panchayat or any State Govt. or Statutory
authority for any of the items or supplies made by the Bidder for any reason including
the delay or failure or inability of the Bidder to make payments and paid by Bank,
Bank has to be reimbursed by the Bidder for all such amounts on being informed with
documentary evidence.
n. Terms of payment indicated in the RFP shall be final and binding on the Bidder and
no alternate terms and conditions proposed in the RFP shall be considered.
o. The bidder must also furnish separately in the commercial bid the recurring / revenue
expenditure, if any.
p. For arriving at the Total cost of the Solution, the Bidder should include costs for
Facility Management and Maintenance in the Bill of Materials for a period of Four
years excluding One year warranty period.
16. PROPOSED COSTS
a. Proposals should identify all costs for software and hardware based on a five years
useful life. This includes implementation costs, such as installation, training, testing,
conversion and ongoing costs like cost of upgrades, preventative maintenance and
support.
b. It is expected that the Bidder shall provide a detailed price breakdown for the
proposed system. Items that are not produced directly by the Bidder should be
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RFP Document for Management Information System for Andhra Bank
indicated as such. Prices shall be inclusive of all and any costs to be charged, such as
cost of installation, training, maintenance, documentation, software updates /
upgrades, supplies, tools, duties, taxes, and any other element that could be
interpreted as the real cost of procurement and any on-going expenses due to the
Bidder.
c. In case of licensing, proposal should indicate costs separately for:
• Enterprise / Corporate / Universal license
• Individual license, for each of the items/modules
• Number of users ( Slab wise)
• Any other ( Please specify )
17. COST OF EQUIPMENT
a. The bidder is required to prepare detailed Bill of Materials for implementation of the
project and incorporate the same as per the format of Commercial Bid enclosed.
b. The Models that are proposed/ marked for withdrawal from the market and the
models under quality testing should not be offered. Bank shall reserve right to ask for
PROOF OF CONCEPT on working of the newly introduced Models in the market, if
offered, on the agreed terms & conditions before considering for empanelment.
18. PERFORMANCE GUARANTEE
a. The Successful Bidder should provide a performance guarantee for a period of 5
years for an amount equivalent to 10% of the total contract value in the format
specified by the Bank. .
b.
In the event of non performance of obligation or failure to meet the terms of the
tender, bank shall be entitled to invoke the performance guarantee without notice or
right of demur to the Bidder
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RFP Document for Management Information System for Andhra Bank
19. ORGANIZATION OF BID
a. The technical bid should be submitted in a sealed cover containing the following:
1. Covering letter duly signed by the authorized signatory of the Principal Bidder.
Executive Summary of the solution.
Table of contents
Letter with details of authorized signatories who can represent the bidders
Principal Bidder’s Undertaking Letter, as per Form-F-1
Profiles of the Principal Bidder and other consortium partners, as per FormF-2.
Statement of tie-ups / agreements entered for the Project , as per Form-F-3
List of support centers across India as per Form-F-4.
Details of the references - customers where a similar application has been developed
and installed by the Bidder as per Form-F- 5.
Bidders response to functional requirements, as per Form-F-6
Bidders response to technical requirements, as per Form-F-7.
Details of the Hardware and related Software as per Form-F-8. Every system
proposed is to be explained with component-wise details. OS and RDBMS licenses
should tally in accordance with Hardware proposed. The hardware should have basic
high availability features like redundant power supplies, Ethernet interfaces, Power
supplies, expansion slots (PCI-e etc.) for scalability. Hardware requirements for fail
over, DRC etC. are also to be explained in detail.
Confirmation of Soft Copy in Form –F-9.
Compliance Statement in Form –F-10.
Demand Draft / Bank Guarantee towards EMD (Bid Security) in a separate coverForm-F-13
Masked Price Bid and Bill of Materials without any commercial details
A write-up containing the following
o
o
o
Corporate profile of the Bidder
Major features of the proposed system.
Details of the proposed hardware specification, operating system,
RDBMS and other system configuration.
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RFP Document for Management Information System for Andhra Bank
Schematic diagram describing the architecture of the proposed system showing the
linkages between the various system components
The methodology proposed for development of the MIS. This should contain, inter
alia, the following





The structure and roles of the Bidder’s project team as well as brief
resume of the key personnel of the team pointing out, in particular, how
the person has the requisite experience/ skill set relevant to his role in the
project (Please note that, if the Bidder is awarded the contract, the key
project personnel will not be permitted to be changed without the Bank’s
concurrence).
The structure, skill-sets required and the role of the Bank’s team,
The project plan in brief and estimated timelines. The time limit for
completion of the entire Project will be 4 months as stipulated under
Scope of Work.
The risk factors which can adversely affect the success of the project.
Soft copy of the technical bid in formats supported by Microsoft Office
Word- 2000 /3 document format.
b. The commercial bid should be submitted in a sealed cover containing the following:
1. Covering letter duly signed by the authorized signatory of Principal Bidder as per
Form-F-11.
2. Schedule of Prices (Commercial Bid) as per Form – F-12 &
3. Bill of Material along with the costs
4. Soft copy of the commercial bid in format supported by Microsoft Office Word- 2000
document as per the Form-F-12.
Please note not to change the format of the price bid.
The Bidder shall quote the cost of the software for use as Corporate License to the
bank for using the MIS software at Head Office/ Zonal Offices/ Branches and all the
other offices of the bank at their discretion.
20. OPENING OF THE BIDS & EXAMINATION OF BIDS
Opening of technical bids: The technical bid shall be opened in the presence of
bidders’ representatives at 4 pm on 18th March 2009_at Andhra Bank, Core Banking
Solutions dept, III Floor, Block-D, Cyber Gateway, Madhapur, Hyderabad – 500 081
The bidders’ representatives should present themselves at the above mentioned venue
along with the authorization letter. Only one representative per Principal Bidder
would be permitted for the opening of the Technical Bids. The bids will be opened
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RFP Document for Management Information System for Andhra Bank
even if representatives of one or more bidders are not present at the appointed time
and venue.
No further notice shall be issued to the bidders with regard to the opening of the bids.
For any reasons, if Bank does not function on the date of scheduled opening, the bids
shall be opened on the next working day at the same time at the same venue.
Bank reserves its right to change the date and time for opening the technical bid duly
publishing the information on the bank’s website.
All the authorized representatives of the bidders present at the time of opening should
sign in a register evidencing their attendance and also on the covers of the bids
EXAMINATION OF THE BIDS
a. Bank shall do a preliminary examination of all the bids so as to ensure that they are
complete in all respects and all documents have been properly signed.
b. Bank shall scrutinize the technical offers to determine whether they are complete,
whether any errors have been made in the offer, whether required technical
documentation has been enclosed, whether the documents have been properly signed
etc. However Bank may at its discretion waive any minor non-conformity or minor
deviation in any offer. This is binding on all Bidders and Bank’s decision in the
matter shall be final.
c. Bank may at its discretion call for clarifications from all / any of the Bidders and bank
reserves its right to disqualify the Bidder whose clarification is found not suitable to
the proposed project.
d. Bank shall also verify whether the bidder has responded in full to the RFP or not.
21. EVALUATION METHODOLOGY
TECHNICAL BIDS
a. Bank will prepare a list of empanelled vendors based on evaluation by a Committee
of the Bank. The short-listing will be based on various parameters such as compliance
with pre-qualification criteria as per terms of the tender documents, responses, sitevisits (if deemed necessary), referrals, presentations, technology, past experience, etc
in addition to technical compliance of the solution offered by the bidder vis-à-vis the
technical specifications given in the technical bid forms.
b. Prior to detailed evaluation Bank will determine the substantial responsiveness of
each Bid to the Bidding Document. Substantial responsiveness means that bid
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RFP Document for Management Information System for Andhra Bank
conforms to all terms and conditions of the Pre-Qualification Criteria and Bidding
Document without material deviations.
c. The Bank may call for any clarifications/ additional particulars required, if any, on
the technical bids submitted by the bidder. The bidder has to submit the clarifications/
additional particulars in writing within the specified date and time. The bidder’s offer
will be disqualified, if the clarifications/ additional particulars sought are not
submitted within the specified date and time.
d. Bank reserves right to call for a presentation on the features etc., from the short listed
vendors based on the technical bids submitted to make an evaluation. The commercial
bids of the technically empanelled bidders only will be considered for commercial bid
evaluation.
e. Bank reserves the right to evaluate the bids on technical and functional parameters
including possible visit to inspect live sites of the Vendor and witness demos of the
system and verify functionalities, response times, etc.
f.
Technical evaluation will take into consideration the capability of the bidder to
implement the proposed solution.
g. The indicative process of Technical Bids is further elaborated in the following section
(Section 22).
COMMERCIAL BIDS
h. The bank will open, evaluate and compare the Price Bids, of all the technically shortlisted vendors.
i.
Only those bidders whose Technical bids have been found substantially responsive
would be intimated by the Bank about their responsiveness and about the
revised/updated Technical & Functional Specification (if any). In case of
normalization and/or revision, they would also be advised to submit fresh “Price
Bid.” In such cases the Commercial Bid taken alongwith Technical Bid will not be
opened and considered for evaluation.
j.
Bill of Materials (masked price schedule) submitted along with Technical Bid will be
first evaluated and if the bank, during the evaluation, deems it fit, may request the
bidder to revise the bill of materials submitted to rectify / fill the gaps due to the
omission of the bidders at the same price originally quoted in the pricing schedule. If
the bidder does not agree to revise the same within stipulated time , the price bid
submitted will be considered non-responsive and accordingly rejected.
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k. The bank may use the services of external consultants for bid evaluation, if required.
l.
L1 will be decided on the basis of sum total of the price quoted in the Price Schedule
m. Bank reserves right to normalize the commercial bids based on total cost of
ownership. Normalization of the Commercial Bids will be considered to bring all the
technically short listed vendors at par for computing total cost of ownership, if
required. The procedure will be declared at the time of commercial bid opening.
n. Evaluation criteria, evaluation of the responses to the RFP and subsequent selection
of the successful bidder will be entirely at Bank’s discretion. Its decision shall be
final and no correspondence about the decision shall be entertained.
22. BIDDERS PRESENTATIONS / SITE VISITS / PRODUCT DEMONSTRATION
a. Bidders are required to prepare for making necessary presentations as may be
required by the Bank as a part of the final evaluation in accordance with the responses
given for the identified requirements any time after the last date for submission of
bids.
b. Bidders are further required to be prepared to demonstrate the proposed solution by
arranging for a product walk-through at their own installations/principals/R&D labs
duly meeting the specific requirements / issues raised by Bank. Bank may at its
discretion as a part of the evaluation of the technical bid may request either all
bidders or any of them to arrange for this demonstration of their product more than
once if felt necessary before opening commercial bid.
c. All expenses incurred in connection with the above shall be borne by the bidder.
However, Bank shall bear the traveling, boarding and lodging expenses related to its
own personnel and Consultants.
d. Setting of evaluation criteria for product demonstrations shall be entirely at the
discretion of Bank. The decision of Bank in this regard shall be final and in this
regard, no correspondence shall be entertained.
e. Bidders should arrange for visits to the reference sites wherein the product is
successfully implemented by them. The bidder shall take necessary permission from
the site owner and demonstrate the features and performance to Bank at free of cost.
Bank prefers the Bidder to provide details of any two organisations as Reference Sites
with the details of contacts at the respective Banks. Bank would preferably want to
have an onsite reference visit or a Telephonic conversation with the concerned.
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RFP Document for Management Information System for Andhra Bank
f.
Evaluation Matrix: The evaluation matrix given below is indicative and Bank
reserves the right to make suitable modifications and finalise the evaluation matrix
based on its decision on reference site visits etc.
Scoring Parameter
Weightage
Functional requirements
40%
Desk top evaluation based on Form F-6
responses.
The bidder responses will be
verified either in full or based on sampling in
a structured walkthrough and the scores will
be finalized in accordance with Evaluation
teams observations in Structured Walkthru.
The minimum qualifying score is 75% for this
scoring parameter. The Technical Bid will be
treated as disqualified and liable for rejection
in case the weighted score is found to be less
than 75% in the evaluation of this scoring
parameter.
Technical requirements
20%
Technical
architecture
details
including
Hardware, OS, RDBMS, Middleware, ETL,
Report tools used, Security, Compliance /
Commitment to provide Single Sign on with
Bank’s existing SSO solution etc. will be
evaluated. The minimum qualifying score is
75%
for
this
scoring
parameter.
The
Technical Bid will be treated as disqualified
and liable for rejection in case the weighted
score is found to be less than 75% in the
evaluation of this scoring parameter.
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RFP Document for Management Information System for Andhra Bank
Scoring Parameter
Weightage
Reference site visit
20%
The observations would be gathered in
reference site visit/s and will be evaluated. No
minimum
score
is
prescribed
for
this
parameter but this score will be reckoned for
the total weighted score.
Vendor Presentation
20%
The presentation structure will be informed to
the Vendor and based on the observations of a
competent panel which may include atleast
one external expert with regard to adequacy
of solution,technology, timelines, support etc.
No minimum score is prescribed for this
parameter but this score will be reckoned for
the total weighted score.
Total
100%
The bids will be ranked in accordance with
the descending order of total weighted scores.
The minimum qualifying score is 80% in the
overall
Technical
Bid
evaluation
in
accordance with this Technical Bid evaluation
matrix. The Technical Bid will be treated as
disqualified and rejected in case the total
weighted score is found to be less than 80%
in the overall Technical Bid evaluation in
accordance with this Technical Bid evaluation
matrix
Each scoring parameter will be evaluated against a pre-determined absolute score and will
be reduced to the above weightages.
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23. OPENING OF COMMERCIAL BID AND EVALUATION
a. Commercial bid shall be opened for the qualified bidders who are short listed after
technical evaluation. The date, time and venue of opening the commercial bids shall
be informed to the qualified bidders.
b. Commercial bids shall be opened in the presence of authorized representatives of the
qualified bidders and the commercial values quoted by each bidder shall be read out.
All the authorized representatives of the bidders should sign in a register so as to
confirm their attendance.
c. Commercial bid valuation shall be considered as below in case of any kind of
discrepancy:
• If there is a discrepancy between words and figures, the amount in
words shall prevail
• If there is a discrepancy between percentage and amount, the amount
calculated as per the stipulated percentage basis shall prevail
• If there is discrepancy between unit price and total price, the unit
price shall prevail
• If there is a discrepancy in the total, the correct total shall be arrived
at by Bank
d. In case the bidder does not accept the correction of the errors as stated above, the bid
shall be rejected.
24. AWARDING OF CONTRACT
a. The Bidder whose commercial bid is accepted will be referred to as selected Bidder
and Bank will notify the name of the selected Bidder by display in the Website of the
Bank and also intimate the successful bidder.
b.
The contract shall, be awarded and the order shall be placed on selected Bidder.
Bank releases the order either in Full or in part or place more than one order towards
the contract based on project plan
c. The selected bidder shall submit the acceptance of the order with in seven days from
the date of receipt of the order. No conditional or qualified acceptance shall be
permitted. The effective date for start of provisional contract with the Selected Bidder
shall be the date of acceptance of the order by the bidder.
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d. Bank reserves its right to consider at its sole discretion the late acceptance of the
order by selected bidder
e. On failure of the selected bidder to accept the order with in stipulated time, Bank
shall be at liberty to proceed with procurement from the other technically qualified
Bidders with in the purview of the same RFP by calling for fresh commercial quotes
or considering existing commercial quotes. The initially selected bidder stands
disqualified for further participation in the subject bid.
f.
Within 21 days from the date of acceptance of the order by the selected bidder, the
bidder shall sign a stamped “Contract agreement” referred to as Contract in this RFP,
with Bank, at the time, place and in the format prescribed by Bank. All stamp duty
charges applicable on the agreement shall be borne by the selected bidder
g. Within seven days after the execution of the Contract agreement, the selected bidder
must submit a performance guarantee, as per the format & for value and tenor
required by the Bank.
h.
Bank at its discretion may cancel the order placed on the selected bidder without
giving any notice in the event of bidder’s failure to submit the guarantee with in
stipulated period from the date of execution of the contract
i.
The selected bidder shall be responsible for extending the validity date and claim
period of all Bank guarantees as and when it is due on account of incompletion of the
Project and warranty period. Bank shall invoke the guarantee before expiry of the
validity, in case the work is not completed and the guarantee is not extended
accordingly. Bank shall notify the selected bidder in writing before invoking the
guarantee.
j.
The performance guarantee will be discharged by Bank and returned to the selected
bidder in Ninety days after the selected bidder‘s performance obligations under the
contract are completed and accepted by Bank.
25. REFUND OF EMD (BID SECURITY)
The EMD (bid Security) / Bank Guarantee of successful bidder shall be refunded after
furnishing performance Guarantee as required by the Bank.
EMDs / Bank Guarantees furnished by all unsuccessful bidders will be returned on the
expiration of the bid validity / finalization of successful bidder, whichever is earlier.
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26. FORFEITURE OF EMD
Failure to accept the order by the Selected bidder with in seven days from the date of
receipt of the order makes the Security Deposit liable for forfeiture at the discretion of
Bank. However Bank reserves its right to consider at its sole discretion the late
acceptance of the order by selected bidder
Failure to submit the guarantee with in stipulated period from the date of execution of the
contract makes the EMD liable for forfeiture. In such instance, Bank at its discretion may
cancel the order placed on the selected bidder without giving any notice
27. PAYMENTS TERMS
 No advance payment will be made on awarding the contract
 The payments including cost of hardware, implementation, support services,
training etc. will be released in a phased manner on satisfactory completion of
different milestones as would be finalized with the successful bidder.
As per the standard practice of the Bank, Annual Maintenance Contract (AMC) will be
payable after the warranty period, every quarter on completion of the same
28. IMPLEMENTATION SCHEDULE:
The Bidder should give a list of and a PERT chart (or any other Staandard Project
monitoring technique) describing therein the key milestone activities of the project
implementation. The list should also indicate the time taken for each key milestone
activity along with the completion dates.
29. PREFERENCE TO PUBLIC SECTOR ENTERPRISE:
If value of the tender exceeds Rupees five crores and below Rs 100 crores and if the price
quoted by a Principal Bidder, being a Central Public Sector Enterprise (CPSE) is within
10% of the lowest price of the tender and other things being equal, preference will be
given to such CPSE at the lowest valid price bid, provided the CPSE agrees to match its
price. This clause would also be applicable to those privatised CPSEs where specific
Government approval has been accorded for the specific period from the date of
disinvestments. The company will have to provide documentary evidence of this and it
must be a part of MOU the CPSE and the Government.
30. LIQUIDATED DAMAGES:
The Bidder shall meet deadline of 4 months for completion of the project as specified in
RFP and any failure shall entail penalty/liquidated damages calculated at the rate of 0.5%
of the value of order per week subject to a maximum of 15% of the order value.
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31. CONFIDENTIALITY:
The RFP document contains confidential information proprietary to the Bank. The Bank
is bound by an agreement of confidentiality and secrecy with regard to the dealings of all
customers, particularly the borrowers.
The selected Bidder for implementation of MIS solution may have access to some
confidential information for the purpose of the project implementation.
The Bidder shall take all precautions necessary to keep the information totally
confidential and under no circumstances it will be disclosed to any third party or
competitors.
The Bidder shall render himself liable for disqualification/premature termination of
contract apart from other legal action as may be warranted for any laxity on his part. The
Bank is entitled to be indemnified by the Bidder for any loss/damage to reputation and /
or for any breach of confidentiality.
The information referred to shall include but not restricted to any and every information
concerning the Bank and its customers which the Bidder comes to know only on account
of his being associated with the Bank through the contract which the Bidder otherwise
would not have had access to.
The Bidder shall also not make any news release, public announcements or any other
reference on RFP or contract without obtaining prior written consent from the Bank.
Any reproduction of this RFP by Xerox/Photostat/Electronic or any other means is strictly
prohibited without prior consent of the Bank.
32. FORCE MAJEURE
Agreement to the extent said failures or delays are caused by causes beyond that party's
reasonable control and occurring without its fault or negligence, including, without
limitation, performance failures of parties outside the control of the Bidder (e.g.,
disruptions in power supply), governmental actions, provided that, force majeure shall
apply only if the failure to perform could not be Neither party shall be liable for any
failure or delay in performance under this avoided by the exercise of due care by the party
invoking this clause and such party does everything reasonably possible to resume its
performance .
A party affected by an event of force majeure shall give the other party written notice,
with full details as soon as possible and in any event not later than three (3)calendar days
of the occurrence of the cause relied upon. If force majeure applies, dates by which
performance obligations are scheduled to be met shall be extended for a period of time
equal to the time lost due to any delay so caused.
33. MISCELLANEOUS:
 Only licensed copies of third party software will be supplied and integrated with the
MIS package.
 The Bidder will specify in the bid the necessary infrastructure facilities required by
them.
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Terms and Conditions
1. General Terms:
a. Bank invites the Bidder’s attention to the following terms and conditions
which underline this RFP and which provide a statement of understanding
between the interested parties.
b. Bank reserves the right to accept or reject any and all proposals, to revise the
RFP, to request one or more re-submissions or clarifications from one or
more Bidders, or to cancel the process in part or whole. No Bidder is
obligated to respond to or to continue to respond to the RFP. Additionally,
Bank reserves the right to alter the specifications, in part or whole, during the
RFP process, and without re-issuing the RFP. Each party shall be entirely
responsible for its own costs and expenses that are incurred while
participating in the RFP and subsequent presentations and contract
negotiation processes.
c. The Bank may revise any part of the RFP, by providing a written addendum
on Bank’s website till the award of the contract. The Bank reserves the right
to issue revisions to this RFP at any time before the award date
d. Due to the nature of the evaluation process, and approval and procurement
activities that may occur, proposals must be valid for a minimum of 180 days
from the date of opening the Technical Bid. Responses must clearly state the
length of the bid and its explicit expiration date.
e. Responses submitted by a Bidder to this RFP represent a firm offer to
contract on the terms and conditions described in the Bidder’s response. The
proposal must be signed by an official authorized to commit the bidder to the
terms and conditions of the proposal. Bidder must clearly identify the full
title and authorization of the designated official and provide a statement of
bid commitment with the accompanying signature of the official.
f.
The RFP and all supporting documentation/templates are the sole property of
Andhra Bank and shall NOT be redistributed without the prior written
consent of Andhra Bank. Violation of this would be a breach of trust and
may, inter-alia cause the Bidder to be irrevocably disqualified. The
aforementioned material must be returned to Andhra Bank when submitting
the Bidder proposal, or upon request. In case the Bidder is not interested in
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responding to the RFP, the RFP documents and any annexure must be
returned to Andhra Bank immediately.
g. The proposal and all supporting documentation submitted by the Bidder shall
become the property of Andhra Bank.
h. By submitting a signed bid, the Bidder certifies that:
• The Bidder has arrived at the prices in its bid without agreement with
any other bidder of this RFP for the purpose of restricting
competition.
• The prices in the bid have not been disclosed and shall not be
disclosed to any other bidder of this RFP.
• No attempt by the Bidder to induce any other bidder to submit or not
to submit a bid for restricting competition has occurred.
• Each Bidder must indicate whether or not they have any actual or
potential conflict of interest related to contracting services with
Andhra Bank. In case such conflicts of interest do arise, the Bidder
must indicate the manner is which such conflicts can be resolved.
• Andhra Bank would enter into a contract with Principal Bidder who
shall be responsible for delivery and overall implementation and
provide a working solution of all Software,
resources, etc and shall be
Hardware, human
responsible to coordinate with other
associated vendors and submit both Technical and Commercial
Proposals.
i.
The Bank is not responsible for any assumptions or judgments made by the
Bidders for arriving at any type of sizing or costing. The Bank at all times
will benchmark the performance of the Bidder to the RFP documents
circulated to the Bidders and the expected service levels as mentioned in
these documents. In the event of any deviations from the requirements of
these documents, the Bidder must make good the same at no extra costs to the
Bank, in order to achieve the desired service levels as well as meeting the
requirements of these documents. The Bank shall not be responsible for any
assumptions made by the Bidder.
j.
The Bidder represents and acknowledges to the Bank that it possesses
necessary experience, expertise and ability to undertake and fulfill its
obligations, under all phases involved in the performance of the provisions of
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this RFP.
The Bidder represents that all software and hardware to be
supplied in response to this RFP shall meet the proposed Bidder solution
requirements. The Bidder shall be required to independently arrive at a
solution, which is suitable for the Bank, after taking into consideration the
effort estimated for implementation of the same. If any services, functions or
responsibilities not specifically described in this RFP are an inherent,
necessary or customary part of the deliverables or services and are required
for proper performance or provision of the deliverables or services in
accordance with this RFP, they shall be deemed to be included within the
scope of the deliverables or services, as if such services, functions or
responsibilities were specifically required and described in this RFP and shall
be provided by the Bidder at no additional cost to the Bank. The Bidder also
acknowledges that the Bank relies on this statement of fact, therefore neither
accepting responsibility for, nor relieving the Bidder of responsibility for the
performance of all provisions and terms and conditions of this RFP, the Bank
expects the Bidder to fulfill all the terms and conditions of this RFP.
k. The Bank shall be under no obligation to accept the lowest or any other offer
received in response to this tender notice and shall be entitled to reject any or
all offers including those received late or incomplete offers without assigning
any reason whatsoever. The Bank reserves the right to make any changes in
the terms and conditions of purchase. The Bank will not be obliged to meet
and have discussions with any Bidder, and / or to listen to any
representations.
l.
The Bank reserves the right to alter the requirements specified in the tender.
The Bank also reserves the right to delete one or more items from the list of
items specified in the tender. The bank will publish on its Website about
changes, if any.
m. If required by the Bank, Bidders should provide complete details of any
subcontractor/s used for the purpose of this engagement. It is clarified that
notwithstanding the use of sub contractors by the Bidder, the Bidder shall be
solely responsible for performance of all obligations under the RFP
irrespective of the failure or inability of the subcontractor chosen by the
Bidder to perform its obligations. The Bidder shall also have the
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responsibility for payment of all dues and contributions, as applicable,
towards statutory benefits for its employees and sub-contractors.
n. The Bidder is responsible for managing the activities of its personnel or the
personnel of its subcontractors/franchisees and will be accountable for both.
The Bidder shall be vicariously liable for any acts, deeds or things done by
their employees, agents, contractors, subcontractors etc. which is outside the
scope of power vested or instructions issued by the Bank. Bidder shall be the
principal employer of the employees, agents, contractors, subcontractors etc.
engaged by Bidder and shall be vicariously liable for all the acts, deeds or
things, whether the same is within the scope of power or outside the scope of
power, vested under the purchase contract to be issued for this tender. No
right of any employment shall accrue or arise, by virtue of engagement of
employees, agents, contractors, subcontractors etc. by the Bidder, for any
assignment under the purchase contract to be issued for this tender. All
remuneration, claims, wages, dues etc. of such employees, agents,
contractors, subcontractors etc. of Bidder shall be paid by Bidder alone and
the Bank shall not have any direct or indirect liability or obligation, to pay
any charges, claims or wages of any of Bidder's employee, agents,
contractors, and subcontractors. The Bidder shall hold the Bank, its
successors, Assignees and Administrators fully indemnified and harmless
against loss or liability, claims actions or proceedings, if any, that may arise
from whatsoever nature caused to the Bank through the action of its
employees, agents, contractors, subcontractors etc. However, the Bidder
would be given an opportunity to be heard by the Bank prior to making of a
decision in respect of such loss or damage.
o. The Bank shall inform the Bidder all breaches and claims of indemnification
and shall grant the Bidder sole authority to defend, manage, negotiate or
settle such claims; and make available all reasonable assistance in defending
the claims (at the expense of the Bidder). The written demand by the Bank as
to the loss / damages mentioned above shall be final, conclusive and binding
on the Bidder and Bidder shall be liable to pay on demand the actual amount
of such loss / damages caused to the Bank.
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2. Licenses:
a. The Bidder shall procure and provide a non-exclusive, non- transferable,
perpetual license(s) to Bank for all the software to be provided as a part of
this project. Bank can use the software at any of its own branches or branches
acquired by Bank and at all its locations without restriction and use of
software by service providers on behalf of Bank would be considered as use
thereof by Bank and the software should be assignable / transferable to any
successor entity of Bank.
b. The License(s) provided by the bidder should specifically include right to use
the Software along with all Enhancements, Updates and New versions made
available from time to time for business operations of Bank.
c. The License(s) provided by the bidder should include right to copy the
software on server systems of Bank to support its users.
3. Right to Alter Quantities
a. The Bank reserves the right to alter the requirements specified in the tenders.
The bank also reserves the right to delete one or more items from the list of
items specified in the tender.
4. Intellectual Property Rights
a. Bidder warrants that the Inputs provided shall not infringe upon any third
party intellectual property rights, including copyrights, patents and other
intellectual property rights of any nature whatsoever. Bidder warrants that the
Deliverables shall not infringe upon any third party intellectual property
rights, including copyrights, patents and other intellectual property rights of
any nature whatsoever. The Bidder should ensure that the Hardware,
Application software, operating systems supplied to Bank shall not infringe
the third party intellectual property rights, if any. The Bidder has to ensure
that third party rights are not infringed even in case of equipment / software
supplied on behalf of consortium as Principal Bidder.
b. In the event that the Deliverables become the subject of a claim of violation
or infringement of a third party's intellectual property rights, Bidder shall, at
its choice and expense: (a) procure for Bank the right to continue to use such
Deliverables; (b) replace or modify such Deliverables to make them noninfringing, provided that the same function is performed by the replacement
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or modified Deliverables as the infringing Deliverables; or (c) if the rights to
use cannot be procured or the Deliverables cannot be replaced or modified,
accept the return of the Deliverables and reimburse bank for any amounts
paid to Bidder for such Deliverables, along with the replacement costs
incurred by Bank for procuring an equivalent equipment in addition to the
penalties levied by Bank . However Bank shall not bear any kind of expense,
charge, fees or any kind of costs in this regard. Notwithstanding the remedies
contained herein, the Bidder shall be responsible for payment of penalties in
case service levels are not met because of inability of the bank to use the
proposed solution
c. The indemnification obligations stated in this clause apply only in the event
that the Indemnified Party provides the Indemnifying Party prompt written
notice of such claims; grants the Indemnifying Party sole authority to defend,
manage, negotiate or settle such claims; and makes available all reasonable
assistance in defending the claims (at the expense of the Indemnifying Party).
Notwithstanding the foregoing, neither party is authorized to agree to any
settlement or compromise or the like which would require that the
Indemnified Party make any payment or bear any other substantive obligation
without the prior written consent of the Indemnified Party. The
indemnification obligations stated in this clause reflect the entire liability of
the parties for the matters addressed thereby.
d. Bidder acknowledges that business logics, work flows, delegation and
decision making processes of Bank are of business sensitive nature and hence
shall not be referred to other clients, agents or distributors of the software
e. The Bidder shall ensure that the software provided meets all the technical and
functional requirements as envisaged in the scope and annexure of the RFP.
The Bidder is required to customize the software as per bank requirement
either at Bank’s site or at off site.
f.
The Bidder shall install the equipment and commission the software for
customization and user acceptance test at the Bidder’s own cost as per the
accepted time schedules. The Bidder is liable for penalties levied by Bank for
any deviation in this regard. The Bidder shall provide for all tools, testing
instruments, drivers, consumables required to install, customize, and test the
software without any further charge, expense and cost to Bank
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g. The Bidder shall be responsible for delivery, installation, implementation and
roll out of all the solutions required as per the RFP with in the accepted time
schedule
h. The project shall be deemed as incomplete in case the desired objectives of
the project as mentioned in the scope of the project are not met and in case
the system is unable to facilitate the processes duly supported by various
requirements as envisaged in the RFP.
5. Escrow Mechanism
a. Bank and the Bidder shall agree to appoint an escrow agent to provide escrow
mechanism for the deposit of the source code for the MIS solution product
supplied/procured by the Bidder to Bank in order to protect its interests in an
eventual situation. Bank and the Bidder shall enter into a tripartite escrow
agreement with the designated escrow agent, which shall set out, inter alia,
the events of the release of the source code and the obligations of the escrow
agent. Costs for the Escrow shall be borne by the Bidder. As a part of the
escrow arrangement, the Bidder is also expected to provide a detailed code
documentation of the MIS Solution, which has been duly reviewed by an
external independent organization.
b. The source code shall be released to Bank only upon (a) the Bidder
permanently ceasing to carry on its business in full; or (b) Bidder becoming
insolvent as adjudged by a court of competent jurisdiction (c) Bidder stops
support by way of providing an annual technical support contract. Source
code shall not be released to Bank or any other person under any other
circumstances.
c. The ownership and intellectual property rights of the source code, even if
released, shall continue to be vested in the Bidder and Bank shall not acquire
any rights, title or interest thereto except the limited user rights to maintain
the MIS solution using the source code through its own employees who have
executed binding confidentiality agreements to maintain confidentiality of the
source code. The source code shall always remain the property of the Bidder
and shall be a confidential information of the bidder
6. Representations and Warranties
a. The Bidder warrants that they have obtained all necessary corporate
approvals to enter into an Agreement and that no consent, approval, or
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withholding of objection is required from any governmental authority with
respect to the entering into or the performance of this project. The bidder
further warrants that they are under no obligation or restriction, nor shall they
assume any such obligation or restriction, that would in any way interfere or
conflict with, or that would present a conflict of interest concerning, any
obligations under this project .
b. Bidder warrants that it shall perform the Services in a professional and
workmanlike manner and materially in accordance with the applicable
specifications in the RFP.
c. The Bidder represents that it is duly incorporated, validly existing and in
good standing under as per the laws of the state in which such Party is
incorporated.
d. The Bidder represents that it has the corporate power and authority to enter
into Agreements and perform its obligations there under. The execution,
delivery and performance of terms and conditions under Agreements by such
Party and the performance of its obligations there under are duly authorized
and approved by all necessary action and no other action on the part of such
Party is necessary to authorize the execution, delivery and performance under
an Agreement.
e. The Bidder represents that the submission of responses to the RFP execution,
delivery and performance under an Agreement entered in case the Bidder is
selected:
• Will not violate or contravene any provision of its documents of
incorporation;
• Will not violate or contravene any law, statute, rule, regulation,
licensing requirement, order, writ, injunction or decree of any court,
governmental instrumentality or other regulatory, governmental or
public body, agency or authority by which it is bound or by which
any of its properties or assets are bound;
• Except to the extent that the same have been duly and properly
completed or obtained, will not require any filing with, or permit,
consent or approval of or license from, or the giving of any notice to,
any court, governmental instrumentality or other regulatory,
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governmental or public body, agency or authority, joint venture
party, or any other entity or person whatsoever;
• To the best of its knowledge, after reasonable investigation, no
representation or warranty by such Party in this Agreement, and no
document furnished or to be furnished to the other Party to this
Agreement, or in connection herewith or with the transactions
contemplated hereby, contains or will contain any untrue or
misleading statement or omits or will omit any fact necessary to
make the statements contained herein or therein, in light of the
circumstances under which made, not misleading. There have been
no events or transactions, or facts or information which has come to,
or upon reasonable diligence, should have come to the attention of
such Party and which have not been disclosed herein or in a schedule
hereto, having a direct impact on the transactions contemplated
hereunder.
7. Compliance with Laws
a. The Bidder shall undertake to observe, adhere to, abide by, comply with and
notify Bank about all laws in force or as are made applicable in future,
pertaining to or applicable to them, their business, their employees or their
obligations towards them and all purposes of this tender and shall indemnify,
keep indemnified, hold harmless, defend and protect Bank and its
employees/officers/staff/ personnel/representatives/agents from any failure or
omission on its part to do so and against all claims or demands of liability and
all consequences that may occur or arise for any default or failure on its part
to conform or comply with the above and all other statutory obligations
arising there from.
b. The Bidder shall promptly and timely obtain all such consents, permissions,
approvals, licenses, etc, as may be necessary or required for any of the
purposes of this project or for the conduct of their own business under any
applicable Law, Government Regulation/Guidelines and shall keep the same
valid and in force during the term of the project, and in the event of any
failure or omission to do so, shall indemnify, keep indemnified, hold
harmless, defend, protect and fully compensate Bank and its employees/
officers/ staff/ personnel/ representatives/agents from and against all claims
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or demands of liability and all consequences that may occur or arise for any
default or failure on its part to conform or comply with the above and all
other statutory obligations arising there from and Bank shall give notice of
any such claim or demand of liability within reasonable time to the Bidder.
c. The Bidder agrees that the Bidder shall not be entitled to assign / sub lease
any or all of its rights and or obligations under this tender and subsequent
Agreement to any entity including Bidder’s affiliate without the prior written
consent of Bank
d. In case Bank undergoes a merger, amalgamation, takeover, consolidation,
reconstruction, change of ownership, etc., this RFP shall be considered to be
assigned to the new entity and such an act shall not affect the rights of the
Bidder under this RFP.
8. Cancellation of the order
a. Bank reserves its right to cancel the order in the event of one or more of the
following situations, that are not occasioned due to reasons solely and
directly attributable to Bank alone:
• Delay in customization / implementation / installation beyond the
specified period that is agreed in the contract that shall be signed with
the successful Bidder; and
• Serious discrepancy in the quality of service / hardware / software
expected during the implementation, rollout and subsequent
maintenance process.
b. In case of order cancellation, any payments made by Bank to the Bidder
would necessarily have to be returned to Bank with interest @
BMPLR+3.5%+2% as per the prevailing BMPLR
9. Indemnity
a. The Bidder hereby indemnifies Bank and shall always keep indemnified and
hold Bank and its employees, personnel, officers, directors, (hereinafter
collectively referred to as “Personnel”) harmless from and against any and all
losses, liabilities, claims, actions, costs and expenses (including attorneys'
fees) relating to, resulting directly or indirectly from or in any way arising out
of any claim, suit or proceeding brought against Bank as a result of:
• Bank’s authorized / bonafide use of the Deliverables and /or the
Services provided by Bidder under this RFP;
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• and/or an act or omission of the Bidder, employees, agents, sub
contractors in the performance of the obligations of the Bidder under
this RFP;
• and/or breach of any of the term of this RFP or breach of any
representation or false representation or inaccurate statement or
assurance or covenant or warranty of the Bidder under this RFP;
• and/or
claims made by employees or subcontractors or
subcontractors’ employees, who are deployed by the Bidder, against
Bank
• and/or breach of any of the term of this RFP or breach of any
representation or false representation or inaccurate statement or
assurance or covenant or warranty of the Bidder under this RFP;
• and/or any or all Deliverables or Services infringing any patent,
trademarks, copyrights or such other Intellectual Property Rights;
• and/or breach of confidentiality obligations of the Bidder contained
in this RFP;
• And/or willful negligence or gross misconduct solely attributable to
the Bidder or its employees or sub-contractors.
b. The Bidder shall at its own cost and expenses defend or settle any claim
against Bank that the Deliverables and Services delivered or provided under
this RFP infringe a patent, utility model, industrial design, copyright, trade
secret, mask work or trade mark in the country where the Deliverables and
Services are used, sold or received, provided Bank:
• notifies the Bidder in writing; and
• cooperates with the Bidder in the defence and settlement of the
claims.
10. Inspection of Records
a. All Bidder records with respect to any matters covered by this tender shall be
made available to Bank or its designees at any time during normal business
hours, as often as Bank deems necessary, to audit, examine, and make
excerpts or transcripts of all relevant data. Said records are subject to
examination. Bank’s auditors would execute confidentiality agreement with
the Bidder, provided that the auditors would be permitted to submit their
findings to Bank, which would be used by Bank. The cost of the audit shall
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be borne by Bank. The scope of such audit would be limited to Service
Levels being covered under the contract, and financial information would be
excluded from such inspection, which shall be subject to the requirements of
statutory and regulatory authorities.
11. Corrupt and Fraudulent Practices
a. As per Central Vigilance Commission (CVC) directives, it is required that
Bidders / Suppliers / Contractors observe the highest standard of ethics
during the procurement and execution of such contracts in pursuance of this
policy:
b. "Corrupt Practice" means the offering, giving, receiving or soliciting of any
thing of values to influence the action of an official in the procurement
process or in contract execution AND
c. "Fraudulent Practice" means a misrepresentation of facts in order to influence
a procurement process or the execution of contract to the detriment of the
Bank and includes collusive practice among bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive he Bank of the benefits of free and open competition.
d. The Bank reserves the right to reject a proposal for award if it determines that
the bidder recommended for award has engaged in corrupt or fraudulent
practices in competing for the contract in question.
e. The Bank reserves the right to declare a firm ineligible, either indefinitely or
for a stated period of time, to be awarded a contract if at any time it
determines that the firm has engaged in corrupt or fraudulent practices in
competing for or in executing the contract.
12. Publicity
a. Bidder is prohibited in using the name of Bank in any publicity material
without the specific written permission of Bank
13. Solicitation of Employees:
Andhra Bank shall request a clause in the final agreement that states the parties
agree not to hire, solicit, or accept solicitation (either directly, indirectly, or
through a third party) for their employees directly involved in this contract during
the period of the contract and one year thereafter, except as the parties may agree
on a case-by-case basis.
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RFP Document for Management Information System for Andhra Bank
14. Arbitration
a. Any controversy or claim arising out of or relating to this project and the
services to be rendered by bidder under or pursuant to this project
Agreement, the interpretation hereof, or its breach shall, if not resolved by
mutual discussions between the parties, be settled by binding arbitration in
accordance with the Arbitration and Conciliation Act, 1996. Arbitration shall
be conducted in Hyderabad in English language. The Arbitral Tribunal shall
be composed of one Arbitrator to be appointed by each Party, and a third
Umpire appointed by such Arbitrators. Each Party shall bear the costs, fees,
etc of the arbitrator nominated by them and shall equally bear the costs of the
Umpire.
15. Jurisdiction
a. All disputes and controversies between Bank and Bidder shall be subject to
the exclusive jurisdiction of the Courts in the Hyderabad Urban District and
the parties agree to submit themselves to the jurisdiction of such court. This
Project agreement shall be governed by the laws of India.
16. Termination
a. Bank shall have the option to terminate the RFP in whole or part there of by
giving the Bidder at least 90 days notice in writing provided that bank agrees
not to terminate this RFP during which period the Bidder shall complete the
implementation of the project
b. Not withstanding any thing contained herein above, Bank shall be entitled to
terminate this RFP if the;
• Bidder breaches any of its obligations set forth in RFP and the said
breach is not cured with in 30 days after Bank given written notice
• The Bidder fails to give a plan of action to cure the breach with in the
said 30 days
17. Effect of Termination
a. The Bidder agrees that it shall not be relieved of its obligations
under the
reverse transition mechanism notwithstanding the termination of the
assignment.
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RFP Document for Management Information System for Andhra Bank
b. Reverse Transition mechanism would typically include service and tasks that
are required to be performed / rendered by the Bidder to the Bank or its
designee to ensure smooth handover and transitioning of Bank's deliverables,
maintenance and facility management.
c. Same terms (including payment terms) which were applicable during the term
of the contract should be applicable for reverse transition services.
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Annexure - 1
List of MIS Statements
DEPT:-CREDIT MONITORING & REVIEW
Report No
Report Name
CMRD-1
Monthly progress report of Borrowal accounts where Stock & Receivable Audit is
to be conducted for the year ________ as per guidelines for the Month of________
Statement of Annual Stock Audit Report
CMRD-2
CMRD-3
CMRD-4
CMRD-5
CMRD-6
CMRD-7
CMRD-8
CMRD-9
CMRD-10
Early Alert System for the Quarter ended ___________
Working Capital Proposals due for Renewal as on __________ under the delegated
powers of Branch/Zonal Office / Head Office.
21 Major Industry wise Exposure as on ____________
Large Credit to Individual Borrowers (Other than Banks)
Large Credits to Borrowers Groups (Other than Banks)
Statement of aggregate credit limits against the security of shares / units / debentures
and Public Sector Bonds as on ___________
Details of accounts taken over / migrated to other Banks during the year -------Statement of Letters of Guarantee / Letters of Credit (Inland) outstanding as of Last
Friday
CMRD-11
Position of overdue bills as on _________ with annexure
CMRD-12
Report on Guarantees Expired but Not Reversed as on ___________
CMRD-13
CMRD-14
Monthly statement of Invoked Bank Guarantees Paid and outstanding of Rs. 10
lacs and above As on ____________
Invoked Bank Guarantees paid and outstanding – additions during the month
CMRD-15
Recoveries in Invoked Bank Guarantees during the month ___________
CMRD-16
Recoveries in Invoked Band Guarantees after given period (as above) till current
date.
Special Quarterly Return VI-A – Lending rates (excluding Interest tax) for Credit
Limits over Rs. 2.00 lacs
Monthly statement of devolved Letters of Credit paid and outstanding of Rs. 10.00
lacs and above as on ____________
Devolved L.Cs- Paid and outstanding – additions during the month-------------Recoveries in devolved L.Cs during the month--------------------Recoveries in devolved L.Cs after given period (as above) till current date.
Position of Invoked Bank Guaranteed and Devolved L.Cs as on -----------Bank’s exposure to Real Estate sector as on ----------------------Credit Rating of Borrowal accounts as on ------------Report on Rating wise Migration and Default Probability
Size wise Analysis based on the Size of the Credit Limits sanctioned
Size-wise Analysis based on the Amount of Balance Outstanding
CMRD-17
CMRD-18
CMRD-19
CMRD-20
CMRD-21
CMRD-22
CMRD-23
CMRD-24
CMRD-25
CMRD-26
CMRD-27
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Report No
CMRD-28
CMRD-29
CMRD-30
CMRD-31
CMRD-32
CMRD-33
Report Name
Information pertaining to Non Fund based Limits as on ---------------Quick Mortality-quarterly
Credit Management – Return on position of renewal of borrowal accounts for the
quarter ended --------------List of accounts getting time barred / time barred.
Advances to Sensitive sectors – Part-I
Statement of Packing Credit limits sanctioned and in force in respect of accounts in
Good Order as on _______________
CMRD-34
Statement of Packing Credit limits sanctioned to SSI
___________(Particulars need to be given if inclusion is desired)
CMRD-35
Annual statement of accounts in default under WTPCG as on ___________
CMRD-36
Annual statement of accounts covered under WTPCG where the outstandings have
been prudentially written off as on ______________
CMRD-37
Annual statement of accounts covered under WTPCG indicating latest position of
claims paid and Legal/Recovery action as on ______________
CMRD-38
Statement of Post Shipment export credit limits sanctioned and in force in respect of
accounts in Good Order as on ---------------
CMRD-39
Details of limits sanctioned to SSI Units as on -------------- (particulars need to be
given if inclusion is desired)
CMRD-40
Details of advances granted against bills drawn on associates as on -----------(particulars need to be given if inclusion is desired)
CMRD-41
Annual statement of accounts in default under WTPSG as on ---------------
CMRD-42
Annual statement of accounts covered under WTPSG where the ourstandings have
been prudentially written off as on --------------
CMRD-43
Annual statement of accounts under WTPSG indicating latest position of claims
paid and Legal / Recovery action as on -----------------
CMRD-44
Statement of claims pending with ECGC as on ------------- and claims lodged with /
rejected by ECGC for the period ----------- to -----------.
Monthly progress in unit inspections of advances of Rs. 3.00 crore and above for the
year ----------- / for the month of ---------------Exposure to commodity sector Part-I and Part-II as on ----------------Export Finance- Quarterly data of export credit disbursements and balance
outstanding ( as on Last Friday of the quarter) as on --------------Position of take over accounts (other than Housing Loans) for the quarter ending ------------ (all accounts taken over from 01.04.2005 till last quarter)
Statement of Large Borrowal accounts where Stock and Receivable audit is required
to be conducted before the year – as per guidelines.
List of accounts of advances of Rs. 3.00 crore and above that fall under Unit
Inspection for the year as on ------------------List of Restructured / Rescheduled accounts including accounts under CDR Scheme
as on ----------- (Department-wise ie., CIFD/CMRD/MSME)
Statement of Credit Proposals received / sanctioned for the month of________
CMRD-45
CMRD-46
CMRD-47
CMRD-48
CMRD-49
CMRD-50
CMRD-51
units
as
CMRD-52
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RFP Document for Management Information System for Andhra Bank
Report No
CMRD-53
CMRD-54
CMRD-55
CMRD-56
CMRD-57
CMRD-58
CMRD-59
CMRD-60
CMRD-61
CMRD-62
CMRD-63
CMRD-64
CMRD-65
CMRD-66
CMRD-67
CMRD-68
CMRD-69
CMRD-70
CMRD-71
CMRD-72
CMRD-73
CMRD-74
CMRD-75
CMRD-76
CMRD-77
CMRD-78
CMRD-79
Report Name
Movement of EAS / SMA accounts
Statement showing limits sanctioned and balance outstanding as on last Friday of
the quarter in borrowal accounts of parties having Working Capital and Term Loan
limits of Rs. 10 crores or above from the entire banking system.
Statement of exercise of Delegated Authority during the month of _________
Delegated Authority-wise advances during the month of ________
Facility-wise distribution of advances – Quarterly
Interest rate wise distribution of advances as on
Migration of Credit Rating of accounts with limits more than Rs 50 lacs and above,
which were outstanding as on two given dates.
Statistical data relating to Export Finance and Commodity-wise break-up.
Statement of Outstanding Non-Food Credit (Domestic) as at the end of_________
Bank’s exposure to Unsecured advances –Fund based and Non-fund based –
Department-wise- (where Primary / collateral security is less than 10%) as on
________
Special Fort-nightly return VI-AB – Lending rates (excluding Interest tax) for credit
limits over Rs. 2.00 lakhs.
Special Return VI-AC quarterly return for the quarter ended_____
Statement of Invoked Bank Guarantees paid, outstanding & Suit filed as on (Suit
filed accounts) __________
Details devolved ILCs/FLCs not adjusted and suit filed for the quarter ended
______ (Suit Filed)
Credit exposure (both Fund-based and Non-Fund based) to Public Sector
Undertakings (Central and State Government )- Department-wise as on __________
Sectoral deployment of Non-food Bank Credit ___________(Fortnightly)
Department-wise- Details of Adhoc sanctions and simultaneous excess drawals
made during the quarter ended ______
Department-wise- Details of Adhoc sanctions made within the delegated powers
during the quarter ended ______
Department-wise- Details of Adhoc sanctions made beyond the delegated powers
during the quarter ended _______
Department-wise- Statement of excess drawals allowed within / beyond the
delegated powers
Statement of TODs allowed within the delegated powers
Statement of TODs allowed beyond the delegated powers
Purpose-wise details of Other Advances (Accounts of Rs. 1.00 crore and above)
Statement of exposure to Infrastructure sector
Statement of credit limits sanctioned under the discretionary powers of CMD/ED for
the period ending___________
Statement of fresh credit limits sanctioned and disbursed during the month ending
_____
Statement of exposure to Non-Banking Financial companies
DEPT: CORPORATE & INDUSTRIAL FINANCE
CIFD-1
List of Consortium accounts
CIFD-2
List of Multiple accounts
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CIFD-3
CIFD-4
CIFD-5
CIFD-6
CIFD-7
CIFD-8
CIFD-9
CIFD-10
CIFD-11
CIFD-12
CIFD-13
Monthly progress report on accounts financed under Infrastructure sector
Progress report on NBFC accounts (Fortnightly)
Exposure to Banking companies (including Cooperative Banks)
Top ‘n’ – Credit exposure of the Bank – Department-wise / Bank as a whole.
State-wise progress of TUFS under 5% interest reimbursement (IR) and 12% credit
linked capital subsidy (CLCS)
State-wise unit cases pending under 5% interest reimbursement (IR) and 12% credit
linked capital subsidy (CLCS)
State-wise and unit-wise details of rejections under 5% interest reimbursement (IR)
and 12% credit linked capital subsidy (CLCS)
State-wise and unit-wise details of sanctions and disbursement of cases under 5%
interest reimbursement (IR) and 12% credit linked capital subsidy (CLCS)
Portfolio analysis – Monthly report of accounts under Sub-BMPLR and finer rate of
interest.
Portfolio analysis – Monthly report of accounts under fixed rate of interest.
Monthly report of Government guaranteed accounts (Both Central & State Govts
separately).
DEPT: CORPORATE PLANNING
Report No
Report Name
ECO-1
Statement of Advances allowed to Officers and Relatives of Officers of the Bank in
Grade/Scale V and above for the Quarter
ECO-2
ECO-3
ECO-4
ECO-5
ECO-6
Credit / Exposure to Directors, Managers & Their Interests
Half Yearly Adhoc data on Priority Sector Advances as on last reporting Friday
Special Return III – Disbursal of advances to Priority Sector / Weaker Sections
under Priority Sector as on Last Reporting Friday of June ----------Sector wise & Industry wise deployment of Bank Credit (SIBC) – Annexure-2A and
2B
All borrower Accts with credit Limit of above RS.2 Lakhs (BSR – 1A) and up to
Rs. 2.00 lakhs (BSR-1B).
ECO-7
Classification of term deposits according to maturity (BSR – 2 Part-I through PartV)
ECO-8
ECO-9
ECO-10
Bank advances against selected Securities (BSR – 3)
Ownership pattern of deposits (BSR – 4)
Quarterly survey on aggregate Deposits and Gross Bank Credit (BSR – 7)
ECO-11
Quick Return on industry wise Bank Credit (QIBC) (Annexure I A, annexure II A
and II B)
ECO-12
ECO-13
ECO-14
ECO-15
ECO-16
ECO-17
ECO-18
ECO-19
Weekly data on Deposits and advances- Zone wise as on ----------Zone wise Bulk Deposits & Other than bulk Deposits
Average growth- Comparative position (low cost deposit)
Absolute growth--comparative position (low cost deposits)
Zone-wise Advances as of last Friday (Average)
Zone-wise Advances as of last Friday (Absolute)
Average advances growth-comparative position
Year over year growth in absolute advances
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RFP Document for Management Information System for Andhra Bank
ECO-20
ECO-21
ECO-22
ECO-23
ECO-24
ECO-25
ECO-26
ECO-27
ECO-28
ECO-29
ECO-30
ECO-31
ECO-32
ECO-33
ECO-34
ECO-35
Year over year growth in current deposits
Year over year growth in SB deposits
Year over year growth in Term deposits (Bulk / Non-Bulk separately)
Year over year growth in advances
Zone-wise Aggregate deposits
Zone wise average deposits
Zone wise average Non-bulk deposits
Statement showing branches incurring losses
Data on number of accounts as per Sub-GL Code for a range of dates.
Branches having negative growth in Non-bulk deposits
Performance of ELB/VLB’s
Branches having negative growth in advances
DSB returns – RBI returns
Banking Services Price Index as on ----------Selective data on deposits and loans – BkSPI as on ------------Special Return - VI-B - Showing details of interest rates on Term Deposits and NRE
Deposits – Fortnightly
ECO-36
Flash Report (weekly) position as on Friday
ECO-37
State-wise market share of deposits for quarter ended --------------
ECO-38
State-wise market share of advances for quarter ended --------------
ECO-39
Yearly return on Priority Sector advances ( as on last Reporting Friday of March),
State-wise, Zone-wise.
Important Ratios
ECO-40
DEPT:-INTEGRATED RISK MANAGEMENT
Report No
Report Name
IRMD-1
Securitisation of Home Loans
IRMD-2
Report on Undrawn Credit Limits-quarterly
IRMD-3
Distribution as per size of the Exposure-quarterly
IRMD-4
Trend in General Advances
IRMD-5
Growth in General Advances
IRMD-6
Client wise Credit Concentration
IRMD-7
Size wise Distribution of Credit
IRMD-8
Portfolio Analysis - Rating wise Distribution of Borrowers
IRMD-9
Probability of Default
IRMD-10
Portfolio Analysis of Retail Lending
IRMD-11
Portfolio Analysis - Size wise Credit Exposure
IRMD-12
Portfolio Analysis – Unavailed credit limits Sub-G.L Head-wise (Funded Based &
Non Fund Based)
IRMD-13
Operational losses – Debits to P&L account heads and Sundry Heads.
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IRMD-14
Statement Indicating Unutilized Working Capital Limits Working Capital Limits
IRMD-15
Statement Showing Details of Prepayment of Loans – Sub-GL Head-wise
IRMD-16
IRMD-17
Maturity Pattern of Bills (Standard Category)
Data on Closure / Renewal / Premature Closure / Premature renewal of Deposits
IRMD-18
IRMD-19
List of Top ‘n’ Depositors – Branch/Zone/Bank-wise
Study of Devolvement Pattern of Inland Letter of Credit / Foreign Letter of Credit &
Inland Bank Guarantees
Maturity pattern of refinance availed from SIDBI/NABARD/NHB and Export
refinance.
Trends in devolvement in LCs and B.Gs and pattern of their recovery
Details of Frauds
Report on Gross Income as per Business Lines
Maturity pattern of Investments of the Bank
Pattern of outflows in respect of Overdue Term Deposits
PLR Linked advances – Limits and outstanding amount of all PLR linked advances
Non-BMPLR linked advances – Limits and outstanding amount of all advances not
linked to BMPLR
Credit Rating-wise advances position – External and Internal credit ratings.
Deposits and Advances – Drill down reports up to Branch/Account level based of
query – Sub-GL Code-wise, Interest Rate-wise, Zone-wise, Branch-wise, Size-wise,
Category-wise, Contractual maturity-wise, Residual maturity-wise etc
Statement of Structural Liquidity
Maturity Pattern of Borrowings
Statement of Interest Rate Sensitivity
Maturity Pattern of Term Deposits
Maturity Pattern of Assets and Liabilities
IRMD-20
IRMD-21
IRMD-22
IRMD-23
IRMD-24
IRMD-25
IRMD-26
IRMD-27
IRMD-28
IRMD-29
IRMD-30
IRMD-31
IRMD-32
IRMD-33
IRMD-34
DEPT:- LEGAL
Report No
Report Name
LEGAL-1(a)
Information on DRT Cases
LEGAL-1(b)
Information on Lok Adalat Cases
LEGAL-2
Age wise break up of non-DRT cases – half yearly
LEGAL-3
Amount wise break up of DRT cases (Non decreed & Decreed accounts )
LEGAL-4
Amt wise break up of Non DRT cases below Rs.10 lakhs (Non decreed and Decreed
a/cs)
LEGAL-5
Age wise breakup of DRT cases (Non Decreed and Decreed)
LEGAL-6(a)
Statement of possession taken accounts under SARFAESI Act as on ---------(Cumulative position from year 2002)
Zone-wise, account-wise particulars of possession taken accounts as on ----------(Cumulative position)
Statement of Assets sold under SARFAESI Act as on ----------- (Cumulative
LEGAL-6(b)
LEGAL-6(c )
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position from 2002.
Zone-wise, account-wise particulars of assets sold as on ---------(Cumulative
position)
LEGAL-7(a) Progress under SARFAESI Act (Monthly)
LEGAL-7(b) Recoveries made during the month of -----------------LEGAL-8(a) Zone-wise/Stage-wise position of DRT suits as on --------------LEGAL-8(b) DRT Data required by RBI for the quarter ---------LEGAL-9
Flash Data for RBI on Lok Adalat Cases for Quarter -------------LEGAL-10(a) Claim set Form-I for the quarter ending-------------LEGAL-10(b) Claim set Form-II for the quarter ending ---------------LEGAL-10(c) Claim set Form-III for the quarter ending-------------LEGAL-11
Details of cases Lodged/Pending before District/State Consumer Forum
LEGAL-6(d)
LEGAL-12
Details of claims pending against banks not acknowledged as debt
LEGAL-13
Stage-wise break-up of Non-DRT cases (Trial/Decreed & Executed)
LEGAL-14
Stage-wise break-up of DRT cases (Trial / Decreed / Recovery certificate/ Closed)
LEGAL-15(a) RBI Report – Progress under SARFAESI Act – Position as on ----------- of action
taken.
LEGAL-15(b) Status-wise summary – Zone-wise / Bank-wise position for the month of----------LEGAL-15(c ) Top ‘n’ accounts in a Zone for amounts above Rs. _____ lacs – Live accounts
(Cumulative position)
LEGAL-15(d) Assets sold (Cumulative position), Zone-wise/year-wise as on -----------LEGAL-15(e) 60 Days completed and action pending – Zone-wise and account-wise position as on
--------------- (cumulative position)
LEGAL-15(f) Possession taken and assets yet to be sold – Zone-wise and account-wise position as
on ---------------------(cumulative position)
LEGAL-15(g) 6 months completed and action pending (possession not taken and assets not sold) –
Zone-wise and account-wise position as on ----------------(cumulative position.
LEGAL-15(h) h) Section 14 – Petitions filed –Zone-wise and account-wise position as on --------(cumulative position)
LEGAL-15(i) Stay orders pending before DRT / Courts – Zone-wise and account-wise position as
on --------------------(cumulative position)
LEGAL-16(a) Requests received under RTI Act & Disposal of requests for the year ------------LEGAL-16(b) Appeals received under RTI Act & Disposal of appeals for the year ----------LEGAL-16(c ) Quarterly report of PSU Banks under RTI Act
LEGAL-16(d) Quarterly summary of CPIOs of (name : Appelete authority) for quarter ended -------------LEGAL-17(a)
LEGAL-17(b)
LEGAL-17(c )
LEGAL-17(d)
LEGAL-18(a)
Zone-wise position – Number of empanelled advocates
List of advocates with details, Zone-wise valid up to ----------------List of depanelled / deleted advocates – Zone-wise from ------ to ------List of empanelled advocates – Zone-wise from ------------- to ----------Enforcement of securities under SARFAESI act 2002 – Closed accounts, accounts
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RFP Document for Management Information System for Andhra Bank
upgraded and possession taken and assets sold.
LEGAL-18(b) Enforcement of securities under SARFAESI act 2002 – Live accounts.
LEGAL-18(c ) Statement of NPA accounts in which action under SARFAESI Act 2002 is taken for
the month ending-------------LEGAL-19
Sector-wise DRT & Non-DRT cases – R-2 report as on ------------LEGAL-20(a) Statement of TOP 100 Suit Filed accounts (Suit amount order) as on ---------LEGAL-20(b) Consolidation of the above – Stage-wise as on ----------------LEGAL-21(a) Zone-wise , branch-wise – Balance outstanding under Contingent liabilities as on
LEGAL-21(b) Statement of Contingent liabilities (suits against bank), Zone-wise consolidation
LEGAL-21(c ) Statement of Contingent Liabilities on the Bank as on ------------- status report.
LEGAL-21(d) Branch-wise, Zone-wise, Party-wise contingent liabilities as on------LEGAL-21(e) Statement of Contingent liabilities (suits against bank) – Case details
LEGAL-22
COR (10A) – Part-I, Part-II and Part-III
DEPT:-MARKETING
Report No
Report Name
MKTG-1
Monthly report on mobilization of various business, I, II, IIIA, IIIB and IV
MKTG-2
Summary of Business canvassed by CROs / Marketing Officers
MKTG-3
MKTG-4
Fee based income – Monthly performance Report
Fee based income (Cumulative) Report
MKTG-5
New deposit Scheme----St. showing the No. A/Cs opened, Deposit Recd, A/C
closed & Transferred
MKTG-6
St. of Outstanding Under Suspense A/C Pension for the month
DEPT:- PRIORITY SECTOR
Report No
Report Name
PSPD-1
XXV-IBA- Data on disbursement of Educational Loans-Quarterly
PSPD-2
Quarterly Progress under GJRHFS (Cumulative)
PSPD-3
Monthly Progress Statement of PMEGP / PMRY
PSPD-4
Cumulative Progress under SGSY (Annexure A) - Monthly
PSPD-5
Cumulative Progress under SGSY (Annexure B) - Quarterly
PSPD-6
Micro Credit Progress Report – under SHG bank linkage programme- Monthly/
Quarterly / Half yearly
PSPD-7(a)
PSPD-7(b)
PSPD-8
Cumulative progress report under Scheme for Liberation of Manual scavengers –
Monthly (SLRS)
Cumulative progress report under Self-employment for rehabilitation of manual
scavengers as on ---------------Statement showing Particulars of flow of credit to Women – / Branch-wsie/ Zonewise- Quarterly
PSPD-9
Recovery Performance under SGSY /PMRY / SJSRY / PMEGP / SLRS / DRI
PSPD-10
PSPD-11
Annual Return on DRI (Progress Report)
Village-wise Overdue loans register
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PSPD-12(a)
PSPD-17(a)
PSPD-17(b)
PSPD-18
X-B - Statement showing Priority Sector Advances granted to members of specified
Minority Communities vis-a-vis overall Priority Sector Advances as on ----------X-C – Part-A – Statement showing Priority Sector advances granted to members of
specified minority communities vis-s-vis overall priority sector advances, districtwise as on --------------X-C – Part-B – Statement showing Priority Sector advances granted to members of
specified minority communities vis-s-vis overall priority sector advances, State-wise
as on --------------X – Statement showing Priority Sector advances granted to members of specified
minority communities vis-s-vis overall priority sector advances, 338 towns as on -------------Growth in Priority Sector Advances
Performance under various Government sponsored schemes as on ------Monthly progress report of DRI advances
NHB- Housing – Progress made under National Agenda for Governance – Physical
and Financial performance
Quarterly subsidy utilization / requirement statement – PMRY (State-wise) as on
Quarterly progress report on PMRY ---Weaker section return for the Half-year ended -----
PSPD-19
Statement showing advances granted to SC/ST as on ------------
PSPD-20
PSPD-21
Cumulative position on DWCUA / USEP component of SJSRY for the quarter
ended -----Quarterly Statement showing State-wise/Activity-wise Achievement under SACP
PSPD-22
Quarterly Statement of Priority Sector Advances (as on last Friday) ___________
PSPD-23
PSPD-24
Cumulative Progress Report on Interest Subsidy Scheme MNES for Solar Water
Heater / Solar Cooker
Quarterly Progress Report – Swarojgar Credit Card Scheme
PSPD-25
Annual Statement of SLRS
PSPD-26
Yearly Statement of DCB for Direct Finance to Agriculture (to be submitted for
every June of the year)
Progress Report- Joint Liability Groups & Rythu Mitra (Monthly)
Monthly progress report- Provision of credit to Agriculture and Debt Relief to
farmers
PSPD-12(b)
PSPD-12(c )
PSPD-12(d)
PSPD-13
PSPD-14
PSPD-15
PSPD-16
PSPD-27
PSPD-28
PSPD-30
Monthly progress report – Kisan green Card / pattabhi Agri Credit Card Scheme(State-wise) ----------Quarterly return on Agricultural advances
PSPD-31
PSPD-32
Flash data on Agricultural advances as on _____________
Flash data on Priority Sector advances including Govt. Sponsored schemes as on ---
PSPD-29
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DEPT:-RECOVERY MANAGEMENT
Report No
Report Name
RMD-1
Movement of NPAs Working Results - quarterly / half-yearly / yearly
RMD-2
Asset Quality for the Branch / Zone / Bank as a Whole
RMD-3
Statement of Top ‘n’ NPA accounts – Branch/Zone/Bank as on --------------RMD-4
Portfolio analysis of NPAs of Branch/ Zone/ Bank as on ----------------RMD-5
RMD-6
RMD-7
RMD-8
RMD-9
RMD-10
RMD-11
RMD-12
RMD-13
RMD-14
RMD-15
RMD-16
RMD-17
RMD-18
RMD-19
RMD-20
RMD-21
RMD-22
RMD-23
RMD-24
RMD-25
Statement of Cash Recoveries in NPA accounts during the period from ----- to ----Statement of Potential NPA accounts – Branch/Zone/Bank as on ---------IRAC Returns- 1A, 1B, 2A, 2B, 3 & 4 (with upload of data)
Detailed list of NPA accounts as on (with upload of data)
List of Overdue Accounts
List of NPA Accounts
List of Upgraded NPA Accounts
List of closed NPA Accounts
List of NPA accounts eliminated
List of Fresh NPA additions
Recovery progress in High value NPA accounts – Rs. 5 lakhs and above, Borrowerwise consolidated limits
NPA position and written off accounts – Weekly as on Friday (as part of TDL)
Status report for any NPA / Charged-off account
NPAs-Segment-wise
NPAs- Year-wise break up
NPAs – Asset classification wise
NPAs- Subsequent action and developments
List of compromised approved accounts
List of Technically written off accounts during a given period
Recovery in written off accounts
Technically written off accounts outstanding as on a given date
DEPT:- CENTRAL ACCOUNTS
Report No
Report Name
ACCT-1
Branch wise Details of services Tax/Education cess collected during the month
ACCT-2
Head wise Details of service Tax/Education cess collected during the month
ACCT-3
ACCT-4
St. of Head Wise Break-up of Cenvat credit
Details of Input service/Goods provider – CENVAT statement
ACCT-5
Return of unclaimed Deposits
Andhra Bank: Data Centre:: Hyderabad
55
RFP Document for Management Information System for Andhra Bank
ACCT-6
Form A --Return U/S 42(2) of the RBI ACT 1934 – memorandum & Annexure to
form A & DATA
ACCT-7
ACCT-8
ACCT-9
FORM VIII- The Banking Regulation Act,!949
FORM X -(Sec27) The Banking Reg. Act 1949
Final data maintenance of statutory Liquidity Ratio supplemental information to the
Spl return
ACCT-10
ACCT-11
ACCT-12
Cash and bank balances
DICGC - Distribution of Deposits according to Size.
DICGC - Deposits from Govt of India, State Govts, Commercial Banks, CoopBanks and RRBs
ACCT-13
ACCT-14
DICGC- Deposits from Foreign Governments
Information for the purpose of Form X under Section X under Section 27 of the
Banking Regulation Act 1949 as on Last Friday
Annual Information Return (AIR) – yearly
ACCT-15
ACCT-17
Deduction under Sec 36(1) (VIII) – yearly – Interest on Infrastructure and Term
loans etc
Statement of Rural Branch advances – Yearly
ACCT-18
Form 26QA – Payment of interest to residents without deduction of Tax.
ACCT-16
DEPT:- MSME
Report No
Report Name
MSME-1
Quarterly position of SSI Loans outstanding without Collateral Security
MSME-2
Credit Flow to the MSME sector as on -------------
MSME-3
MSME-4(a)
Quarterly position of Composite Loans Outstanding as on-------------IV-A- State-wise classification of Sick MSME Units as on ------
MSME-4(b)
IV-B- Data in respect of MSME accounts having outstanding balance of Rs. 25
lakhs and above (all facilities taken together)
IV-C- Sick MSME units- Industry-wise break up
MSME-4(c )
MSME-4(d)
MSME-5
MSME-6
MSME-7
MSME-8
MSME-9
MSME-10
MSME-11
MSME-12
MSME-13
MSME-14
IV-D- Sick MSME units with outstanding of Rs. 25 lakhs and above – Industry-wise
break up
Progress report on implementation of Credit policy for the quarter ending ----Deployment of credit to Manufacturing enterprises as on ----------- (based on
Investment in Plant & Machinery)
Deployment of credit to Service enterprises as on ----------- (based on Investment in
equipment)
Information to be submitted by Ban on Flow of credit to MSME sectors
Half-yearly data on MSME advances
Data on debt restructuring mechanism for SMEs
Government of India – Outstanding credit to MSME sector – Quarterly review
Outstanding credit to MSME – State-wise quarterly
Rupee export credit to MSME sector – Annexure-I and Annexure-II
Branch-wise SME advances bifurcation (sector-wise, amount-wise etc) as on-----
Andhra Bank: Data Centre:: Hyderabad
56
RFP Document for Management Information System for Andhra Bank
DEPT:- RETAIL CREDIT
Report No
Report Name
Statement of Disposal of Education Loan proposals (required by MOF) for the Quarter
RETAIL-1
_____________
RETAIL-2
RETAIL-3
RETAIL-4
Education Loans Distribution as at the end of ___________
Report of Vehicle loans sanctions / disbursements during the month/quarter
RETAIL-5
Housing loans outstanding for the month of __________ (Area-wise) Rural / Semi –
Urban / Urban / Metro etc.
RETAIL-6
Fresh sanctions under Retail Segment for the Month / Quarter (Cumulative)
RETAIL-7
Retail lending Fluctuation Report for the month of __________
RETAIL-8
State-wise distribution of sanctions /disbursements under Educational Loans during
the month / Quarter
RETAIL-9
State-wise distribution of sanctions /disbursements under Housing Loans during the
month / Quarter
Quarterly Information on Educational Loans outstanding/sanctions made during the quarter
_______________
DEPT:-OPERATIONS
Report No
Report Name
OPER-1
Temporary Overdraft Allowed
OPER-2
OPER-3
OPER-4
OPER-5
Temporary Overdrafts - Age-wise break-up
Credit Receivable account - Outstanding items with status of Old items
Local Branch a/c & Branch Adjustment A/c
Details of Sundry Creditors / Sundry Suspense / Sundry debtors Entries with details
of reversal particulars
OPER-6
OPER-7
OPER-8
OPER-9
OPER-10
OPER-11
Zone-wise Cash on hand and Cash-Deposit ratio
Zone-wise bank Balance & bank balance-Deposit ratio
Sundry Suspense a/c clearing differences
Sundry Creditors a/c – clearing credits
Sundry Debtors- Clearing differences
Remittances through Banks
DEPT:- INVESTMENT & INTERNATIONAL BANKING
Report No
Report Name
IIB-1
Fortnightly Statement on Export Credit for Drawing of Refinance part A & B
IIB-2
IIB-3
Statement on Export Credit outstanding
Supervisory Reporting System-offsite Monitoring & surveillance & annex.
IIB-4
IIB-5
IIB-6
IIB-7
Monthly Statement of Crystallization of Import/Export bills
Export Credit Data (format 'C')
Commercialization of Export Credit
Disposal of export credit proposal
Andhra Bank: Data Centre:: Hyderabad
57
RFP Document for Management Information System for Andhra Bank
IIB-8
IIB-9
IIB-10
IIB-11
STAT 5,8
Statement of overdue Preshipment/Post shipment advances outstanding
Monthly report on Foreign Exchange Business
Statement showing details of trade related Loans and advances
IIB-12
IIB-13
IIB-14
IIB-15
IIB-16
IIB-17
IIB-18
Balances held in EEFC/RFC A/Cs
Approval of trade credit Part I & II.
Foreign Currency Balance sheet
Statement of Country wise Exposure (Ann I & II)
Statement showing the Foreign Business Turnover for the year
Q-10-- (Business From US-Business from them)
Foreign Contribution received by Associations covered under the Foreign
Contribution (Reg) Act, 1976.
IIB-19
Half Yearly Stmt of Details of Foreign Contribution Recd by associations under FC
Act 1976
IIB-20
IIB-21
IIB-22
IIB-23
IIB-24
IIB-25
IIB-26
IIB-27
IIB-28
IIB-29
IIB-30
IIB-31
IIB-32
IIB-33
IIB-34
IIB-35
Statement of Gold/Silver/Platinum Imported during the month
Monthly statement of import of Gold Under L/C
Position of gold
Statement of Stock of Gold Consignment
Inland L/C, Import L/C, & Invoked guarantee
Consolidated R-Return of the Bank
NRDCSR on Monthly basis
IBSBR (International Banking Statistics) – Quarterly
XOS Statement along with Fund involved & NPA Position
Remittances made under Liberilised Scheme.
CRA Outstanding on Exchange House DDs paid
Sundry Debtors outstanding on account of WUMT
Forward contract based on past performance
Un-hedged foreign currency exposure (to the extent routed through our bank)
AACB & AAOEBR outstanding country-wise/currency-wise
Details of remittances made by NRI/PIO/Foreign nationals out of the NRO accounts
IIB-36
IIB-37
Details of Forward contracts booked and cancelled
FC-TRS (FEMA-Foreign Direct Investment in India - Transfer of shares /
Convertible Debentures by way of sale - Simplification od procedures
IIB-38
Details of Forward Contracts booked and cancelled - SMEs and Individuals
IIB-39
Details of FLC/FBG/FDBC/FIBC outstanding - Currency-wise
IIB-40
IIB-41
IIB-42
IIB-43
IIB-44
IIB-45
Balances held in FCNR
Import of Gold
Investment Working Statement
Investment Data for Maintenance of SLR
Stmt of Position at the Close of Business on Friday
Market operations –Fortnightly
Andhra Bank: Data Centre:: Hyderabad
58
RFP Document for Management Information System for Andhra Bank
DEPT:- CUSTOMER SERVICE
Report No
Report Name
CSER-1
Monthly Report on Complaints
CSER-2
Monthly return on complaints received from Banking Ombudsman.
DEPT:-LEAD BANK
Report No
Report Name
LBD-1
Annual Credit Plan-Achievement (Disbursements) for the quarter ended _____
LBD-2
Annual Credit Plan (Targets)
LBD-3
SLBC-III- State of Banking Key Indicators in the state up to Quarter ended _____
LBD-4
LBR Returns
Andhra Bank: Data Centre:: Hyderabad
59
RFP Document for Management Information System for Andhra Bank
Summary of the Statements – Department wise:
Name of the departments
Credit Monitoring & Review
Corporate & Industrial Finance
Corporate Planning
Risk Management
Legal
Marketing
PSPD & RPDD
Central Accounts
MSME
Retail Credit
Operations
Recovery Management
Customer Service
Lead Bank
IIB (Treasury & Forex)
Total
Andhra Bank: Data Centre:: Hyderabad
Number of Reports
79
13
40
34
51
06
37
18
17
9
11
25
02
04
45
391
60
TECHNICAL BID FORM
(RFP for Management Information System for Andhra Bank)
FORM-F-1
PRINCIPAL BIDDER’s UNDERTAKING LETTER
To:
The Deputy General Manager,
Andhra Bank
C.B.S.Department, Head Office
Hyderabad
Dear Sir,
We, the undersigned, as principal bidder, having examined the complete RFP document
(along with its annexures), do hereby offer to produce, deliver, install, support and maintain
Management Information System Solution in full conformity of your requirements as
elaborated in above said RFP for the amounts mentioned by us in the Commercial Bid or such
other sums as may be agreed to between us.
We hereby agree to all the terms and conditions stipulated in the RFP except for the variations
and deviations of requirements as mentioned by us in the Compliance Statement, submitted
along with our Technical Proposal.
We agree to abide by our Offer for a period of 180 days from the date of opening the
Technical Bid and it shall remain binding on us for acceptance at any time before the
expiration of this period.
We understand that you are not bound to accept the lowest or any bid you may receive.
We undertake, if our Bid is accepted, to provide Contract Performance Guarantee, ATS/AMC
Performance Guarantee in the form and in the amounts and within the times stipulated by the
Bank.
We undertake as a part of this contract for successful operation of the Management
Information System Solution in future by the Bank during the warranty and AMC period (if
contracted).
Yours faithfully,
(Authorised Signatory)
In the capacity of ______________
Duly authorized to sign the Bid for and on behalf of Principal Bidder.
61
Format of letter to the Bank on the Bidder’s letterhead
BIDDERS’ PROFILE
The Deputy General Manager,
Andhra Bank,
Data Center,
Block-D, 3rd Floor, Cyber Gateway,
Madhapur,HYDERABAD - 500081.
Form- F- 2
Dear Sir,
Sub: Your RFP for Management Information System Solution
With reference to the above RFP, having examined and understood the instructions, terms and
conditions forming part of the RFP, we hereby enclose our offer for the supply, Installation,
Integration, implementation and maintenance of the MIS as detailed in your above referred
RFP. We also hereunder submit the required information:
Bank's requirements
Year of establishment of the Company
Bidder response
Mention date of establishment
and enclose proof
Give details
Specify
Mention figures in Rs. in lacs
and enclose supporting audited
financial statements
Names and background of main promoters
Nature of business
Net Worth as of the last financial Year (specify year)
Year 1 (specify year)
Profits for last 3 years
Year 2 (specify year)
Year 3 (specify year)
Year 1 (specify year)
Turnover for the last 3 years
Year 2 (specify year)
Year 3 (specify year)
Major customers where the Bidder has developed and Attach description as per format
installed similar MIS solution / applications)
at annexure 5 of the RFP
Mention number and give list
Number of software engineers employed
with names and qualifications
Major technology platforms on which the Bidder offers Give details
services/ products.
Type of quality certification obtained, if any (ISO Attach photocopies of certificates
9001:2000/ SEI CMM etc., enclose photocopy)
Availability of MIS solutions based on the core banking Mention Yes/No
solution ‘Finacle’ from Infosys Technologies Ltd.
We confirm that a) we own the IPR of those parts of the software that are developed by us
and b) we have the permission to use third party components of the software from the
respective Bidders.
We confirm that the offer is in conformity with the terms and conditions as mentioned in RFP
and it shall remain valid for 180 days from the date of opening the Technical Bid..
We understand that the Bank is not bound to accept the offer and that the Bank has the right
to reject the offer without assigning any reasons whatsoever.
Yours faithfully,
Authorised Signatory of Principal Bidder
(Name & Designation, seal of the firm)
62
TECHNICAL BID FORM
(RFP for Management Information System for Andhra Bank)
FORM- F-3
To
The Deputy General Manager,
Andhra Bank
C.B.S.Department, Head Office
Hyderabad
Statement of tie-ups/ agreements entered for the project
S.No.
Job / Task
Agency Name & Experience of
Address
the Agents
Validity of tie-up
or agreement
Note: Copy /Copies of understanding/ tie-up/agreement should be enclosed.
Date:
Signature of Authorized Official of Principal Bidder
with Seal
63
TECHNICAL BID FORM
FORM-F-4
(RFP for Management Information System for Andhra Bank)
Particulars of Regional / Branch Offices
Number of Offices:
Within Andhra Pradesh:
Rest of India:
Total Number of Offices:
Please furnish information about Offices in the following format
City / State
Date:
Address
Name of Person
In-charge and
Phone No
No. Of Qualified
Support Personnel
& their
qualifications
Whether adequate
trained Manpower,
knowledge base & stock
of spares available for
support
Signature of Authorized Official of Principal Bidder
with Seal
64
TECHNICAL BID FORM
Form- F-5
Details about the other Bank(s) using similar MIS solution / applications
developed and installed by the Principal Bidder
Name of the application
Name of Bank where the solution is working
Address of the Bank
Contact person, designation and telephone number
Brief description of application functionality
(Please attach a note describing the details of the
application) like whether the MIS solution is
covering assets / liabilities or both.
Whether the application takes care of the
consolidation of reports at Zonal /HO level
Hardware and operating system used
Database used and size
Network environment
No of Branches where the software is presently
running
Value of the order
`
(Signature)
(Name)
(in the capacity of)
Duly authorized to sign Bid for and on behalf of the Principal Bidder.
65
TECHNICAL BID FORM
FORM – F - 6
Bidder’s response to Functional Requirements
DEPT:-CREDIT MONITORING & REVIEW
Report
No
Report Name
A
C
CMRD-1 Monthly progress report of Borrowal accounts where Stock & Receivable Audit
is to be conducted for the year ________ as per guidelines for the Month
of________
CMRD-2 Statement of Annual Stock Audit Report
CMRD-3 Early Alert System for the Quarter ended ___________
CMRD-4 Working Capital Proposals due for Renewal as on __________ under the
delegated powers of Branch/Zonal Office / Head Office.
CMRD-5 21 Major Industry wise Exposure as on ____________
CMRD-6 Large Credit to Individual Borrowers (Other than Banks)
CMRD-7 Large Credits to Borrowers Groups (Other than Banks)
CMRD-8 Statement of aggregate credit limits against the security of shares / units /
debentures and Public Sector Bonds as on ___________
CMRD-9 Details of accounts taken over / migrated to other Banks during the year -------CMRD-10 Statement of Letters of Guarantee / Letters of Credit (Inland) outstanding as of
Last Friday
CMRD-11 Position of overdue bills as on _________ with annexure
CMRD-12 Report on Guarantees Expired but Not Reversed as on ___________
CMRD-13 Monthly statement of Invoked Bank Guarantees Paid and outstanding of Rs. 10
lacs and above As on ____________
CMRD-14 Invoked Bank Guarantees paid and outstanding – additions during the month
CMRD-15 Recoveries in Invoked Bank Guarantees during the month ___________
CMRD-16 Recoveries in Invoked Band Guarantees after given period (as above) till current
date.
CMRD-17 Special Quarterly Return VI-A – Lending rates (excluding Interest tax) for
Credit Limits over Rs. 2.00 lacs
CMRD-18 Monthly statement of devolved Letters of Credit paid and outstanding of Rs.
10.00 lacs and above as on ____________
CMRD-19 Devolved L.Cs- Paid and outstanding – additions during the month-------------CMRD-20 Recoveries in devolved L.Cs during the month--------------------CMRD-21 Recoveries in devolved L.Cs after given period (as above) till current date.
CMRD-22 Position of Invoked Bank Guaranteed and Devolved L.Cs as on -----------CMRD-23 Bank’s exposure to Real Estate sector as on ----------------------CMRD-24 Credit Rating of Borrowal accounts as on ------------CMRD-25 Report on Rating wise Migration and Default Probability
CMRD-26 Size wise Analysis based on the Size of the Credit Limits sanctioned
CMRD-27 Size-wise Analysis based on the Amount of Balance Outstanding
66
NF
Report
No
CMRD-28
CMRD-29
CMRD-30
Report Name
A
C
Information pertaining to Non Fund based Limits as on ---------------Quick Mortality-quarterly
Credit Management – Return on position of renewal of borrowal accounts for the
quarter ended --------------CMRD-31 List of accounts getting time barred / time barred.
CMRD-32 Advances to Sensitive sectors – Part-I
CMRD-33 Statement of Packing Credit limits sanctioned and in force in respect of accounts
in Good Order as on _______________
CMRD-34 Statement of Packing Credit limits sanctioned to SSI units as on
___________(Particulars need to be given if inclusion is desired)
CMRD-35 Annual statement of accounts in default under WTPCG as on ___________
CMRD-36 Annual statement of accounts covered under WTPCG where the outstandings
have been prudentially written off as on ______________
CMRD-37 Annual statement of accounts covered under WTPCG indicating latest position
of claims paid and Legal/Recovery action as on ______________
CMRD-38 Statement of Post Shipment export credit limits sanctioned and in force in
respect of accounts in Good Order as on --------------CMRD-39 Details of limits sanctioned to SSI Units as on -------------- (particulars need to be
given if inclusion is desired)
CMRD-40 Details of advances granted against bills drawn on associates as on -----------(particulars need to be given if inclusion is desired)
CMRD-41 Annual statement of accounts in default under WTPSG as on --------------CMRD-42 Annual statement of accounts covered under WTPSG where the ourstandings
have been prudentially written off as on -------------CMRD-43 Annual statement of accounts under WTPSG indicating latest position of claims
paid and Legal / Recovery action as on ----------------CMRD-44 Statement of claims pending with ECGC as on ------------- and claims lodged
with / rejected by ECGC for the period ----------- to -----------.
CMRD-45 Monthly progress in unit inspections of advances of Rs. 3.00 crore and above for
the year ----------- / for the month of ---------------CMRD-46 Exposure to commodity sector Part-I and Part-II as on ----------------CMRD-47 Export Finance- Quarterly data of export credit disbursements and balance
outstanding ( as on Last Friday of the quarter) as on --------------CMRD-48 Position of take over accounts (other than Housing Loans) for the quarter ending
------------- (all accounts taken over from 01.04.2005 till last quarter)
CMRD-49 Statement of Large Borrowal accounts where Stock and Receivable audit is
required to be conducted before the year – as per guidelines.
CMRD-50 List of accounts of advances of Rs. 3.00 crore and above that fall under Unit
Inspection for the year as on ------------------CMRD-51 List of Restructured / Rescheduled accounts including accounts under CDR
Scheme as on ----------- (Department-wise ie., CIFD/CMRD/MSME)
Statement of Credit Proposals received / sanctioned for the month of________
CMRD-52
67
NF
Report
Report Name
No
CMRD-53 Movement of EAS / SMA accounts
Statement showing limits sanctioned and balance outstanding as on last Friday of
the quarter in borrowal accounts of parties having Working Capital and Term
CMRD-54 Loan limits of Rs. 10 crores or above from the entire banking system.
CMRD-55 Statement of exercise of Delegated Authority during the month of _________
CMRD-56 Delegated Authority-wise advances during the month of ________
CMRD-57 Facility-wise distribution of advances – Quarterly
CMRD-58 Interest rate wise distribution of advances as on
Migration of Credit Rating of accounts with limits more than Rs 50 lacs and
CMRD-59 above, which were outstanding as on two given dates.
CMRD-60 Statistical data relating to Export Finance and Commodity-wise break-up.
Statement of Outstanding Non-Food Credit (Domestic) as at the end
CMRD-61 of_________
Bank’s exposure to Unsecured advances –Fund based and Non-fund based –
Department-wise- (where Primary / collateral security is less than 10%) as on
CMRD-62 ________
Special Fort-nightly return VI-AB – Lending rates (excluding Interest tax) for
CMRD-63 credit limits over Rs. 2.00 lakhs.
CMRD-64 Special Return VI-AC quarterly return for the quarter ended_____
Statement of Invoked Bank Guarantees paid, outstanding & Suit filed as on (Suit
CMRD-65 filed accounts) __________
Details devolved ILCs/FLCs not adjusted and suit filed for the quarter ended
CMRD-66 ______ (Suit Filed)
Credit exposure (both Fund-based and Non-Fund based) to Public Sector
Undertakings (Central and State Government )- Department-wise as on
CMRD-67 __________
CMRD-68 Sectoral deployment of Non-food Bank Credit ___________(Fortnightly)
Department-wise- Details of Adhoc sanctions and simultaneous excess drawals
CMRD-69 made during the quarter ended ______
Department-wise- Details of Adhoc sanctions made within the delegated powers
CMRD-70 during the quarter ended ______
Department-wise- Details of Adhoc sanctions made beyond the delegated
CMRD-71 powers during the quarter ended _______
Department-wise- Statement of excess drawals allowed within / beyond the
CMRD-72 delegated powers
CMRD-73 Statement of TODs allowed within the delegated powers
CMRD-74 Statement of TODs allowed beyond the delegated powers
CMRD-75 Purpose-wise details of Other Advances (Accounts of Rs. 1.00 crore and above)
CMRD-76 Statement of exposure to Infrastructure sector
Statement of credit limits sanctioned under the discretionary powers of CMD/ED
CMRD-77 for the period ending___________
Statement of fresh credit limits sanctioned and disbursed during the month
CMRD-78 ending _____
CMRD-79 Statement of exposure to Non-Banking Financial companies
A
C
68
NF
DEPT: CORPORATE & INDUSTRIAL FINANCE
Report
Report Name
No
CIFD-1 List of Consortium accounts
CIFD-2 List of Multiple accounts
CIFD-3 Monthly progress report on accounts financed under Infrastructure sector
CIFD-4 Progress report on NBFC accounts (Fortnightly)
CIFD-5 Exposure to Banking companies (including Cooperative Banks)
CIFD-6 Top ‘n’ – Credit exposure of the Bank – Department-wise / Bank as a whole.
State-wise progress of TUFS under 5% interest reimbursement (IR) and 12%
CIFD-7 credit linked capital subsidy (CLCS)
State-wise unit cases pending under 5% interest reimbursement (IR) and 12%
CIFD-8 credit linked capital subsidy (CLCS)
State-wise and unit-wise details of rejections under 5% interest reimbursement
CIFD-9 (IR) and 12% credit linked capital subsidy (CLCS)
State-wise and unit-wise details of sanctions and disbursement of cases under
CIFD-10 5% interest reimbursement (IR) and 12% credit linked capital subsidy (CLCS)
Portfolio analysis – Monthly report of accounts under Sub-BMPLR and finer
CIFD-11 rate of interest.
CIFD-12 Portfolio analysis – Monthly report of accounts under fixed rate of interest.
Monthly report of Government guaranteed accounts (Both Central & State Govts
CIFD-13 separately).
Report
No
ECO-1
ECO-2
ECO-3
ECO-4
ECO-5
ECO-6
DEPT: CORPORATE PLANNING
Report Name
A
C
NF
A
C
NF
Statement of Advances allowed to Officers and Relatives of Officers of the Bank
in Grade/Scale V and above for the Quarter
Credit / Exposure to Directors, Managers & Their Interests
Half Yearly Adhoc data on Priority Sector Advances as on last reporting Friday
Special Return III – Disbursal of advances to Priority Sector / Weaker Sections
under Priority Sector as on Last Reporting Friday of June ----------Sector wise & Industry wise deployment of Bank Credit (SIBC) – Annexure-2A
and 2B
All borrower Accts with credit Limit of above RS.2 Lakhs (BSR – 1A) and up to
Rs. 2.00 lakhs (BSR-1B).
ECO-7
Classification of term deposits according to maturity (BSR – 2 Part-I through
Part-V)
ECO-8
ECO-9
ECO-10
Bank advances against selected Securities (BSR – 3)
Ownership pattern of deposits (BSR – 4)
Quarterly survey on aggregate Deposits and Gross Bank Credit (BSR – 7)
ECO-11
Quick Return on industry wise Bank Credit (QIBC) (Annexure I A, annexure II
A and II B)
ECO-12
ECO-13
ECO-14
Weekly data on Deposits and advances- Zone wise as on ----------Zone wise Bulk Deposits & Other than bulk Deposits
Average growth- Comparative position (low cost deposit)
69
Report
No
ECO-15
ECO-16
ECO-17
ECO-18
ECO-19
ECO-20
ECO-21
ECO-22
ECO-23
ECO-24
ECO-25
ECO-26
ECO-27
ECO-28
ECO-29
ECO-30
ECO-31
ECO-32
ECO-33
ECO-34
ECO-35
Report Name
ECO-36
Flash Report (weekly) position as on Friday
ECO-37
State-wise market share of deposits for quarter ended --------------
ECO-38
State-wise market share of advances for quarter ended --------------
ECO-39
Yearly return on Priority Sector advances ( as on last Reporting Friday of
March), State-wise, Zone-wise.
Important Ratios
ECO-40
Report
No
IRMD-1
IRMD-2
IRMD-3
IRMD-4
IRMD-5
IRMD-6
IRMD-7
IRMD-8
IRMD-9
A
C
NF
A
C
NF
Absolute growth--comparative position (low cost deposits)
Zone-wise Advances as of last Friday (Average)
Zone-wise Advances as of last Friday (Absolute)
Average advances growth-comparative position
Year over year growth in absolute advances
Year over year growth in current deposits
Year over year growth in SB deposits
Year over year growth in Term deposits (Bulk / Non-Bulk separately)
Year over year growth in advances
Zone-wise Aggregate deposits
Zone wise average deposits
Zone wise average Non-bulk deposits
Statement showing branches incurring losses
Data on number of accounts as per Sub-GL Code for a range of dates.
Branches having negative growth in Non-bulk deposits
Performance of ELB/VLB’s
Branches having negative growth in advances
DSB returns – RBI returns
Banking Services Price Index as on ----------Selective data on deposits and loans – BkSPI as on ------------Special Return - VI-B - Showing details of interest rates on Term Deposits and
NRE Deposits – Fortnightly
DEPT: INTEGRATED RISK MANAGEMENT
Report Name
Securitisation of Home Loans
Report on Undrawn Credit Limits-quarterly
Distribution as per size of the Exposure-quarterly
Trend in General Advances
Growth in General Advances
Client wise Credit Concentration
Size wise Distribution of Credit
Portfolio Analysis - Rating wise Distribution of Borrowers
Probability of Default
70
Report
No
IRMD-10
IRMD-11
IRMD-12
Report Name
A
C
NF
A
C
NF
Portfolio Analysis of Retail Lending
Portfolio Analysis - Size wise Credit Exposure
Portfolio Analysis – Unavailed credit limits Sub-G.L Head-wise (Funded Based
& Non Fund Based)
IRMD-13 Operational losses – Debits to P&L account heads and Sundry Heads.
IRMD-14 Statement Indicating Unutilized Working Capital Limits Working Capital Limits
IRMD-15 Statement Showing Details of Prepayment of Loans – Sub-GL Head-wise
IRMD-16 Maturity Pattern of Bills (Standard Category)
IRMD-17 Data on Closure / Renewal / Premature Closure / Premature renewal of Deposits
IRMD-18 List of Top ‘n’ Depositors – Branch/Zone/Bank-wise
IRMD-19 Study of Devolvement Pattern of Inland Letter of Credit / Foreign Letter of
Credit & Inland Bank Guarantees
IRMD-20 Maturity pattern of refinance availed from SIDBI/NABARD/NHB and Export
refinance.
IRMD-21 Trends in devolvement in LCs and B.Gs and pattern of their recovery
IRMD-22 Details of Frauds
IRMD-23 Report on Gross Income as per Business Lines
IRMD-24 Maturity pattern of Investments of the Bank
IRMD-25 Pattern of outflows in respect of Overdue Term Deposits
IRMD-26 PLR Linked advances – Limits and outstanding amount of all PLR linked
advances
IRMD-27 Non-BMPLR linked advances – Limits and outstanding amount of all advances
not linked to BMPLR
IRMD-28 Credit Rating-wise advances position – External and Internal credit ratings.
IRMD-29 Deposits and Advances – Drill down reports up to Branch/Account level based
of query – Sub-GL Code-wise, Interest Rate-wise, Zone-wise, Branch-wise,
Size-wise, Category-wise, Contractual maturity-wise, Residual maturity-wise etc
IRMD-30 Statement of Structural Liquidity
IRMD-31 Maturity Pattern of Borrowings
IRMD-32 Statement of Interest Rate Sensitivity
IRMD-33 Maturity Pattern of Term Deposits
IRMD-34 Maturity Pattern of Assets and Liabilities
Report
No
LEGAL1(a)
LEGAL1(b)
DEPT: LEGAL
Report Name
Information on DRT Cases
Information on Lok Adalat Cases
71
Report
No
Report Name
A
C
LEGAL-2 Age wise break up of non-DRT cases – half yearly
LEGAL-3 Amount wise break up of DRT cases (Non decreed & Decreed accounts )
LEGAL-4 Amt wise break up of Non DRT cases below Rs.10 lakhs (Non decreed and
Decreed a/cs)
LEGAL-5 Age wise breakup of DRT cases (Non Decreed and Decreed)
LEGAL6(a)
LEGAL6(b)
LEGAL6(c )
LEGAL6(d)
LEGAL7(a)
LEGAL7(b)
LEGAL8(a)
LEGAL8(b)
LEGAL-9
LEGAL10(a)
LEGAL10(b)
LEGAL10(c)
LEGAL11
LEGAL12
LEGAL13
LEGAL14
Statement of possession taken accounts under SARFAESI Act as on ---------(Cumulative position from year 2002)
Zone-wise, account-wise particulars of possession taken accounts as on ----------(Cumulative position)
Statement of Assets sold under SARFAESI Act as on ----------- (Cumulative
position from 2002.
Zone-wise, account-wise particulars of assets sold as on ---------(Cumulative
position)
Progress under SARFAESI Act (Monthly)
Recoveries made during the month of -----------------Zone-wise/Stage-wise position of DRT suits as on --------------DRT Data required by RBI for the quarter ---------Flash Data for RBI on Lok Adalat Cases for Quarter -------------Claim set Form-I for the quarter ending-------------Claim set Form-II for the quarter ending ---------------Claim set Form-III for the quarter ending-------------Details of cases Lodged/Pending before District/State Consumer Forum
Details of claims pending against banks not acknowledged as debt
Stage-wise break-up of Non-DRT cases (Trial/Decreed & Executed)
Stage-wise break-up of DRT cases (Trial / Decreed / Recovery certificate/
Closed)
LEGAL- RBI Report – Progress under SARFAESI Act – Position as on ----------- of
15(a)
action taken.
LEGAL- Status-wise summary – Zone-wise / Bank-wise position for the month of---------15(b)
LEGAL- Top ‘n’ accounts in a Zone for amounts above Rs. _____ lacs – Live accounts
15(c )
(Cumulative position)
72
NF
Report Name
Report
No
LEGAL- Assets sold (Cumulative position), Zone-wise/year-wise as on -----------15(d)
A
C
LEGAL- 60 Days completed and action pending – Zone-wise and account-wise position
15(e)
as on --------------- (cumulative position)
LEGAL- Possession taken and assets yet to be sold – Zone-wise and account-wise
15(f)
position as on ---------------------(cumulative position)
LEGAL- 6 months completed and action pending (possession not taken and assets not
15(g)
sold) – Zone-wise and account-wise position as on ----------------(cumulative
position.
LEGAL- h) Section 14 – Petitions filed –Zone-wise and account-wise position as on ------15(h)
-- (cumulative position)
LEGAL- Stay orders pending before DRT / Courts – Zone-wise and account-wise position
15(i)
as on --------------------(cumulative position)
LEGAL- Requests received under RTI Act & Disposal of requests for the year ------------16(a)
LEGAL- Appeals received under RTI Act & Disposal of appeals for the year ----------16(b)
LEGAL- Quarterly report of PSU Banks under RTI Act
16(c )
LEGAL- Quarterly summary of CPIOs of (name : Appelete authority) for quarter ended -16(d)
------------LEGAL17(a)
LEGAL17(b)
LEGAL17(c )
LEGAL17(d)
LEGAL18(a)
LEGAL18(b)
LEGAL18(c )
LEGAL19
LEGAL20(a)
LEGAL20(b)
LEGAL21(a)
LEGAL21(b)
LEGAL-
Zone-wise position – Number of empanelled advocates
List of advocates with details, Zone-wise valid up to ----------------List of depanelled / deleted advocates – Zone-wise from ------ to ------List of empanelled advocates – Zone-wise from ------------- to ----------Enforcement of securities under SARFAESI act 2002 – Closed accounts,
accounts upgraded and possession taken and assets sold.
Enforcement of securities under SARFAESI act 2002 – Live accounts.
Statement of NPA accounts in which action under SARFAESI Act 2002 is taken
for the month ending-------------Sector-wise DRT & Non-DRT cases – R-2 report as on ------------Statement of TOP 100 Suit Filed accounts (Suit amount order) as on ---------Consolidation of the above – Stage-wise as on ----------------Zone-wise , branch-wise – Balance outstanding under Contingent liabilities as on
Statement of Contingent liabilities (suits against bank), Zone-wise consolidation
Statement of Contingent Liabilities on the Bank as on ------------- status report.
73
NF
21(c )
Report
No
LEGAL21(d)
LEGAL21(e)
LEGAL22
Report Name
A
C
NF
A
C
NF
A
C
NF
Branch-wise, Zone-wise, Party-wise contingent liabilities as on------Statement of Contingent liabilities (suits against bank) – Case details
COR (10A) – Part-I, Part-II and Part-III
DEPT: MARKETING
Report Name
Report
No
MKTG-1 Monthly report on mobilization of various business, I, II, IIIA, IIIB and IV
MKTG-2 Summary of Business canvassed by CROs / Marketing Officers
MKTG-3 Fee based income – Monthly performance Report
MKTG-4 Fee based income (Cumulative) Report
MKTG-5
New deposit Scheme----St. showing the No. A/Cs opened, Deposit Recd, A/C
closed & Transferred
MKTG-6 St. of Outstanding Under Suspense A/C Pension for the month
Report
No
PSPD-1
PSPD-2
PSPD-3
PSPD-4
PSPD-5
PSPD-6
DEPT: PRIORITY SECTOR & RURAL PLANNING & DEVELOPMENT
Report Name
XXV-IBA- Data on disbursement of Educational Loans-Quarterly
Quarterly Progress under GJRHFS (Cumulative)
Monthly Progress Statement of PMEGP / PMRY
Cumulative Progress under SGSY (Annexure A) - Monthly
Cumulative Progress under SGSY (Annexure B) - Quarterly
Micro Credit Progress Report – under SHG bank linkage programme- Monthly/
Quarterly / Half yearly
PSPD-7(a) Cumulative progress report under Scheme for Liberation of Manual scavengers –
Monthly (SLRS)
PSPD-7(b) Cumulative progress report under Self-employment for rehabilitation of manual
scavengers as on ---------------PSPD-8 Statement showing Particulars of flow of credit to Women – / Branch-wsie/
Zone-wise- Quarterly
PSPD-9
Recovery Performance under SGSY /PMRY / SJSRY / PMEGP / SLRS / DRI
PSPD-10
PSPD-11
PSPD12(a)
Annual Return on DRI (Progress Report)
Village-wise Overdue loans register
X-B - Statement showing Priority Sector Advances granted to members of
specified Minority Communities vis-a-vis overall Priority Sector Advances as on
----------X-C – Part-A – Statement showing Priority Sector advances granted to members
of specified minority communities vis-s-vis overall priority sector advances,
PSPD12(b)
74
district-wise as on --------------Report
No
Report Name
A
C
X-C – Part-B – Statement showing Priority Sector advances granted to members
of specified minority communities vis-s-vis overall priority sector advances,
State-wise as on --------------PSPDX – Statement showing Priority Sector advances granted to members of specified
12(d)
minority communities vis-s-vis overall priority sector advances, 338 towns as on
--------------PSPD-13 Growth in Priority Sector Advances
PSPD-14 Performance under various Government sponsored schemes as on ------PSPD12(c )
PSPD-15 Monthly progress report of DRI advances
PSPD-16 NHB- Housing – Progress made under National Agenda for Governance –
Physical and Financial performance
PSPDQuarterly subsidy utilization / requirement statement – PMRY (State-wise) as on
17(a)
PSPDQuarterly progress report on PMRY ---17(b)
PSPD-18 Weaker section return for the Half-year ended ----PSPD-19 Statement showing advances granted to SC/ST as on -----------PSPD-20 Cumulative position on DWCUA / USEP component of SJSRY for the quarter
ended -----PSPD-21 Quarterly Statement showing State-wise/Activity-wise Achievement under
SACP
PSPD-22 Quarterly Statement of Priority Sector Advances (as on last Friday)
___________
PSPD-23 Cumulative Progress Report on Interest Subsidy Scheme MNES for Solar Water
Heater / Solar Cooker
PSPD-24 Quarterly Progress Report – Swarojgar Credit Card Scheme
PSPD-25 Annual Statement of SLRS
PSPD-26 Yearly Statement of DCB for Direct Finance to Agriculture (to be submitted for
every June of the year)
PSPD-27 Progress Report- Joint Liability Groups & Rythu Mitra (Monthly)
PSPD-28 Monthly progress report- Provision of credit to Agriculture and Debt Relief to
farmers
PSPD-29 Monthly progress report – Kisan green Card / pattabhi Agri Credit Card Scheme(State-wise) ----------PSPD-30 Quarterly return on Agricultural advances
PSPD-31 Flash data on Agricultural advances as on _____________
PSPD-32 Flash data on Priority Sector advances including Govt. Sponsored schemes as on
---
75
NF
Report
No
RMD-1
RMD-2
RMD-3
RMD-4
RMD-5
RMD-6
RMD-7
RMD-8
RMD-9
RMD-10
RMD-11
RMD-12
RMD-13
RMD-14
RMD-15
RMD-16
RMD-17
RMD-18
RMD-19
RMD-20
RMD-21
RMD-22
RMD-23
RMD-24
RMD-25
Report
No
ACCT-1
DEPT: RECOVERY MANAGEMENT
Report Name
A
C
NF
A
C
NF
Movement of NPAs Working Results - quarterly / half-yearly / yearly
Asset Quality for the Branch / Zone / Bank as a Whole
Statement of Top ‘n’ NPA accounts – Branch/Zone/Bank as on --------------Portfolio analysis of NPAs of Branch/ Zone/ Bank as on ----------------Statement of Cash Recoveries in NPA accounts during the period from ----- to ---Statement of Potential NPA accounts – Branch/Zone/Bank as on ---------IRAC Returns- 1A, 1B, 2A, 2B, 3 & 4 (with upload of data)
Detailed list of NPA accounts as on (with upload of data)
List of Overdue Accounts
List of NPA Accounts
List of Upgraded NPA Accounts
List of closed NPA Accounts
List of NPA accounts eliminated
List of Fresh NPA additions
Recovery progress in High value NPA accounts – Rs. 5 lakhs and above,
Borrower-wise consolidated limits
NPA position and written off accounts – Weekly as on Friday (as part of TDL)
Status report for any NPA / Charged-off account
NPAs-Segment-wise
NPAs- Year-wise break up
NPAs – Asset classification wise
NPAs- Subsequent action and developments
List of compromised approved accounts
List of Technically written off accounts during a given period
Recovery in written off accounts
Technically written off accounts outstanding as on a given date
DEPT: ACCOUNTS
Report Name
Branch wise Details of services Tax/Education cess collected during the month
ACCT-2
Head wise Details of service Tax/Education cess collected during the month
ACCT-3
ACCT-4
St. of Head Wise Break-up of Cenvat credit
Details of Input service/Goods provider – CENVAT statement
ACCT-5
Return of unclaimed Deposits
76
ACCT-6
Form A --Return U/S 42(2) of the RBI ACT 1934 – memorandum & Annexure
to form A & DATA
Report
No
ACCT-7
ACCT-8
ACCT-9
Report Name
A
C
NF
A
C
NF
FORM VIII- The Banking Regulation Act,!949
FORM X -(Sec27) The Banking Reg. Act 1949
Final data maintenance of statutory Liquidity Ratio supplemental information to
the Spl return
ACCT-10 Cash and bank balances
ACCT-11 DICGC - Distribution of Deposits according to Size.
ACCT-12 DICGC - Deposits from Govt of India, State Govts, Commercial Banks, CoopBanks and RRBs
ACCT-13 DICGC- Deposits from Foreign Governments
ACCT-14 Information for the purpose of Form X under Section X under Section 27 of the
Banking Regulation Act 1949 as on Last Friday
ACCT-15 Annual Information Return (AIR) – yearly
ACCT-16 Deduction under Sec 36(1) (VIII) – yearly – Interest on Infrastructure and Term
loans etc
ACCT-17 Statement of Rural Branch advances – Yearly
ACCT-18 Form 26QA – Payment of interest to residents without deduction of Tax.
DEPT: MICRO, SMALL & MEDIUM ENTERPRISES
Report Name
Report
No
MSME-1 Quarterly position of SSI Loans outstanding without Collateral Security
MSME-2 Credit Flow to the MSME sector as on ------------MSME-3
MSME4(a)
MSME4(b)
MSME4(c )
MSME4(d)
MSME-5
MSME-6
MSME-7
MSME-8
MSME-9
MSME-10
MSME-11
MSME-12
Quarterly position of Composite Loans Outstanding as on-------------IV-A- State-wise classification of Sick MSME Units as on -----IV-B- Data in respect of MSME accounts having outstanding balance of Rs. 25
lakhs and above (all facilities taken together)
IV-C- Sick MSME units- Industry-wise break up
IV-D- Sick MSME units with outstanding of Rs. 25 lakhs and above – Industrywise break up
Progress report on implementation of Credit policy for the quarter ending ----Deployment of credit to Manufacturing enterprises as on ----------- (based on
Investment in Plant & Machinery)
Deployment of credit to Service enterprises as on ----------- (based on Investment
in equipment)
Information to be submitted by Ban on Flow of credit to MSME sectors
Half-yearly data on MSME advances
Data on debt restructuring mechanism for SMEs
Government of India – Outstanding credit to MSME sector – Quarterly review
Outstanding credit to MSME – State-wise quarterly
77
Report
Report Name
No
MSME-13 Rupee export credit to MSME sector – Annexure-I and Annexure-II
MSME-14 Branch-wise SME advances bifurcation (sector-wise, amount-wise etc) as on----DEPT: RETAIL CREDIT
Report Name
Report
No
RETAIL-1 Statement of Disposal of Education Loan proposals (required by MOF) for the Quarter
A
C
NF
A
C
NF
A
C
NF
_____________
RETAIL-2 Education Loans Distribution as at the end of ___________
RETAIL-3 Report of Vehicle loans sanctions / disbursements during the month/quarter
RETAIL-4 Quarterly Information on Educational Loans outstanding/sanctions made during the
quarter
_______________
RETAIL-5 Housing loans outstanding for the month of __________ (Area-wise) Rural /
Semi – Urban / Urban / Metro etc.
RETAIL-6 Fresh sanctions under Retail Segment for the Month / Quarter (Cumulative)
RETAIL-7 Retail lending Fluctuation Report for the month of __________
RETAIL-8 State-wise distribution of sanctions /disbursements under Educational Loans
during the month / Quarter
RETAIL-9 State-wise distribution of sanctions /disbursements under Housing Loans during
the month / Quarter
Report
No
OPER-1
DEPT: OPERATIONS
Report Name
Temporary Overdraft Allowed
OPER-2
OPER-3
OPER-4
OPER-5
Temporary Overdrafts - Age-wise break-up
Credit Receivable account - Outstanding items with status of Old items
Local Branch a/c & Branch Adjustment A/c
Details of Sundry Creditors / Sundry Suspense / Sundry debtors Entries with
details of reversal particulars
OPER-6
OPER-7
OPER-8
OPER-9
OPER-10
OPER-11
Zone-wise Cash on hand and Cash-Deposit ratio
Zone-wise bank Balance & bank balance-Deposit ratio
Sundry Suspense a/c clearing differences
Sundry Creditors a/c – clearing credits
Sundry Debtors- Clearing differences
Remittances through Banks
78
Report
No
IIB-1
DEPT: INVESTMENT & INTERNATIONAL BANKING
Report Name
A
C
Fortnightly Statement on Export Credit for Drawing of Refinance part A & B
IIB-2
IIB-3
Statement on Export Credit outstanding
Supervisory Reporting System-offsite Monitoring & surveillance & annex.
IIB-4
IIB-5
IIB-6
IIB-7
IIB-8
IIB-9
IIB-10
IIB-11
Monthly Statement of Crystallization of Import/Export bills
Export Credit Data (format 'C')
Commercialization of Export Credit
Disposal of export credit proposal
STAT 5,8
Statement of overdue Preshipment/Post shipment advances outstanding
Monthly report on Foreign Exchange Business
Statement showing details of trade related Loans and advances
IIB-12
IIB-13
IIB-14
IIB-15
IIB-16
IIB-17
IIB-18
Balances held in EEFC/RFC A/Cs
Approval of trade credit Part I & II.
Foreign Currency Balance sheet
Statement of Country wise Exposure (Ann I & II)
Statement showing the Foreign Business Turnover for the year
Q-10-- (Business From US-Business from them)
Foreign Contribution received by Associations covered under the Foreign
Contribution (Reg) Act, 1976.
IIB-19
Half Yearly Stmt of Details of Foreign Contribution Recd by associations under
FC Act 1976
IIB-20
IIB-21
IIB-22
IIB-23
IIB-24
IIB-25
IIB-26
IIB-27
IIB-28
IIB-29
IIB-30
IIB-31
IIB-32
IIB-33
IIB-34
Statement of Gold/Silver/Platinum Imported during the month
Monthly statement of import of Gold Under L/C
Position of gold
Statement of Stock of Gold Consignment
Inland L/C, Import L/C, & Invoked guarantee
Consolidated R-Return of the Bank
NRDCSR on Monthly basis
IBSBR (International Banking Statistics) – Quarterly
XOS Statement along with Fund involved & NPA Position
Remittances made under Liberilised Scheme.
CRA Outstanding on Exchange House DDs paid
Sundry Debtors outstanding on account of WUMT
Forward contract based on past performance
Un-hedged foreign currency exposure (to the extent routed through our bank)
AACB & AAOEBR outstanding country-wise/currency-wise
79
NF
Report
No
IIB-35
IIB-36
IIB-37
Report Name
Details of Forward Contracts booked and cancelled - SMEs and Individuals
IIB-39
Details of FLC/FBG/FDBC/FIBC outstanding - Currency-wise
IIB-40
IIB-41
IIB-42
IIB-43
IIB-44
IIB-45
Balances held in FCNR
Import of Gold
Investment Working Statement
Investment Data for Maintenance of SLR
Stmt of Position at the Close of Business on Friday
Market operations –Fortnightly
Report
No
LBD-1
LBD-2
LBD-3
LBD-4
C
NF
A
C
NF
A
C
NF
Details of remittances made by NRI/PIO/Foreign nationals out of the NRO
accounts
Details of Forward contracts booked and cancelled
FC-TRS (FEMA-Foreign Direct Investment in India - Transfer of shares /
Convertible Debentures by way of sale - Simplification od procedures
IIB-38
Report
No
CSER-1
CSER-2
A
DEPT: CUSTOMER SERVICE
Report Name
Monthly Report on Complaints
Monthly return on complaints received from Banking Ombudsman.
DEPT: LEAD BANK
Report Name
Annual Credit Plan-Achievement (Disbursements) for the quarter ended _____
Annual Credit Plan (Targets)
SLBC-III- State of Banking Key Indicators in the state up to Quarter ended
_____
LBR Returns
A= AVAILABLE
C = CUSTOMISABLE
NF=NOT FEASIBLE
(Signature)
(Name)
(in the capacity of)
Duly authorized to sign Bid for and on behalf of the Principal Bidder.
80
TECHNICAL BID FORM
Form – F-7
Technical specifications checklist
MIS Solution for Andhra Bank:
Sl
System requirement/ Technical specification
Bidder
No
compliance
(Yes/No)1
The Bidder should review the information requirements
1.
prepared by the Bank primarily based on the list of
reports as per Annexure 1 and suggest enhancement
based on the Bidder’s experience. Further reports may
be added during product development and
implementation.
Analysis of information requirements resulting in a
2.
Software Requirement Specifications (SRS) document
that would form the basis of the MIS solution
development once it is accepted by the Bank. The SRS
would consist of, but not restricted to the following.

Description of the sources of data and the
extraction, transformation and loading (ETL)
methodologies,

Database design,

Description of the application structure,

Description of the reports, manner/ scheduling
of delivery, target users etc.

The logical data model,

The interface requirements for Finacle, LAPS,
AMLock, Oracle Risk Manager-ALM, Reveleus
package, Furniture-Fixed Assets, EGL, GBM
module and any other systems of the Bank,

Description of the Gap (manual) data capture
application for data elements not available in
any of the above processing systems of the
Bank,

The phasing of the application delivery.

Integrating a reporting tool,

Description of the tools that will be used.

Routines for report distribution to various users

Integration of an information portal.
Bidder
comments2
The response should be ‘Yes’ or ‘No’ depending upon whether the Bidder is prepared to comply with
the specific requirement.
2
Any deviation from the requirement compliance should be described here.
1
81
Sl
No
System requirement/ Technical specification
3.
The Bidder should develop the MIS solution based on
the approved SRS. The scope would include,
illustratively, database design, data extraction /
transformation and loading (ETL) routines, integration
of reporting tool, data entry software for capturing data
unavailable in the processing systems of the Bank,
routines for report distribution to various users,
integration of an information portal etc.
Bidder
compliance
(Yes/No)1
Bidder
comments2
The specifications for some of the above are further
detailed below.
3.1 Database design: The data model should be
comprehensive and flexible enough to permit
analytical reporting with multiple criteria (even
though such multiple criteria may not have been
specified at annexure 1 of the RFP)
3.2 Data extraction routines should be capable of
extracting relevant data from various available
systems of the Bank and external sources like
Government Agencies etc. as detailed under the
Scope of Work- Para. 3. The routine should support
the following source file formats viz. relational
database files, comma/ space delimited ASCII files,
XML files.
3.3 Data entry programs should be developed on a
PC-based platform with appropriate validations for
capturing data unavailable in the existing systems of
the Bank (the missing data would typically reside in
paper documents or external sources)
3.4 Data transformation routines should perform the
following functions:
3.4.1 Consolidating the data extracted from multiple
sources including gap data manually entered
3.4.2 Cleansing the data to validate and correct poor
quality, redundant or duplicate data
3.4.3 Converting the data to the desired format of the
target database based on data-mapping rules
3.4.4 Aggregating the data, where needed, to
correspond to the requirements of the database
design
82
Sl
No
System requirement/ Technical specification
Bidder
compliance
(Yes/No)1
Bidder
comments2
3.5 Reporting tool should be capable of providing
report design, generation, distribution and archiving
features as further described below:
Report design
3.5.1 Provision of graphical interface with drag-anddrop functionality for report design
3.5.2 Ability to extract data from multiple databases,
3.5.3 Ability to design simple tabular reports as well
as complex reports
3.5.4 Support for embedding subtotals in columns as
well as built-in functions like AVERAGE,
MAXIMUM, and MINIMUM etc.
3.5.5 Support for placing charts on the report
3.5.6 Ability to add various formatting features such
as lines, boxes, shades etc.
3.5.7 Support for scripting language for designing
complex reports
3.5.8 Support for industry standard languages such as
VB, Java, SQL for designing complex reports
3.5.9 Support for calling stored procedures for
designing complex reports
Report generation
3.5.10 Support for extracting data from multiple data
sources for report generation
3.5.11 Support for generation of interactive analytical
reports by accepting run time parameters
3.5.12 Support for generation of reports in PDF, XML,
HTML, MS-Word and Excel compatible
formats
Report distribution
3.5.13 Support for scheduling of report generation and
distribution
3.5.14 Support for controlling access to reports based
on user security level
3.5.15 Support for automated distribution of reports to
predefined destination in electronic format
(including as an attachment to email)
3.5.16 Support for alerts in case of report distribution
failure.
3.5.17 Support for integration with information (or
report) portals
Report archiving and retrieving
3.5.18 Support for defining archival periods for each
report
3.5.19 Support for report repository and search based
on report contents, name and key words
83
Sl
No
System requirement/ Technical specification
4.
The Bidder must provide specification of the hardware
configuration as well as the associated system software
and database on which the application would be run
including the hardware for web server, portal server,
database server, application server, storage, the relative
operating system and databases etc.
4.1 Application server /report server/ database server/
web server should be based on either X86 processor
based servers running Windows Server 2003 or
RISC processor based servers
4.2 Storage should be on SAN
4.3 The clients should be Windows XP or above based
PCs with Internet Explorer as the browser.
4.4 Database should be one of the following viz. DB2,
Oracle, SQL Server 2003 or above.
4.5 Application development environment (apart from
SQL), if used, should be Java/ JSP or Visual Basic/
ASP
4.6 J2EE application servers, if used, should be either
WebSphere from IBM or Weblogic from BEA
4.7 The portal server must be Microsoft portal server
OR IBM portal server
The application should use an enterprise information (or
report) portal for publishing reports through a single
point access. The portal should support the following
features:
5.1 Support for personalization that provides links to
only those reports that the user is interested in
5.2 Support for external reports not generated through
the MIS solution
5.3 Support for grouping of various reports
5.4 Facility for search for a report based on name,
author or key word
The Bidder should train the Bank’s project team in ETL
tools, the database design, use of reporting tool and
information portal
The Bidder should train the user team of the Bank in
Application analysis and software implementation
The Bidder should install the application on a test
environment and assist the Bank’s team in carrying out
the User Acceptance Test
5.
6.
7.
8.
9.
Bidder
compliance
(Yes/No)1
Bidder
comments2
Pilot implementation at ten branches selected by the
Bank. These pilot branches shall include branch with
rural credit, branches with only advances, and
specialized
branches
like
Corporate
Finance
Branches/Overseas
branches/SME
branches,
Agricultural branches etc
84
Sl
No
System requirement/ Technical specification
10.
The
Bidder
should
provide
comprehensive
documentation of the application including the
application architecture, description of the interfaces,
data model, database table structure, complete
description of the data element (in the form of
metadata), operational activities of data extraction/
transformation/ load cycles, user manual etc.
11.
12.
13.
14.
Bidder
compliance
(Yes/No)1
Bidder
comments2
On successful completion of the pilot implementation,
assist the Bank in rolling out the application in Head
Office/ Zonal offices of the Bank. Provide support at
Zonal Office/Head office levels. This will be treated as
go live.
The Bidder should provide application maintenance for
error fixes, additions/ modifications to the software to
cater to changes to data sources and/or new reporting
requirements during warranty period of one year as well
as, optionally, during the post-warranty period
The Bidder should have built-in library of BSR and
other RBI codes commonly used in the Indian banking
industry for statutory returns
Additional features offered (give details)
(Signature)
(Name)
(in the capacity of)
Duly authorized to sign Bid for and on behalf of the Principal Bidder.
85
TECHNICAL BID FORM
Form – F -8
Management Information System solution for Andhra Bank
Details Regarding The Hardware And Related Software
Bidders should provide the following details on the proposed hardware for implementation of
the MIS solution. This should include hardware requirement at HO, ZO and branches for
implementing the solution. Hardware solution configuration to be provided for each item of
hardware proposed like Application Server, Database server, Web Server, information portal
server and any other server proposed as well as the client system.
Please provide the hardware architecture in diagrammatical form. Comprehensive details of
configuration of each of the systems proposed alongwith product literature should form part
of the Technical Bids. Basis for Sizing is also to be explained. The format given below is
indicative and summary level only and to be supported by a detailed write up.
If the proposed application can run on multiple platforms please provide the following details
for each of the platforms.
System name/ Bidder
For MIS solution APP/DB/WEB/PORTAL server
Model
No. Of Processors proposed (Please provide
details)
Maximum processors
Proposed RAM
Maximum RAM
Proposed storage capacity
Maximum storage capacity
For External Storage
Maximum drive
Maximum host connectivity
Maximum backend port
Maximum cache
Operating System
Name and version
Database/ Web server/ J2EE application server/Portal
Server (where applicable)
Name and version
(Signature)
(Name)
(in the capacity of)
Duly authorized to sign Bid for and on behalf of the Principal Bidder.
86
TECHNICAL BID FORM
FORM-F-9
(RFP for Management Information System solution for Andhra Bank)
CONFIRMATION OF SOFT COPY
To
The Deputy General Manager,
Andhra Bank
C.B.S.Department, Head Office
Hyderabad
Dear Sir,
Sub: Management Information System Solution
Further to our proposal dated __________, in response to the Request for Proposal (Bank’s
tender No. hereinafter referred to as “RFP”) issued by Andhra Bank (“Bank”) we hereby
covenant, warrant and confirm as follows:
The soft-copies of the proposal submitted by us in response to the RFP and the related
addendums and other documents including the changes made to the original tender documents
issued by the Bank, conform to and are identical with the hard-copies of aforesaid proposal
submitted by us, in all respects.
Yours faithfully,
Authorised Signatory of the Principal Bidder
Designation
Principal Bidder’s corporate name
87
TECHNICAL BID FORM
FORM-F-10
(RFP for Management Information System solution for Andhra Bank)
Compliance Statement
To:
The Deputy General Manager,
Andhra Bank
C.B.S.Department, Head Office
Hyderabad
We certify that except for the following deviations, we agree to abide by all other clauses,
terms, conditions and specifications mentioned in the RFP.
Main RFP /
Section
Place:
Date:
Clause / Sub Clause
No.
Deviation
Specific Page
no. of the
Response
Signature of Authorized Signatory of
Principal Bidder
with seal
Note: If there are no deviations the bidder has to give his response by writing ‘NIL’
in the statement
88
COMMERCIAL BID
FORM-F-11
(RFP for Management Information System solution for Andhra Bank)
To:
The Deputy General Manager,
Andhra Bank
C.B.S.Department, Head Office
Hyderabad
Date
Dear Sir,
Reg: RFP for Management Information System Solution for Andhra Bank
Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer to supply and deliver the Management Information System Solution, in conformity
with the said Bidding documents for the sum of .…………….(Rs.
) or such other sums as may be ascertained in accordance with the Schedule of Prices attached
herewith and made part of this Bid.
We undertake, if our Bid is accepted, to deliver, install and commission the technical solution in
accordance with the delivery schedule specified in the Schedule of Requirements/ purchase orders
issued from time to time.
If our Bid is accepted, we will obtain the guarantee of a bank for a sum equivalent to prescribed
percent of the each of Purchase Order Price, placed on us, for the due performance of the Contract in
the form prescribed by the Bank.
We agree to abide by the Bid and the rates quoted therein for the orders awarded by the Bank up to
the period prescribed in the Bid which shall remain binding upon us.
Until a formal contract is prepared and executed, this Bid, together with your written acceptance
thereof and your notification of award, shall constitute a binding Contract between us.
We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India namely
"Prevention of Corruption Act 1988".
We understand that you are not bound to accept the lowest or any Bid you may receive.
Dated this…………………… Day of………………………..2009.
(Signature)
(Name)
(in the capacity of)
Duly authorized to sign Bid for and on behalf of the Principal Bidder.
89
Form- F-12
Schedule of prices (Commercial Bid)
Requirement
Basic price in
Rupees
1 Cost of the MIS Solution (software)
1.1 Cost of customisation (inclusive of the data
entry module at all the branches of the Bank
under Corporate License for use by the bank
in branches, Zonal Office, Head Office and
any of its other offices)
1.2 Environmental Software such as Application
server, (J2EE) etc.
Taxes, duties, levies,
charges etc. in Rupees
1.3 ETL for Finacle, Treasury-ITMS, LAPS,
Oracle Risk Manager (ALM), Reveleus
package, AMLock, EGL, Fixed Assets
Module of EGL etc.
1.4
 Data modeler for customer details
(Retail and Corporate)
 Data mining tools
 Business Intelligence for customer
transaction behaviour/prediction,
Industry performance, customer
demography wise pattern etc.
1.5
 Report Writer
 Portal server and Dashboard
Total Cost of MIS software solution
 AMC
2
Cost of services (should be lump-sum cost
and not per man-day cost)
Implementation services (inclusive of all project
services except training)
2.1 Cost of implementation at 10 pilot branches,
Head office, and 17 Zonal Offices.
2.2 Training services (Specify the number of
days and participants under the following
heads)
2.2.1
Training for the Bank’s project team
2.2.2 Training for the user
3. Cost of Database
3.1 No. Of Licenses
3.2 AMC
(as required for the number of processor proposed
in DB Server in Form-F-8)
90
4. Hardware ( Please attach separate BOM for
individual hardware items required like servers,
storage, rack, networking switch etc)
5. Man-day Cost for any additional jobs
required to be carried out. (Bidder has to Quote
average cost taking into account suitable mix of
Senior & Junior Resources). For normalization
purpose a total of 300 Man-days effort will be
taken for deciding L1. This is an optional item
and Bank will use the same at its discretion.
6. Man month charges for on-site support after
expiry of warranty. For normalization purpose a
total of 48 Man-Month Charges will be taken for
deciding L1. This is an optional item and Bank
will use the same at its discretion.
7. Any other cost –
Details of each and every item above are to furnished as annexure with following details:







OEM / Make name
Product name / Model name
Configuration details / License details
Unit price where applicable
No of units required where applicable
Price without taxes
Price with taxes.
Post warranty Annual Maintenance Contract / Annual Technical Support charges are to be
furnished system-wise.
(Signature)
(Name)
(in the capacity of)
Duly authorized to sign Bid for and on behalf of the Principal Bidder.
91
Form-F-13
Format of Bank Guarantee
To
Andhra Bank
Data Centre, Block-D, III Floor,
Cyber Gateway, Madhapur
Hyderabad
Dear Sirs,
In response to your invitation to respond to your RFP reference No. ________________ ,
addressed to ___________________ having their registered office at _____________
(hereinafter called the ‘Bidder’) wish to respond to the said Request for Proposal (RFP) for
self and other associated Bidders and submit the proposal for the turnkey solution for
development, installation, integration, implementation and maintenance of a Management
Information System (MIS) Solution and to provide training and initial handholding as listed in
the RFP document.
Whereas the ‘Bidder’ has submitted the proposal in response to RFP, we, the ____________
Bank having our head office ________________ hereby irrevocably guarantee an amount of
Rs. ______ Lakhs (Rupees ____________ only) as bid security as required to be submitted by
the ‘Bidder’ as a condition for participation in the said process of RFP.
The Bid security for which this guarantee is given is liable to be enforced/ invoked:
1) If the Bidder withdraws his proposal during the period of the proposal validity; or
2) If the Bidder, having been notified of the acceptance of its proposal by the Bank
during the period of the validity of the proposal fails or refuses to enter into the
contract in accordance with the Terms and Conditions of the RFP or the terms and
conditions mutually agreed subsequently.
We undertake to pay immediately on demand to Andhra Bank the said amount of Rupees
________________ without any reservation, protest, demur, or recourse. The said guarantee
is liable to be invoked/ enforced on the happening of the contingencies as mentioned above
and also in the RFP document and we shall pay the amount on any Demand made by Andhra
Bank which shall be conclusive and binding on us irrespective of any dispute or difference
raised by the Bidder.
Notwithstanding anything contained herein:
1) Our liability under this Bank guarantee shall not exceed Rs. ________ Lakhs (Rupees
__________ only).
2) This Bank guarantee will be valid up to __________________; and
3) We are liable to pay the guarantee amount or any part thereof under this Bank
guarantee only upon service of a written claim or demand by you on or before
________________.
In witness whereof the Bank, through the authorized officer has sets its hand and stamp on
this _______________ day of __________________ at _________________.
92