1.
Letting fees to be paid 7 days in advance by the Hirer in accordance with the scale of charges current at the
time of booking. Fees not refundable unless 14 days notice of cancellation given. If booking a regular slot then
these are paid a month or term in advance.
2.
Charges may be adjusted to meet increased costs, though no change in the fee will be made within 28 days of
the booking where payment has been made in advance.
3.
Only accommodation and equipment specified at the time of letting to be used.
4.
Hirers must leave the accommodation and furniture in the position and condition in which they find it.
Where relevant, please sweep the floor and leave tables and chairs clean. Brushes, cloths etc are available.
5.
Additional chairs and tables – are kept in the large store room adjoining the main hall, further chairs are kept
in the shed outside (key to which can be found in the top draw in the office adjoining the main hall, which must
be returned safely). Please note that any additional chairs and/or tables used must be returned to their relevant
storage area at the end of the hiring period.
6.
A returnable deposit of £20.00 is payable at the time of booking. This will be returned within 7 days after the
booking, unless additional cleaning is required and if crockery and cutlery are used, refundable less cost of
damage/breakages.
7.
Contact details – a list of contact details in case of any emergencies or queries prior to or during your booking
are displayed on the notice boards in the entrance and main hall, and a notice is also displayed on the front
door of the Mill Centre.
8.
Cleaning is undertaken once a day, usually early morning, to be ready for the main use (day care services), and
therefore we ask that all users leave the hall in a serviceable condition for other users.
9.
Nails, tacks, screws, adhesives etc. must not be used on walls, floors, ceilings, furniture or fittings and no
decorations of any kind should be put up without permission.
10. Footwear likely to damage the floor is prohibited.
11. ALL LITTER and property belonging to the Hirer must be removed at the end of the hiring.
12. Alteration to the heating and lighting system is forbidden.
13. The Hirer shall not infringe any copyright or performing rights and must undertake to indemnify the Management
Committee against the costs of infringement.
14. Alcohol may be consumed on the premises with the permission of the Management Committee but NO licence
may be obtained to SELL alcohol.
15. The Hirer undertakes to bear the cost of making good any damage to property of the Hempnall Mill Centre
including damage by fire through neglect or default of the Hirer or the organisation or his or their servants or
agents.
16. No accommodation will be let beyond 11.30pm. The Hirer is to ensure that the public vacate the premises
promptly and quietly.
17. Maximum numbers permitted in the hall:
Seated at tables

Buffet
60
80
18. The right of entry to the centre at any time is reserved the Management Committee, the Caretaker or any other
agent of the Committee and any Police Officer.
19. The Committee reserves the right to put a stop to any entertainment or meeting not properly conducted.
20. Cars should be parked in the Mill car park and are not be parked on the grass or in Millfields.
21. The Management Committee shall not be liable for any injury (including injury resulting in death) or damage to
or loss of property, which shall or may occur to, or be sustained by the Hirer, his servants or agents, or others
entering on the property in exercise or purported exercise of the hiring (except such injury or damage as may
occur by reason of neglect by the Management Committee or its servants or its agents acting within the scope
of their authority). The Hirer will indemnify and keep indemnified the Management Committee, its servants and
agents from and against all claims and liabilities in respect of such injury or damage and all actions,
proceedings, costs, damages and expenses in regard thereto, also from and against all other liability claims,
demands, proceedings, costs, damages and expenses in respect of injury to persons whomsoever (including
injury resulting in death) and damage to or loss of property whatsoever which may arise from, or in
consequence of, the exercise or purported exercise of the hiring.
HIRE AGREEMENT FOR THE USE OF HEMPNALL MILL CENTRE
Hirer:
Name …………………………………………………………………………………
Address ………………………………………………………………………………
…………………………………………………………………………………………
Tel No(s) ……………………………………………………………………………..
Organisation/Occasion ..……………………………………………………………
Date required
Time from
Time to
Rate*
Hours
Price
£
^Deposit 20.00
Total Amount Payable
* Hempnall residents : £4.50 per hour Non-residents : £5.00 per hour.
^ £20.00 returnable deposit unless additional cleaning is required following the booking
and/or if crockery & cutlery is used refundable less cost of damage/breakages,
payable at time of booking.
I apply for the use of the accommodation and facilities stated and if my application is
approved, I will pay in advance all letting charges with this schedule and agree to comply
with the conditions overleaf.
Signature of Hirer
…………………………………………………………………………………
Date
…………………………………………………………………………………
ALL HIRERS ARE REQUESTED TO LEAVE THE ACCOMMODATION CLEAN AND TIDY
AND WITH THE FURNITURE ARRANGED AS THEY FIND IT.
PLEASE NOTE THAT PARKING IS LIMITED AND VEHICLES MUST NOT BE PARKED
ON MILLFIELD OR THE MILLFIELDS SITE BEHIND THE MILL CENTRE.
Please make cheques payable to HEMPNALL MILL CENTRE FOR DAY CARE and
return form to Jackie Jackson, Secretary to the Mill Centre, School View, The Street,
Hempnall, Norwich NR15 2AD (tel/fax 01508 499061)
…………………………………………………………………………………………………………
HEMPNALL MILL CENTRE (office use only)
Deposit received £……………………………………………………………
Payment received £……………………………………………………………
Cheque/Cash
Cheque/Cash