POLICY AND PROCEDURE
Interprofessional Health and Human Service (IHHS) Course Policy 2010/
Replaces Policy No. 8, 9 & 10
IHHS COURSE FUNDING
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The College supports and maintains a series of IHHS courses that support
interprofessional learning for students interested in health and interprofessional
collaboration. .
Funds flow to the College based on student FTE calculations.
The equivalent of sessional funding support is provided to each faculty member released
from their program to participate as a lead instructor teaching an IHHS course.
Similar funding is provided for clinical faculty or equivalent instructors from the
community.
Course funding is projected annually based on historical enrollments, expected
enrollment and UBC grant funding available.
The course instructor will need to submit an itemized course budget in advance of the
course offering, which includes requesting additional funding for honoraria to support
guest speakers, seminar supervision and course coordination/secretarial support (see
below).
In the event of a course ‘surplus’, an instructor may apply for funding that can be used for
course redevelopment costs.
Courses are administered and supported through the College by a Program Assistant, the Web
Technology and Communications Manager, the Curriculum Office and an Administrator (see
Appendix A for a description of roles).
PAYMENTS TO COURSE INSTRUCTORS/COORDINATORS/ASSISTANTS
1. Course Instructors:
a. Instructors teaching the entire course:
The rate of pay for IHHS course instructors is in accordance with the UBC sessional
salary scale (July 1, 2010 – July 1, 2011) based on a 39-hour lecture component.
Course preparation and evaluation is included in the salary and covers the following
duties:
 create and /or revise course syllabus
 submit updated syllabus to Program Assistant and Project Coordinator,
 coordinate Web CT access of course materials
 submit an itemized course budget to the Administrator (Budget items would include
amount for guest lecturers, lab and technology costs, etc.)
b. Instructors teaching in part of the course:
Instructors who spend less than 39 hours preparing and delivering lectures in the
classroom will be paid an honorarium. (to be determined in advance of the course
offering)
Teaching contracts are reviewed on an annual basis.
2. Guest Lecturer honoraria:
 Payment for a formal guest lecture is based on a rate of $50/hour. If preferred, in lieu of
honoraria, bookstore gift certificates may be purchased from the UBC Bookstore.
 For new lecture material, compensation for initial preparation (2 hrs/1 hr lecture) will also
be provided.
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Name, address and SIN need to be provided in order to process payment
If the funds are going to an organization, the name and address of the organization must
be provided to the Administrator
UBC faculty members are not paid for giving invited lectures to UBC classes
The College will also provide parking passes for off-campus guest speakers.
If guest speakers incur travel costs that are to be reimbursed, all original invoices must
be submitted with a travel claim form. The travel claim form is available from the
Program Assistant. All receipts must be submitted within 30 days of the end of the
academic term.
3. Teaching in tutorials:
 Individuals who assist with tutorials (i.e. PBL) will receive $50/hour of direct student
contact time.
4. Course Coordination:
 The Course Coordinator is expected to be an active instructor in the course and to liaise
with the Program Assistant, Administrator, Web Technology and Communications
Manager and the Curriculum Office.
 Course coordination duties may be paid at an additional amount of $30/hr to a maximum
of $1500.00. These are duties that are in addition to course planning and evaluation.
Activities must be itemized and included with course budget submission. Course
Coordinator responsibilities may include:
 Recruit tutors/guest speakers
 Arrange for student placements and supervision
5. Secretarial support:
If a course requires off-site co-ordination assistance, a secretary may be reimbursed at his/her
current hourly rate for time spent working outside of their regular working hours. This will be paid
to a maximum of $1500.00 plus benefits, and includes work such as organizing student
placements, room bookings, lecturers, and/or guest speakers. Activities must be itemized and
included with course budget submission.
6. Teaching Assistants and Markers
With CHD approval, course instructors may also appoint teaching assistants and/or markers.
Teaching assistants and markers will be appointed, reappointed and remunerated according the
UBC agreement with CUPE 2278: Teaching Assistants Component.
7. Miscellaneous
The College will cover the normal costs associated with courses (e.g. AV equipment rental,
copying, and honoraria). Costs for food/drinks are not covered. All receipts must be submitted
within 30 days of the end of the academic term.
FUNDRAISING
Please discuss any fundraising initiatives or requests for donations with the Administrator prior to
any action. Any requests for donations on behalf of the IHHS courses must have the approval of
the UBC Development Office before donors are approached
http://www.universitycounsel.ubc.ca/policies/policy114.pdf). Decisions regarding acceptance of all
gifts are made by the Development Office, in consultation with the Principal and Vice Principal of
the College. Support must meet the “Guidelines for Commercial Support of Continuing Medical
Education/Continuing Professional Development Activities (Updated October, 2006) outlined in
Policy #23
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Appendix 1
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The role of the Program Assistant is to:
 Register students and resolve registration difficulties
 Schedule classrooms
 Prepare/copy course handouts
 Generate confirmation letters to guest speakers and prepare paperwork
for payment of guest speakers
 Input grades as required
 Prepare evaluation forms and reports
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The role of the Administrator is to:
 Review and assess course process and recommend/implement changes
to practices, policies and procedures
 Prepare course budgets for review
 Arrange transfer payments to home departments for course instructors or
process appointments if sessional instructors are hired.
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The role of the CHD Curriculum Office is to:
 Liaise with IHHS course coordinators to promote, foster and/or maintain
the College’s mandate to enhance interprofessional education, practice
and research
 Liaise with IHHS course coordinators and maintain an overview of
courses
 Receive and review syllabi for public access on CHD Web page
 Design, implement and assess IHHS course evaluation surveys of
students and instructors
 Liaise with IHHS course coordinators and instructors on issues of
instruction, evaluation, and resources and seek appropriate resolutions.
 Liaise with CHD Administrator to maintain IHHS course budget
information
 Track course registration loads
 Develop course marketing materials and interprofessional learning
resources in consultation with the Director of Interprofessional
Curriculum.
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The role of the Web Technology and Communications Manager is to:
 Provide technical advice and assistance with Web CT or technology
issues as it relates to IHHS courses
 Maintain web and file servers
 Implement and enforce communication policies for the College to ensure
consistent presentation of the College identity
 Assist with IHHS course marketing materials in consultation with the
Project Coordinator and Director of Interprofessional Curriculum.
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