2004 JANUARY EXECUTIVE COMMITTEE MEETING
January 16, 2004
VENUE:
TIMES:
St. Louis Marriott West, St. Louis, MO
Session 1: 900 - 1200 h., Friday, January 16, 2004
Call to Order: WP Sanchez-Arias called the meeting to order at 9.00 a.m.
Invocation: EVP Nygren
Creed: GLC Okumoto
Roll Call: ISG Kodama introduced the Executive Committee and confirmed that all were present with the
exception of IPP Rector who arrived late.
Certification of quorum: GLC Okumoto
ISG Kodama read messages received from: 2003 JCI VP Patrice Ferriere (Mauritius), 1993 JCI EVP Idi David
(Nigeria), 2003 EVP Dominique Angles (France), 1998 JCI President Petri Niskanen (Finland), 2000 JCI President
Karyn Bisdee (New Zealand), 2001 JCI President Salvi Batlle (Catalonia/Spain), 2002 JCI President Georges
Bouverat (Switzerland)
ISG Kodama introduced the following special guests and staff members in attendance: Robert Van Gemert,
Houssem Bel Hadj, Kevin Cullinane, SG of Japan Mizuno, EVP of USJC John Shiroma, Senior Director Kern,
Arrey Obenson, Marcelo Fernan, Edmond Sakai, Louis Trahan, Zsolt Feher, Lyzz Kipley, Karin Robinette, Ruth,
Leandro Agostini.
President's opening remarks:WP Sanchez-Arias thanked members for their commitment and urged them for the
next two days to have the courage to make the decisions necessary to benefit young people all over the world and
to strengthen the organization.
Adoption of agenda: EVP Loo moved, EVP Dilger seconded that the agenda be adopted as circulated.
MOTION CARRIED
WP Sanchez-Arias mentioned time certain items, as follows:
Item 7.A.II. JCI Headquarter Status Report 10:00 a.m. Architect Rod Callies will present the status report of the
construction of the new headquarters and will entertain some questions from the Board and Executive Committee.
Item 9.B.V.f.ii International Children’s Conference in Fukuoka to be presented right after JCI World Congress in
Fukuoka presentation.
JCI Academy in Nagoya Presentation following the JCI World Congress in Fukuoka
Confirmation of Minutes of pre- and post-Congress Board of Directors Meetings at LVIII World Congress
(November 1 & 8, 2003, respectively): WP Sanchez-Arias asked IPP Rector to check for any corrections
necessary and asked for a motion for an email ballot to approve them. Treasurer Parrish moved, EVP Nygren
seconded the motion.
MOTION CARRIED
REPORTS
Presidential Handover: WP Sanchez-Arias reported that for the first time there was a very effective presidential
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handover in December with IPP Bruce and ISG Kodama. They had a two-day meeting with the staff members to
gauge their concerns about their performance and that of the headquarters and JCI in general. It is intended to
follow this practice in years to come. He said that IPP Rector was very supportive in providing all information
needed for WP Sanchez-Arias to carry on his excellent work.
WP Sanchez-Arias asked everyone for a standing ovation for IPP Rector, and expressed his pride in continuing
his work.
Interim Secretary General: ISG Kodama said that he was promoted to this position by then WP Rector on 1
December 2003. Since then, they have managed to involve all the staff in each event. This change has been
possible due to IPP Bruce and WP Sanchez-Arias’s innovation.
Several agreements (which will be discussed later) have been formed. He said he is glad to be part of the team as
its oldest member, and looks forward to the year to come.
EVPs on Area Conferences On-Site-Inspections:
Area A Conference in Dakar, Senegal: EVP Dilger said that he has not been on his site visit yet; however, he
confirmed that Area Director Obenson will be going in February, and he will go later. He confirmed that Senegal
will sponsor the cost of 30 hotel rooms and the conference rooms for the event. Also a sponsorship agreement
has been signed with a mobile phone company who will provide 30 mobile phones for use during the conference.
The cost of registration has also been covered.
Area B Conference in Penang, Malaysia: EVP Kashif said he had not made a site visit yet, but the information and
registration details can be found on the website. There is a good structure there for organizing this type of
conference, and he believed it would be a success.
Area C Conference in Guayaquil, Ecuador: EVP Nygren confirmed that he carried out his site visit on December 811 2003. He said he was impressed with the facilities and the enthusiasm of the young COC in Guayaquil. Not all
deadlines have been met, but commitments have been made that the website will be functional next week. It
should be an excellent conference.
Area D Conference in Lausanne, Switzerland: EVP Loo stated that he carried out his site visit on December 10-13
2003 in conjunction with Senior Director Kern. Everything that has been set up looks very good, the convention
center has good facilities and there is a range of well-priced hotels. They are now just awaiting registration. It
should be an outstanding conference.
WP Sanchez-Arias asked the delegates to encourage and challenge the members in their NOMs to attend these
conferences. Attendance increases motivation and dedication to the organization, and develops networking skills,
which will help them to become better professionals. He urged them to keep information and produce a flyer to
advertise the Conferences to the members.
Area Directors on Area Leadership Academies:
African Academy, Coutonou, Benin:Area A Director Obenson explained that the 2004 African Academy will take
place in Coutonou, Benin on August 1-5 2004 at the Marina Hotel. The Academy provides leadership training for
Local Presidents in Area A, with sponsorship from the Hans Seidel Foundation to cover the costs for one delegate
from each area. The host NOM will also cover $200 of airfare for each delegate. Last year there was a bilingual
academy, and that will be repeated this year. There will be at least 30 members attending.
American Academy, Panama City, Panama: Area C Director Trahan explained that this Academy will run from July
20-25 2004. There will be a meeting at the end of the month to discuss requirements.
European Academy, Göttenburg, Sweden: Area D Director Féher explained that the Academy will run from July
30-Aug 2 2004 in Göttenburg, Sweden. They are expecting more delegates than usual, up to a 50% increase in
numbers. They are currently finalizing a flyer for the events.
JCI Academy, Nagoya, Japan: WP Sanchez-Arias said that last year Henry Oh was positive about having an
Asian Academy to develop local leaders. All four Academies will have common standards and there will be space
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in the agenda this year to develop local leaders.
EVP Kashif moved, EVP Loo seconded that the reports be accepted.
MOTION CARRIED
LVIII JCI World Congress, Copenhagen, 2003: IPP Rector confirmed that it was a very successful conference in
terms of delegate satisfaction. The Business Day seminar was something new and creative, and the general
response was that it was a great success. He said that at the World Congress we will wrap up the financial details
and make sure that both JCI and COC obligations are honored as far as expenses are concerned. Questions
have been addressed about the expenses and who was responsible for those. He noted that Bill Myers planned to
travel to Copenhagen in the next few weeks to finalize the details. He concluded that there was a good JCI spirit of
change to help reshape JCI for the future.
WP Sanchez-Arias agreed, and attributed the success in part to IPP Rector and the staff for the change of past
practices in the Congress, which made it more successful. The feedback from the surveys showed that the
highest level of satisfaction concerned the speakers at Business Day.
LIX JCI World Congress, Fukuoka, 2004: WP Sanchez-Arias called on Japan JC Vice President for
International Affairs Mr. Noriyuki Komatsu representing Japan JC NOMP Kometani for the presentation of JCI
World Congress in Fukuoka. Mr. Komatsu addressed the meeting and introduced the Chapter President of
Fukuoka JCI, to give a short speech.
The Chapter President confirmed that the 59th JCI World Congress will be in Fukuoka this year. They have been
working hard with the citizens of Fukuoka and local government to ensure that your satisfaction will be guaranteed
if you come to the Congress.
Congress Director Kenny Kurashige thanked him for his cooperation and support, and proceeded to give his
report. A video presentation about Fukuoka followed.
Congress Director Kurashige then gave a PowerPoint presentation showing maps of Fukuoka and the surrounding
area and provided additional information regarding the Congress.
Congress Director Kurashige then explained an impressive promotional brochure for the Congress, which was
distributed to the delegates in Copenhagen.
Keynote speakers will address the Congress on November 23rd. These have been organized with the support of
JCI. A World Children’s convention will include 15 target NOMs from Areas A, C and D. There will be a
presentation at the Congress. A LOM President Forum – this will take place on 25 November. Delegates will be
able to register on the website soon. The Congress registration fee will be $350 before September 30 th, or $400
after that date.
Congress Director Kurashige said the Congress will be promoted around the world in the next few months to
increase awareness and encourage attendance. He asked the Board to promote the Congress wherever they go.
WP Sanchez-Arias thanked them for all their work and said it was a pleasure for him to experience Fukuoka. He
confirmed there are excellent budget hotels near the headquarter hotel, and other very good hotels nearby,
together with shopping malls and restaurants. He noted that the Mayor of Fukuoka is very supportive of the event,
and that in Japan, 1000 Mayors are past JCI members. He said the food is great there, it can be very challenging
but it is excellent.
WP Sanchez-Arias congratulated the team on their comprehensive brochure. He said it will be an excellent
opportunity to learn from speakers like Dr. Steven Covey. He noted the COC’s working hard to get the CEO of
Nissan as a speaker, as Nissan have recently made a dramatic increase in sales in the market. He encouraged
everyone to attend, even though the travel schedule may be long. He said the Fukuoka team will attend all key
events this year to promote this event, and said we owed them a lot for our success this year.
EVP Nygren moved, EVP Loo seconded a motion to recess the meeting for 10 minutes.
MOTION CARRIED
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WP Sanchez-Arias called the meeting to order and asked Fukuoka JC LOM President Inoue for a presentation on
the International Children’s Conference in Fukuoka
Area C Director Sakai explained that JCI Fukuoka and the Asian Pacific Children’s Convention will sponsor the
World Assembly for Junior Ambassadors. He said it is an opportunity for children 10-11 years old to learn about
cultures and lifestyles of children around the world and accept the differences between them, building a network of
fellowship and participation around the world. He said the Asian-Pacific Convention has been selecting Junior
Ambassadors. He said Areas A, C and D will also be involved and will have six Junior Ambassadors and one
chaperone each. The provisional dates will be July 11-29 2004.
WP Sanchez-Arias called on Chairman Mr. Chiba for presentation of the 17th JCI Academy to be held in
Nagoya/Japan.
Mr. Chiba said;
 the Academy will be held in Nagoya, on July 11-16 2004.
 Nagoya is easily accessibly with regular flights directly from major cities and many domestic transits
available from Narita International Airport.
 The delegates are expected to arrive on July 11th where they will stay two days with Japanese host
families.
 The Seminar for Entrepreneurs in Action will be held on 14-16 July.
 There will be a nightly Friendship Salon to develop relationships.
 The Course Leader will be Reginald CJ Schaumans who was JCI President in 1991.
He explained the theme: “We can feel same wind everywhere on earth” and that the delegates will develop JCI
spirit through developing sympathies beyond religion, race and ethinicity.
He showed a diagram of a flow chart, as follows:
Entrepreneurs in Action Program (service, training, friendship)
 Slow Society
 Global Networker
 the same wind
 permanent world peace.
His application requirements included:
-One participant per NOM in good standing with JCI
-Participant must be proficient in English
-Must be able to take part in the entire program in order to be eligible for graduation
WP Sanchez-Arias said that the delegates should encourage members to go to the Academy, to improve their
English and find sponsorship, so that they may be ambassadors of the Academy. Japan Junior Chamber have
been sponsoring this event since 1981.
PLANS OF ACTION (written reports): WP Sanchez-Arias confirmed that the Plans of Action have been submitted
and are on file for each person. He said he would seek a motion at the end of all the reports to approve and
receive them. He called on Chief Executive Assistant to the World President Kevin Cullinane to join the meeting
as a parliamentarian and seeks a motion to endorse the call; this motion is proposed by EVP Loo, seconded by
EVP Nygren.
MOTION CARRIED
Plans of Action Executive Committee Members:
President: WP Sanchez-Arias confirmed that his report was presented at General Assembly and has been
discussed.
Immediate Past President and Senate Chairman: IPP Rector confirmed that we have more Senators today than
ever before; in many places the number of acting Senators is more than the active members!
He posed the question: “What is the appropriate role for a Senator?” He explained that the Senators have an
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interest and an obligation to give back to the organization, but not to impede the active members from achieving
their goals. He said in one country he visited last year, a comment by the Head of State was made that there
appeared to be a lot of members over 40 for an organization which is supposed to be for people under 40. He
said we need to find a balance and be aware of this. He said we should try to give our successful and talented
Senators the opportunity to give back and enjoy JCI friendships, but to enable the current members to make the
organization what it should be.
Executive Vice Presidents:
Area A: EVP Dilger outlined his Plan of Action as follows:
Use 5 areas of effective management as a framework for the main focuses:
1. Growth
2. Outstanding Area Conference (Dakar)
3. Full participation from Area A in programs like TOYP
4. Participation in the World Congress in Fukuoka
5. Attendance at the Academy in Nagoya
Area B: EVP Kashif stated that he hoped to promote growth in Area B, to promote JCI activities and World
Congress and to enhance participation. He said the Area B NOM Presidents meeting will take place on 12-15
February, and there will be the first ever Asian Academy this year. He said he would try to promote more effective
management.
Area C: EVP Nygren referred to his plan of action which is included in the binder. His stated priorities are to build a
stronger, more unified Area C, and the team will be working well together for this aim. We expect the same level
of communication and commitment from our NOMs and Presidents as from our members. He noted the Area
Conference will be in Guayaquil, and all are invited to attend.
Area D: EVP Loo said that his team has been working to strengthen the existing NOMs and LOMs and that
Lausanne will be a wonderful location for their Area Conference. He thanked his team of professionals and Area
Directors for their teamwork and efforts.
Treasurer: Treasurer Parrish highlighted her plan of action, as follows: to review the last year’s financial
expenditure, travel budgets, meeting with officers to discuss these and to communicate with CFO Bill Myers and
the Audit Committee regarding the ongoing operations of JCI. She said internal controls have been put in place to
ensure effectiveness; other written policies and procedures will ensure best practice. She said the Audit for 12-3103 will be conducted for presentation at NYE, earlier than in previous years. She said the reporting requirements
for tax purposes will be filed in a timely manner. She said the goal is to develop a manual for NOM Treasurers as
part of WP Sanchez-Arias’s manual.
WP Sanchez-Arias congratulated Treasurer Parrish for her work in the start of this year, fulfilling her legal duties
but also using her experience as an CPA to analyze everything that is being done and improve procedures, so that
no matter who is in charge there will be consistency and internal control in all procedures. He encouraged
everyone to follow her example.
General Legal Counsel
: GLC Okumoto confirmed that his report is published in the binder. He said he
would undertake all additional responsibility delegated to him.
EVP Dilger moved, EVP Loo seconded a motion to receive and approve the Plans of Action.
MOTION CARRIED
Appointees:
Chief Executive Assistant to the World President: CEATTP Cullinane referred to his report. In addition to the
10 points outlined in his plan, WP Sanchez-Arias has asked him to refer to the appointments made in
Copenhagen. CEATTP Cullinane confirmed that he will act as a consultant to the special assistants who were
appointed.
CEATTP Cullinane stated that WP Sanchez-Arias has asked him to oversee the actions of all the appointees to
ensure that it is in line with the work being done by the Vice Presidents.
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Executive Assistants: WP Sanchez-Arias noted that all reports were submitted
Special Representatives: WP Sanchez-Arias noted that all reports were submitted
He then said Dimitri Verhoye has been working very closely with EuroChambres and they are doing excellent work
to develop the competence of the Secretary General, staff and all members of EuroChambers through Staff
Academies. He continued by saying that two of these are running at the same time as JCI major events, but they
hope to send a representative to become certified in these programs so that they can train JCI Directors. He
confirmed that JCI will sign a renewal of their agreement with EuroChambres at the European Development
Council meeting in Strasbourg in February.
Special Liasons:
Youth Business International: WP Sanchez-Arias explained that we are acting in conjunction with this organization
which is creating space for people without funding to create enterprise. He noted they are seeking to use
successful JCI Members to act as mentors to help youth employment reach a healthy level and increase
membership of JCI.
FranklinCovey: WP Sanchez-Arias reminded the delegates that negotiations had been finalized the previous day
with IPP Rector, ISG Kodama and himself in a conference call with FranklinCovey. He said the Agreement will be
signed in Long Beach, California in March and a Plan of Action is included in the agreement.
Junior Achievement: WP Sanchez-Arias confirmed that we had an excellent start with this organization which
trains primary school students how to be entrepreneurs and be financially prosperous. He Said the supporters of
this program are very prestigious business people and we are therefore fulfilling our goal to promote business
opportunities outside the organization.
WP Sanchez-Arias sought a motion to appoint the following to liaise with each organization:
Youth Business International - Senior Director Kern and EVP Dilger.
ASTD – Meetings Manager Chan Chan and JCI University Director Hasjlund.
FranklinCovey – ISG Kodama and IPP Rector.
Junior Achievement – Area Director Trahan and IPP Rector.
Such a motion was proposed by EVP Nygren, and was seconded by EVP Kashif.
WP Sanchez-Arias said that the reason he was asking IPP Rector to act in two organizations is to provide
continuity.
MOTION CARRIED
JCI University Director [Lars Hajslund/Denmark]: WP Sanchez-Arias commented that Lars could not be here
but referred to the JCI Byelaws and Constitution regarding the Policy on University programs (see pg.32). He said
that there are a lot of tasks to accomplish since resolutions of the Board of Directors meeting and General
Assembly last year, including the standardization of training programs, consistency in ”How-To” programs,
finalization of ACHIEVE and LEAD as professional learning programs, and the creation of a council of experts. He
said it was one of this year’s challenges, to complete these tasks and goals.
Area Coordinators: WP Sanchez-Arias noted all reports were submitted
Chief Commissioner of Growth and Development: WP Sanchez-Arias noted all reports were submitted
Chief Commissioner of Business: WP Sanchez-Arias noted that Ted Tu did not submit his report.
Chief Commissioner of IT: WP Sanchez-Arias noted that all reports were submitted
Foundation Assistant: WP Sanchez-Arias notes that Oladele Ogunlana and Florence Yeun did not submit a
report by the deadline and were therefore not in the binder.
Audit Committee: EVP Dilger moved, IPP Rector seconded a motion to receive all reports submitted.
MOTION CARRIED
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EVP Loo moved, EVP Nygren seconded a motion to send a letter to all officers who did not submit a report,
advising them that they are out of duty and must submit a report within 48 hours. WP Sanchez-Arias insisted that
the letter must be sent today.
MOTION CARRIED
UNFINISHED BUSINESS
WP Sanchez-Arias asked the committee to consider the following items referred for action from Copenhagen
World Congress (not covered elsewhere on this agenda):
2005 JCI Area Conferences: Meetings Manager Chan presented the dates for the Area Conferences. She said
priority will be given to the Area who submitted the bid first.
Meetings Manager Chan outlined the dates and confirmed that the new dates are not conflicting: Area A:
Coutonou, Benin (May 25-28, 2005), Area B: Macau, China (May 26-29, 2005), Area C: Sao Paulo, Brazil (May 47, 2005), Area D: Poitiers, France (June 1-4, 2005)
Meetings Manager Chan said that the COC called yesterday to move the Area A Conference date from May 11th to
May 14th. She said early registration will be up to 60 days before the conference. She noted as the Area Director
for Area A has not made his site visit yet, the contract for the Conference has not been finalized yet.
EVP Dilger moved, EVP Kashif seconded the approval of the dates and new registration fees.
MOTION CARRIED
EVP Dilger moved, EVP Nygren seconded a motion to recess the Executive Committee Meeting at this time.
MOTION CARRIED
FINANCE COMMITTEE: WP Sanchez-Arias regerred the committee to this time certain item on the agenda. He
sought a motion to recess(1300 h., Friday, January 16, 2004)
WP Sanchez-Arias reconvened the Executive Committee Meeting at 14.30
ISG Kodama conducted a Roll Call and noted that all members were present.
NEW BUSINESS
Effective Management: WP Sanchez-Arias called Area A Director Arrey Obenson to give a report on item j,
Development Grant Requests.
Area Director Obenson summarized his written report, which had already been distributed to the committee, and
listed the grants which were approved at the 2003 January Board Meeting, as follows: $15,000 was approved for
APDC, $6,000 will be paid to India for leadership seminars, $2,000 was approved last year for NOM development
to ADC; they did not spend the whole amount requested, $2,500 was recommended for The Americas, $7,500
was recommended for Sweden’s European Academy, $500 was recommended for Ukraine in respect of PRIME
costs. However, they have not submitted any reports or financial statements within the period of claim (12
months), and it is therefore recommended that Ukraine’s grant be forfeited, $500 was recommended for Norway in
respect of their National Leader’s Course.
EVP Loo moved, EVP Kashif seconded the approval of the grants as recommended by JCI Staff.
MOTION CARRIED
Area Director Obenson then described the current grant applications:
Area A: AMDEC requested $20,000 for their presidential meeting, and received $15,000. They also requested
$5,000 for AMDEC regional meetings, and this was granted. Cameroon requested $2,000 for an extension to
Equatorial Guinea and Muyuka, but this has been rejected, as funds are already available. They also requested
$3,000 for NOM Secretariat Assistance, but only $2,000 of this was granted. Nigeria requested $5000 for their
National Leadership Academy, of which $1,500 was approved, and they requested $3,000 for a NOM extension to
Ghana, which was rejected, as the area development council can provide funds for this. Togo requested the sum
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of $2,930.65 in respect of their Local and National Leaders seminar, and $1,000 was approved. Gabon failed to
meet the requirements of the form, and therefore their claim for $11,672.25 was rejected.
Area B: APDC requested $15,000 for development assistance, and this amount was approved. India requested
$3,500 for their Academy of Business Leadership, which was approved.
Area C: ADC requested $10,000 for their NOM Presidents’ Meeting and this was approved. Argentina requested
$3,000 for NOM Secretariat Assistance, which was approved. The West Indies requested $1,900 to fund
ACHIEVE, and this amount was granted.
Area D: EDC requested $6,140 in respect of NOM Development Assistance, and was granted the sum of $5,500.
British Junior Chamber requested $2,600 for “BJC in Action” but no payment was recommended. Sweden
requested the sum of $12,000 for their European Academy, and this was granted. Norway requested $1,500 for
the Norwegian Academy which was recommended. Estonia requested $3,800 for the establishment of LOM, and
$1,000 was recommended.
EVP Loo moved, EVP Dilger seconded that the grants be approved as recommended by JCI Staff.
EVP Loo asked why no payment to BJC had been recommended. Area Director Obenson replied that the
decisions are based on the recommendations brought back by Area Directors. Senior Director Kern stated that
after the Birmingham conference, the situation was unclear, and due to the non-financial status of BJC it is not
appropriate to approve development funds.
MOTION CARRIED
WP Sanchez-Arias asked the Vice Presidents to ensure that they know the manner in which a Development Grant
is requested and how to meet the deadlines, as a country will lose a project due to lack of funds if they submit their
request too late. He also emphasized the importance of having a Secretary General to serve year after year to
ensure continuity of procedures, relationships and financial aspects of the organization.
EVP Nygren moved, EVP Dilger seconded a motion to recess the Executive Committee meeting.
MOTION CARRIED
MEETING RECONVENED, SATURDAY, January 17, 2004 (AFTERNOON)
WP Sanchez-Arias called the meeting to order.
ISG Kodama conducted a roll call and all members of the Executive Committee were present.
GLC Okumoto confirmed that a quorum was established as all members were present.
WP Sanchez-Arias announced they would proceed to vote on motions relating to items previously discussed.
Financial Statements as of November 2003: Treasurer Parrish sought a motion to approve these statements as
presented by CFO Myers. EVP Nygren moved, EVP Dilger seconded the motion.
MOTION CARRIED.
ADJOURNMENT
ISG Kodama made some final housekeeping announcements.
President Sanchez-Arias thanked the members and staff, and closed the meeting by presenting IPP Rector and
ISG Kodama with gifts from his home country, Venezuela.
President Sanchez-Arias proposed a motion to adjourn.
MOTION CARRIED
MEETING ADJOURNED
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