NATO UNCLASSIFIED
PART I
POST NUMBER: KAA PERSAD 0020
CLOSING DATE: 6 September 2011
HEADQUARTERS / UNIT: KAF
LOCATION: Kandahar Airfield, AFGHANISTAN
JOB TITLE: Manpower and Personnel Administrator
GRADE: ICC IIA
The benefit package includes:
- € 5173.00 monthly salary, tax-free in the host country.
- € 78.90 per day spent in the Theatre
(€ 45.09 Hazard allowance + € 33.81 austere living allowance).
- Installation allowance equal to one-month salary
(50% to be reimbursed if not completing two consecutive years of service).
- Accommodation in the Camp, free of charge.
- Meals of good quality available to purchase.
- Laundry at nominal charge.
- Two days of annual leave per month.
- Start of Tour & End of Tour paid transportation.
- 5 + 2 days “Leave from Theatre” plus reimbursement of ticket
up to € 1.000 for every 6 months spent in the Theatre.
- Medical Insurance from Van Breda International, small fee charged.
PART II – CE DUTIES
Post Context:
The KAF CJI Pers Admin Services is the focal point for all personnel
administration, management, employment, remuneration and discharge matters
arising for all COMKAF employees. The Manpower & Personnel Administrator is
responsible to provide exclusive Human Resource Management (HRM) support
to the Chief CJ1 and KAF CE on all core areas related to Manpower (CE
Management), Manning (Military personnel administration) and Civilian
(International Civilian Consultants (ICC) and ISAF Local Civilian Hires (LCH)
personnel administration.
Reports to:
COMKAF HQ SPT GP Personnel Officer KAA PERSAD 0010.
Principal Duties:
Provide Manpower Support.
- Review, investigate, assess, validate requirements and update the KAF Crisis
Establishment (CE) to keep it relevant to current mission needs and in balance
with resource limitations.
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Maintain the KAF CE documents (File Parts I, II and Job descriptions (JD’s) in
accordance with HHQ standards.
Work in close concert with KAF stakeholders to develop and/or update
manpower requirements on the CE.
Work in close concert with HHQ (IJC and HQ ISAF) to adjust the CE through
CE Change Request Process.
Provide Manning Support
- Provide HRM support for all issues related to KAF manning (Military personnel
administration) issues.
- Assists in addressing and resolving military manning issues.
- Assists in the accountability of CE and Camp population utilising appropriate
local or HHQ documents, to include approved NATO CE Manning Documents.
Provide Civilian Human Resources Administration Support.
- Acts as the KAF point of contact regarding interpretation of the ISAF Civilian
Human Resource Policy and Regulations.
- Support new ICC/LCH staff KAF orientation to include: meeting from the
airhead on arrival and taking charge of the in-processing of each individual.
- Acts as the focal point for all International Civilian Consultants (ICC) and Local
Civilian Hire (LCH) employees for matters affecting pay calculation – e.g. Sick
Absence, leave, ISAF official holidays – resignations, proposals to extend
contracts, van Breda issues etc., ensuring that all paperwork is transmitted to
the ISAF HQ Theatre Civilian Human Resource Management Office in a timely
manner.
- Responsible for the approval and tracking of leave requests as well as
keeping updated records on the status of leave entitlements (annual leave/sick
leave/special leave/long term medical absence/unpaid leave/CTO/TDY).
Informs all ICC and LCH staff on their current leave status and leave
administration. Submit all leave requests to HQ ISAF CHRMO in a timely
manner.
- Supports the COMKAF HQ Disbursing Officer on monthly pay days to assure
proper support for questions and queries and distribution of pay slips.
- Assisting the ISAF HQ recruiting section in the civilian recruiting process for
KAF CE posts.
Additional Duties:
-
Performs other related duties as required.
PART III - QUALIFICATIONS
Essential Qualifications:
Professional / Experience:
-
Minimum of 3 years recent experience in Human Resource Management,
Manpower Planning, Military Pers Administration, Civilian Human Resources
Administration or Business Administration.
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Education / Training:
-
Higher Secondary education or equivalent on the job training/experience.
Vocational training or equivalent in Human Resource Management or related
field.
JFC Brunssum J1 Pre-Deployment Training (JFCBJ1).
Security Clearance:
NATO SECRET.
National authorities are asked to ensure that security clearance is provided
before the arrival of the individual.
Language
Mandatory Proficiency:
English: SLP 3333
The normal working language within the organisation is English for all written
and oral work.
Standard Automated Data Processing (ADP) Knowledge:
Word Processing
: Working Knowledge
Spreadsheet
: Working Knowledge
Graphic Presentation
: Working Knowledge
Database
: Working Knowledge
Desirable Qualifications:
Professional:
-
Previous experience relating to Organisational Change Management.
Education / Training:
-
Driving Licence.
NATO Staff Officers’ Orientation Course.
Language:
Desirable Proficiency:
English:
CIVILIAN POST
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Personal Skills and Attributes:
-
-
The ideal candidate will be highly motivated with excellent interpersonal and
communication skills. Ability to grasp complex concepts and take logical and
analytical approach to solving problems.
Ideal candidate needs to be a self-starter who can perform independently
without direct supervision.
Managerial Responsibilities:
Nil
Professional Contacts:
-
The incumbent establishes and maintains positive working relations with key
CE functional area points of contacts needed to maintain and mature the CE.
The incumbent establishes and maintains positive working relations with
supervisors of KAF ICC/LCH employees and military staff.
IJC CJ1.
HQ ISAF CJ1 CHRMO.
Contribution to the Objectives:
The CJ1 Personnel Admin Services provides the highest level of customer
service and support to all COMKAF ISAF staff and their supervisors.
Work Environment:
-
Fast-paced multinational, multicultural environment.
Living conditions in Kandahar are rudimentary and lodging is arranged on the
military airfield.
Remarks:
Only applications from candidates meeting essential requirements and possessing
valid certificates/ diplomas will be taken into consideration.
If, following the interview stage, applicants are invited for further consideration; they
will be required to be proactive in providing the pre-employment documents. These
include a full medical pack, with supporting reports and signed off by a doctor. In
addition, confirmation is required that the candidate has been issued/can obtain a
valid NATO Secret security clearance; this can take some time and should therefore
be initiated upon being selected for further consideration.
Initial 12 month contract with possible extensions
Because of the dynamic environment, ISAF Crisis Establishment posts are under
regular review and therefore job contents, including contract duration and contractual
grade may change during the contractual period.
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