SUNIL SHAJAHAN
Mobile: +971 50 4872748/+971 6 5517161
E-Mail: sunilshajahan@yahoo.com
Seeking top/mid-level (managerial) assignments in Human Resources Management with an organization of high
repute preferably in the UAE, which could offer me abundant possibilities to display my skills, knowledge and
expertise and enhance my overall capabilities to greater heights.
PROFILE SUMMARY
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An enthusiastic and ardent professional with 4+ years of total work experience in the field of HR Operations
and Administration, Recruitment Processes, Payroll Management and Compensation & Benefits.
Stellar in managing and providing an overall supervision on aspects of payroll and salary administration for all
the 300+ employees working for the business group, in co-ordination with the finance department, ensuring
timely disbursement of the salary payments to the employees’ respective bank accounts, adhering to the WPS
and the UAE Labor Laws.
Formulating recruitment and succession plans, leading tasks related to preparation of job descriptions laying
emphasis on the required set of competencies and skills, for each role.
Efficiently handling day-to-day operational and administrative tasks of the HR Dept., viz., General Applications,
Leave Applications, Leave and Attendance management and holds responsibility of the tasks related to the HR
orientation & induction of new employees and Exit formalities including the End-of-Service Benefits being
prepared.
Training HR Professionals who instituted best HR practices on Recruitment techniques, cost effective Training &
Development, Competency Mapping, Performance Management, Compensation Strategies, etc.
An effective communicator with strong people management skills, problem-solving, analytical abilities and the
capability to work under pressure, possessing high levels of professionalism and reliability.
Continuous assessment of training programs and staff performance, in co-ordination with the department
heads and the management.
AREAS OF EXPERTISE
HR Policy Implementation & Administration
New Employee Joining Formalities
Strategic Planning
Compensation & benefits
End-of-Service Formalities
Payroll Management
System Implementation
Manpower Planning
Employee Relations
EDUCATIONAL PROFILE
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MBA in International Business (On-Campus) from Coventry University, UK in 2005
o Major Modules : HR Management, Strategic Management, Analysis of Financial Statements,
International Financial Markets & Marketing Management, Business Economics, Global Business
Perspectives
o Research Paper Presented: The Future of UAE as a Major Banking Center
BBA in International Business from University Institute of Technology, Trivandrum, Kerala in 2003
o Research Papers Presented: “Organization Study” – conducted at the Commercial Bank of Dubai PSC
o A detailed Analysis on the Financial Performance of Kerala Automobiles Ltd., a Govt. Enterprise
Other Credentials:
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Career Edge Certificate Course from NIIT India – Familiarizing with MS Windows Office package and C++.
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IELTS – Overall band score of 8.5 out of 9
EMPLOYMENT DETAILS
Jun’ 09 – Till Date : Human Resources Officer - Emirates Lube Oil Company L.L.C., U.A.E. – One of the
largest lubricant manufacturing and marketing companies in the Middle East with its flagship brands,
National Lube and Crown Lubricants
Highlights:
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Demonstrated excellence in initiating and administrating a full-fledged HR system across the entire business
group, which was previously vested with the General Administration Department.
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Instrumental in introducing and updating the various forms, circulars and guidelines making them more clear
and standardized for staff members.
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Assisted and advised the Senior Management on aspects of Manpower Planning, Sourcing, Selection and
Recruitment, Feedback & Counseling and exhibited overall responsibility.
Holds the distinction of automating the entire HR related tasks, by way of managing advanced attendance
monitoring systems, payroll software like the Microsoft Dynamics, Electronic Data Storage & Processing.
In-charge of Medical Insurance and actively representing the industry, alongwith the PR Dept., for Immigration
procedures and Labour contracts, possessing sound knowledge of the UAE Labour Law.
HR Operations and Administration
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Responsible for employee joining, visa processing formalities and arrangement of accommodation facilities for
the employees at the initial stages.
Arrangement and completion of formalities related to Medical Insurance, ID and Labour cards, preparation of
labour contract and visa formalities, in co-ordination with the PRO.
Co-ordination of affairs related to employee transfers, replacement and termination, in consultation with the
respective department heads and the general management.
Responsible for conducting the HR orientation and induction programmes for the newly-joined employees in
the organization.
Storage and updation of the personnel records, by way of HR software and physical personnel files.
Leave and Attendance management of the employees by making use of the attendance system.
Issuing letters related to job offers, NOC’s, bank letters, confirmation letters, warning & experience letters.
Handling routine employee queries, issues, grievances and counseling.
Compensation and Benefits Management
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Administering the payroll management for the 300+ employees working within the business group, in
connection with the finance department, ensuring adherence to the WPS and UAE labour laws.
Supporting the salary preparation processes by way of attendance checks, salary additions by way of
increments, overtime etc. and also deductions viz., salary advances, fines/penalties.
Ensure proper follow-up and coordination activities related to visa and labor card renewals, issuance of
medical insurance cards, air-travel benefits and incentives are accorded in a timely and effective manner.
Implement strategic planning related to manpower budgets, in consultation with the finance department and
the management.
Evaluation of employee performance and preparation of appraisals for management review.
End-of-Service and Visa Formalities
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Issuance of termination letters on advice of respective department heads and consultation with the top
management
Preparation of Final Settlement in adherence to the policies laid down by the UAE Labour Law.
Coordination with the PRO in matters related to Visa cancellation and completing exit formalities of the
employee.
Timely intimation to the PRO on matters related to visa and labor card, labor contract renewal of the
employees.
MIS Reports
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Prepared Salary, Gratuity and Leave provision reports
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Monitoring Staff count, staff turnover and demography
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Evaluation of employee-wise and department-wise costs incurred by the company
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Ad-hoc reporting as and when required by the management.
Jul’ 08 – May’ 09 : Administrator – Al Nakheel Properties - Dubai World, U.A.E. – The top-notch realestate developer in the region, involved in Asset Management, Retail, Marine, International Real Estate
Developments.
Highlights:
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Played a stellar role in coordinating and administering official information and retrieval on official queries.
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Coordinating weekly meetings with contractors/ General departments and assessment of overall effectiveness.
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Holds the distinction of handling the preparation & compilation of technical information to obtain
approvals/sanctions from relevant authorities/government bodies.
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Instrumental in maintaining interdepartmental communication and responded to the routine inquiries and
providing support to managers in effectively executing management plans.
Oct’ 07 – May’08 : Business Development Officer - Great India Jobs, Air Travel Enterprises (ATE),
India HR Recruitment division of the ATE group, extending services for Travel & Tourism
industry, IT & ITES companies, Banking & Finance, BPO, Telecom and other corporate houses.
Highlights:
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Expanding the clientele by developing new business strategies through effective mobile and online workforce
and excellent personal interactions.
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Highly skilled/proficient in conducting detailed research for generating leads/data from various sources for
business opportunities and developing strategies to maximize the business scope and profit.
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Holds the distinction of planning, reviewing and implementing new business strategies/policies in dynamic and
high-pressure environments.
Mar’ 06 – Sep’ 07 : Administrative Officer - Manarul Huda Trust, India - A charitable organization
serving the society in diverse fields ranging from education to health care, notably the New Indian
Model Schools in the U.A.E.
Highlights:
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Demonstrated excellence in handling the management and maintenance of official executive correspondences,
business-specific documents relevant to the entire core group of 25 institutions.
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Directed the brand management of HR processes both externally and internally.
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Holds the merit of managing the official business dialogues and communications, preparing and editing press
releases, in-house newsletters and annual reports.
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Represented to the Government Departments and Authorities for adhering to the defined statutory
compliances.
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Expert in managing existing day-to-day activities while planning, reviewing and implementing organizational
level policies aimed at improving the stability and flexibility of the organization to the best.
PERSONAL DETAILS
Date of Birth:
Languages known:
Address:
Nationality & Religion:
Passport Status:
Visa Status:
Marital Status:
No. of Dependents:
Driving License Details:
22nd June 1982
English, Arabic(RW), Hindi, Malayalam and Tamil
Al Mahatta, Al Qassimiya, Sharjah, United Arab Emirates
Indian, Muslim
K 7466433, Valid until Aug. 2022
Employment Transferable Visa, Valid Until July, 2014
Married
2
Valid UAE Driving License, issued by Dubai RTA