CONTRACTOR NAME AND ADDRESS MAINTENANCE
Overview……………………………………………………………………………… .2
Helpful Hints……………………………………………………………………………3
Responsibilities………………………………………………………………………….4
Contractor Maintenance……..…….…………………………………………………….5
Contractor Entry…………….…….……………………….…………………………….6
Contractor Name & Address Data…..…………………….…………………………….7
Contractor Miscellaneous Data..….……………………….………………………….. 10
Inter-Company Contractor Entries……………………………………………………..16
Inter-Company Contractor Pro Forma for P.O. Costing…………. .……………….…..19
Inter-Company Contractor Account Override Maintenance…..…………….…..……..20
Contractor A/P Expense G/L# Maintenance………………..………………………….21
Glossary………………………………………………………………………………...23
1
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Overview
The Contractor maintenance program is used to enter system information about those
organizations with whom we partner to produce/procure our finished goods. Contained in
this master file are the Name and Addresses, the web addresses, the default terms, the
contractor types and Inter-Company relationship data of our contractors as well as data
relating to how they work and how they are to work within the RLM system.
The RLM system provides 2 Master files to identify contractors/vendors. The Contractor
Master File contains data relating to those Contractors involved in the production of our
merchandise that either perform services (e.g. Agents, Brokers, Freight Forwarders,
Warehouses), manufacture finished goods (e.g. Manufacturers, Related Makers, Sewing
Contractors) or from whom we purchase supplies or finished garments (e.g. Piece Goods
Suppliers, Finished Good Contractors with Agent). The different types of contractors are
identified by the Type of Contractor field (e.g. “AG” Agent, ‘WH” Warehouse, etc).
The Accounts Payable Vendor Master contains data relating to all organizations from
whom we purchase services or goods including those contractors mentioned above from
whom we purchase the services or goods relating to the manufacture of our merchandise.
The Accounts Payable vendors are identified by a Business Type code (e.g. “MF”
Manufacturing, “GN” General Vendor, etc.).
That being said, we have created separate ranges of numbers to differentiate between
Contractors involved in the production of our merchandise & those who are not. We have
also created a separate range of numbers for Warehouse (“WH”) type contractors.
1. Warehouses (1-99)
2. Contractors other than warehouse & F/G Makers, Vendors, or Agents (100-799,999)
3. F/G-Makers, Vendors, and Agents (800,000-999,998)
Please note: Both the Contractor Master File and the Accounts Payable Master File
Entry programs will automatically assign the next available number. This auto assign
contractor number feature is controlled by a question on page 9 of the Company Master
file.
Contractor Master File records are to be created by the Production department for all
organizations that are involved in the manufacture of our merchandise using the RLM
Contractor Master Entry Program using range 100-799,999. This includes makers,
vendors and agents.
Since these organizations need a corresponding record in the RLM Accounts Payable
Master File, the system will automatically write the corresponding Accounts Payable
2
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Overview
Vendor Master records when it writes the Contractor Master File Records. The Accounts
Payable records are created with ”MF” as their business type. The same numbers will be
assigned by the system for both the Contractor Master & Accounts Payable Vendor
Master Files.
Please note: The system will also automatically generate corresponding Contractor
Master & Accounts Payable Vendor Master records for all companies. The same system
assigned numbers will be used for all Jordache companies. Please also note that these
records are generated specifying that they are NOT Inter-Company Related Contractors.
Accounts Payable Vendor Master File records for non finished goods vendors are to be
created by the Accounts Payable department.
Please refer to the Glossary for definitions of the terms used in this document.
Helpful Hints



Use the <Tab> key to move through the entry fields.
Use the <OK> key when you complete the required field entries and want to
process your work and move to the next screen.
The Search/List Table key is available in specific fields to display and select
information previously entered in the system’s master tables. For example, you
can display the Selling Division Selection window by moving the cursor to the
division field, right-click and then left-click on Search/List Table. Fields that
allow selection window inquiries are color-coded yellow on the screen. In this
guide, fields that allow selection inquiries are marked with this <?> symbol.
3
CONTRACTOR NAME AND ADDRESS MAINTENANCE
RESPONSIBILITIES
The Production Department is responsible for entering and maintaining the information
for those contractors involved in the production of finished goods including Agents,
Manufacturers (Outside Contractors), Related Factories, Vendors (Finished Goods
W/Agent ( Finished Goods No Agent). Please refer to the Overview and Glossary
sections of this document for clarification of these terms.
Responsibilities by contractor type are as follows:
AG Agent
BR Broker
FF Freight Forwarder
FG Finished Goods W/Agent
FN Finished Goods No Agent
MF Manufacturer
PG Piece Goods Supplier
RF Related Factories
SC Sewing Contractor
WA Will Advise Contractor
WH Warehouse
Production
Currently not used
Currently not used
Production
Production
Production
Currently not used
Production
Currently not used
Currently not used
MIS
Please Note: When creating new Inter-Company Related Contractors
(vendors/makers/agents) the Accounting Departments of all Jordache Companies are to
be advised. They are responsible for entering the appropriate G/L#’s for the A/P
Expenses for the contractors in their respective companies as needed. Please refer to the
Contractor A/P Expense G/L# Maintenance section of this document for details.
Please note: It is the responsibility of the Inter-Company’s Related Contractor’s
(vendors/makers/agents) accounting staff to maintain Billing Reason Codes and assign
them to their respective contractors. Please refer to the Contractor Miscellaneous Data
section of this document for details.
.
4
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Maintenance
To maintain a contractor, enter the contractor number or Use F21 to display a list of
contractors. Go to page 7.
Warehouses
AMG LOGISTICS INC
AMG LOGISTICS WEST INC
COLFAX 2ND QUALITY
COLFAX 3RD QUALITY
JORDACHE #2 JERSEY CITY
JORDACHE COLFAX WHSE.
JORDACHE MEXICO WAREHOUSE
JORDACHE NEW JERSEY WHS
JORDACHE NJ WHSE #8
JORDACHE NJ WHSE 2ND QU
JORDACHE NJ WHSE 3RD QU
PHOENIX WAREHOUSE
2450 STANFIELD ROAD
210-9087B 198 STREET
HIGHWAY 8 EAST
HIGHWAY 8 EAST
112 PORT JERSEY BLVD
HIGHWAY #8 EAST COLFAX, LA
KILO 159, CARETERA M VALLADOLID, LOTE #1
112 PORT JERSEY BLVD
151 WEST SIDE AVENUE
112 PORT JERSEY BLVD
112 PORT JERSEY BLVD
1A COLINY ROAD
5
000006
000007
000032
000033
000002
000003
000076
000001
000008
000012
000013
000011
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Entry
To enter a new contactor use function key F9 or select the Create New Contractor option
from the functions drop down box. The following screen appears:
Click the appropriate check box, for type of vendor and press enter. Go to page 7.
Please note: We have created separate ranges of numbers to differentiate between
Contractors involved in the production of our merchandise & those who are not. We have
also created a separate range of numbers for Warehouse (“WH”) type contractors.
1. Warehouses (1-99)
2. Contractors other than warehouse & F/G Makers, Vendors, or Agents (100-799,999)
3. F/G-Makers, Vendors, and Agents (800,000-999,998)
Please note: Range # 2 Contractors other than warehouse & F/G Makers, Vendors, or
Agents (100-799,999) are reserved for A/P use and cannot be entered using this program.
Please note: The Contractor Master File Entry program will automatically assign the next
available number. This auto assign contractor number feature is controlled by a question
on page 9 of the Company Master file
6
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Name & Address Data
17
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9
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11
14
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15
Enter required fields.
1. Mailing address of the contractor.
2. Telephone number of the contractor.
3. Fax number of contractor.
4. Not used by Jordache.
5. This is the default buying agent for purchase order entry. The agent can be
overridden at Finished Goods Purchase Order entry.
6. Not used by Jordache.
7. This field is used to query, filter, sort, and control the type of transaction that can
be entered for a contractor.
o To view available valid contractor types place cursor on this field, use the
right mouse button and select Search/List Table.
o Current types are:
 AG
Agent
 BR
Broker
 FF
Freight Forwarder
 FG
Finished Goods W/Agent
7
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Name & Address Data
 FN
Finished Goods No Agent
 MF
Manufacturer
 PG
Piece Goods Supplier
 RF
Related Factories
 SC
Sewing Contractor
 WA Will Advise Contractor
 WH Warehouse
o Field Usage:
 The contractor selection window allows the user to enter this field
and displays contractor that match the entry.
 Allows or prevents Purchase Orders from being issued to the
contractor.
8. US postal zip code based on address.
9. US postal code based on address.
10. The terms code that prints on the purchase order. This is the two character
alphanumeric code created in Option 17 (A/P or Contractor Terms) of the Misc.
Maintenance. This field describes the method of payment. To view available
valid Terms place cursor on this field, use the right mouse button and select
Search/List Table.
11. Not used by Jordache.
12. Not used by Jordache.
13. Not used by Jordache.
14. Not used by Jordache.
15. This is WWW address of the contractor and currently is informational data.
16. This is the country where the contractor is located. If the country is entered, it
will automatically display, in the country field of the Finished Goods Purchase
Order. To view available valid Countries place cursor on this field use the right
mouse button and select Search/List Table.
17. The Mfg. Company is the company assigned to an Inter-Company Related
contractor (vendor/maker/agent).When a Finished Goods Purchase Order is
assigned to a maker/contractor designated as an Inter-Company Related
Contractor, a customer order and a production order are automatically entered
into the Mfg .Company of the maker/contractor. In addition, cut orders and actual
cut transactions can be automatically created in the Mfg. Company of the
maker/contractor if so specified in the contractor master record of the
maker/contractor. Please refer to the Inter-Company Contractor Entries section of
this document for details.
If a vendor (seller) designated as an Inter-Company Related Contractor is
assigned to a Finished Goods Purchase Order, a customer order and a production
order are automatically entered into the Mfg. Company of the vendor (seller).
8
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Name & Address Data
In addition, cut orders and actual cut transactions can be automatically created in
the Mfg. Company if so specified in the contractor master record of the vendor
(seller). Please refer to the Inter-Company Contractor Entries section of this
document for details.
Please note: Customer orders, production orders, cut orders and actual cuts are
never created for an Agent.
o Mfg. Companies
 76 - JRA YUCATAN S.A. DE C.V.
 78 - JAR KENYA (EPZ) LTD.
 80 - JRA MOROCCO S.A.
 81 - GAZAPATI MARCO S.A.
 82 - JEANSWEAR LTD. (MOROCCO)
 83 - MG OVERSEAS LIMITED
 98 - IRON WILL GROUP LIMITED
9
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Miscellaneous Data
1
2
3
4
5
7
6
8
9
1. Not used by Jordache. Select one of the five types below:
 P= Purchased Domestically means the goods this contractor
supplies you with are from the country of the Finished Goods Purchaser.
 I= Imported means the goods this contractor supplies you with are from a
country other than the country of the Finished Goods Purchaser.
 M= Manufacturer means the goods from this contractor are assembled at
your own plant (you must create your own plant with this contractor type).
 O= Outside Contractor means you use an outside contractor to receive
assembled goods.
 8= 807 Manufacturing means goods are cut in the country of the Finished
Goods Purchaser and assembled elsewhere and then delivered back
completed.
2. Not used by Jordache.
10
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Miscellaneous Data
3. Not used by Jordache.
4. Consider contractor in calculating capacity for major production class.
5. Preferred Unit of Measure. Enter a '01' for pieces or '12' for dozens. This will be
the default during Purchase Order Entry for this contractor and can be overridden
if needed.
6. Not used by Jordache.
7. Not used by Jordache.
8. Y/N Auto post to WIP tracking at actual cut time. This option will automatically
reduce in transit amounts at receiving time for this contractor. This option
overrides the division profile question on page 9. This option only applies to the
manufacturing company.
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CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Miscellaneous Data
1
2
3
5
4
6
7
8
9
1. Standard production calendar: Enter the standard calendar code (Misc. Master
File Maintenance Option 63). The calendar code is used during entry of WIP
checkpoint tracking. Every contractor can have a calendar that represents the
days that the contractor works.
2. Not used by Jordache.
3. Not used by Jordache.
4. Y= Contractor is a Finished Goods Warehouse. Enter a 'Y' if the contractor is a
Finished Goods Warehouse. Entering a ‘Y’ in this field will display the
contractor in the program Warehouse Location Selection for the stock locator
system.
5. Not used by Jordache.
6. Not used by Jordache
7. Not used by Jordache.
This is used by the physical inventory entry to determine how to enter W.I.P.
8. Not used by Jordache.
12
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Miscellaneous Data
9. Enter the division, cost sheet and line number that will be used to created the
actual cost sheet when a Finished Goods Purchase Order is received into
inventory. A cost is required for every Finished Goods Purchase Order, when the
Finished Goods Purchase Order is received the bottom line cost of the Finished
Goods Purchase Order is retrieved and new cost sheet is made for the receipt.
The total value of the Finished Goods Purchase Order cost is place in the new cost
sheet based on the entries made in these fields. Currently the entry for these fields
should be: Division: 99 Proforma: ACT Line#: 0369
For the creation of actual landed costs sheets using the Original P/O Estimate
Enter the cost sheet proforma division 99 Cost sheet title: ACT
Enter Sub category line# for FOB 0369 TTL FOBQ
13
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Miscellaneous Data
1
2
3
4
5
7
6
8
1. This option, if checked, places every Finished Goods Purchase Order into workin-process in inventory. Otherwise, the Finished Goods Purchase Order is
manually placed into W.I.P by using POmenu01 option 13.
2. This option, if checked, manually places every Finished Goods Purchase Order
into work-in-process by using POmenu01 option 13.
3. Not used by Jordache.
4. Not used by Jordache.
5. Not used by Jordache.
14
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Miscellaneous Data
6. The default billing reason code for Inter-Company billing. This code is to be
entered for Inter-Company Related Contractors (vendors/makers/agents) when
sales are to be posted to different general ledger accounts. (The billing reason
code associates the billing to general ledger sales accounts. These general ledger
accounts must be entered in the Sales Reason Codes master file (Option 20 on the
Misc. Master Files Menu). Both the billing reason code and its associated general
ledger numbers must be entered in the Mfg. Company’s Miscellaneous Master
Files. Likewise the respective billing reason code must be assigned to the
contractor’s record in the Mfg. Company’s Contractor Master File (Refer to the
Contractor Miscellaneous Data section of this document for details). Currently,
this feature is used by M.G. Overseas Limited to post sales by country for outside
contractors or by Related Factory. A billing reason code has been set up for each
country in which we manufacture finished goods in Company 83 (M.G. Overseas
Ltd.). Additional billing reason codes have been entered for each Related Factory.
Please note: that is the responsibility of the Inter-Company Related Contractor’s
(vendor/maker/agent) accounting staff to maintain these billing reason codes and
assign them to their respective contractors.
7. Check this box if the contractor is an Inter-Company Related Contractor
(vendor/maker/agent). Checking this box opens the Inter-Company Contractor
Entries section of the program. This option also triggers the Inter-Company
system at Finished Goods Purchase Order entry/maintenance time. The Finished
Goods Purchase Order makes a sales order that is used to bill the Finished Goods
Purchase Order back to the purchasing company, a production order that is used
by the manufacturing company to produce the merchandise, and makes the cost
module require that cost be entered for the Finished Goods Purchase Order.
8. Not used by Jordache. This is the default PO type and if entered will
automatically be assigned to every Finished Goods Purchase Order that is entered
for this contractor. This PO type can be overridden during Finished Goods
Purchase Order entry.
15
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Inter-Company Contractor Entries
This screen is used to enter information needed for the Inter-Company Costing, Billing,
and Shipping modules.
1
2
3
4
5
6
7
8
9
1. The Manufacturing Company is the company assigned to an Inter-Company
Related contractor (vendor/maker/agent). When a Finished Goods Purchase
Order is assigned to an Inter-Company Related Contractor, a customer order and
a production order are automatically entered into the Manufacturing Company of
the contractor.
o Mfg. Companies
 76 - JRA YUCATAN S.A. DE C.V.
 78 - JAR KENYA (EPZ) LTD.
 80 - JRA MOROCCO S.A.
 81 - GAZAPATI MARCO S.A.
 82 - JEANSWEAR LTD. (MOROCCO)
 83 - MG OVERSEAS LIMITED
 98 - IRON WILL GROUP LIMITED
16
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Inter-Company Contractor Entries
2. At Finished Goods Purchase Order entry/maintenance time, the customer account
# specified in an Inter-Company Related Contractor’s (vendor/maker) record is
used to create a customer order in the Inter-Company Related Contractor’s
(vendor/maker) company. The account number for customer orders will be
overridden if there is match between the vendor specified in the Inter-Company
Account Override section of the Contractor Master Entry/Maintenance program
for an Inter-Company Related Contractor (vendor/maker) and the vendor entered
in he Finished Goods Purchase Order. In that case the customer account #
specified as the override will be used to create the customer order in the InterCompany Related Contractor‘s company. These customer orders will be billed
when the Finished Goods Purchase Order is shipped.
Please Note: The system will create one customer order for an Inter-Company
Related Vendor & one customer order for an Inter-Company Related Maker in
their respective Manufacturing Companies. This 2 order scenario occurs for
Finished Goods Purchase Orders issued to Inter-Company Related Makers
assigned to Inter-Company Related Vendors. One order is created from the InterCompany Related Vendor (seller) to the Inter-Company Related Maker and one
order is created from the purchaser to the Inter-Company Related Vendor (seller).
Finished Goods Purchase Orders issued to Inter-Company Related Makers
assigned to non-related vendors result in the creation of only one customer order
in the Inter-Company Related Maker’s Manufacturing Company from the
purchaser to the Inter-Company Related Maker. Finished Goods Purchase Orders
issued to outside contractors assigned to Inter-Company Related Vendors also
result in the creation of only one customer order in the Inter-Company Related
Vendor’s Manufacturing Company from the purchaser to the Inter-Company
Related Vendor. For Finished Goods Purchase Orders issued to outside
contractors assigned to non-related vendors no customer orders are created.
3. When the customer order for an Inter-Company Finished Goods Purchase Order
is billed, the system creates a shipment tracking record to the purchasing
company. This is the default tracking cycle and checkpoint for the shipment. The
checkpoint can be overridden at shipment (billing) time.
4. The default plant of the Inter-Company Related Contractor (vendor/maker).
Currently the plant is always 1.
5. Enter the name of the output queue to print an extra copy every Finished Goods
Purchase Order entered for this Inter-Company Related Contractor
(vendor/maker/agent).
6. The bank used to automatically create the A/R cash entry when Inter-Company
invoices are paid thru the accounts payable system.
7. Not used by Jordache. Markup percent is currently identified & in the pro forma
cost sheet.
8. The manufacturing ID that prints on the commercial invoice and packing list of
the related contractor.
17
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Inter-Company Contractor Entries
9. Check one of these items:
 Cut order: The system will make a cutting order for every Finished
Goods Purchase Order entered for the Inter-Company Related
Contractor (vendor/maker).
 Actual Cut: The system will make an actual cut for every Finished
Goods Purchase Order entered for the Inter-Company Related
Contractor (vendor/maker).
Please Note: Currently, we DO NOT have the system make cutting orders or
actual cuts for our Inter-Company Related Makers. We DO have the system make
cutting orders and actual cuts for our Inter-Company Related Vendors.
18
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Inter-Company Contractor Pro Forma P.O. Costing
This screen is used to assign the cost sheet to an Inter-Company Related Contractor.
Not used by Jordache.
1
2
1. Enter the division or 99 for all divisions. Generally, this entry will be 99 unless a
division has a special cost sheet.
2. Enter the cost sheet proforma code. This is the proforma that will be used when
the contractor enters the cost.
19
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Inter-Company Contractor Account Override Maintenance
This screen is used to assign the customer account number to the Inter-Company Related
Contractor vendor/maker combinations used to issue Finished Goods Purchase Orders
1
2
1. Enter the vendor that is used to issue the Finished Goods Purchase Order
 800073 - M.G. Overseas
 891941 - Ditto Apparel of California
2. Enter the customer account # (purchaser) that will be assigned to the customer
order for the Finished Goods Purchase Order. This account number identifies the
Name & Addresses of the Cosignee & Bill to that will be listed on the
commercial invoice as the Purchaser.
Account# Customer Name

1 - Jordache

2 - M.G. Overseas

3 - Ditto of California
20
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Entries A/P Expense G/L# Maintenance
This screen is used to enter the G/L number for the FOB Purchases, A/P and Consigned
Fabric.
1
1. To assign the G/L numbers for a division enter the division and press function key
12.
Please note: This information is to be entered by the respective Accounting
staff for each Jordache company.
21
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Contractor Entries A/P Expense G/L# Maintenance
This screen is used to enter the G/L number for the FOB Purchases, A/P and Consigned
Fabric.
1
1. Enter the company and G/L number for the FOB purchases, Credit to A/P and
Credit to Consigned fabric.
Please note: This information is to be entered by the respective Accounting
staff for each Jordache company.
22
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Glossary
Agent: An organization through whom we purchase our merchandise. They are to be
coded with “AG” (Agent) for the Contractor type. If the agent has been designated as an
Inter-Company Related Contractor in the Contractor Master File, Buying Agent
Commission transactions (invoices, A/R records, A/P vouchers) are generated when
Inter-Company Finished Goods Purchase Orders are shopped as specified by the cost pro
forma associated with the PO type assigned to the Finished Goods Purchase Order.
Buyer: The Customer who purchases the Finished Goods. In the Inter-Company system
it refers to the purchaser of the merchandise from the vendor (seller). In the Distribution
system it refers to retail customer.
Company Owned Factory: See Related Maker.
Contractor: A general term that refers to any organization involved in the
manufacture/distribution of our merchandise. Makers, vendors, factories, agents, brokers,
freight forwarders, sewing contractors, warehouses are all considered contractors in the
RLM system.
Cost Pro forma: The cost sheet form used to enter costs in the system
Customer Account: In the Inter-Company system the customer is the purchaser of the
finished goods from the Finished Goods vendor (seller). In the Distribution system it
refers to the retail customers of the purchaser. The following Inter-Company Customers
and their respective Account #’s are listed below:
Account# Customer Name

1 - Jordache

2 - M.G. Overseas

3 - Ditto of California
Factory: A Finished Goods Manufacturer. See Manufacturer for non-related factories
and Related Maker for related factories.
Inter-Company Related Contractors: Agents, Vendors (Sellers) or Makers that are
company owned. They are identified by entering “Y” in the Inter-company related
Contractor field during Contractor Master File entry. A corresponding Manufacturing
Company entry must be specified as well if the contractor is identified as an InterCompany related contractor. Inter-company transaction records including cost sheets,
customer orders, invoices, selected general ledger records (e.g. consigned fabric) will be
created in the respective manufacturing company(s) at various times during the
23
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Glossary
processing of Inter-Company orders. Corresponding master files records are also created
as necessary for the respective manufacturing company(s) at finished goods Purchase
Order entry time for Inter-Company related contractors.
Please note: Cost sheet or Inter-Company customer order records are never created for
Agents, although invoices and their corresponding accounts payable vouchers are. For
Finished Goods Purchase orders issued to a Related Vendor and a Related Maker no cost
sheet records are created for the Related Vendor Company.
Maker: A Finished Goods Manufacturer (Factory). See Manufacturer for non-related
factories and Related Maker for related factories.
Manufacturer: A Finished Goods Manufacturer (Factory) not company owned coded as
“MF” Manufacturer. Manufacturers are also known as Outside Contractors, Non-Related
Factories & Non-Related Makers.
Manufacturing Company: The Company assigned to an Inter-Company Related
Contractor. Please refer to the Inter-Company Contractor Entries section of this
document for details
Non-Related Factory: A Finished Goods Manufacturer not company owned. See
Manufacturer
Non-Related Maker: A Finished Goods Manufacturer not company owned. See
Manufacturer
Non-Related Vendor: A Finished Goods Seller not company owned coded as “FN”
Finished Goods No Agent. Non-Related Vendor Finished Goods Purchase Orders DO
NOT generate Inter-Company customer orders for the vendor. They will however
generate Inter-Company customer orders for a related maker if one is specified at
finished goods purchase order entry time. This customer order will of course be created
in the company associated with the related maker using the customer specified in the
Contractor Master. Shipment of these Inter-Company customer orders produce InterCompany invoices in the Related Maker’s company. The system also automatically
generates the corresponding Inter-Company Accounts Payable vouchers for the accounts
payable vendor (in this case, the Related Maker) of the purchasing company at shipment
close. Selected General Ledger transactions are also posted as specified in the Contractor
Master for the Related Maker and the cost pro forma. Currently, Non-related Vendors are
used for Ditto Apparel finished goods produced by JRA Yucatan, domestic & LDP
finished goods production. Buying Agent Commission Transactions are not generally
created for Non-Related Vendor production. (Also known as non-Company owned
vendor). See Vendor for additional information.
Contr# Name
Type Customer# Name
891941 DITTO OF CALIF.
FN
3 Ditto
24
CONTRACTOR NAME AND ADDRESS MAINTENANCE
Glossary
Outside Contractor: A Finished Goods Manufacturer not company owned. See
manufacturer.
Pro forma: See cost pro forma.
Purchaser: See Customer Account.
Related Factory: A Company owned Factory. See Related Maker.
Related Maker: A Company owned Finished Goods Manufacturer (Factory) coded as
“RF” Related Factories. Related Makers are coded as an Inter-Company Related Vendor
in the Contractor Master File.Related Maker Finished Goods Purchase Orders generate
Inter-Company customer orders in the Related Maker’s Manufacturing Company for the
Customer Account# specified in the Inter-Company Entries section of the Contractor
Master. The Customer Account # for customer orders will be overridden if there is match
between the vendor specified in the Inter-Company Account Override section of the
Contractor Master Entry/Maintenance program for the Related Maker and the vendor
entered in he Finished Goods Purchase Order.
Shipment of these Inter-Company customer orders produce Inter-Company invoices. The
system also automatically generates the corresponding Inter-Company Accounts Payable
vouchers for the accounts payable vendor (related maker) of the purchasing company as
well. Selected General ledger transactions are also posted as specified in the Contractor
master & the cost pro forma attached to the Finished Goods Purchase Order. Most InterCompany production will result in the generation of Buying Agent Commission
transactions at shipment close i.e. invoice & Account Receivable transactions in the
Buying Agent’s Manufacturing Company & Accounts Payable voucher transactions in
the Purchaser’s Manufacturing Company. Related Makers are also known as Company
Owned Makers and Related Factories. Current Related Maker’s are listed below:
Vendor#
Name
Type
800055
AJICO
RF
800010
J.A.R KENYA (EZP) LTD.
RF
800058
J.R.A. PHILLIPINES
RF
801656
MEXICO JRA YUCATAN .SA.
RF
800619
MKLEN
RF
800060
MOROCCO .J.R.A
RF
Related Vendor: A Company owned Finished Goods Seller coded as “FG” Finished
Goods with Agent. Related Vendors are coded as an Inter-Company Related Vendor in
the Contractor Master File. Related Vendor Finished Goods Purchase Orders generate
Inter-Company customer orders in the Related Vendor’s Manufacturing Company for the
Customer Account # entered in the Inter-Company Contractor Entries section of the
Contractor Master File. Shipment of these Inter-Company customer orders produce InterCompany invoices. The system also automatically generates the corresponding InterCompany Accounts Payable vouchers for the accounts payable vendor (Related Vendor)
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CONTRACTOR NAME AND ADDRESS MAINTENANCE
Glossary
in the purchasing company at shipment close. Selected General Ledger transactions are
also posted as specified in the Contractor Master and cost pro forma. (Also known as
Company owned vendor). See Vendor for additional information.
Contr# Name
Type Customer # Name
900022 AIHL
FG
1 Jordache
900023 AIHL (DITTO)
FG
3 Ditto
892241 FOUR NINETY-EIGHT LTD(HK)
FG
1 Jordache
892932 JIL
FG
1 Jordache
900021 JIL (DITTO)
FG
3 Ditto
893059 KMS DESIGNS LIMITED
FG
1 Jordache
900019 KMS DESIGNS LTD. (DITTO)
FG
3 Ditto
800073 MG OVERSEAS LTD.
FG
1 Jordache
800797 MG OVERSEAS LTD. (DITTO)
FG
3 Ditto
900020 498 LIMITED (HK) DITTO
FG
3 Ditto
Please note: There are 2 records for each Related Vendor, 1 for Jordache production, the
other for Ditto production. The reason for this is that as noted above the Customer
Account # for Inter-Company orders is specified for each Related Vendor in the
Contractor Master File.
Seller: the organization from whom the customer purchases the finished goods and
contracts the production of the merchandise. In many cases the seller is responsible for
procuring the raw materials & quota needed to produce & import the product. See
Vendor.
Shipment Tracking: System used to track & anticipate the arrival of finished goods en
route to our distribution centers. The system uses cycles and checkpoints within the cycle
to identify the current whereabouts of the shipments.
Vendor: This term has several definitions.
On the production side it refers to the organization that actually sells us our merchandise
(the “Seller”). The Finished Goods Purchase Order System prompts for the entry of this
data. There are Related Vendors and non-Related Vendors. Related Vendors are coded as
“FG” Finished Goods w/Agent (e.g. 800073 MG Overseas). Non-Related Vendors are
coded as “FN” Finished Goods No Agent (e.g. 891941 Ditto of Calif.) For Domestic &
LDP production, the vendor is generally the same as the maker since there are no InterCompany transactions.
Please note: For Inter-Company Finished Goods Purchase Orders, the maker & the
vendor cannot be the same.
On the Accounts Payable side it refers to any organization from whom we purchase
goods or services or to whom we issue a check.
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