MOST IMMEDIATE/TIMED
OFFICE OF THE DEPUTY COMMISSIONER OF POLICE: PROVISIONING & LOGISTICS: AN
ISO 9001 : 2008 CERTIFIED UNIT:
5, RAJPUR ROAD, DELHI- 110054.
FAX NO. 011- 23993344, 23974427.
No.
To
1587-96
/CSA (Q-IV)/DCP-P&L,
dated
Delhi, the
14.2.2011.
M/S___________________________
______________________________
______________________________
SUBJECT:
LIMITED TENDER FOR THE PURCHASE OF COMMANDO DANGRIES WITH
CHAIN (MADE OF JEANS CLOTH) FOR USE IN DELHI POLICE.
Sir,
This office intends to purchase following Commando Dangries with Chain (Made of
Jeans Cloth) for use in Delhi Police. The tender can be sent through registered post, Speed
Post, through Courier or can be put personally in the sealed tender box kept at Reception/Prov. &
Logistics situated at 5, Rajpur Road, Delhi – 110054 latest by 10.30 A.M. on 14.3.2011 and no
request will be entertained thereafter. The tenders will be opened on the same day at 11.00
A.M. by the Purchase Committee in the presence of willing tenderers. The tender’s terms and
conditions can be obtained from the office of the undersigned, ACP/CSA or CSA Branch free of
cost on any working day from 10.00 A.M. to 5.00 P.M. The company/firms participating in the
tender have to deposit Application Fee amounting to Rs. 200/- and Earnest Money of Rs.
40,000/- in the shape of an Account Payee Demand Draft in favour of DCP/Prov. & Logistics, 5,
Rajpur Road, Delhi-110054 payable at Delhi alongwith the tender documents. EMD may also be
deposited in the form of FDR, Banker’s Cheque or Bank Guarantee from any Commercial Bank in
an acceptable form. In case, the due date is declared holiday, tender shall be opened on next
working day. However, the Tender Box will be sealed on the scheduled date & time. The tender
is also available on Delhi Police website www.delhipolice.nic.in as well as Delhi Govt. website
www.delhigovt.nic.in .: S No. Name of the items
Quantity
EMD required Delivery
(in Rs.)
Period
1.
Commando Dangries with Chain
1133 Nos.
40000 60 Days
(made of Jeans Cloth)
Yours faithfully,
Sd/DEPUTY COMMISSIONER OF POLICE:
PROV. & LOGISTICS: DELHI.
TENDER FORMAT
TENDER FOR THE PURCHASE OF COMMANDO DANGRIES WITH CHAIN
(MADE OF JEANS CLOTH) FOR USE OF DELHI POLICE
SL.
NO.
CONTENTS
1.
NAME OF THE FIRM, CORRESPONDENCE
ADDRESS WITH TELEPHONE, FAX NO.
AND E-MAIL ADDRESS
2.
LOCAL ADDRESS WITH TELEPHONE NO.,
FAX NO. AND E-MAIL ADDRESS
3.
APPLICATION FEE OF RS. 200/-
4.
EARNEST MONEY OF RS. 40000/-
5.
REGISTRATION
CERTIFICATE
OF
NSIC/DGS&D
FOR
THIS
ITEM,
IF
REQUESTED FOR EMD EXEMPTION.
SALES
TAX
/VAT
REGISTRATION
CERTIFICATE
6.
7.
CURRENT SALES TAX/VAT CLEARANCE
CERTIFICATE OR LATEST SALES TAX/VAT
DEPOSIT ACKNOWLEDGEMENT/ CHALLAN
8.
WHETHER SUBMITTED TWO SAMPLES OF
COMMANDO DANGRIES OR NOT
9.
LIST OF DIRECTORS/OWNERS/PARTNERS
10.
A CERTIFICATE REG. NON-BLACKLISTING
AND CRIMINAL CASE/COMPLAINT IS NOT
REGISTERED AGAINST THE FIRM OR ITS
OWNERS/PARTNERS
ANYWHERE
IN
INDIA.
PROOF OF PAST PERFORMANCE (IF ANY)
11.
12.
COPY OF TERMS AND CONDITION DULY
SIGNED
SIGNATURE OF THE TENDERER
WITH STAMP
INFORMATION/WHETHER AT PAGE
DOCUMENTS
NOS.
SUBMITTED OR NOT
TERMS & CONDITIONS:
Sealed tenders are invited in two bid system i.e. Technical Bid and Financial Bid on the
following term and conditions by the undersigned from the manufacturers, authorized dealers and
traders dealing in the trade for the purchase of following Commando Dangries with Chain (made
of Jeans Cloth) on sample basis for use in Delhi Police. The tender can be sent through
registered post, speed post, through courier or can be put personally in the sealed tender box
kept at Reception/Prov. & Logistics situated at 5, Rajpur Road, Delhi – 110054 latest by 10.30
A.M. on 14.3.2011 and no request will be entertained thereafter:S No.
1.
Name of the items
Quantity
Commando Dangries with Chain
(made of Jeans Cloth)
1133 Nos.
EMD required Delivery
(in Rs.)
Period
40000 60 Days
Tenderers are advised to quote their rate after carefully study of the following terms and
conditions of the tender: 1.
Separate envelope should be used for TECHNICAL BID as well as for FINANCIAL BID.
The word “TECHNICAL BID/FINANCIAL BID” for the purchase of various Commando
Uniform Articles due to open on 14.3.2011 at 11.00 A.M.” shall be prominently marked
on the top of each envelope separately and both the sealed envelopes (Technical Bid and
Financial Bid) should further be put in a bigger envelope duly sealed and super scribed.
2.
The person signing the tender document should be authorized for signing the tender
documents and his signature should be attested by owner/partner/director of the tendering
firm/company. A certificate, in this regard, duly issued by the owner/partner/director, must
be attached alongwith the tender document.
3.
Only authorized representative will be allowed to attend the meeting of the Purchase
Committee. He/She should also bring authority letter on company/firm’s letter head that
any decision/negotiation taken by him/her would be accepted by the firm/company.
4.
No representative shall be allowed to attend the meeting of the Purchase Committee on
behalf of more than one tendering firm. The representative, who is deputed to attend the
meeting, should be Director or Partner or Owner or an employee of the company/firm
bearing an authority letter, whose specimen signatures should be attested by the
company/firm’s authorized signatory having seal of the company/firm.
5.
Only Sales Tax/VAT payee firm(s) are entitled to fill this tender. The Sales Tax/VAT
Registration Certificate must be attached with technical bid.
6.
The Current Sales Tax/VAT Clearance Certificate issued from the Sales Tax/VAT
Deptt. OR latest Sales Tax/VAT Deposit acknowledgement/ Challan must be attached
with the technical bid. The Current Sales Tax/VAT Clearance Certificate should be as per
prescribed enclosed format (in English or Hindi language only).
7.
Manufacturing firms or authorized dealers or traders dealing in the trade can participate in
the tender.
8.
The TECHNICAL BIDS will be opened first on 14.3.2011 at 11.00 A.M. and the
FINANCIAL BIDS of only technically approved firms will be opened only after scrutiny of
technical bid.
9.
The tenders should reach this office by 10.30 A.M. on 14.3.2011.
10.
Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for
receipt of bids.
11.
The Application Fee is non-refundable.
12.
Incomplete tender/conditional tenders will not be accepted.
13.
All companies/firms registered with NSIC/DGS&D for these items are exempted from
deposit of EMD. They have to enclose valid registration certificate/document with their
tender.
14.
The companies/firms participating in the tender have to deposit Application Fee of Rs.
200/- and Earnest Money amounting to Rs. 40,000/- in the shape of an Account Payee
Demand Draft in favour of DCP/Prov. & Logistics, 5, Rajpur Road, Delhi-110054 payable
at Delhi with the technical bid. EMD may also be submitted in the form of Banker’s
Cheque, FDR or Bank Guarantee from any Commercial Bank in an acceptable form. No
tender will be accepted without requisite Application Fee and E.M.D. EMD deposited with
the tender shall bear no interest. The EMD should be valid for a period of forty five days
beyond the date of the bid validity (i.e. for a period of 7½ months from the date of
opening of tenders).
15.
All the companies/firms participating in the tender must attach a list of their
directors/owners/partners etc. and a Certificate to the effect that the company/firm is
neither blacklisted by any Govt. Department nor any criminal case/complaint is
registered/pending against the company/firm or its director/owner/partner anywhere in
India. Any company/firm found blacklisted by any Govt. Deptt. shall not be considered for
this tender.
16.
The tendering company/firm shall clearly mention the Guarantee/Warranty of the tendered
stores, which shall not be less than one year for each item.
17.
The price must be quoted inclusive of all taxes. Nothing over and above the quoted price
inclusive of all taxes will be payable and also no future taxes shall be payable by the
purchaser. No optional rates shall be considered and the bid shall be rejected
straightway.
18.
The Financial Bid should be filled as per proforma enclosed as Annexure – A.
19.
The rates will be valid for a period of six months.
20.
The rates will be F.O.R. at 5, Rajpur Road, Delhi – 110054.
21.
The payment will be made after receipt/acceptance of stores in good condition as per
approved sample. No advance payment will be made.
22.
The tenderers will have to submit two samples of above mentioned article duly tagged
and stamped alongwith the tender, which should be as per the approved samples
displayed in CSA Clothing Store/P&L. Samples will not be accepted after opening of
tenders. No tender will be acceptable without samples.
23.
The samples of previous tender shall not be considered.
24.
Approved SAMPLES of the above mentioned articles may be seen in CSA/CLOTHING
STORE/P&L, Delhi at 5, Rajpur Road, Delhi on any working day between 10.00 A.M. to
5.00 P.M. The supply of above-mentioned items should be strictly according to the
samples approved by this office.
25.
The company/firm whose rates are accepted will have to deposit 8% of the total cost of
the item(s) as Performance Security (Security Money) in the shape of an Account Payee
Demand Draft, Fixed Deposit Receipt or Bank Guarantee from any Commercial Bank in
an acceptable form in favour of Deputy Commissioner of Police, Provisioning & Logistics,
5, Rajpur Road, Delhi – 110054 before the supply order is placed to the company/firm.
The Performance Security (Security Money) shall bear no interest. The Performance
Security should be valid for 60 days beyond the completion of all contractual obligations
by the supplier including Warranty/Guarantee period.
26.
In case the company/firm, whose rates are accepted, fails to deposit requisite
Performance Security, the EMD deposited by the company/firm will be forfeited.
27.
The Purchase Committee, in order to satisfy itself can order an on the spot enquiry to
verify the soundness, capability, viability and any other information given by the tendering
company/firms.
28.
The quantity of the items mentioned in the tender notice can be increased or decreased,
at any stage till the delivery of consignment is completed/ accepted.
29.
The company/firm which has been awarded the contract shall commence the supply
within 30 days from the date of receipt of supply order and shall complete within 60 days
from the date of receipt of supply order. In case of failure of the company/firm to complete
the supply within the delivery period, the supply order shall be cancelled and Performance
Security will be forfeited, besides blacklisting the company/firm after serving a Show
Cause Notice.
30.
The supply of the stores should be completed by the company/firm within the delivery
period failing which liquidated damage charges will be charged @ 2% of total cost
per month of delay of the items. Besides, action will be taken to Black List the
company/firm and forfeiture of its Performance Security.
31.
After evaluation of technical bids of all tendering companies/firms, the Purchase
Committee will open the Financial Bids of those firms qualified in technical bids and
whose samples are found meeting with the approved samples. The Purchase Committee
will have discretion to award the contract to more than one firm, if their rates are found
same.
32.
If the supply is found inferior to the sample approved by the Purchase Committee, the
consignment will be rejected. The supplier will have to take back the consignment at his
own cost and replace it with fresh stock as per approved samples within 10 days. In case
the supplier fails to give the supply or to replace as per approved sample, the
Performance Security will be forfeited.
33.
The company/firm, which has been blacklisted by any Govt. department are not eligible to
participate in this tender.
34.
A copy of terms and conditions duly signed by the tenderer, as a token of acceptance of
the same should be attached alongwith the tenders.
35.
The Competent Authority reserves the right to relax any terms & conditions in the Govt.
interest on the recommendations of the Purchase Committee.
36.
The Competent Authority reserves the right to reject any or all tenders without assigning
any reasons thereof on the recommendations of the Purchase Committee.
37.
All disputes are subject to the jurisdiction of the Courts in the N.C.T. of Delhi.
38.
In case of any differences arises between company/firm and department, the
company/firm can be called for negotiation on table to patch-up the matter amicably prior
to approaching court.
39.
In case of violation of clause of terms and conditions, an explanation of the company/firm
can be called by issuing Show Cause Notice. If the reply of Show Cause Notice is not
found satisfactory, action against the company/firm like forfeiture of Performance Security,
blacklisting etc. can be taken.
NOTE: A)
THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE
SUPERSCRIBED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY
PAGED IN TENDER FORMAT :-
1.
2.
TWO SAMPLES OF EACH ARTICLE DULY TAGGED & STAMPED.
APPLICATION FEE OF RS. 200/- IN THE SHAPE OF AN ACCOUNT PAYEE DEMAND
DRAFT IN FAVOUR OF DCP/PROV. & LOGISTICS, 5, RAJPUR ROAD, DELHI-54.
EARNEST MONEY OF RS. 40,000/- IN CASE THE COMPANY/FIRM IS
PARTICIPATING FOR ALL THE ARTICLES, OTHERWISE AS MENTIONED AGAINST
EACH IN THE SHAPE OF AN ACCOUNT PAYEE DEMAND DRAFT, BANKER’S
CHEQUE, FDR OR BANK GUARANTEE FROM ANY COMMERCIAL BANK IN AN
ACCEPTABLE FORM IN FAVOUR OF DCP/PROV. & LOGISTICS, 5, RAJPUR ROAD,
DELHI-54.
REGISTRATION CERTIFICATE OF NSIC/DGS&D FOR THESE ITEM, IF REQUESTED
FOR EMD EXEMPTION.
SALES TAX/VAT REGISTRATION CERTIFICATE.
CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE OR LATEST SALES TAX/VAT
DEPOSIT ACKNOWLEDGEMENT/CHALLAN.
LIST OF DIRECTORS/OWNERS/PARTNERS OF THE COMPANY/FIRM WITH THEIR
CONTACT NUMBERS.
A CERTIFICATE TO THE EFFECT THAT THE COMPANY/FIRM IS NEITHER BLACK
LISTED BY ANY GOVT. DEPARTMENT NOR ANY CRIMINAL CASE/COMPLAINT IS
REGISTERED AGAINST THE COMPANY/FIRM OR ITS DIRECTOR/OWNER/PARTNER
ANYWHERE IN INDIA.
DOCUMENTS RELATING TO PAST PERFORMANCE, IF ANY.
COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE
COMPANY/FIRM, IN TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.
HAS THE RATES BEEN QUOTED IN FINANCIAL BID INCLUSIVE OF ALL TAXES,
DULY SIGNED BY THE BIDDER.
3.
4.
5.
6.
7.
8.
9.
10.
11.
B)
FINANCIAL BID SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS
SHALL BE ENCLOSED WITH THE FINANCIAL BID. NO CONDITION SHALL BE
STIPULATED IN FINANCIAL BID. THE RATES QUOTED SHOULD BE INCLUSIVE OF
ALL TAXES AS PER PRESCRIBED PROFORMA ENCLOSED AS ANNEXURE – A.
Sd/DEPUTY COMMISSIONER OF POLICE:
PROV. & LOGISTICS: DELHI.
SIGN. OF TENDERER: ______________________
NAME IN BLOCK LETTERS: _________________
FULL ADDRESS: __________________________
TO BE SUBMITTED WITH TECHNICAL BID
OFFICE OF THE SALES TAX/VAT OFFICER, WARDSALES TAX/VAT DEPARTMENT, _______________
No.___________________________________________________, dated _____________
SALES TAX/VAT CLEARANCE CERTIFICATE
Certified that M/s _____________________________________________________
________________________________________________________________________
a registered manufacturer/distributor/trader
________________.
of
this
ward
having
Registration
No.
The manufacturer/distributor/trader is assessed upto _____________ and there are
no dues pending against the said manufacturer/distributor/trader.
This certificate is issued on the written request of the manufacturer/distributor/trader,
dated __________ for submission for tender purpose only. This certificate is valid upto
_______________.
SALES TAX/VAT OFFICER
WARD –
DATED
ANNEXURE – A
FINANCIAL BID
COMMANDO DANGRIES WITH CHAIN (MADE OF JEANS CLOTH)
FOR USE IN DELHI POLICE
S
No.
1.
Name of the items
Quantity
Rate per unit
(inclusive of all taxes)
(IN FIGURES)
Rate per unit (inclusive of all
taxes)
(IN WORDS)
Command
1133 Nos.
Dangries
with
Chain (made of
Jeans Cloth)
Signature of Tenderer
With stamp
Date