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PART I
POST NUMBER: IJC OPSDEP 0080
CLOSING DATE: 12 May 2011
HEADQUARTERS / UNIT: International Security Assistance Force Joint
Headquarters (IJC)
LOCATION: KABUL, AFGHANISTAN
JOB TITLE: Warehouse & Receipt/Dispatch Supervisor
GRADE: ICC IB
The benefit package includes:
- € 4525.00 monthly salary, tax-free in the host country.
- € 78.90 per day spent in the Theatre
(€ 45.09 Hazard allowance + € 33.81 austere living allowance).
- Installation allowance equal to one-month salary
(50% to be reimbursed if not completing two consecutive years of service).
- Accommodation in the Camp, free of charge.
- Meals of good quality available to purchase.
- Laundry at nominal charge.
- Two days of annual leave per month.
- Start of Tour & End of Tour paid transportation.
- 5 + 2 days “Leave from Theatre” plus reimbursement of ticket
up to € 1.000 for every 6 months spent in the Theatre.
- Medical Insurance from Van Breda International, small fee charged.
PART II – CE DUTIES
Post Context:
CJ6 Branch is responsible for the provision of NATO Information Systems and
Communications in Afghanistan to support the mission of the International
Security Assistance Force (ISAF). Depot 26 provides depot level supply and
maintenance for Communication Information Systems (CIS) under the NATO CIS
Services Agency (NCSA), Joint Force Command Headquarters (JFC HQ)
Brunssum and ISAF HQ CJ6 guidance to meet COMISAF priorities of CIS supply,
repair and asset distribution and to maintain property accountability. The
WAREHOUSE & RECEIPT/DISPATCH SUPERVISOR is responsible for the
efficient operation of the Depot 26 warehouse and receipt and dispatch of all CIS
material. Will supervise posts IJC OPSDEP 0040/0060/0070.
Reports to:
Chief Supply Operations and Accounting Officer and in his/her absence to the
Capital Equipment Control Specialist.
Principal Duties:
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Assists in the accounting of ISAF owned CIS property at HQ ISAF, Kabul
Multi National Brigade (KMNB), Kabul International Airport (KAIA),
Regional Commands (RC), Provincial Reconstruction Teams (PRT),
Forward Support Bases (FSB) and such other locations as so designated
in accordance with NCSA instructions.
Responsible for the correct receipt, storage, issue, ordering and stock
control of the total supply inventory including repairable and non-repairable
communications equipment within the depot.
Responsible for the correct warehousing of depot stock, accurate labelling
of stock locations and the proper environmental storage of material. Will
maintain the cleanliness of the warehouse.
Must be capable of operating all normal warehouse handling aids including
fork lift trucks and heavy goods vehicles.
Responsible for the accurate input of information to the NATO Depot
Support System (NDSS) computer in order that receipts and issues are
processed in accordance with current procedures.
Responsible for preparing manifests and co-ordinating shipments to and
from Depot 26.
Deputy for the Repair/Exchange Specialists in their absence.
Responsible for the accurate inventory of all depot stock every 6 months.
Responsible for proper coordination of preparing shipments, shipment
manifests, liaison with Joint Theatre Movement Centre (JTMS), CLD
Brunssum, Combined Air Terminal Operations (CATO), Base Support
Group (BSG) Transport and NATO Maintenance and Supply Agency
(NAMSA).
Additional Duties:
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The incumbent may be required to perform such other related duties as
may be directed.
Will be required to perform at a basic level all other depot positions as
necessary.
May be required to travel for official duty within and outside ISAF Joint
Operations Area.
PART III - QUALIFICATIONS
Essential Qualifications:
Professional / Experience:
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Must have experience with automated supply control procedures.
Must have a national military drivers licence and forklift licence.
Must be competent in the use of Microsoft Office applications.
Must have a minimum of three years experience in the operation of a CIS
warehouse.
Basic knowledge of Local Area Network (LAN) and network equipment and
CIS in general.
Education / Training:
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Must have attended NATO Depot Supply Systems (NDSS) courses at
NAMSA in Luxembourg and have a reasonable amount of proven
competence at the Regional Depot Supply Systems (RDSS), Stock
Management, Maintenance Control and Management System (MCMS),
NATO Depot Supply Systems Property Accounting Module (PAM).
Must have a High School Diploma or equivalent.
Security Clearance:
NATO SECRET
Language
Mandatory Proficiency:
English: 3333
The normal working language within the organisation is English for all written
and oral work.
Standard Automated Data Processing (ADP) Knowledge:
Word Processing
: Working Knowledge
Spreadsheet
: Working Knowledge
Graphic Presentation
: Basic Knowledge
Database
: Basic Knowledge
Desirable Qualifications:
Professional:
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Heavy Goods Vehicle (HGV) driving licence.
Education / Training:
N/A
Language:
Desirable Proficiency:
English:
CIVILIAN POST
Personal Attributes:
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Must be able to work independently with minimal guidance and
supervision. Must be highly motivated and able to produce quality results.
Managerial Responsibilities:
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Will be routinely responsible for the supervision of 3 personnel in the
traditional warehouse and Receipt & Dispatch functions. Must be capable
of assuming the responsibilities of the senior staff of the depot in their
absence to include the Chief Supply Operations and Accounting Officer.
Professional Contacts:
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On an as required basis maintains regular professional contact with HQ
ISAF Branches that affect daily operations at all levels to resolve problems
and to exchange information.
Must establish good contacts with the staff at the parent depot in
Brunssum and with both military and civilian personnel within ISAF
particularly the Signals Support Group. Must also establish good contacts
with outside vendors and suppliers.
Contribution to the Objectives:
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Is an essential link to the mission.
Will be required to provide responsive turnaround of critically needed items
and the quality control must be of the highest order. Must ensure that the
stock is accurately located and safeguarded (both physically and
environmentally) so as to maintain the highest availability of the limited CIS
spares. Will be required to travel if necessary to effect deliveries and for
inventory and will be required to make out of working hours issues.
Work Environment:
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High pressure, long work hours in a multinational and multicultural
environment. Current working conditions are very sub optimal in a building
exposed to the vagaries of the extreme Afghan weather.
Remarks:
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Only applications from candidates meeting essential requirements and
possessing valid certificates/ diplomas will be taken into consideration.
If, following the interview stage, applicants are invited for further consideration;
they will be required to be proactive in providing the pre-employment documents.
These include a full medical pack, with supporting reports and signed off by a
doctor. In addition, confirmation is required that the candidate has been
issued/can obtain a valid NATO Secret security clearance; this can take some
time and should therefore be initiated upon being selected for further
consideration.
Initial 12 month contract with possible extensions
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Because of the dynamic environment, ISAF Crisis Establishment posts are under
regular review and therefore job contents, including contract duration and
contractual grade may change during the contractual period.
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