ICA President-Elect/Select Planning Guide, p-1
Planning Guide, ICA President-Select-Elect/President-Elect
Contents
Introduction 4
Board 4
Executive Committee 4
Executive Director 4
Unit Chair Emails (2005-2006) – update for 2006-7 6
Conference Unit Planner Emails (2005-2006) update for 06/07 see above Error! Bookmark
not defined.
ICA Office 8
Timeline 9
President-Elect-Select 9
President-Elect 10
Nominating Committee 12
Conference Budget 13
Accountability 15
Registration Waivers 15
Hotel 15
Planning support 15
Speakers 15
Local sponsorship 15
Conference Grants (Travel, Student, Non-Academic) 30
Keeping Track of Requests 30
Diversity Travel Fund 30
Annenberg Matching Fund - $10,000 32
Larry Gross Travel Fund 32
Conference Registration Waivers for Students and Non-Academics (Professionals on
panels) 32
Divisional Grants 32
Interactive Paper Awards 32
Conference Evaluation Survey 33
Conference Theme 13
Determining the Theme 13
Theme Chair 13
Theme Book 13
Conference Planning 13
Local Arrangements 16
Conference Planners’ Meeting 16
Plenary Sessions 16
Special Exhibits 16
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ICA President-Elect/Select Planning Guide, p-2
Affiliate Organizations 17
Preconferences 17
Interactive Paper Session 18
Submission Limits – update, decide, shorten this (nb include short and long versions of call for
papers 18
Submissions – Limits on Prior Submissions 19
Session Allocations 20
Additional Sessions: 20
Allocation Procedure: 21
Allocation Letter to Unit Planners 23
Allocation Problem for Division 5 26
Allocation Reports 26
Division Number 27
Conference Scheduling 27
LCD Request 28
Sample Newsletter Summary of Poster Paper Process and Awards 64
Related Associations 66
American Communication Association (S. American) 66
Russian Communication Association (N. American) 66
Central European University 66
ICA Awards 34
ICA AWARDS DEADLINE OF JANUARY 31 APPROACHES; NOMINATIONS SOUGHT
IN FIVE CATEGORIES 34
Steven H. Chaffee Career Productivity Award 34
Outstanding Book Award 34
Outstanding Applied/Public Policy Research Program Award 35
Outstanding Article Award 35
Young Scholar Award 35
General Guidelines 36
ICA Fellows Book Award Nominations 36
Fisher Mentorship Award 37
ICA Fellows Seek Nominations 37
Appendices 38
Past Conference Themes 39
Letter to Recipients of Travel Grants 40
Planning Email from Conference Chair (to Unit Planners, November) 41
Email sent to BOTH Chairs and Planners of Divisions/Interest groups 42
Acceptance Email Letter 43
Rejection Email Letter 43
Planning Email from Executive Director (to Unit Planners, January 15) 45
Example of Instruction Email to Chair of Paper Session 47
Example of Instruction Email to Discussant/Respondent of Paper Session 47
Getting the Attention Your Research Deserves: Some Tips For Making Your Interactive
Display More Appealing 48
Conference Session Review Sheet 50
Information about paper/panel submission 52
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ICA President-Elect/Select Planning Guide, p-3
Cookies on ICA Website 53
Life Members 54
Ron’s travel grant allocation (March/April ’06) - temporary 57
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ICA President-Elect/Select Planning Guide, p-4
Introduction
On the ICA website, under Members Only, is the ICA Operations Manual which provides job descriptions
and the timing of ICA events, and the ICA bylaws.
There are two planning documents, begun by Rice, continued by Livingstone: PlanPresidentElect and
PlanPresident. Eventually these will be available for online editing by the EC on the website.
Sam Luna has membership and conference attendance numbers, by country, region, division.
Board
Executive Committee
jfn5@psu.edu; robert.craig@colorado.edu; mhaley@icahdq.org; jbryant@icr.ua.edu;
wolfgang.donsbach@mailbox.tu-dresden.de; rrice@comm.ucsb.edu; s.livingstone@lse.ac.uk
Executive Director
Michael L. Haley, Ph.D., CAE, Executive Director, International Communication Association, 1500 21st
Street, NW, Washington, DC 20036
(+001) 202-955-1444
(+001) 202-955-1448 FAX
mhaley@icahdq.org
Unit Chairs
droskos@bama.ua.edu; bmolineu@clunet.edu; holli.semetko@emory.edu; cstohl@comm.ucsb.edu;
kmin@hawaii.edu; pmoy@u.washington.edu; nathanson.7@osu.edu; dstorey@huccp.org;
Christina.Slade@mq.edu.au; jan.vandijk@utwente.nl; lynn.clark@colorado.edu; hochang@sogang.ac.kr;
joumjm@langate.gsu.edu; sstrover@mail.utexas.edu; f.cooren@umontreal.ca; griffin@macalester.edu;
jnewhagen@jmail.umd.edu; ksender@asc.upenn.edu; djp@mail.utexas.edu; giants@asu.aasa.ac.jp;
imolina@ad.uiuc.edu; wattj@rpi.edu
Unit Conference Planners
bollsp@missouri.edu; pamelak@und.nodak.edu; nabi@comm.ucsb.edu; cstohl@comm.ucsb.edu;
kmin@hawaii.edu; oboydbarrett@csupomona.edu; kgbcomm@uic.edu; nathanson.7@osu.edu;
dbuller@kleinbuendel.com; Ingrid.Volkmer@stonebow.otago.ac.nz; jan.vandijk@utwente.nl;
Lynn.clark@colorado.edu; a.a.vanruler@uva.nl; vmayer@tulane.edu; sstrover@mail.utexas.edu;
smcdowel@mailer.fsu.edu; aakhus@scils.rutgers.edu; dhma@korea.ac.kr; jnewhagen@jmail.umd.edu;
djp@mail.utexas.edu; bernadette@uq.edu.au; k.silva@neu.edu; jsherry@msu.edu;
nico.carpentier@vub.ac.be
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ICA President-Elect/Select Planning Guide, p-6
Unit Chairs and Conference Planners 2006-2007
Division
Chair
Email
Conference Planner
Email
Information Systems
Interpersonal
Mass Communication
Organizational Comm
Intercultural & Development
David Roskos-Ewoldsen
Beth Le Poire
Holli Semetko
Cynthia Stohl
Min-Sun Kim
droskos@bama.ua.edu
bmolineu@clunet.edu
holli.semetko@emory.edu
cstohl@comm.ucsb.edu
kmin@hawaii.edu
Politcal Comm
Instructional & Developmental
Health Comm
Phil Comm
Comm & Tech
Pop Comm
Public Relations
Feminist Scholarship
Comm Law & Policy
Patricia Moy
Amy Nathanson
Doug Storey
Christina Slade
Jan Van Dijk
Lynn Clark
Hochang Shin
Marian Meyers
Sharon Strover
pmoy@u.washington.edu
nathanson.7@osu.edu
dstorey@huccp.org
Christina.Slade@mq.edu.au
jan.vandijk@utwente.nl
lynn.clark@colorado.edu
hochang@sogang.ac.kr
joumjm@langate.gsu.edu
sstrover@mail.utexas.edu
Language & Social Interaction
Visual Studies
Journalism Studies
GLBT
Francois Cooren
Michael Griffin
John Newhagen
Katherine Sender
David Phillips
Hiroshi Ota
Isabel Molina
James Watt
f.cooren@umontreal.ca
griffin@macalester.edu
jnewhagen@jmail.umd.edu
ksender@asc.upenn.edu
djp@mail.utexas.edu
giants@asu.aasa.ac.jp
imolina@ad.uiuc.edu
wattj@rpi.edu
Paul Bolls
Pam Kalbfleish
Robin Nabi
Cynthia Stohl
Min-Sun Kim
Oliver Boyd-Barrett
Kevin Barnhurst
Amy Nathanson
Dave Buller
Ingrid Volkmer
Jan Van Dijk
Lynn Clark
Betteke Van Ruler
Vicki Mayer
Sharon Strover
Steve McDowell
Mark Aakhus
Dong Hoon Ma
John Newhagen
David Phillips
bollsp@missouri.edu
pamelak@und.nodak.edu
nabi@comm.ucsb.edu
cstohl@comm.ucsb.edu
kmin@hawaii.edu
oboydbarrett@csupomona.edu
kgbcomm@uic.edu
nathanson.7@osu.edu
dbuller@kleinbuendel.com
Ingrid.Volkmer@stonebow.otago.ac.nz
jan.vandijk@utwente.nl
Lynn.clark@colorado.edu
a.a.vanruler@uva.nl
vmayer@tulane.edu
sstrover@mail.utexas.edu
smcdowel@mailer.fsu.edu
aakhus@scils.rutgers.edu
dhma@korea.ac.kr
jnewhagen@jmail.umd.edu
djp@mail.utexas.edu
Bernadette Watson
Kumarini Silva
John Sherry
Nico Carpentier
bernadette@uq.edu.au
k.silva@neu.edu
jsherry@msu.edu
nico.carpentier@vub.ac.be
Intergroup
Ethnicity and Race
Game Studies
Theme Sessions
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ICA President-Elect/Select Planning Guide, p-7
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ICA President-Elect/Select Planning Guide, p-8
ICA Office
Put all people, with their roles, emails, and ICA office address here
Michael L. Haley, Ph.D., CAE, Executive Director, International Communication Association, 1500 21st
Street, NW, Washington, DC 20036
(+001) 202-955-1444
(+001) 202-955-1448 FAX
mhaley@icahdq.org
Need a separate main section about the newsletter:
Copy deadlines, plus typical content from P-E-S and from P-S (review previous newsletters) – divide up
mentions under timeline so PES and PE know what to write when, and when they don’t need to write
anything )
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ICA President-Elect/Select Planning Guide, p-9
Timeline
This section contains the main deadlines for officers associated with ICA’s major activities. It begins with
the first activities after the annual ICA conference, and concludes with the conference and its immediate
aftermath. It assumes that the conference is held in late May or early June, so that conference-related
activities may needs some adjustment for years in which the conference is held in July.
President-Elect-Select
October
 Newly-elected P-ES assumes office and joins EC
 (Nominating committee begins search for candidates for following year’s elections)
November
 ICA mid-year board meeting (usually now an online meeting)
(Copy deadline for the ICA Newsletter for December-January (deadline November 15))
December
(Copy deadline for the ICA Newsletter for February (deadline: January 1))
January
(Copy deadline the ICA Newsletter for March (deadline February 1))
February
(Copy deadline for the ICA Newsletter for April (deadline March 1))
March
 P-ES prepares and submits the Call for Papers (see Appendix) and Conference Planners’ Guide
(see Appendix) for the following year’s conference (deadline: April 1). Call for papers, revised
based on comments from EC, with logo, online registration, travel grants, city/tourism, paper
distribution (see Appendix). The call for papers is circulated in the conference pack in a short
version (the ICA team will put together tourist-type information on the conference location).
 Establish local arrangements committee (see Heading). Seek out donors.
 Visit the conference site, local arrangements contacts, events sites with Executive Director. In
discussion with Executive Director, determine use of space and time at conference, total number
of rooms available, number of parallel sessions (see Conference Planning).
 Theme Session (see Heading). Appoint theme chair and work with chair to identify reviewers.
Define plenary sessions; contact speakers.
 Transfer funds ($3500) for conference support to institution account
 Update Conference Planning Guide for distribution to following year’s planners (by April 1)
 Copy deadline for the ICA Newsletter for May (deadline April 1)
 Nominating committee submits candidates to P-E for submission to BoD (by April 1)
 DIV/IG, committee chairs, EC members submit reports for annual BoD meeting (by April 1)
 Prepare conference evaluation survey (see Heading)
April
(Copy deadline for the ICA Newsletter for June (deadline: May 1))
May
 BoD meets at annual ICA conference (late May or early June)
 All elected association, committee members and division/interest group officers take office at the
end of the Annual ICA conference
 At the conference, attend all division/interest group business meetings (usually this is divided with
Executive Director) to tell them about coming conference theme and venue – prepare a poster or
enlarged photograph or something special about the conference; attend all ICA general business
and board meetings; provide conference updates to the EC, Board and Annual Meeting; Chair the
conference planners’ meeting; seek out volunteers for general potential activities.
 Appoint Nomination Committee (see Heading).
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ICA President-Elect/Select Planning Guide, p-10
Check below against conference planners’ guide and amend/add to below where necessary
President-Elect
June


July

(Copy deadline for the ICA Newsletter for July-August (deadline June 15)).
NB The newsletter editor will contact you with a week or so warning for President-Elect
Newsletter columns. These can be used to explain the conference theme, several about the
conference venue, the plenary sessions, the theme sessions, explaining the interactive paper
award process, summarizing the conference evaluation results. NB The President is expected to
provide a column of some 5-700 words for each newsletter.
P-ES and ED prepare evaluation survey for preceding conference (deadline: July 1)
(Copy deadline for the ICA Newsletter for September (deadline August 1)).
Online Call for Papers July 1. This is a longer version than the one in the conference pack, and
must contain additional information – see Appendix.
August
 Copy deadline for the ICA Newsletter for October (deadline September 1)
September
 Copy deadline for the ICA Newsletter for November (deadline October 1)
 Actually, Mike asked Sonia for this by 15 Sept. This is the last newsletter before people submit for
the conference, so a good one to flag the plenaries, the preconferences, anything about the
submission process, etc.
October
 P-E and ED write evaluation report for preceding annual ICA conference for submission to BoD
(deadline: October 15)
 P-E and conference planners determine final procedures for paper reading (deadline: October)
November
 ICA mid-year board meeting (normally now online)
 Copy deadline for the ICA Newsletter for December-January (deadline November 15)
 Ron wrote a piece for this newsletter (or perhaps the Dec one), once submissions were complete.
 Call for Papers for Annual Conference deadline Nov 1
December
 Program planners decide and prepare their recommended panels for the scientific program and
submit them to P-E and ED (deadline: December 15)
 P-E and ED begin work on full conference scientific program - Ranking of papers and panels Dec
15, Accepted Dec 15; Determine how many sessions – see allocation process
 P-E begins recruiting keynote speakers
 Copy deadline for the ICA Newsletter for February (deadline: January 1)
January
 Email acceptances first week January
 P-E notifies program planners of accepted panels and negotiates changes with them (deadline:
January 15)
 P-E recruits keynote speakers and prepares conference copy on their presentations (deadline:
February 1)
 Copy deadline for the ICA Newsletter for March (deadline February 1)
 P-E and ED prepare draft conference scientific program (deadline: February 1)
February
 P-E and ED make necessary changes to the conference program and schedule all conference
events (at ICA offices in Washington)
 Schedule sessions Feb, Chairs, respondents Feb 4, Program Online March 1, PDFs April, with
AV allocations in what rooms
 ICA post conference program on the web site (deadline: March 1)
 All officers submit copy for the ICA Newsletter for April (deadline March 1)
 Ron wrote a piece for that newsletter previewing the conference plenaries/theme sessions
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ICA President-Elect/Select Planning Guide, p-11

NB Early in the conference year, plan to prepare a full-page “congratulations” ad for the program,
with your picture, a brief summary of your accomplishments, a “Congratulations” from your
faculty, a listing of your faculty. If your department/school can pay ICA some of the cost for a fullpage agg (around $500), that’s great too. You eventually have to get this into a high-resolution
.pdf file to send to ICA, who sends it to the printer.
March
 P-E and ED prepare final conference program for printing (by April 1)
 Conference planners finalize all social and other events for conference program (by April 1)
 Re-populate all committees for when you are President, as they take office immediately after the
conference (except Nominating Committee). Determine who is on each committee (see ICA
website) including chairs, find their emails (ICA membership directory), determine who is in what
role (i.e., for committees with staggered-rotating positions, who is in what year), and how many
people need to be on the committee and how many people need to be replaced in what positions,
what the Chairs suggest about continuing and new members, and then go forth and seek out ICA
members willing to serve on various committees. Seek out regional and gender diversity. Note
that one or two committees choose to re-populate their own (such as Student Affairs), are
formulaic (i.e., determined by bylaws), or are transitory (task committees). The detailed
committee information also contains all the bylaw descriptions of each committee, and also
contains the president’s “charge” for each committee, with a template letter to each committee.
For Nominating committee, send a thank-you email to all members, and ask who might be
interested in continuing on as Chair, and give that information to the incoming President-elect.
 Copy deadline for the ICA Newsletter for May (deadline April 1)
 Ron wrote a piece for that newsletter previewing the conference plenaries/theme sessions
 Allocate and announce all travel grants (deadline April 1).
April
 Copy deadline for the ICA Newsletter for June (deadline: May 1)
 Identify three EC members to judge the interactive paper session (see Heading).
May
 BoD meets at annual ICA conference (late May or early June)
 All elected association and division or interest group officers take office at the end of the annual
ICA conference
 All new committee members take office at the end of the annual ICA conference
 Read the President’s document!
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ICA President-Elect/Select Planning Guide, p-12
Nominating Committee
See PlanPres document for complete information on all other committees.
The President-elect is responsible for only the Nominating Committee.
Formally, this requires a chair plus up to six members. This annual committee and its chair are appointed
by President-Elect Select and assume office at the end of the annual ICA conference. Members should
reflect a balance between new and continuing committee members and represent the diversity of
membership and interests of ICA. The Chair leads the activities of the Committee.
 Actively recruits and recommends to BoD at least two candidates for the following positions:
 President-Elect Select
 Regional Board Members-at-Large as required by vacating members
 Student Board Members (two, with staggered terms)
The committee will need to meet by late autumn to assess any nominations ICA receives as well as
recruit to fill any gaps. They need to have their work completed by mid April. Usually ICA tries to have one
of the current committee members serve as next year's chair. This person would coordinate with the
person who served as this year's chair regarding any carry over issues.
ICA has a tradition of nominating candidates who have a well-established and highly respected
intellectual profile. Candidates should also have a history of engagement with the Association. The
person elected will be in charge of planning the program for the ICA conference for the following year. We
also try to be sensitive to gender equity and representation from outside of the US. For board members
at-large, we are looking for scholars who are well-known and respected so that they can enhance the
presence and visibility of ICA within that region and effectively represent the interests of the region. For
student members, recently we have been especially interested in identifying students who were either
originally from (or were studying) outside the US in order to continue internationalizing the next generation
of ICA membership. Further, the nominating committee concluded that in order to improve the process by
which we assess the quality of student nominees, we will solicit a CV and at least a brief e-mail from a
faculty member who is familiar with the student nominee. We also wish to see some sort of track record of
engagement with ICA for potential student board members as well.
Committee 2006-2007:
Chair (was member last year): Rajiv Rimal – rrimal@jhsph.edu
Continuing member: George Cheney - u0341789@utah.edu
New members: Peng Hwa Ang – TPHANG@ntu.edu.sg
Dafna Lemish - lemish@post.tau.ac.il
Lynn Schofield Clark - lynn.clark@colorado.edu
Els de Bens - Els.Debens@UGent.be
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ICA President-Elect/Select Planning Guide, p-13
Conference Theme
Determining the Theme
President-Elect-Select determines a conference theme by March. This should be discussed with the
Executive Board beforehand. It should appeal to all sections of ICA. The text of the theme forms part of
the Call for Papers (for the following year) which is distributed at the upcoming conference in May.
For the 2007 conference, the theme is Creating Communication: Content, Control, and Critique.
For previous conference themes, see Appendix.
Theme Chair
President-Elect-Select appoints a theme chair. The theme chair appoints their own theme session
reviewers and planners to work with them. Formally, the ICA documentation states:
The Theme Committee assists President-Elect to set selection criteria, develop a rating system for the
theme program, and appoint Theme Readers (all of this must be completed by Nov 1). Theme Readers
evaluate papers and panels submitted for the theme program using the method determined by the Theme
Committee and President-Elect. Theme Committee assists President-Elect to select theme panels,
papers, and posters (deadline: December 15)."
Theme Sessions can also allocate paper submissions to the Interactive Paper Plenary (poster session). It
is important to have some representing the theme area, and to have a range of papers, not just the
bottom five, say.
For the 2007 conference, the theme chair is Nico Carpentier, Free University of Brussels,
Nico.Carpentier@kubrussel.ac.be.
Theme Book
ICA THEME SESSION SERIES BY CAMBRIDGE SCHOLARS PRESS
There has been a Cambridge Scholar's Press initiative to publish our theme sessions in a short edited
book of approximately six chapters. These chapters would be written in an engaging style so that
members of other disciplines would be interested in reading this series. As such, these collections are not
conference proceedings but are a unique set of essays that capture insights and agendas of our top
scholars. This year's ICA conference in Dresden would be the first time that we would pursue the edited
book and the hope is that there would be sufficient interest on our parts and that of readers and the
publisher to continue this initiative and develop a series. Our contact at Cambridge Scholar's Press is
Amanda Millar (amillar@cambridgescholarpress.com).
The edited volumes would be a collection that provides both breadth and depth on cutting-edge
scholarship discussed during theme session panels. As such, we do not anticipate soliciting manuscripts
from the theme papers that are being presented in the Interactive (Poster) sessions. Instead, the chapters
would represent the scholarship presented in the theme session as a whole. Obviously one or more
people from each panel would need to be interested in pursuing the option. Some papers could come
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ICA President-Elect/Select Planning Guide, p-14
from a panel, and other papers could have individual sections by individual panelists, organized around
the panel theme. In light of ICA’s interest in reaching out to other countries, disciplines, practitioners and
the public, this Theme Session series is not restricted to the traditional academic paper format. Instead,
the contributions could be based on edited/revised versions of the presentations – which could be less
formal papers, possibly even reformatted powerpoints. This would make the book (a) less formally
academic and (b) more accessible and useful to a wider audience. The Theme Session Chairs can
develop, over time, what the minimal format would be.
Each year, the Call for Theme Session panel submissions will include a short statement indicating that a
small number (5-7) of papers from the theme sessions would be selected and published in a series from
Cambridge Scholars Press (NB update in long version of call for papers – July). After acceptance and
organization of the Theme Sessions has been sent out to paper and panel submitters, that year’s Theme
Session Chair would send out a notification to each theme session panel organizer to contact his/her
session participants about their interest in pursuing the edited book. If they are interested, the Chair would
need to know how they would like to proceed with the collaboration.
Authors could use powerpoints and discussion points as outlines for these chapters; indeed, we would
hope that chapters would be organized and written in a more accessible format than the traditional
academic chapter. Authors would be requested to provide a draft of their manuscript at the time of the
conference. The Chair would then request final manuscripts to be due about a month or so after the
conference. Notification about revisions could be sent out in the beginning of August with final versions
due no later than October of each year. The Editor/Theme Session Chair would review, organize, and
prepare the materials for submission to Cambridge Scholars Press by mid-November.
Each year’s Theme Session Chair would edit that year’s book. The Conference Planner (President-Elect)
would provide a forward about the conference theme, and the Theme Session Chair would write an
introduction. Any royalties will go to the ICA general fund. Cambridge Scholars Press and ICA could
revisit this series every other year to see how it is working out.
Update above – Nico….
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ICA President-Elect/Select Planning Guide, p-15
Conference Budget
Accountability
The Conference Chair is asked to report on the conference budget to the Board meetings and at the
Annual Business Meeting. Members welcome reports not only of costs, sponsorship raised etc but also of
how travel/student funds are allocated and to whom.
Registration Waivers
The basic policy is that everyone has to register for the conference. That said, each division does get
three waivers of conference registration to use at their discretion for speakers or students. Additionally,
the board of directors passed a policy a few years ago that allows for the waiver of registration fees for
NON ACADEMICS whose knowledge adds to a panel or session. It is important that you communicate to
the ICA office who you are going to grant the three waivers to and if anyone in your program of approved
sessions qualifies for the second waiver.
Hotel
Generally ICA pays for the hotel of the conference chair and the president only, though Sonia also
included the hotel for the theme chair (since he was traveling on his own expenses from Europe and had
few departmental funds to call on).
Planning support
For 2006-2006, the conference planner support is $3500. This can be used by you in any way you like for a grad student to do this and/or to help you with the planning (preparing, analyzing and writing up the
conference evaluation report; developing email lists for committees; copy-editing conference program;
keeping track of conference stuff, such as travel support requests; traveling to a relevant conference to
represent ICA, etc.). ICA can handle that money any way you like. You can send invoices and ICA
reimburses or ICA simply sends you a check in October for $3500. That’s the easiest, as you don’t have
to provide ICA any receipts, etc. You can receive the check personally, and then have it taxed as income,
or keep receipts and write those off as expenses. Or you can have it deposited into a university/
department account and then provide your own administrator receipts to get reimbursed.
Speakers
The budget for plenary and theme session speakers is $10,000. Any not spent for plenary and theme
session speakers can be used to augment student, diversity, soft-currency, or other travel support.
Local sponsorship
The amounts raised here vary considerably from year to year. But it is the task of the Conference Chair,
and the local arrangements committee if possible, to locate and raise any sponsorship possible, whether
as money or in kind, to defray the costs of receptions, special exhibits, keynote speakers etc, and so
permit a more exciting range of conference events.
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ICA President-Elect/Select Planning Guide, p-16
Conference Planning
Local Arrangements
President-Elect-Select should invite, set up, and work with, a Local Arrangements Committee, as from
Feb/March. Their tasks:
 To advise on any local speakers, events, locations, tours, etc
 To help construct a list of affordable hotels, good restaurants, location maps
 To raise local sponsorship or funding – this is important
 To add local flavor to the conference in any of these or other ways
 To locate student volunteers to help before and during the conference
ICA office will also work on constructing a list of possible tours, special events, etc that will cost extra and
that people will have to register for ahead of time. We can then select the ones we want to offer. Any off
site receptions – e.g. the President's reception – must be located early.
Conference Planners’ Meeting
As Program Chair, you need to update the Guide (document in Appendix), and take it (about 30 copies) to
the planners’ meeting held at the ICA conference before yours. You and Michael then hand it out at the
meeting, and brief everyone. You should also invite the Theme Chair to that planning meeting, and also
someone from the Local Arrangements Committee.
Plenary Sessions
As to the theme sessions, they are also there to be used as you and the Theme Session Chair determine
is the best way to add substance and "wow" power to the conference. The big plenaries for example are
part of the theme session allotment. You know you want a big plenary on Monday evening. Then there is
one for Tuesday, Wed and Thurs. These would include the ICA business meeting and the interactive
paper session in there as well. There are xx meeting rooms in a particular conference center, so each
plenary means we subtract that many sessions from the total number available. In 2005, theme sessions
were given 15 slots, so Dresden will probably be one or two less I suspect. This number includes all the
plenaries.
Special Exhibits
Most conferences include some special exhibits to add interest and variety to the conference. These
could represent something of local communication relevance or develop the conference theme. One
would hope any costs could be covered through local sponsorship. Or the costs must come from the
conference budget. They can be located in the hotel – near and around the coffee or publishers, where
people mill about. They could also be off site as long as location maps are provided.
Current and recent ideas:
 A games room/area (organized by the Games Special Interest Group)
 A photography exhibition (Visual Communication)
 Film screenings
16
ICA President-Elect/Select Planning Guide, p-17

Etc.
Affiliate Organizations
ICA has a category of membership called an affiliate. It is designed for associations who want a closer
formal relationship with ICA. The identified contact person in the association receives all of ICA's journals
and its newsletter.
Among the benefits is that each affiliate is guaranteed one panel at each of our conferences.
Currently these are:







Council of Communication Associations
The National Communication Association
The International Federation of Communication Associations
The Association for Education in Journalism and Mass Communication
The World Federation of Modern Language Associations
The International Association for Media and Communication Research
The Russian Communication Association
ICA should be working to increase this list.
Preconferences
Monday morning preconferences probably don't help us out much in terms of getting people
there earlier. All preconference fees are set to cover the costs (room, av, food and a processing
fee). They do help us out in Dresden by having most people arrive on Monday and we can plan
on a heavy registration day.
Preconferences vary widely in attendance. In Korea, they went from 15 to 30 and were in many
different cities. In Mexico, there were fewer preconferences and the attendance was closer to 50
each. In San Diego, some preconference were limited in size because of either the location or
topic. You will also need to work on coordinating transportation and would probably include that
in the registration fee. The ICA office would assist you in all aspects of the preconference,
including determining a site, negotiating a contract if needed, etc. We would publish the call for
papers for you, and the sponsoring division members would do the reviewing and determining
the participants and chairs and respondents.
Preconferences for 2006 conference:
Influencing Outcomes - Budapest June 16-17 (Phil Comm and Pol Comm)
Internet Law - Rathen June 16-19 (CLAP)
Messages From Abroad - Munich June 17 (Pol Comm)
After the Mobile Phone - Erfurt
One being put together now by FSD - Dresden June 18 (FSD)
Prominent Social Theorists - Dresden June 19th (half day) (PR)
There is also a small all day meeting for Org Comm on Sunday evaluating Org Com Programs
(but that is "closed").
17
ICA President-Elect/Select Planning Guide, p-18
Interactive Paper Session
Separate submission of posters is not permitted. People submit papers, and then when accepted, these
may be assigned (by the conference chair) as either papers or interactive papers (posters).
Information on ICA website offers guidelines for the effective presentation of posters.
Awards
In order to recognize outstanding posters, and to continue encourage conference submitters and planners
to participate in the Interactive Plenary Posters session, the Executive Board initiated an annual Poster
Award at the 2005 ICA Conference in New York.
Here is the award process. President-Elect requests three members of the Executive Board to volunteer
to constitute the award committee (in rotation, perhaps, excluding the Conference Chair and President,
who have enough to do). First, they obtain the respective Division’s top-ranked paper programmed for the
poster session. This will identify around 20 top papers across all the Divisions and Interest Groups’
papers scheduled for the Interactive Plenary Posters session. The office will send the three volunteers the
20 papers to read. The awards committee will read and rate all of those papers (with title page removed,
just as they were reviewed by their divisions) using three standard rating dimensions (on a 1-10 scale):
(a) significance for the field and/or impact/application (Column C) b) strength of conceptualization and
method (Column D); c) data analysis (or equivalent) and interpretation (Column E); a weighted sum of the
three ratings will appear in Column F and the top 10 rank order in Column G. The fourth rating dimension,
presentation/style (20%), will be left blank until conference presentation time.
During the conference, Michael then put “Top Ten” certificates on those once they were posted in the
session (based on prior rankings, ignoring the presentation rating). During the interactive poster plenary
session, the award committee will independently visit and closely view each of the top 10 posters, and
give each a rating on the presentation/style dimension. They then will enter their ratings into the
spreadsheet, compute the overall scores, and identify the top three posters. Michael Haley will prepare
checks for the top three posters. Near the end of the session, one of the award committee members
announces the winners: First Place, $500; Second Place, $250; Third Place, $100.
Guidance to unit planners
As to poster sessions, when you come to the point of creating your sessions, in the name of consistency,
would you please name it “Whatever Division Interactive Paper Session.” For example, Political
Communication Interactive Paper Session. Then place the papers/posters you want in that session. THIS
SESSION DOES NOT COUNT IN THE ALLOCATION GIVEN TO YOU. THIS IS AN EXTRA SESSION.
Michael will then place all of these in the plenary interactive paper session. As to how many papers you
might schedule for this session, you want to obviously maintain academic standards and it is always
recommended that you do not place ”the bottom” papers here.. Some units placed 3-5 papers in this,
others as many as 15. It really depends on the overall count. We had a total of 150 papers in last year’s
session and that seemed too many. It would be nice to keep it somewhere between 100-125. Once we
have a probable count we can always let you know if you need to trim a bit. This is a good way to
increase the number of participants in the conference and all papers in this category are eligible for the
cash prizes outlined in earlier emails.
Submission Limits
– update, decide, shorten this (nb include short and long versions of call for papers
One issue was whether we should limit the number of times a person can be a first author on a
paper or panel presentation (chairing or responding would not count). The tradeoff here is that
18
ICA President-Elect/Select Planning Guide, p-19
more people get exposure and access; possibly, for a very small number of papers, a person's 4th
paper doesn't get accepted when otherwise it would. Some associations (Social Networks;
Association of Internet Researchers) place the limit at just 1 first-authored paper; others
(Academy of Management) at 3 total. It's harder to deal with number of times a person is
subsequent author. The presumption is that the first author is the presenter. And the only easy
way to handle any of this is to pay attention only to the first author of a paper as submitted.
Anyway, one suggestion is that "no one can submit more than 4 papers as first author and cannot
have more than 3 accepted". I've participated in conference planning where submission and
acceptance are both issues, but that again raises complexities, as you have to compare
acceptances against submissions, and notify unit planners immediately. This is a big problem if
the acceptances are in different divisions.
So, IF we feel we want to limit the number of times a particular person can be first author, I'd
recommend simply saying "a particular author can not appear on more than paper or panel 4
submissions – this does not include chair or respondent or any divisional or ICA business
meetings"
Michael: There is no easy way to look at first author. We can look at "presenter" though, as
opposed to chair or discussant. The presenter usually is the first author, but not always. For New
York 43 people had more than four listings as a presenter. About twice that many or 88 had four
listings. The rest were three or less. So you are talking about 131 people out of about 2500
"presenters" (some papers obviously had more than one presenter listed) (5%).
Jon Nussbaum: I strongly support a policy to limit the number of submissions and presentations
by an author. I do agree that Dresden will most likely not be a place that this policy needs to be
implemented. However, I would be more "conservative" and limit the submissions to 2 papers as
first author and 2 presentations. 3 is acceptable, but 4 seems too many. I think we the EC should
take this step. My memory is that this is not a major problem, but when it is a issue it is a BIG
issue..the person with 16 or so papers across numerous divisions.
Ron’s final proposal:
At New York, about 5% of conference attendees were listed as having 4 or more presentations.
Because of problems with scheduling people multiple times, and because we might only be
concerned about the really extreme instances, and because of how the online system can report
authors, I would like us to consider next year suggesting very simply that the maximum number
of times a person can be listed on paper and panel submissions, not counting chairs, respondents,
or ICA business, is 4. This way we don’t have to check to see what papers were actually
accepted, we can easily list all participants in panels and papers to see who is listed more than 4
times, and this hardly seems a major constraint for people. It is possible that someone could have
5 or more submissions that are all better than the first paper that just misses the acceptance
cutoff, but as each unit has its own reviewing and acceptance procedures, this doesn’t seem a
major constraint.
Limits on Prior Submissions
Update……
19
ICA President-Elect/Select Planning Guide, p-20
[Ron sent this out December 5th or so] Hi folks...
remember our discussion at the ICA board meeting about ICA's policy on prior submissions, etc.
One division chair discussed with me about one submitter's clearly exceeding those limits, but
DOES point out that the current statement does have some ambiguity. For example, if one has
already published a paper, the current guideliness state, essentially, that as long as you indicate
that, it's okay. I think our intention was that if it was presented before, or has been submitted,
then that's okay. But this wording DOES allow the possibility of multiple prior presentations as
well as, possibly, depending on how you read it, prior publication. So, I simply raise the question
as to whether the guidelines should be more explicit. For example: can be submitted, but not
ALREADY published, in a journal (and certainly no more than one).
[from a paper submitter to the Division Chair...]
Hello. Thanks for your mail. I apologize if my submission caused any confusion or
misunderstanding. An edited version of the paper has been published. According to p. 7 of the
ICA 2006 Conference "Call for Papers" (on-line version)- "If material in your presentation has
been published, presented, or accepted for publication or presentation, this must be disclosed in
your paper or proposal". Apparently I incorrectly inferred from this that papers published
elsewhere (including conference papers and journals) were eligible as long as that information
was disclosed on the submission. Therefore at the outset of the paper I did make a note saying
that the paper had been published. Based on my reading the guidelines on the "Call for Papers"
for your distinguished and highly esteemed division, listed on p. 16 of that on-line document, did
not say anymore on that issue. I would be happy to withdraw the paper, nonetheless.
[the Executive Committee generally felt that keeping things somewhat ambiguous was a good
thing; they mostly were concerned about not limiting international papers that had been
presented in another language at a prior conference; but this wasn’t really the point of the inquiry
above. So, presumably this will always be a possible issue, which the Division Chair must
resolve.]
Session Allocations
Additional Sessions:
- Plenary/ICABusiness/PosterSession/ThemeSessions -- you had indicated about 15 of those, but
of course the four plenaries wipe out entire sets of sessions
- Save two sessions to give to the two divisions with the most joint sessions
- Each interest group and division gets a business meeting, and can have a reception that doesn’t
count against their allocation if they hold it outside the regular session hours.
- Students get three (networking, new member/grad student orientation, high-density paper
presentation)
- Organizational affiliates each get one (seems like there was a German [had both a session and a
reception -- is there always a reception for local hosts of the next year's conference?], Korean,
Intl Federation of Communication Associations, Chinese, next year Russian, soon others?)
- Local host/city reception for next year's conference
- Meet the editors gets one
- Other special ones, such as a "Reviewing the Journals" session
20
ICA President-Elect/Select Planning Guide, p-21
- Journal editorial boards (Feminist Media Studies)
- Blackwell Publisher reception
- Seems like there was a Sage reception with Intercultural and Philosophy -- did this count as a
joint Divisional session?
- "Caucuses" (as, Women of Color)
- Memorial session (Bradac, Rogers, Jablin, Gudykunst, Nimmo, Swanson)
- two McGannon Center Research sessions -- did those count as CLAP's?
- session for Interest Group exploratory meeting for Game Studies -- what pool do those kinds of
things come from?
- special movie screening -- do things like this come from a pool, or just from available rooms in
the evenings?
- Past Presidents' breakfast (probably doesn't count as a session, right?)
Michael adds:
- receptions are usually “outside” the normal program time so don’t count against the division
sessions. If they want it in the normal times then it would count as one of their sessions. Many
divisions do not have receptions.
Many things also just come up and need a room. I usually try to account for this when we figure
out available sessions. I subtract administrative sessions, theme sessions etc and a few extra off
the top then figure out the allocation.
Allocation Procedure:
Each ICA conference has a limited number of time slots for scheduling sessions, depending on
the number of meeting rooms available at the conference venue. However, ICA always receives
more submissions than is possible to schedule. Yet ICA members expect that sessions should
present only high-quality research.
As the ICA conference operates primarily through its Divisions and Interest Groups, the
important question is how many slots each unit will receive. There are at least three major issues
to be resolved.
1. ICA encourages the formation of Interest Groups to answer the needs of the
changing/emerging areas of the profession. However, there is concern about the proliferation
of Interest Groups, both because of pressures on conference allocations and because of
fragmentation of ICA. As the bylaws state that Interest Groups do not need Board approval,
more Interest Groups may form each year, which increases the demand on the available
conference sessions. One implication is that there are thus fewer sessions available for
Divisions. It was also noted at the May 2005 Board of Directors meeting that while
allocations and voting have in the past treated Interest Groups as equivalent to Divisions,
these are not provided for by the bylaws.
2. Any allocation process should allow for flexibility, but also avoid unfair and unreasonable
demands on conference planners or other Divisions or Interest Groups.
3. All ICA processes should be explicit, transparent, equitable, easy to administer, and available
to all members.
We hope the following session allocation process meets these goals. It is primarily an explicit
statement of the process and weighting used in the prior two years.
21
ICA President-Elect/Select Planning Guide, p-22
A. Identify how many sessions (rooms * time slots) are available in the conference venues.
B. Subtract out special, theme and plenary sessions (Keynotes, ICA
Business/Awards/Presidential Address, Interactive Paper Session, which take up all rooms in a
time slot), administrative sessions, student sessions (3 total), affiliate organizations (1 each),
editor and journal panels, publisher receptions, memorials, and the two sessions you will give to
the two divisions/Interest groups with the most joint sessions, etc. These are identified by the
Executive Director and the Conference Planner. The remaining number of sessions are now
available for Divisions and Interest Groups.
C. A panel session counts as 4 paper submissions, and each Division or IG gets 1 business
meeting, also counting as 4 paper submissions. Receptions, etc., scheduled before or after regular
conference hours do not count toward a unit’s allocations.
For each Division/IG:
1. Weight = .8 (# paper submissions + 4* # panel submissions +4* 1 business meeting) + .1 (#
members) + .1 (# sessions prior year).
2. ICA Total = the Weight totaled across all Divisions and IGs.
3. Sessions allocated to each Division or IG = (Weight/ICATotal) * (number sessions available
– after removing special, theme, student, reserve), rounded up.
[see spreadsheet file Alloc2006.xls]
Formula is:
((.8*[unit submissions -- # papers + 4* # panels + 4(for business meeting)] + .1*[unit
membership] + .1*[prior year unit sessions])/
[weighted total of these figures across all units])*[number sessions available – after removing
special, theme, student, reserve])
Or for 2006, ((.8*G + .1*C + .1*K)/2930) * 360)
D. For both Divisions and Interest Groups, take into account jointly offered sessions. Sessions
sponsored jointly by two units (Division or Interest Group) count one-half of the number of
presenters toward each unit’s total, by three units one-third, etc. One additional session will be
provided to each of the two units most involved in joint Division/IG sessions (i.e., not Theme
Session), with ties broken by the unit with greatest membership. On actually allocating joint
sessions: What has traditionally been done is that one division agrees to have the session in their
allotment and then adds the other as a cosponsor after everything is accepted. Getting into
splitting session and counting .5 or .334 gets way too complicated.
The Conference Planner encourages units to submit joint proposals (especially panels) as Theme
Sessions, which do not count toward a Division’s/IG’s allocation, and which would by their
nature represent the Conference theme of “Networking Communication Research”.
E. The conference planner then sends these figures to the unit planners mid-November. There
will be some room for adjustments, noting that any increases for some units typically mean
losses for other units. Any additional or last-minute requests typically will be scheduled based on
available space or very early (before 8:30 a.m.) or late (after 6:30 p.m.) time periods. Division
22
ICA President-Elect/Select Planning Guide, p-23
and Interest Group planners will have the opportunity to rank order their sessions to guarantee
that their top sessions receive optimal times and minimal competition. The Plenary Interactive
Paper Session, with from 50 to 200 presentations and three cash awards, is a good way to allow
more paper acceptances than the limited number of sessions can provide, as these slots do not
count against a Division’s or Interest Group’s allocations. Units may schedule top papers, or a
set of thematically related papers, in the Plenary Interactive Paper Session as a way to emphasize
its quality and interest.
[Note: We could, in the future, first take out a number of business sessions (in this case, reducing
the number from 375 to 350 or so, whatever the number of units there is). And then do the
proportions. And then add in the 1 business meeting. Without running the formula again, I
suspect that it really won't make much of a difference, maybe 1 session at the margins of the
largest and smallest units (it would have to make at least a .5 difference).]
[Note: The online submission system can provide you exact data on submission numbers and
types by Division/Unit to use in computing allocations. For example, I cut/pasted/created a table
like this:
Unit/SubUnit
Extend
Paper Poster
Roundtab
ed
Invited
Works in Meetin Pane
Recep
Session Individual
Paper Poster
Sessio Sessio
le
Total
Abstrac Paper
Progress g
l
tion
Total
Total
n
n
Proposal
t
Communication
Law & Policy
Communication
8
and Technology
54
1
151
6
6
5
17
1
6
55
61
18
170
188
Allocation Letter to Unit Planners
November 9, 200x
Dear ICA Division or Interest Group conference planner…
I hope you are all doing well, and are excited about the ICA Conference submissions for your
Division or Interest Group. This note provides and explains the session allocation process and
results. It also provides you some tips, and a general timeline leading up to the ICA conference
in Dresden in June 2006.
Here are the number of sessions you are allocated for the 2006 Dresden conference. This number
includes your 1 business meeting. It also provides allocations for student and theme sessions, but
not for all other reserved sessions, such as Plenaries, affiliated organizations, publisher/editor
sessions, Fellows, German Communication Association, etc.
Divison Number --- Division Name --- # Sessions
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
23
ICA President-Elect/Select Planning Guide, p-24
This year the Executive Board approved a consistent conference session allocation process for all
Divisions and Interest Groups, that takes into account the unit’s number of submissions, the
unit’s membership, and the unit’s number of sessions the prior year. It heavily weights the
conference submissions, and treats Interest Groups the same as Divisions. The allocation formula
was derived from prior years’ allocation procedures, tested and revised using several years’ of
submission data, and was discussed and approved by the Executive Committee. Certainly other
formulas could be developed and used. Divisions and Interest Groups may wish to propose
alternative allocation formulas or allocation processes for use in future years, and those would be
discussed and evaluated for consideration. However, this allocation process of course can’t be
changed for the 2006 Conference.
More formally, the allocation formula is:
.8*[unit paper equivalent submissions -- # papers + 4* # panels + 4(for business meeting)]
+ .1*[unit membership]
+ .1*[prior year unit sessions]
All divided by the weighted total of these figures across all units, so that each unit is
proportionally weighted across the total.
That ratio is multiplied by the number of rooms/sessions available – after removing special,
theme, affiliate organizations, Fellows, publisher, editor, etc. sessions.
This produces the number of sessions allocated to each unit. This number is rounded up (from .5
and higher).
A “session” is considered 4 papers, whether a panel or four individual papers. Please note that
the comments on the 2005 Conference evaluation were very clear: audience members do not like
regular sessions with more than 4 presentations (this does not include high density sessions).
(Please also consider having the session Chair also be the Respondent, or not having a
respondent, so that audience members can ask more questions and there is more time for
discussion.)
Sessions sponsored jointly by two units (Division or Interest Group) count one-half of the
number of presenters toward each unit’s total, by three units one-third, etc. One additional
session will be provided to each of the two units most involved in joint Division/IG sessions (i.e.,
not Theme Session), with ties broken by the unit with greatest membership.
For the 2005 conference in New York, there were about 424 rooms available for allocation. The
New York conference probably represents about the high water mark for total number of
conference rooms available without having to go to larger, formal conference halls, which are
much more expensive for an academic convention. There were 2180 paper equivalent
submissions (not counting special or theme). This resulted in 392 Division and Unit sessions at 4
papers per session, or 1568 paper equivalents. So the acceptance rate was about 73%.
For the 2006 conference in Dresden, there are about 375 rooms available for allocation. There
are two new interest groups, rapid growth in submissions and membership of the Journalism
Studies Interest Group, and, in accordance with an increased emphasis on student participation, 1
additional student session allocated. There were 2552 paper equivalents submitted by divisions
24
ICA President-Elect/Select Planning Guide, p-25
and units (not counting special or theme). This resulted in 340 Division and Unit sessions at 4
papers per session, or 1360 paper equivalents. So the acceptance rate will be about 53%.
The final implications of all this are:
1. There are 20% more submissions and 10% more units, but 12% fewer rooms, this year, so the
overall acceptance rate for formal room allocations is lower (from 73% to 52%), but you can
accept more papers through the Interactive Paper Plenary, or through high-density panels.
The Plenary Interactive Paper Session, with from 50 to 200 presentations and three cash awards,
is a good way to allow more paper acceptances than the limited number of sessions can provide,
as these slots do not count against a Division’s or Interest Group’s allocations. Units may
schedule top papers, or a set of thematically related papers, in the Plenary Interactive Paper
Session as a way to emphasize its quality and interest.
[Remember also that there are generous awards for the 1st ($500), 2nd ($250) and 3rd ($100) place
poster papers (though at least one of the authors must be present to win). [Here is the award
process. Three members of the Executive Board constitute the award committee. First, they
obtain the respective Division’s ranking of each paper programmed for the poster session. The
distribution of those ratings will identify around 20 top papers across all the Divisions and
Interest Groups’ papers scheduled for the Interactive Plenary Posters session. The awards
committee will read and rate all of those papers (with title page removed, just as they were
reviewed by their divisions) using three standard rating dimensions (on a 1-10 scale):
significance (30%), concepts/theory (30%), and analysis (20%), and provide those to one of the
members who maintains the award spreadsheet. The fourth rating dimension, presentation/style
(20%), will be left blank until conference presentation time. The top 10 papers averaged across
the three raters and three dimensions will be identified. 10 “Top Poster” certificates will be
prepared and attached those to the displays. During the interactive poster plenary session, the
award committee will independently visit and closely view each of the top 10 posters, and give
each a rating on the presentation/style dimension. They then will enter their ratings into the
spreadsheet, compute the overall scores, and identify the top three posters. Michael Haley will
prepare checks for the top three poster. Near the end of the session, one of the award committee
members announces the winners: First Place, $500; Second Place, $250; Third Place, $100.]
3. There are no more rooms/sessions to allocate. If a Division or Interest Group feels it needs
more than what this process provides it, it may negotiate with other Divisions or Interest Groups
to obtain a session. ICA simply does not have any more rooms/sessions to allocate than what are
provided here. Any additional or last-minute requests typically will be scheduled based on very
early (before 8:30 a.m.) or late (after 6:30 p.m.) time periods, as those are not regularly
scheduled.
For those of you interested in the gritty details, please see the attached planning spreadsheet
which provides all the figures used in computing the final allocations, with tedious explanations.
25
ICA President-Elect/Select Planning Guide, p-26
Allocation Problem for Division 5
My immediate problem is this: your Division 5 has only one membership list, showing about 614
members. However, I have two sets of paper/panel submissions. But I have to allocate sessions
on the basis of a formula that includes membership numbers.
So:
1. The simplest for me is to give you the total allocations and you decide between yourselves.
2. Or, the simplest for you and me is to have me use the 40%/60% proportional allocation.
3. Somewhat complicated, though probably the best for you (and somewhat for me because then
no one will say that Michael and I used unfair or inappropriate allocations to the two
subdivisions), is to give me the exact percentage you would like allocated to the two
subdivisions. But you'll have to do that in the next day or so, as I need to get the allocations out
to all the units.
4. Somewhat complicated, though probably best for all, is for me to take the total number of
allocations I've computed based on the single membership number, and the combined
papers/panels from both subdivisions, and assign those proportional to the total papers/panels for
each of the two subdivisions. For example, there were 56 papers and 6 panels from Intercultural,
and 72 papers and 3 panels from Development. Counting each panel as 4 papers, that's 80 and
84. If there are 24 sessions allocated to Division 5 overall, then I would assign either 12 sessions
to each, or 11 and 13. (The exact proportion would be 11.5 and 12.5). If you want to do it this
way, let me know whether you want to split them 12-12 or 11-13.
[Note: they decided, for the 2006 conference, simply to split them 50-50. But ICA headquarters
told them to resolve this – either make two divisions or build in a process for dealing with this at
submission time.]
Allocation Reports
Final number of Divisional Slots for the 2005 ICA conference in New York City (the number
does include the Business meeting for each division)
Division
# of original slots # of final slots _______
Information Systems
Interpersonal Communication
Mass Communication
Organizational Communication
Intercultural/Developmental Communication
Intercultural
International/Development
Political Communication
Instructional/Developmental Communication
Health Communication
Philosophy of Communication
Communication and Technology
Popular Communication
Public Relations
Feminist Scholarship
Communication Law and Policy
21
15
45
21
21
15
45
24
14
21
40
10
33
18
41
25
17
21
16
16
22
37
10
33
19
41
26
17
22
16
26
ICA President-Elect/Select Planning Guide, p-27
Language and Social Interaction
Visual Studies
Gay, Lesbian, Bisexual and Transgender Studies
Intergroup Communication
Journalism Studies
Theme Sessions
9
10
8
5
10
15
415
9
11
9
6
12
13 (2 Plenary overlap)
424
Initial report for Dresden 2006 (some changes made as we found additional rooms, assigned the
two sessions for joint sessions, etc.)
Division
Number
1
2
3
4
5
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Division Name
Information Systems
Interpersonal
Mass Communication
Organizational Communication
Intercultural & Development – Int
Intercultural & Development – Dev
Political
Instructional & Developmental
Health
Philosophy
Comm & Technology
Popular
Public Relations
Feminist Scholarship
Comm Law & Policy
Language & Social Interaction
Visual Studies
Gay, Lesbian, Bisexual & Transgender
Intergroup
Jounalism Studies
Ethnicity & Race
Game Studies
Student
Theme
Total
Sessions
15
12
48
20
12
12
36
10
21
17
33
17
18
11
12
9
13
4
5
19
11
6
3
11
375
Conference Scheduling
27
ICA President-Elect/Select Planning Guide, p-28
Sometime in February, you will meet with the Executive Director (in Washington) to do most of the actual
room/session assignment. Michael knows how to accomplish all this, and there’s some scrambling at the
last minute, as people or units send in very specific requests or constraints, you don’t have enough AV
equipment, you find a few extra rooms and then you have to quickly contact the Unit planners and have
them decide what rejected or Interaction paper sessions to schedule when.
Identify how many sessions, what days, and what time periods. Identify which are for plenary, business
meetings, awards, presidential address, presidential reception.
As to scheduling sessions, we try not to schedule all of the #1 sessions on the same day for example but
spread them out through out the conference. We try avoid create a “preferred” day whereby all other days
are secondary with lesser sessions. We attempt to get a reasonable mix for each day.
Here is how Wolf proceeded:
1. Room selection: According to our survey of the participants of the San Diego
participants a majority preferred to have the same room for a division throughout the conference.
Therefore, we started out—depending on the size of the unit--with assigning one or two rooms to
divisions and interest groups.
2. Business meetings: Some units have a greater overlap of members than others. Based
on the statistics of these overlaps we have separated the business meetings of units with a big
overlap and split these between Friday and Sunday (the slots for business meetings). We tried to
schedule “Top Paper Sessions” right before the business meeting of the respective unit because
we though that this might enhance participation in the business meetings.
3. Sessions: We scheduled the other sessions on the basis of their ranking to help to
determine day and time selection and also on the basis of a system rotating between the days of
the conference (Friday through Monday).
4. Time Slots: The larger divisions will have at least two sessions in each time slot and
the largest may have three in some sessions. Smaller divisions may have one time slot.
5. LCD needs: Requests for LCDs have increased considerably over the last years and
ICA tries to react to this trend. On the other side, hotels charge about $600 per day or $2,400
throughout the conference for an LCD per room(!). Therefore, we were unable to meet all
requests. Following an email discussion in the Executive Committee we have decided to meet
requests only for panels where the organizer had requested the LCD for the whole session, and
sessions where at least two participants had requested a LCD.
6. Adjustments: You can see already that system became complex at some time.
Because we did want to make as much use of the LCDs as possible we needed to reschedule some of the sessions where LCDs had been requested (according to the criterion
above). We also needed to honor other requests for specific audio visual needs as well as
requests for specific days and times. Logically, this has destroyed the format of having each unit
in one (or two) meeting rooms throughout the conference. On the other side, we were able to
schedule at least some of the sessions where only one presenter had asked for the LCD in such a
room.
Requests for Technical Support
Requests for LCD’s have increased considerably over the last years and ICA tries to react to this
trend. However, our conference budget does not allow us to meet all requests. Hotels charge
$600 per day or $2,400 throughout the conference for an LCD per room. We have decided to
28
ICA President-Elect/Select Planning Guide, p-29
meet requests only for panels where the organizer had requested the LCD for the whole session
and for sessions where at least two of the presenters had requested one.
- all presenters that did not get an LCD although they had asked for one were contacted via
email (confirmation email received in almost all cases)
- presenters are prepared and use slides or OHP (that is in each room)
29
ICA President-Elect/Select Planning Guide, p-30
Conference Grants (Travel, Student, Non-Academic)
Those awarded travel grants are notified as close to April 1 as possible to assist in their travel planning. If
a student then cannot attend the conference, it is up to the discretion of the conference planner whether
or not to re-award the money.
Keeping Track of Requests
Keep a record of all requests; they come in different forms, some from the Divisions after they have
provided funds (to be matched from Annenberg fund), some from session organizers, some from students
and faculty.
In March 2006, an online application form was set up and tested. This will be posted on the ICA site
during future conference submission and registration periods. We have set up an online application form
for international/diversity/student travel support:
http://www.icahdq.org/events/conference/fundrequest.asp
That now sends a record to the database, to the online viewable file, and sends emails to you
[Conference Chair], Michael and Sam Luna.
Currently, I created and updated this table, and the Executive Director filled out some of the funding fields
and other nominated requesters as time went by:
Last
Name
First
Nam
e
Contact
Info
Paper
Title
Div/IG (add
Chair contact
if nominating)
Div
/IG $
Annen
berg $
Larry
Gross
$
Conf
Waiver
Additional to
raise to
$500?
The online viewable file is at http://www.icahdq.org/events/conference/Results.asp
This will be the file that anyone you designate can access to view the applications. It is webbased so all they do not need MS Access. It includes the checkboxes you listed in your previous
email (see the bottom of each page--let me know if that works or not). Reviewers can check-off
whatever categories apply.
When "saved" the changes are sent to the Access database at
http://www.icahdq.org/fpdb/fundrequest.mdb
If anyone does have MS Access, they can go to that web site and follow the prompts to save it to
their desktop. Once downloaded, the database can be opened and all of the records exported to an
Excel file for an easy spreadsheet. I would recommend making changes at the online web-based
form ("results") and then downloading the database. That way, the appropriate fields will already
be checked off. The Access database level of activity can be administered by Sam if someone
doesn't have MS Access.
Diversity Travel Fund
The ICA Board of Directors has created a Diversity Travel Fund, paid for with $2 of the annual
conference fee from each attendee, to be utilized at the discretion of the program planner (ICA
President-Elect) to enhance participation of minority students from the US and to help
30
ICA President-Elect/Select Planning Guide, p-31
participants from soft currency countries (“B” and “C” countries, as identified each year by the
United Nations, with preference to “C” countries) attend our annual conferences. All minority
students from the US and all attendees from soft currency countries are eligible to apply for this
travel grant. Participants’ mailing address is used to determine the country of residence when
determining eligibility. Those who wish to be considered for a grant must notify the ICA
conference program planner by March 1 of each year clearly stating the criteria met for
consideration of a grant. Only those participants who have had papers accepted will be
considered for grants. Participants will be notified by April 1. The amount of the grant will
depend on actual travel costs. Additionally, each division and special interest group may award
travel grants to students for top papers or other honors. ICA will match these grants up to $300
per division or interest group.
To be eligible, the student must submit a request to the conference planner, along with why they
think they meet the criteria. There is no set amount that is granted. A pool of money is
established each year. The amount granted depends in part on how many apply and in part on
need. For example, someone close to the conference site is not likely to get as much as someone
coming from a further distance. Also the amount granted needs to be large enough to “make a
difference.” Last year for New York, these grants were around $400 for those outside the US and
$200 for those from the US. If a student receives one of these grants, then they must attend the
ICA business meeting where they are acknowledged. Checks are then issued at the conference
registration desk the next morning. This fund is also open to faculty members from “C” countries
if funds are available.
The Diversity Travel Fund has $2500 available to students or faculty. Equal sharing of resources
between US minority students, and soft currency faculty and students would be a guiding
principle, but that in any given year, the program chair shall have the discretion to allocate
according to need. In the Board of Directors it was decided that the money of the Minority
Student Grant can also be used for participants from soft currency countries.
US Minority Students (each $250): List name, university, title, session name for each to report
Students/Professors (Students $500/ Professor $250): List name, university, title, session name
for each to report
For the 2005 New York Conference, Wolf used $1250 from the $8500 for the plenary theme
sessions (after discussion in the BoD). Distribution of overall funds:
(1) 10 students from US universities: each $250: Total: $2500
(2) Soft currency countries
student from China:
$500
student from Philippines:
$500
professor from Romania:
$250
Total
$1250
Grand Total $3750
31
ICA President-Elect/Select Planning Guide, p-32
Annenberg Matching Fund - $10,000
The Annenberg matching fund works this way: The divisions or interest groups identify students
they want to give travel funds and ICA matches that up to $300 per division. Many of smaller
divisions simply cannot afford the $300, but some will do maybe $100. Simple math would
indicate that we don’t get to $10,000 under that model, hence we have some matching funds to
use for student travel at your discretion. For example, the $2500 in the budget for travel, if any of
that goes to students we can match it dollar for dollar and charge the Annenberg line.
A division can give this to one or more students, so the amount can vary significantly and some
divisions or interest groups do not take advantage of this. I have seen one student receive $600
and have seen it spread out over 6 students...all depends on the division. The student would apply
directly to the division or interest group program planner and division or interest group chair.
These checks are given out by either the division at their business meeting or can be picked up at
the registration desk at the conference, depending on the decision of each division.
Larry Gross Travel Fund
Each year one of the smaller divisions or interest groups who share the vision of Larry is given a
special fund to help fund travel. This may or may not go to a student. It is the division/interest
group’s decision. This year ERIC will have $250 for their use in this fund. This will be awarded
during the ERIC business meeting.
Conference Registration Waivers for Students and Non-Academics (Professionals on
panels)
Divisions and Interest Groups each get three waivers of conference registration, which they can
use for students, or for non-academics participating in one of their sessions, but that is
specifically for NON ACADEMICS who have something to contribute to the panel.
Divisional Grants
Some divisions give grants to students who receive top papers and some for dissertations. This
all depends on the division and the student needs to inquire in the division where they have a
paper accepted. These are awarded during the business meeting of the division or interest group.
These can be matched up to $300 from the Annenberg fund.
Interactive Paper Awards
ICA recently established awards for papers accepted into the interactive paper session (the old
poster session). The prizes are $500, $250, and $100. A student could be eligible for this prize if
they have a paper in this session. This will be awarded during the Interactive Paper Session and
the presenter must be present to win. (We actually had a person whose paper would have
received a prize in 2005, but they were not there!)
32
ICA President-Elect/Select Planning Guide, p-33
Conference Evaluation Survey
In about March, an early and perhaps unexpected task is that the President-elect-select is responsible for
implementing, conducting, analyzing, reporting, and formatting the evaluation of that year's conference.
It's quite clear from the past few years that the sooner the survey is provided to the attendees after the
conference, the greater the response rate. So you have to be ready to survey all members immediately
after the conference..
The file with the Dresden survey, in Word format, is Conference evaluation survey – for Dresden.doc. It’s
also available in HTML format.
The survey needs to stay fairly similar year on year, so that the conference reports can track changes in
participants’ responses from conference to conference (standard questions are evident from the
conference report as these show time trends). So, we keep and pass on the Word and html versions of
the online survey, and the conference evaluation report, with each Pres-elect-select making a few
updates (particularly to reflect the character or innovations of the latest conference).
It means making an arrangement with your university to mount and manage a web survey. You need to
pilot test it, revise the survey, and then send the link to Michael at ICA. He sends the survey email with
the link to all attendees of the conference. The responses come in to the web survey site database, and
then you get the responses in either a comma-delimited or an excel spreadsheet, and then import it into
SPSS or whatever. A center will probably charge for this, but you will be getting some Conference
support money later on from ICA. Possibly ICA headquarters will host the survey in the future.
Then be prepared to quickly produce a conference evaluation report – analyzing both regular survey data
and organizing and summarizing all the open-ended comments. See previous Conference evaluation
reports for examples (Dresden is under construction, New York is available). You’ll see that for New
Orleans and San Diego, responses were reported in terms of percentages. Ron switched to scale means
for the New York Conference, and Sonia has continued that, so that henceforth, we can read off time
trends more accurately.
The timing of this task, for the Dresden conference (NB all one month later than for USA conferences),
was as follows:
Feb/March
April/May
June
July
August
September
Check own institution can host online surveys
Update/ input/pilot the online survey questionnaire
Survey up and running for last date of conference
ICA sends all delegates an email with a link to the site
ICA sends a first reminder email to all delegates
ICA sends a second reminder
Close down survey
Analyze data and write report
Report to ICA
See appendix for Dresden survey and conference evaluation report.
Put in Appendix – survey (html/word versions?) – Dresden evaluation report
33
ICA President-Elect/Select Planning Guide, p-34
ICA Awards
ICA Awards deadline of January 31 approaches; nominations sought in five categories.
The deadline for receipt of nominations for ICA association-wide awards is fast approaching-January 31,
2007. Lynda Lee Kaid of the U of Florida will serve as general chair.
ICA members are invited to review the guidelines that follow and make their nominations. The awards will
be presented during the awards ceremony and ICA business meeting at the ICA 2007 Annual Conference
in Dresden.
Steven H. Chaffee Career Productivity Award
The award honors a scholar (or small group of collaborating scholars) for sustained work on a
communication research problem over an extended period. The selection committee favors research that
is original, asks conceptually rich questions, and offers empirically sound evidence. The research must
have comprised multiple projects and publications and generated second-generation work among
students and other scholars. Rather than recognizing general productivity in the field or contributions to
ICA, the award acknowledges sustained and coherent work on a well-focused communication problem
central to the communication discipline. Most recipients are members of the discipline and belong to ICA,
but other scholars are eligible, regardless of current membership or department affiliation. The award
carries a cash prize of $1000, and the winner presents research at the following year's ICA conference.
To nominate, see the General Guidelines (below). The following requirements also apply:
(a) The nominating letter(s) must specify the relevant body of work, the communication research
problem it addresses, its conceptual and empirical contributions, its development over time and
record of publication, and its influence on second-generation work by other scholars; and
(b) The copies of the publications must include three (3) representative examples from the body of
work.
Outstanding Book Award
The award honors a book published in the previous two years (between January 1, 2005, and December
31, 2006). The selection committee judges each nominated book on several criteria, including the
importance of the problem it addresses to the fields represented in ICA, the quality of writing and
argument, and the strength of evidence it presents. Committee members will consider all the available
book reviews, the reputation of the publisher, and any other submitted evidence regarding the book's
quality from independent sources, along with nominating letters and their own assessment of the
nominated books. Most award-winning books address a scholarly audience, but books aimed at a general
readership but satisfying the criteria for the prize are also eligible. The award carries a cash prize of $500.
To nominate, see the General Guidelines (below). The following requirements also apply:
(a) Nominating letters must indicate why the book should receive the award, assess the importance of
the book to the fields represented in ICA, and demonstrate the quality of its writing, argument, and
evidence.
(b) Along with copies of the book, the packet should include copies of all available evidence of the
book's quality from independent sources, such as reviews.
34
ICA President-Elect/Select Planning Guide, p-35
Outstanding Applied/Public Policy Research Program Award
The award honors a scholar or group of researchers who have produced a systematic body of research in
communication studying a particular applied or policy problem for the betterment of society. The program
of research should be of continuing importance to a local, national, international, or global public. The
researcher(s) may have implemented the studies in association with or independent from a government
or established institution, possibly to refine or to criticize current policy. The research program must have
been operating at some time during the previous two years (between January 1, 2004, and December 31,
2005), although it likely will have had a longer history. Evidence for quality and public importance can
come from conventional publications but also from such materials as technical reports, news media
coverage, and testimonials from those making use of the research or those it has affected. The award
carries a cash prize of $500.
To nominate, see the General Guidelines (below). The following requirements also apply:
(a) Nominating letters must specify the applied or policy communication problem the research program
addresses, indicate how it has contributed to public discourse on the topic, and make an argument
for the overall quality of the research.
(b) The submission must include copies of three (3) publications and/or technical reports, along with
copies of evidence of the program's effectiveness.
Outstanding Article Award
The award honors an article published in a refereed journal during the previous two years (between
January 1, 2005, and December 31, 2006). Theoretical articles and empirical articles are eligible, as are
review articles that effectively redefine a problem. Selection criteria include coherence of argument,
quality of conceptual development, and effective use of evidence. The selection committee prefers
articles that promise to be influential over time, within a particular field of communication and also across
fields. The award carries a cash prize of $500.
To nominate, see the General Guidelines (below). The following requirements also apply:
(a) Nominating letters must indicate why the article promises to be influential within a particular field of
communication and across fields.
(b) The copies of the article must indicate the details of publication, including the name of the refereed
journal, the date, and page numbers. The packet should include information about the circulation
and impact of the journal, if available.
Young Scholar Award
The award honors a scholar no more than seven years past receipt of the PhD (that is, who received the
degree after January 1, 1999) for a body of work that has contributed to knowledge of the field of
communication and shows promise for continued development. The selection committee judges the
contribution and promise of young scholars based on the strength of published work, including its
conceptual foundation and argumentative clarity, on the scholar's productivity at a given career stage, on
the rigor of the research produced so far, and on the promise of existing work serving as a springboard
for continuing scholarship. The award carries a cash prize of $500.
To nominate, see the General Guidelines (below). The following requirements also apply:
(a) Nominating letters must indicate how the scholar has contributed to the field within communication,
including the strength of conceptual foundations, argumentative clarity, rigor of research, and
promise of continuing scholarship.
(b) Nominations must include three (3) representative examples from the nominee's body of work.
35
ICA President-Elect/Select Planning Guide, p-36
General Guidelines
Nominations from any country and in any language are encouraged. The Research Awards Committee
will use a system of independently selected referees fluent in the language of the nominated
publication(s) to assess work in languages other than those represented on the committee. Nominators
should provide a list of at least three referees with superior content expertise and language proficiency,
but the committee will choose referees autonomously.
Only ICA members may make nominations. All nominees for awards, except for the Steven H. Chaffee
Career Productivity Award, must be ICA members. The Research Awards Committee prefers nominations
from others, including group nominations from ICA divisions, over self-nominations. Members of the ICA
Research Awards Committee and its subcommittees may also make nominations, but no ICA member
who makes a nomination or who is nominated for an award can serve on the committee judging the
nomination.
All nominators must submit five (5) copies of each of the following:
(a) Letter(s) of nomination, not to exceed two pages each, speaking directly to each of the award criteria
from the description;
(b) Publication(s) relevant to the award;
(c) Additional required material(s) specified for the award; and
(d) CV(s) of the nominee(s).
The deadline for nominations is 5 p.m. EST on January 31, 2007. Complete submissions, including letters
and required supporting materials, must reach the ICA offices by the deadline. No extensions are
allowed, and incomplete nomination packets will not receive consideration for any award. Send all
nominations and supporting materials to:
Michael Haley, Executive Director
ICA Headquarters
1730 Rhode Island Ave. NW, Suite 300
Washington, DC 20036
Send any questions about the criteria or nominating materials for the ICA awards to Research Awards
Committee Chair Lynda Lee Kaid: lkaid@jou.ufl.edu.
ICA Fellows Book Award Nominations
January 31, 2007 Deadline for Receipt
ICA Fellows are seeking nominations for the 2007 ICA Fellows Book Award. The Fellows Book Awardopen to all ICA members-recognizes those books that have made a substantial difference in the
scholarship of the field of communication and have stood at least some test of time. To meet the latter
criterion, any book nominated must have been available for at least the past 5 years (2001 or earlier for
this year's nominations).
The letter of nomination should demonstrate that the book has had a substantial influence on the
communication field, that it integrates multiple interests, and that the author or authors are recognized as
communication scholar(s). Nomination information should include letters of support, other information
appropriate to it, and copies of the book for evaluation. There may be one, none, or several awards in a
given year.
ICA Fellows are communication scholars who have been recognized for their contributions to the
scholarship of the communication field and for their support of the Association. Their continued work in
the Association is directed toward encouraging the highest levels of scholarship across its many areas.
This award is part of that work.
36
ICA President-Elect/Select Planning Guide, p-37
Send nominations no later than January 31, 2007, to:
International Communication Association
1730 Rhode Island Ave. NW, Suite 300
Washington, DC 20036 USA
Please direct questions to mhaley@icahdq.org.
Fisher Mentorship Award
January 31, 2007 Deadline for Receipt
The award is given annually to the ICA member who best exemplifies the qualities of the award's
namesake, a longtime U of Utah professor who died while serving as ICA president-elect. The award will
be made at the ICA business meeting during the San Francisco conference in May 2007.
Nominees for the award are expected to be outstanding scholars, teachers, and advisors who have
influenced the communication discipline through their students as well as through their own work. Material
in support of nominees for this award must include a comprehensive academic vita that highlights the
results of the nominee's mentorship. Letters for a nominee's former students are a welcome component of
the nominating materials.
"This is one of ICA's greatest honors, as it recognizes those teachers who, through their
dedication and exemplary teaching, impact the next generation of scholars in the field of
communication," says Michael L. Haley, executive director. Last year's award went to Franklin J.
Boster, a professor at Michigan State U.
Send letter of nomination and supporting materials to:
Fisher Mentorship Award
International Communication Association
1730 Rhode Island Ave. NW, Suite 300
Washington, DC 20036
ICA Fellows Seek Nominations
ICA Fellows Nominations
January 31, 2007 Deadline for Receipt
Any active ICA member may nominate another active ICA member for consideration as an ICA Fellow.
The selection criteria, found in the ICA By-laws, recognize distinguished contributors to communication
scholarship as well as service to the association. The nomination package should be sent to ICA
headquarters and must include (a) a letter of nomination summarizing the nominee's area of specialty; (b)
current curriculum vita; and (c) statement of nominee's service to ICA. Charles Atkins will chair the
committee to consider nominations.
Current ICA Fellows constitute a selection committee for the original screening process and only those
nominees with support of a majority of the Fellows are submitted to the ICA Board of Directors for final
balloting. Recipients will be announced at the ICA business meeting in Dresden in June 2006.
The committee asks nominators to provide three to five letters to support nominations. These letters
should speak to the scholarly distinction of the nominee so that current fellows may make an informed
decision on nominees for this prestigious award. Questions concerning nominating materials should be
directed to ICA Executive Director Michael L. Haley, 202-530-9855; mhaley@icahdq.org.
37
ICA President-Elect/Select Planning Guide, p-38
Appendices
Include Wolf’s members’ survey report for the record
Include Conference Planners’ Guide
Update (with Sam’s help) Wolf’s powerpoint slides about ICA
38
ICA President-Elect/Select Planning Guide, p-39
Past Conference Themes
1990 Communication and Equality
1991 Communication and Health
1992 Communication and New Worlds
1993 Faces and Interfaces: Communicating across Disciplines
1994 Communication and Diversity
1995 Communication and Reality
1996 Democracy at the Crossroads
1997 Communication in the Global Community
1998 (Mis)Communicating across Boundaries
1999 Communication and Contradictions: Embracing Differences through Discourse
2000 50 Years of Research in Communication, Culture and Cognition
2001 Communication Research Matters
2002 Reconciliation through Communication
2003 Communication in Borderlands
2004 Communication Research in the Public Interest
2005 Communication: Questioning the Dialogue
2006 Networking Communication Research
2007 Creating Communication: Content, Control, Critique
39
ICA President-Elect/Select Planning Guide, p-40
Letter to Recipients of Travel Grants
NB Include paras 1 and either 2 or 3 as appropriate
Hi
On behalf of the International Communication Association, I am pleased to notify you of a travel
grant for your participation at the 2006 ICA Conference in Dresden, Germany. This grant
includes the following:
1. A waiver of the conference registration fee. Please go to the online conference registration
page http://www.icahdq.org/events/conference/2006/conf2006.asp, and print out and complete
the registration form. If you are not already a registered member of ICA, choose the “registration
plus [regular or student] membership option. Then write in: “Conference Registration fee waived
by Ron Rice.” Fax or mail the registration form to International Communication Association,
1730 Rhode Island Ave, NW, Ste 300, Washington DC 20036 USA, fx (202) 530-9851. [If you
have already paid for your registration, send this form as indicated along with a note to be
credited your prior registration amount.]
2. A check for $500 toward your travel and conference expenses. To obtain your check, you
must go to the ICA conference registration desk, show a photo ID, and present a copy of this
email.
3. A free hotel room, to be shared with another travel grantee. In order to be assigned your hotel
room, you MUST contact Dr. Michael Haley, Executive Director of ICA, at mhaley@icahdq.org
by the end of the day (EST) MONDAY APRIL 9. If you have not contacted him by then, your
room will be provided to someone else. Dr. Haley will match you up with another travel grantee.
Even if you choose not to use the hotel room (say, you will be staying with other people, or
elsewhere), please contact him by Monday April 9 so that he knows how many rooms will be
available (we only have a very few such rooms).
We look forward to meeting you at the ICA conference, and hope that you enjoy the conference!
Yours truly,
40
ICA President-Elect/Select Planning Guide, p-41
Planning Email from Conference Chair (to Unit Planners, November)
Date:
To:
Program Planning Committee
[Year] ICA Annual Conference
From:
Subject:
[Name, Year] Program Chair
Planning Guide
I hope that everything is going well with reviewing and organizing all the submissions to your Division or
Interest Group. Now that you have the submissions, your reviewers are evaluating them, and you have
the number of sessions available to your unit for programming, here is some follow-up information and
suggestions about the next steps.
At this point, Ron reprised the info in the Conference Planners’ Guide…., so that people have it
electronically, and have a reminder.
41
ICA President-Elect/Select Planning Guide, p-42
Email sent to BOTH Chairs and Planners of Divisions/Interest groups
Dear Division Chairs and Unit Planners for the 2006 ICA Conference in Dresden…
This is a short note if your Division or Interest Group is considering pre-conferences.
If you are thinking about a pre-conference for ICA, and your Division or Interest Groups would
like assistance in marketing, registering collecting money, you should begin working with
Michael Haley (Executive Director of ICA, mhaley@icahdq.org) and me (ICA President-Elect,
rrice@comm.ucsb.edu) now. The deadline for having all the details (not necessarily the
programmatic pieces) is December 1 so that the information can be included in the online
registration announcement.
There are several options. One is a Monday, half-day, pre-conference in Dresden at the
Conference hall There will be some costs to any pre-conference, but this one would be the least
expensive. (German scholars, however, will not be able to participate in any pre-conference that
is on Monday because the annual German Communication Association conference will be held
on the ICA conference site all that Monday.)
You can also have one- or two-day pre-conferences in Dresden or anywhere else in Europe for
that matter. These will all include extra costs and if it is not in Dresden, we will need to work on
transportation to Dresden either Sunday evening or Monday morning. This is the model followed
in Korea, Mexico and Israel.
Costs such as room rental, food, AV, etc. determine the price charged to attendees of a preconference, and it is likely to be different for each pre-conference depending on the choices. The
Division or Interest Group splits any pre-conference profit with ICA. Michael will be available
to work with you on all the details and help you avoid pitfalls and make the most cost-effective
choices.
In the spirit of the Conference Theme, Networking Communication Research, I would also like
to encourage you to develop jointly-sponsored pre-conferences, with other Divisions/Interest
Groups, and/or with other Communication Associations. Those would be most suitable for nonDresden sites. Finally, we would encourage Divisions and Interest Groups to consider not
offering more than one pre-conference each, in order to attract the most participants for any preconference.
42
ICA President-Elect/Select Planning Guide, p-43
Acceptance Email Letter
Congratulations on having your paper or panel selected for the 2006 conference “Networking
Communication Research.” All presenters need to register for the conference. Conference
registration can be done now online at
http://www.icahdq.org/events/conference/2006/conf2006.asp The deadline for preregistration is
May 5, 2006.
The online program will be available on or about March 15, 2006. You may go online at that
time and search the program for your presentation time(s). This year ICA has made a strong
effort to provide the audio-visual equipment you requested when you submitted your paper or
panel. ICA will not be able to honor requests made after that time.
Instead of a paper distribution center at the conference, conference attendees will be given
complimentary online access to all papers prior to and for six weeks after the conference. If you
would like to upload a more recent version the paper submission site will be available from April
1 to April 30, 2006. It will not be possible to upload a revised version after that time. All papers
will be archived for historical purposes. Beginning February 1, 2006, you may also obtain the
reviews for your submission by accessing the submission site on the ICA homepage using the
same login as you did with your original submission.
For those of you who have been accepted in the plenary interactive paper session, ICA has given
this session plenary status and nothing else is scheduled in this time slot. This is comparable to a
poster session. A blue ribbon panel will judge the papers and award $500 USD for the best
paper, $250 USD for second and $100 USD for third. The papers and authors must be present at
the session to be eligible. Guidelines for effective interactive presentations will be in the April
and May ICA newsletters and online.
Visa requirements for entry into Germany may have changed recently for your country of
citizenship. Please check these requirements early, as the process now takes much longer to
complete if a visa is needed. ICA will provide letters of invitation to those who require it. Please
contact ICA Executive Director Michael Haley at mhaley@icahdq.org to request letters of
invitation.
The Dresden conference promises to be a very rich and exciting event. We look forward to your
participation and attendance.
Ronald E. Rice
Conference Chair
Rejection Email Letter
The International Communication Association received a very large number of high quality
submissions to the upcoming conference in Dresden, “Networking Communication Research.”
43
ICA President-Elect/Select Planning Guide, p-44
The rejection rate exceeded 50% this year. ICA is always limited in the number of submissions
that can be accepted based on availability of meeting rooms. Additionally this year, the program
committee responded to feedback from previous conference attendees that each panel needed to
be limited to four presenters to allow adequate time for questions in each session. Unfortunately,
ICA was not able to accept your submission this year. We would encourage you to submit again
for a future ICA conference. The 2007 ICA conference is scheduled for May 24-28 in San
Francisco, California.
ICA is also cosponsoring a conference, “Uniting the Americas: Technology, Intercultural
Communication, and Public Affairs,” in Lima, Peru, August 3-5, 2006. We invite you to
consider submitting your work for consideration for that conference. The deadline for
submission is February 15, 2006. Details on the submission process can be found on the ICA
website or at http://www.icahdq.org/events/conference/Peru/PeruBrochure.pdf. .
Beginning February 1, 2006, you may also obtain the reviews for your submission by accessing
the submission site on the ICA homepage using the same login as you did with your original
submission.
We would also like to invite you to attend the conference in Dresden and network with your
colleagues from around the world. Conference registration can be accessed online at
http://www.icahdq.org/events/conference/2006/conf2006.asp
We wish you well in your scholarly endeavors and hope to see you in Dresden this June, Lima,
Peru this August, and in San Francisco, May 24-28, 2007.
Ronald E. Rice
Conference Chair
44
ICA President-Elect/Select Planning Guide, p-45
Planning Email from Executive Director (to Unit Planners, January 15)
We are coming down the home stretch! Thank you again for all the hard work in processing all
of the submissions. By now, you should have completed sending out your notices of acceptance
and rejection. The next step is to make sure you have the chairs and respondents assigned for
each session/panel. This needs to be completed by February 1.
Beginning then, Ron Rice and I will begin the actual scheduling process. The computer will
check for conflicts when we schedule. Any changes after that date cannot be assured of not
having a conflict with another session at the same time block. Once we have finished the
schedule, you as program planners, will have one week to review the schedule of your sessions
and request critical changes only. Because of the tightness of rooms, all changes will require
swapping one of your sessions with the one you are asking to be changed. BOTH SESSIONS
WOULD ALSO NEED TO HAVE IDENTICAL AUDIO VISUAL REQUESTS.
The program will then be put online by March 1, 2006. All submitters will be able to access the
paper submission system on February 1 to access the review comments on their papers. For those
who have papers accepted, revised papers can be uploaded beginning April 1, 2006.
I would also encourage each of you to do a special email to the papers in your Interactive Paper
(Poster) session making sure they understand the nature of the session, explaining it is a plenary
session, with no competing sessions, there is a monetary prize for the top three papers in this
session, and refer them to the ICA website for suggestions on how to create an effective
presentation.
For those of you who are planning receptions, you will need to begin to work with Kontina
Zeigler, the ICA staff member who will coordinate the ordering of food and beverages for your
reception. She can be reached at kzeigler@icahdq.org. The ICA budget is on the website under
the member's only section. It is updated monthly (around the 15th of each month). You can go
there at any time and see your budget and expenses to date.
Each of the divisions will also want to begin to think about what grants you will be giving out.
ICA has funds from the Annenberg Schools for student travel. We match up to $300 per division
or interest group for student travel. If you choose to award $300 for example, ICA will add an
additional $300. You can then give that to students (often the top student papers in your division)
in any combination ($100 to 6 students, $200 to 3, or any other way you wish). Division decide
who get this money and how much. Checks are issued by ICA and available to the students after
the ICA business meeting. ICA also has limited funds available for grants to students and faculty
from developing countries. Anyone wishing to apply for these grants needs to do so directly to
Ron Rice at rrice@comm.ucsb.edu. They should do so as soon as possible. Recipients of those
funds will be notified by April 1, 2006.
Lastly, there will be a planning session on Friday morning at 9:00 am for all program planners
for the 2007 conference in San Francisco. I would appreciate it if you would let me know as soon
as possible who the program planner for your division or interest group will be for 2007 so that I
45
ICA President-Elect/Select Planning Guide, p-46
may enter them into the system and they will not have a conflict with another program at that
time.
Please let me know if you have any questions.
46
ICA President-Elect/Select Planning Guide, p-47
Example of Instruction Email to Chair of Paper Session
Dear [ ],
I am pleased that you have agreed to be chair of the session [title] at the ICA conference in
[Dresden]. The session will consist of [number] papers. All presenters have been asked to send you
their latest version of their presentation.
Your role as a Chair is to brief the presenters on time limits and formats, introduce the theme and
nature of the panel, introduce each of the participants, keep time and indicate when presenters
should stop, and moderate the discussion either after each presentation or at the end of the panel.
Since the sessions are 75 minutes long I would like for you to reserve at least 10-15 minutes for
questions and comments from the floor. Please calculate on the basis of the number of
participants (including discussant/respondent) in your session how much time you can allocate to
each presentation and tell presenters in advance how much time they got. It is very important that
all presenters get an almost equal time to present their work and that time does not run out
towards the end of the session. Experience has shown that it helps presenters when the Chair
indicates to them, from a clearly visible location, by cards or pages, how much time is left for
their presentation (“5 minutes”, “2 minutes”, “Finish”).
As some conference attendants like to “shop around” for individual papers in several parallel
sessions I ask you follow the order of the presentations as it is printed in the official program.
Your job is Chair is very important and contributes considerably to how satisfied the audience
(and the presenters) will be with the session. Thank you very much and let me know if I can help
you with further information.
Sincerely,
Example of Instruction Email to Discussant/Respondent of Paper
Session
Dear [ ],
I am pleased that you have agreed to be discussant/respondent of the session [title] at the ICA
conference in [Dresden]. The session will consist of [number] papers. All presenters have been asked
to send you their latest version of their presentation.
Your role as a discussant/respondent is to comment on the themes and major issues in the paper,
how they contribute to our understanding of the topic, and what directions you think are needed
to advance this area of scholarship. You could comment on the papers separately or find
common themes/issues that allow you to integrate your comments across the papers. Your job is
not really to function as a critic and tear the paper down. Rather you should function as a mentor
47
ICA President-Elect/Select Planning Guide, p-48
who sees the potential in a set of papers and who provides guidance in expanding this potential
into a promising vision of advancing scholarship on the subject.
The Chair of the session will let you know how much time he or she will allocate to your role.
Please make sure that you stay within this time limit so that there will be enough time for
questions and comments from the floor.
Thank you very much and let me know if I can help you with further information.
Sincerely,
Getting the Attention Your Research Deserves: Some Tips For Making
Your Interactive Display More Appealing
[From ICA website at http://www.icahdq.org/events/conference/2004/postersessioninfo.html]
Some research lends itself better to poster presentations than to other formats, but whether or not
yours is one of the displays that draws a crowd depends largely on how much effort you put into the
presentation.
The interactive display session consists of aisles of freestanding boards on which individual authors
present concise summations of their research. Each board is numbered so that colleagues can find
the presentation they are looking for by referring to their programs and finding the corresponding
display board. Many, however, will scour the aisles looking for something that catches their eye. By
putting a little thought and effort into designing and executing your poster presentation, you can
help assure that your presentation will attract the attention your work deserves.








Design your display to fit a 6 ft. x 4 ft. space (ICA will supply push pins to fasten your materials
to the display boards).
Use 1- to 2-inch letters to create a prominent label for the top of your display, giving the title of
your paper and authors’ names. Keep in mind that you’re trying to draw an audience from 8 to
10 feet away.
Prepare the remainder of your display for reading at arm’s length, using no smaller than 1/2-inch
letters (tacking up a copy of your paper simply doesn’t do it in this format).
Determine the key points of your paper and highlight these rather than trying to cover the whole
paper.
Use display elements—bullets, enumeration, tables, clip art, graphs, figures, photos—rather than
paragraph style, to get across your most salient points in a clear and concise manner.
Take advantage of your computer’s design capabilities—boldface important points, use borders,
lines, type font variations—whatever it takes to enliven your presentation.
Consider using color to draw attention to various portions of your presentation through colored
type, background paper, or visual display elements.
Get advice from your university’s graphic design unit, a photocopying center, etc., to help you
visually communicate your ideas. It is now relatively easy to combine your materials and have it
48
ICA President-Elect/Select Planning Guide, p-49

printed all at once, digitally, onto a large poster; you can even get it laminated for a nice,
protective surface.
Give yourself plenty of time to set up your display, so that you are ready to discuss your research
and answer questions when the session opens at 11:15 a.m.
49
ICA President-Elect/Select Planning Guide, p-50
Conference Session Review Sheet
(from Journalism Interest Group, 2004)
Please use this sheet only for your guidance through the review process. Normally, you will be
asked to submit your review(s) electronically through the Allacademic planning system. If you
have problems with the electronic submission, please fill out this form and fax it (fax number) or
send it to <name and email>. Thank you for your time.
REFEREE’S NAME:
:
TITLE OF THE PROPOSAL:
:
CONTRIBUTION: Assess the originality, utility and scope of the research presented in
the proposal. Evaluate its significance to the field and whether it represents a significant
direction for communication and media research in general and for the Journalism
Studies Interest Group in particular.
1
2
3
4
Weak
5
6
7
8
9
Average
10
Strong
THEORY: Assess the thoroughness and quality of the literature review as well as its
relevance to the research presented in the proposal. Consider the quality of
conceptualization as well as theorizing. Include in your evaluation any creativity or
innovation shown in synthesizing prior literature as well as stimulating future research.
1
Weak
2
3
4
5
6
Average
7
8
9
10
Strong
METHODOLOGY: Assess the appropriateness and effectiveness of the methods used
for conducting the research. If it is a “qualitative” study, evaluate the relevance of the
perspective adopted, logic, and consistency. If the proposal reports a “quantitative”
study, weigh the logic of the research questions and hypotheses, the selection and
operationalization of variables, the quality of data analyses, and the elimination of
threats to validity while drawing inferences.
(In non-empirical researches, this criterion is not evaluated.)
1
2
3
4
Weak
5
6
7
8
9
Average
10
Strong
ARGUMENT: Assess the overall depth and strength of the arguments as well as the
persuasiveness of the evidence presented.
1
2
3
4
5
6
7
8
9
10
50
ICA President-Elect/Select Planning Guide, p-51
Weak
Average
Strong
WRITING: Assess the overall readability and organization of the proposal. Evaluate the
clarity and precision with which the proposal communicates not only the objectives of
the study but also the nature and importance of the evidence presented. Keep in mind
that good proposals should have a good overall rank even though there are language
problems.
1
2
3
4
Weak
5
6
7
8
9
Average
10
Strong
OVERALL RATING
Considering the proposal as a whole, please circle one of the following.
1
Weak
2
3
4
5
6
Average
7
8
9
10
Strong
OVERALL RECOMMENDATION
Please offer an overall recommendation for this proposal by checking one of the
following options:
 Accept
 Reject
COMMENTS TO AUTHORS:
(Please write down any comments/suggestions that you may have so that the author(s)
can improve the quality of their manuscript. If you do not wish to write anything, please
type in “None”)
COMMENTS TO PROGRAM PLANNERS:
(Please write down any comments that you wish to share with me. These comments will
not be seen by the authors. If you have no comments, please type in “None”)
51
ICA President-Elect/Select Planning Guide, p-52
Information about paper/panel submission
(I’m not sure why Ron included this information, but I haven’t deleted it).
Title, author(s), a 150 word abstract, and other information (e.g. student authorship, special requests)
must be entered online when submitting a paper/poster/extended abstract. To begin the submission
process, presenters visit the conference website, register as a submitter, select the division/interest group
and type of submission, enter all required information, click “Continue,” AND follow the instructions to
upload their document. They must upload a paper, poster, or extended abstract in order to complete the
submission process. Upon completion of the submission process for each paper/poster/extended
abstract, the submitter will receive an automatic email acknowledgment including the tracking number.
During the peer review process, submissions will be identified by tracking numbers only.
Before submitting, authors should consult the guidelines in the Call for Papers and have their paper,
poster presentation, or extended abstract ready to upload as a single document (maximum length 25
pages plus tables and references). Online submissions can be in almost any word processing format
(except that Macintosh Word files should not be compressed). ALL ACADEMIC will screen all
submissions for viruses and then transfer them into a pdf-file. All tables, graphs, and pictures associated
with a submission must be included with the main text in a single document.
Submitters should pay particular attention to removing all information from the text which could identify
the author(s): no cover page with the author(s)’ name is needed, no headers or footers with author
information. Sometimes a PDF file of a submitted paper has author information among the file’s
properties displayed. All-academic does the conversion from a Word document automatically into an
Adobe .pdf file. It does not change anything on the submission. Submitters need to follow the directions to
remove any identifying information from their files. Unit planners have two choices upon noticing
submitted papers with author identification. You can reject the submission for not following the directions,
or as chair you can download them, strip the identifying information and re-upload them and they will be
converted again. Or can just let it go as is. It is always a good idea to check the submissions prior to the
review process. Some chairs take a hard line on this, others are more permissive. There will be a forced
choice for a submitter to indicate whether s/he is a student or not.
52
ICA President-Elect/Select Planning Guide, p-53
Cookies on ICA Website
The cookies required for ICA material on the website are session cookies. These are automatically
dumped when you log off. These are needed in order to keep material secured and available only to
members. If you have your computer set to block 1st party and 3rd party cookies, you should still be able
to access the ICA material with session cookies. You can also set your computer to allow only ICA. Your
ability to vote in the upcoming ICA election will not be affected by any settings you have on your
computer. You will have access to the ICA general election and to any divisions of which you are a
member. ICA is currently exploring some technology that might default to allow members in who have a
block on all cookies. This software is still relatively new and we have asked our web folks to test it to
make sure it still maintains a secure site. As soon as we find one that will maintain the security we will
shift.
53
ICA President-Elect/Select Planning Guide, p-54
Life Members
We don't say it enough, and we would like to take a moment to say, "Thank you." Thank you for
being a Life member in ICA. You are probably aware that this is ICA's membership renewal
period and, as you have expressed your support of ICA by becoming a Life member, we
acknowledge that commitment.
This has been an exciting time for us here at ICA headquarters; we continue to make strides in
improving the services we provide for our members. Please allow us this opportunity to remind
you of some of the many benefits that come with your membership:
· Journals -You receive a subscription and electronic access to the four ICA journals. All
members have free online access to our flagship journal The Journal of Communication, Human
Communication Research, and Communication Theory. As you may know, you also have access
to the Journal of Computer-Mediated Communication, our latest online journal. Log in with your
ICA Member ID # and Password at http://www.icahdq.org/cgi-shl/twserver.exe/run:memonly for
online access to your journals. Also with your membership, you have full online access to every
issue as far back as 1973!
· ICA Newsletter - 10 times a year you receive our electronic newsletter. The newsletter provides
you with timely articles, calls for publications and awards; announcements of conferences;
commentary about the discipline and news of your colleagues. Your ICA Newsletter also offers
the latest listing of faculty openings and fellowships in the discipline. You will also receive
quarterly printed synopses and highlights of all important ICA events.
· Communication Yearbook – This annual publication contains state-of-the-art literature reviews
and articles providing comprehensive syntheses of literature. The latest Call for Papers
submissions is posted at http://www.icahdq.org/membership/publications.html#cy.
· Annual Conference – Next year, ICA travels to Dresden, Germany from June 19 - 23, 2006 for
the 56th Annual Conference! The conference, "Networking Communication Research" will
"...reflect two aspects of theoretical, analytical, and practical concern to our members. The first is
networking among and with communication research interests. The second is communication
research about networks and networking, both unmediated and mediated." Go to
http://www.icahdq.org/events/conference/2006/conf2006info.asp for the Call for Papers and
more information on reservations and registration.
· Publications - We continue to develop other discipline specific publications that add value to
your membership. ICA and Lawrence Erlbaum Associates announced a new publishing venture,
a jointly sponsored series of scholarly handbooks that represent the interests of ICA members
and help to further the association’s goals of promoting theory and research in the
communication discipline. In January 2006, ICA also begins its new journal publishing
partnership with Blackwell Publishing. As well, in partnership with Blackwell Publishers, ICA is
also inaugurating the International Encyclopedia of Communication and a new series of works
entitled Communication in the Public Interest.
· CIOS - With your ICA membership, you can opt to join the Communication Institute for
Online Scholarship at a discounted rate of $30.00 annually. CIOS supports a wide range of
databases, as well as full-text, and other electronic journals and services.
54
ICA President-Elect/Select Planning Guide, p-55
· Division and Special Interest Groups - You have 21 divisions and special interest groups
available to you. Each allows you to network with colleagues involved in research more
specifically targeting your area of interest. Some have their own web sites, newsletters, and
listservs. In the last two years, the Board of Directors approved three new special interest groups:
Ethnicity and Race in Communication, Journalism Studies, and Game Studies. For a listing of all
the divisions and SIGs go to http://www.icahdq.org/divisions/.
· Speaking of the ICA website, be sure to visit regularly. We are constantly updating information
keeping you abreast of the latest developments within the association. You can also manage your
own information in the Member Profile section to ensure that you are kept up-to-date with latest
in ICA.
· In 2004, the Board of Directors undertook and extensive member survey. The results of that
survey are being used to develop a new strategic plan for the association that will continue to
increase the value of your membership. Watch the website and newsletter for the latest
developments.
We appreciate your support. Once again, a sincere thank you for being an ICA member! Best
wishes for the coming year.
55
ICA President-Elect/Select Planning Guide, p-56
56
ICA President-Elect/Select Planning Guide, p-57
Ron’s travel grant allocation (March/April ’06) - temporary
Last
Zhou
First
Christin
a
Youqio
ng
Contact
Frame Building
and Frame
Setting: The
Interplay
between Online
Public Opinion
and Media
Coverage
Zdravkovi
c
Helena
Communicating
victimage in a
Bosnian Serb
refugee
community: A
study of ethnic
identity in
vernacular
narratives.
Roy
Sudeshn The New York
Paper Title
Div/IG
My university never supports
Mass
teachers to attend international
conference because of budget
limits. In Sept. 2005 began
teaching in Shenzhen University
for only one semester on a salary
of US$500 per month, it’s really
impossible to afford this much.
Assistant Professor
Department of Communication
Shenzhen University, China
yuqiong.zhou@gmail.com
Serbia – Soft Currency Country ERIC
I am a Ph.D. student at the
University of Utah, but my
permanent residence is in
Belgrade, Serbia, and I am
residing in Belgrade at the
moment also, and will be
residing there for the next two
years for sure, since I am in the
final stage of my Ph.D. studies,
so I am researching and writing
on conflict in Serbia and
Kosovo.
Helena.Zdravkovic@utah.edu
I am a Ph.D. candidate at the
ERIC
Conta
ct?
Y
Y
Y
57
Div
/IG $
ICA President-Elect/Select Planning Guide, p-58
a (Julie)
Petkovic
Brankic
a
Times' discourse
of American
national identity
after 9/11
Washington State University,
Pullman, WA. Although the
paper was submitted by the first
author Roger Lu Wei, I would
be representing my collegues in
presenting our paper in Dresden.
This opportunity is wonderful
for us, but, I personally do not
have the resources to bear the
entire cost of the conference. I
am an international student
(from India) in the U.S. and a
single mother of two. Our
department also does not provide
any travel fund for graduate
students.
Graduate Student,
Edward R. Murrow School of
Communication,
Washington State University,
Pullman,
Washington 99164.
Tel: (509) 335 5654
Home: 1650 NE Valley Road,
Apt # J6,
Pullman, WA 99163. USA.
Tel: (509) 332 7977
julieroy72@yahoo.com
The other one who is not in an
See Hegedua,
academic position; he is head of above
the Center for Media Policy at
the Mirovni Peace Institute. It
seems like a lot of the people
who work on media in Eastern
Europe have jobs of this sort. --from Dan Hallin
Program Director/programska
direktorica
Peace Institute/Mirovni institut
Metelkova 6
SI-1000 Ljubljana
Slovenia/Slovenija
Tel. +386 1 234 77 20, 234 77
27
Fax. +386 1 234 77 22
Mobile: +386 41 86 30 31
Y
58
ICA President-Elect/Select Planning Guide, p-59
Lee
Kim
Nancy
Health
Communication
and the
Information
Model in
Sociohistorical
Context
Jun Kyo 1. Consumer’s
perception of cell
phone as an
advertising
medium in U.S. –
CAT
2. The effects of
celebrity model
ethnicity and
match-up level in
magazine ads
- ERIC
Kalyango
Yusuf,
Jr.
3 papers
Hegedua
Istvan
Political
E-mail:
brankica.petkovic@mirovniinstitut.si
or/ali
brankica.petkovic@guest.arnes.s
i
Department of Communication
University of California, San
Diego
9500 Gilman Dr., La Jolla, CA
92093-0503
nslee@dss.ucsd.edu
Health Comm
South Korea
Doctoral Student, Mass
Communication Program
College of Communication &
Information Sciences
The University of Alabama
Box 870172
Tuscaloosa, AL 35487-0172
120 15th ST. E. #213
Tuscaloosa, AL 35401
ugakim@gmail.com /
kim003@bama.ua.edu
Office (205) 3480-172; Home
(205) 886-3975
Ugandan citizen, and a first year
Ph.D. journalism student at the
University of MissouriColumbia. I am married and
have an 18-months old son. This
is the first time that I am
attending an academic
conference and the first time that
I am applying for any financial
assistance from ICA. As a
young, growing scholar, this first
meeting means a great deal for
me.
Ph.D. student,
School of Journalism,
University of MissouriColumbia
Yusuf.Kalyango@mizzou.edu
ihegedus@t-online.hu
Invited by
Y
Y
Y
Y
59
ICA President-Elect/Select Planning Guide, p-60
Gentles
Kamille
Gangadhar
an
Seeta
Pena
Duta
Andrei
Bai
Sang Y.
Akkoor
Chitra
Clientelism in
Hungarian
Journalism - the
Burden of PostCommunism or a
Long-lasting
Model of
Polarized Bipartisanship?
West Indian
Women, Cultural
Hybridity and
Television
Parting Shots
Leadership
Succession at
City Charity: An
Empirical Study
in Dialectics of
Leadership
1. Journalistic
Assimilation:
Assimilated
Gatekeepers'
News Selection
Criteria.
Journalism
Studies
2. Constructing
Racial/Ethnic
Groups' Identities
in a Korean
American
Newspaper.
Ethnicity and
Race in
Communication
Diasporic
dilemma: Raising
children amidst
two cultures
Since I am not a member of ICA
and have (yet) no affiliation to
any member institution, my
participation at the conference
needs a real financial effort from
my part. But invited to be on
panel by Dan Hallin. Travelling
from Hungary
black immigrant of Jamaica
2819 Tiemann Ave, Bronx, NY
10469 (doing her research in
NY)
kgentles@umich.edu
Third overall, top student
Department of Communication-Stanford University
whoa@stanford.edu
PhD student Texas A&M
University, originally from
Bucharest Romania.
andreiduta@yahoo.com
Dan Hallin,
Professor,
Department of
Communicati
on, University
of California,
San Diego
dhallin@ucsd.
edu
ERIC
Y
Theme
Y
Org Comm –
presumably
soft currency
country
Y
nationality is Republic of Korea,
one of the C countries;.Asian
stuying in the United States.
Doctoral Student
School of Journalism
University of Texas at Austin
sybai21@yahoo.com
Journalism
Y
Asian Indian (U.S. citizen)
chitra-akkoor@uiowa.edu
Interpersonal
Y
60
300
300
ICA President-Elect/Select Planning Guide, p-61
Smallwoo
d
Amber
Seo
Sangho
Pickard
Victor
Lu
Amy
Shirong
Espinosa
Susana
Zermeno
Maria
Elena
Note:
Low Power FM
and the Role of
Nonprofit Media
in Society: A
Policymaking
Case Study
(11/53)
Indiana U.
Ammsmall@indiana.edu
[not member of CLAP]
Requested from CLAP:
Matt Jackson, Head, Dept. of
Telecommunications, Penn State
University, 105 Carnegie
Building, University Park, PA
16802, 814-863-6419,
mattj@psu.edu
Network Effects Penn State (Korea)
in the U.S. Cable szs130@psu.edu
Television
[not member of CLAP or ICA]
Industry: An
Requested from CLAP:
Empirical
Matt Jackson, Head, Dept. of
Examination of
Telecommunications, Penn State
Cable Network
University, 105 Carnegie
Externalities
Building, University Park, PA
(17/53)
16802, 814-863-6419,
mattj@psu.edu
Tracing the
U. Illinois
Trajectory of
[not member of CLAP ]
Neoliberal
vpickard@uiuc.edu
Communications Requested from CLAP:
Policy from
Matt Jackson, Head, Dept. of
NWICO to WSIS Telecommunications, Penn State
and Beyond
University, 105 Carnegie
(13/53)
Building, University Park, PA
16802, 814-863-6419,
mattj@psu.edu
Does Survey
UNC (China)
Research Count?: amylu@unc.edu
An Exploration
[not member of CLAP or ICA]
of the Use of
Requested from CLAP:
Surveys in
Matt Jackson, Head, Dept. of
Comparative
Telecommunications, Penn State
Advertising
University, 105 Carnegie
Litigations
Building, University Park, PA
(12/53)
16802, 814-863-6419,
mattj@psu.edu
Organizational
Autonomous University of Baja
Communication
California in Mexicali.
in TELNOR: A
maelena@uabc.mx
Case Study as
Binacom joined ICA with the
part of the panel
intent to include two papers
organized by the from Mexican colleagues at each
CLAP
Y
CLAP
Y
CLAP
Y
CLAP
Y
Political
Y
61
$500
to
Espin
osa
ICA President-Elect/Select Planning Guide, p-62
program
lists
ICA meeting, giving Mexican
scholars who would not
normally have a chance to attend
Espinosa,
an international meeting this
Elena
opportinity, and helping to
Zermeno !!
internationalize ICA. This will
be our third year participating in
ICA.
Requested by Dan Hallin,
Professor, Department of
Communication, University of
California, San Diego
dhallin@ucsd.edu
Chen
Xiaoyan Defamation
Nanyang Technological
Litigation and the University
Press in China:
chen0080@ntu.edu.sg
An empirical
[not member of CLAP or ICA]
account in
Chengdu
Butcher
Erica
1. Content
African-American
Analysis of
Doctoral Candidate, School of
Hispanic
Telecommunications, Ohio
Magazine: A
University, 9 South College St.,
Perspective on
Athens, Ohio 45701,
Whether
Department Phone: 740-593Representations
4870
in Television are Home Address: 200 Hooper St.,
Changing?
Athens, OH 45701, Phone: 7402. panel: Ethnic
590-4163
Identities in
eb549701@ohio.edu
Media: From
Legislation to
Production
Borah
Porismit When You Take U Wisconsin
a
an Idea and
porismita@gmail.com;
Route It Through borah@wisc.edu
the Indian Heart, [not member of CLAP or ICA]
It Changes
Requested from CLAP:
Entirely:
Matt Jackson, Head, Dept. of
Copyright Law
Telecommunications, Penn State
and Its
University, 105 Carnegie
Implementation
Building, University Park, PA
in India (27/53)
16802, 814-863-6419,
mattj@psu.edu
AlHassan
Binational
Association of
Schools of
Communication
Abubak
Broadcast
Nigeria (U Fla)
CLAP
Y
ERIC
Y
CLAP – I
presume this
is an Indian
student – does
that count as
either
diversity or
soft currency?
Y
CLAP
Y
62
ICA President-Elect/Select Planning Guide, p-63
ar
Regulation and
Private Stations
in Nigeria:
Examining the
Prohibiting of
Live Rebroadcast
of Foreign News
by Local Stations
(22/53)
abubadan@gmail.com
[not member of CLAP or ICA]
Requested from CLAP:
Matt Jackson, Head, Dept. of
Telecommunications, Penn State
University, 105 Carnegie
Building, University Park, PA
16802, 814-863-6419,
mattj@psu.edu
Also note:
 Wolf’s hotel: reservations are for 6 rooms to give out to travel grant requesters, starting from
the 19th – and 4 other rooms for Wolf’s use.
 Conference fee waivers – up to 3 from each unit
 Each person has to print out the conference registration sheet, and write on the fee line
“Conference Fee Waived – per Ron Rice”
 For check, bring ID to ICA conference registration desk
 For hotel, contact Haley about their interest, and the dates they need the room. They need to
understand that they will have a roommate
and they may request one of the other grantees, but they will likely end up with someone
unknown. MUST contact Dr. Haley by Monday April 10.
 Let this person know the names of the students: Katrin Presberger <katrin.presberger@tudresden.de>
63
ICA President-Elect/Select Planning Guide, p-64
Sample Newsletter Summary of Poster Paper Process and
Awards
At the 2005 ICA Conference in New York, there were over 150 posters on display at the
interactive poster plenary session. The conference organizers provided a good array of snacks
and drinks, and the ballroom was packed!
Both to recognize outstanding posters, and to continue encourage conference submitters and
planners to participate in the posters sessions, the Executive Board initiated an annual Poster
Award. Here is the process that Robert Craig, Cindy Gallois, Michael Haley, and Ronald Rice
used.
First, we obtained the respective Division’s ranking of each paper programmed for the poster
session. The distribution of those ratings identified 22 top papers. Bob, Cindy and Ron read and
rated all of those papers using three standard rating dimensions (on a 1-10 scale): significance
(30%), concepts/theory (30%), and analysis (20%), and entered the values into a spreadsheet.
The fourth dimension, presentation/style (20%), was left blank until conference presentation
time. Averaging across the three raters produced 10 top papers. Michael Haley prepared 10 “Top
Poster” certificates and attached those to the displays.
The top 10 posters were:
Nathalie Krup, USC: “You can take it with you: A study of wireless local number portability
effects in the United States telecommunications market.”
Kristen Harrison, U. Illinois: “Thinking outside the bun? Racial differences in food
advertisements viewed by children.”
Guda van Noort, Peter Kerkhof, Free U; Bob M. Fennis, U. Twente: “Self-regulation and online
shopping: Are we eager or cautious customers in the online atmosphere?”
Thomas Hanitzsch, TU Ilmenau: “Comparing journalism cross-culturally: Defining the core
concepts for empirical inquiry.”
Amanda Matthews, Claremont Graduate U.: “Transforming social menace into social justice:
The rhetorical construction of corporate social responsibility.”
Francis L.F. Lee, City U. of Hong Kong: “Newspaper editorial discourse and the politics of selfcensorship in Hong Kong.”
Daisy Lemus, U. California Santa Barbara: “The use of mixed methods in organizational
communication research: An analysis of the last ten years.”
Fred Vultee, Lee Wilkins, U. Missouri: “Disasters that communicate: Linking the study of
terrorism to the study of hazards.”
Philo C. Washburn, Purdue U; Tawanya Adkins-Covert, Western Illinois U.: “Measuring media
bias: A content analysis of the National Review and the Progressive, 1975-2000.”
Mignon van Halderen, Cees van Riel, Erasmus U.: “Does organizational information in addition
to recruitment or financial information influence potential applicants’ and investors’ reactions
toward a company?”
During the interactive poster plenary session, Bob, Cindy and Ron independent visited and
closely viewed each of the top 10 posters, and gave each a rating. They then gathered around the
64
ICA President-Elect/Select Planning Guide, p-65
ICA laptop, copied the spreadsheet, entered the presentation/style ratings, computed the overall
scores, and identified the top three posters. Michael prepared checks for the top three poster.
Near the end of the session, Cindy Gallois announced the winners:
Thomas Hanitzsch, TU Ilmenau: First Place, $500
Guda van Noort, Peter Kerkhof, Free U; Bob M. Fennis, U. Twente: Second Place, $250
Amanda Matthews, Claremont Graduate U.: Third Place, $100
We congratulate all the accepted poster presenters, the top 10 and the three award winners. We
look forward to continue this support for and recognitions of poster papers in Dresden and the
following years.
Need to include section on student helpers in the conference planning and organization.
65
ICA President-Elect/Select Planning Guide, p-66
Related Associations
American Communication Association (S. American)
Specific to American Communication Association. "American" can have a broad reach. What if
the ACA were really to try and be a regional association encompassing all of the Americas and
affiliate with ICA? ICA members in a recent member survey resoundingly endorsed all efforts to
reach out and expand communication scholarship worldwide. One of these efforts was to endorse
regional conferences in addition to our annual conference. ICA has a strong staff, experienced in
all aspects of conferences and joint conferences between ACA and ICA could realistically be an
option. ICA has done this model with IAMCR in the past and it was successful for both
organizations. At some point if a "merger" seemed appropriate, that bridge could be crossed then,
but that would not necessarily be the original goal.
Russian Communication Association (N. American)
David Cratis Williams
Executive Director, NARCA
Department of Communication
Florida Atlantic University
PO Box 3091
Boca Raton, FL 33431-0991
561-297-0045
Central European University
I wanted to touch base with you about a new media and communication initiative at central
european university in budapest. I was fortunate to spend a week with them this spring and they
have a very exciting new program which is being established among a number of departments,
called the Center for Media and Communication Studies (http://www.cmcs.ceu.hu). CEU has
recently won a large grant from the EU to develop a research program in media and
communication in central and eastern europe (COST). This is a collaborative effort across the
EU, including germany. I have attached the proposal FYI--just the first few pages give a good
sense of what they are doing. Especially given that ica is in dresden next year, I think it would be
great to give some programming space to this, perhaps a session? Anyway, miklos sukosd is
taking the lead on this at CEU and it would be great to put you in touch with each other. His
email address is <Sukosdm@ceu.hu>. Also, his colleague Endre Danyi will be at ICA in NY
next month.
Miklos Sukosd, Ph.D.
Associate Professor, Department of Political Science
Academic Director, Center for Media and Communication Studies
Central European University
9 Nador Street
H-1051 Hungary
Tel: (361) 327-3070
66
ICA President-Elect/Select Planning Guide, p-67
Fax: (361) 327-3087
e-mail: sukosdm@ceu.hu
67