Document title:
Venue visit checklist
Template last updated on 10/10/14 by JC (v2.3).
Document purpose:
This document is to be used when developing collaborative
provision with other parties and provides documentary evidence of
the consideration of resources available to students on this
provision.
Consideration of resources must always be undertaken before a
University course or module is delivered in collaboration with a
partner institution, irrespective of which party is to deliver the
course or the means by which the course is delivered. This
checklist will be reviewed in line with a review of the partnership,
be that institutional recognition/re-recognition or a review of
operational approval. If any additional courses are to be developed
with that partner institution then further consideration is not
required, unless specific facilities or resources are required.
Where a venue visit is required, it must always be undertaken by a
member of staff with appropriate knowledge and experience of the
provision to be delivered. Should specific facilities or resources be
required for the delivery of that provision, a subject specialist must
also undertake the visit.
Any assessment of learning resources must additionally be
undertaken by appropriate colleagues in Information, Media and
Technology Services (IMTS) and/or Libraries and Learning
Innovation (LLI), where appropriate.
Drafting notes:
Here is a link to guidance a document issued by Quality
Assurance Services (QAS):

Guidance A: Introduction to collaborations and partnerships
(http://www.leedsbeckett.ac.uk/staff/files/QAS_Guidance_A_Int
ro.pdf)
Ensure that you are familiar with this guidance document and all
other relevant guidance.
Note in particular the provisions of the guidance regarding required
process and approvals that are required.
The checklist is divided into four principal sections:
A
B
C
D
Summary information
Venue visit checklist
VLE assessment checklist
Course specific checklist
Not all sections of the checklist apply to every activity. If the
section is not applicable, state this within the box(es) provided,
e.g. if a course is to be delivered off-site then the requirements will
differ from a course being delivered on a franchised basis, and so
on.
106752686
The form may be completed in any order so as to coincide with
scheduled meetings or visits.
Likewise, if there is additional information, this must be appended
to the checklist when submitted.
If the proposed activity involves an international party, you must:


notify the Director of the International Office
include and complete the text highlighted in green
Provisions of the checklist that require amendment to suit a
particular arrangement are highlighted in yellow and green. All
such highlighting must be removed before the document is
submitted to QAS.
This coversheet must also be removed before submission.
Changes:
106752686
v2.0 (12/03/13): Complete re-design to include VLE assessment.
v2.1 (02/08/13): Amendments following PCSC 29 April 2013.
v2.2 (29/08/14): Changes relating to university name change.
V2.3 (01/08/14: Complete re-design to make the form generic with
a course specific checklist included under section D.
Leeds Beckett University
Quality Assurance Services
VENUE VISIT CHECKLIST
SECTION A (SUMMARY INFORMATION)
This section provides basic information about the proposer and the proposed activity. This
section must be completed by the faculty.
A1
SUMMARY INFORMATION
Faculty / Faculties
Faculty of Arts, Environment and
Technology
Carnegie Faculty
Faculty of Business and Law
Faculty of Health and Social Sciences
[delete as appropriate]
School(s)
Name of school(s)
Course(s)
Enter name of course(s)
Lead colleague(s) (one per faculty)
Name
Post
Tel: Telephone number
Email: Email
Name
Post
Tel: Telephone number
Email: Email
Name
Post
Tel: Telephone number
Email: Email
Name
Post
Tel: Telephone number
Email: Email
1
Name of collaborating body
Name
Address
Address (include registered address and
campus address, if different)
Website URL
Name of main contact and role (at
collaborating body)
Name
Post
Tel: Telephone number
Email: Email
Type of Organisation
Type of activity
Franchise
Validated delivery
Joint delivery (Off-site delivery)
Joint delivery
Other –please state
Mode of attendance
Full-time
Part-time
Sandwich
Blended-learning
Distance-learning
(N.B. will students be attending the
University’s Leeds campuses at any
stage? How often? Is this for induction
only or regular interventions?)
Delivery location(s)
Details
(N.B. If the course is to be delivered online
– including the use of a partner platform –
then state)
Any other details
Details
2
SECTION B (VENUE VISIT)
This section determines whether the physical and learning resources at the proposed
collaborating body are comparable to those resources available at the University This
section must be completed by the faculty, collaborating body and LLI (for sections B7 and
B8). Section B8 requires formal sign-off by LLI.
If documents are appended to this checklist it is useful to provide a reference to the specific
section of the document that applies.
B1
B2
VISITOR INFORMATION
Name of visitor(s)
Name
Post
Faculty
Telephone number
Email
Date of visit
Date
Name of campus(es) visits and details
of where provision will be delivered
Details
STAFFING AND ESTATE
Staffing:
 Academic
Subject area
Eg, Business
discipline
Eg, IT discipline
FT
5
PT
2
8
3
 Support including student
administration and technical
support
A general description of the staffing body
including numbers (complete table below)
BSc
MSc
Phd
5
1
4
4
3
A general description of the staffing body
including numbers
3
Teaching facilities:
 General classrooms, lecture theatres
Provide the numbers (and sizes) of
classroom facilities
Classrooms
Seminar rooms
Lecture Theatres
Laboratory/ies




Student Services:
 Please provide details of student
services including careers,
counselling, student support,
finance, language support, etc.
B3
B4
Details
IT INFRASTRUCTURE
Open Access (describe the IT
infrastructure in place to support
students in terms of open access
laboratories, software-generic and
specialist, number of PCs available,
open hours of open access, etc.)
Details
Review of VLE (FOR FRANCHISE
DELIVERY ONLY)
Details
STUDENT MANAGEMENT SYSTEMS
Describe the infrastructure to register
and manage student data
Details
4
B5
ACADEMIC STANDARDS AND QUALITY OF LEARNING OPPORTUNITIES
What, if any, are the developmental
requirements for the collaborating
body to offer Leeds Beckett awards
and will these in any way have an
impact on academic standards or the
quality of learning opportunities?
B6
Details
ENVIRONMENT
Consider the premises and its wider location, if appropriate. Consider issues relating to
all students and staff, including students with disabilities, specific dietary needs, faith
requirements, genders, etc.
Has a health and safety checklist been
completed?
Yes/No
Details
Are there any specific issues relating to
students?
Yes/No
Details (e.g. accessibility and support
requirements for students with disabilities)
Are there any specific issues relating to
staff?
Yes/No
Details (i.e. are there any specific staff
needs, including immediate development
requirements)
Other…
Details
Forms relating to Environment are available via the Human Resources website at:
http://www.leedsmet.ac.uk/staff/files/Working_in_a_Host_Organisation.pdf
5
B7
LEARNING RESOURCES
This section is to be completed by the proposed collaborating body with
assistance from the faculty where required. It must be completed in advance of or
during any venue visit. LLI feedback is also required.
The following questions are designed to
act as a means of forming an overall
picture of library and learning resources
support provided by prospective
collaborating bodies. There are also some
suggestions of the kinds of information
that it may be useful to collate in support
of this. This can be in the form of actual
information recorded in this document;
links to information on the partner’s
website; or perhaps hard copies of leaflets
/ guides / hand-outs provided by the
collaborating body and describing their
resources and services. Does the library
have collections of resources in place
to support the proposed subject area?
 Overall stock profile, including bookstock, journals, Audio Visual materials
etc.
 How up to date are library resources?
 Have collections been built in the
relevant subject area over a number of
years, or is this subject are area new to
the partner at this level?
 What are the plans and funding for
developing resources to meet the
needs of new courses?
 Has the Library received reading lists
for the proposed course(s)?
 Are there sufficient copies of texts, print
and electronic?
 Is there a policy regarding purchase of
multiple copies of texts?
 Are there journals to support the
subject area, print and electronic?
 Are loan categories appropriate to meet
levels of demand?
 Can students place reservations?
What training and support will students
receive in Information [Digital] Literacy
Skills?
 Will the students be offered a Library
induction?
 Is information [digital] literacy skills
training embedded in the curriculum?
 Are there any examples of the type of
information literacy skills sessions
offered to students?
Library Space
 Is there a strategy for meeting different
types of study need?
 Is there space for silent / quiet / group
work? Bookable space?
 How many study spaces?
 Access to teaching space for
information skills teaching, either in the
Library or using other teaching spaces?
6
Library services
 Details of opening hours.
 Opening hours of enquiry services, and
types of services offered.
 Is there an online library management
system to manage circulation,
cataloguing, and acquisitions activities?
Does it include an online catalogue?
 Can students access it remotely?
 If there is more than one campus, can
students place reservations for
materials at other campuses?
 Can students request loans from other
libraries?
 Is the Library a member of a reciprocal
access scheme, i.e. do students have
guest access to other libraries?
 Arrangements for student printing and
photocopying
Library staff
 How many Library staff are there?
What are their roles? What
qualifications do they hold?
 Which Library staff will provide subject
specific library support for staff and
students, and liaise with the course
team?
 Is recruitment required to support
delivery of courses and when will this
take place?
Any other relevant information
Details
LLI comments
Details
7
SECTION C (VLE)
This section should be completed for arrangements that rely on a partner’s platform to
deliver the programme, for example franchised delivery, and should be completed by IMTS
based on the information provided by the collaborating body.
This section determines whether the virtual learning environment (VLE) provided by the
proposed collaborating body are comparable to those resources offered by the University
VLE. This section contains details relating to the technical architecture (infrastructure) and
user interface (software resources) and must be completed by the IMTS and LLI
respectively.
If documents are appended to this checklist it is useful to provide a reference to the specific
section of the document that applies.
C1
TECHNICAL ARCHITECTURE
Hardware
Details
IMTS comments
System capability and capacity
Details
IMTS comments
Continuity arrangements
Details (e.g. what support is provided in
the event of the system going down, what
if the downtime is to be for a lengthy
period?)
IMTS comments
Provisions for document storage
Details
IMTS comments
Upload and download mechanisms
Details
IMTS comments
Technical requirements
Details
IMTS comments
Data storage and security
Details
IMTS comments
8
Reporting functionality
Details
(N.B. The University’s standard reporting
solution is Business Objects. The system
should be capable of interfacing with
Business Objects and exporting data to
allow Business Intelligence reporting)
IMTS comments
Planned developments or upgrades
Details
IMTS comments
Summary
Name
Post
Tel: Telephone
Email: Email
Date
Detail (e.g. a brief summary of findings)
9
C2
USER INTERFACE
Functionality
Details, e.g.
LLI comments
Accessibility
Details, e.g. via a web browser or specific
software
LLI comments
Student technical support
arrangements
Details
LLI comments
Potential risks and mitigating factors
Details
LLI comments
Management of content
Details
LLI comments
User interface
Details
LLI comments
Summary
Name
Post
Tel: Telephone
Email: Email
Date
Detail (e.g. a brief summary of findings)
10
SECTION D – COURSE SPECIFIC CHECKLIST
This section contains specific details of the course or courses being proposed for delivery by
the collaborating body and should highlight the proposed student numbers (per course and
level) and any specialist facilities required.
For any subsequent course(s) proposed for delivery, please submit another completed
version of this page (Section D only) for appending to the master version of the Venue Visit
pro-forma.
Name of visitor(s)
Name
Post
Faculty
Telephone number
Email
Date of visit (this may be differ to the date
of the initial review of facilities and
resources)
Date
Name of campus(es) visits and details
of where provision will be delivered
Details
Course(s)
1
2
3
4…
Enter name of course(s)
Level(s) of proposed course(s) (i.e. the
highest level)
1
2
3
4…
Details
Proposed student numbers per course
1
2
3
4…
Details
Labs or specialist facilities required by
students for each course
1
2
3
4….
Provide information where specialist
resources may be required, e.g. kitchens,
laboratories, particle accelerators, etc.,
against each course title.
Required developments by
collaborating body to support delivery
of the Course (s)
Provide information about any areas for
development and / or key requirements in
respect of the facilities and resources to
11
1
2
3
4
I confirm that the resources offered for
the Course (s) are comparable to those
offered at the University and are
appropriate to assure the quality of
learning opportunities
1
2
3
4
Additional comments / details /
observations for to be considered by a
an approval Panel
support delivery of the Course (s). This
may ne None.
Y/N
Y/N
Y/N
Y/N
Details
SECTION E – APPROVAL OF PARTNER’s FACILITIES AND RESOURCES
E1
RECOMMENDATION
I confirm that the resources offered are
comparable to those offered at the
University and that they are
proportionate level and type of activity
proposed
Yes/No
Summary comments
Dean of faculty (AET)
Professor Mohammad Dastbaz
Signed
Date of signature
Date
Dean of faculty (CAF)
Dr John Minten
Signed
Date of signature
Date
Dean of faculty (FBL)
Professor Christopher Prince
Signed
12
Date of signature
Date
Dean of faculty (HSS)
Professor Ieuan Ellis
Signed
Date of signature
Date
13