TERMS OF REFERENCE TO THE MONITORING INSTITUTES UNDER THE NATIONAL
SARVA SHIKSHA ABHIYAN PROGRAMME
I. Objectives:
1. Assess the progress of implementation of approved plans at District level and
State level
2. Sample check progress in achievement of some key out come indicators.
3. Verify process and procedures undertaken for implementation of SSA.
II. Scope of Work
The programme to be covered are:1. Sarva Shiksha Abhiyan including National Programme for Education of Girls at
Elementary Level and the Kasturba Gandhi Balika Vidyalaya Scheme
2. Mid-day meal scheme
III. Scale of work:
The Monitoring Institution (MI) will cover about 5% of elementary
schools/EGS/AIE centres in the districts allotted to them during a period of two years.
The first two years will be 2008-09 and 2009-10. During this period approximately
55,000 schools across the country will be covered. The number would vary from
district to district. In districts where the number of schools is less, then the Monitoring
Institutes can cover more than 5% so as to have a sample, which is truly representative.
At least 1% of the schools should be visited within one month of the start of academic
year (while most of the States start their academic year in June/July there are a few
States with academic year starting in January/April). Since all the Districts allotted to MI
would be covered in two years, the MI would cover 25% of the number of districts
allotted to them in a period of six months. Districts should not be duplicated. The MI
should give emphasis on close monitoring of Special Focus districts notified under the
SSA. The list of special focus districts is freshly notified every year and is available at
Technical Support Group, Educational Consultants India Limited (Ed.CIL), 10-B, I.P.
Estate, New Delhi – 110002.
IV. Reports:
The institutes would submit half yearly reports in respect of their activities
undertaken during the previous six months. The district-wise break-up of the number of
Govt. Elementary Schools (including those run by Panchayat, Municipality or NGOs etc.)
in the 25% of District and the number of them actually visited be indicated. This would
establish percentage of school visited. The Institutes would send their reports to SPO at
the draft level and after discussions, finalize their reports. The SPO, on receipt of the
draft report would give their comments immediately. If the MI receives no comments
within a month, the MI can finalize the report. The final Report will thereafter be sent to
SPO with a copy to GOI, so as to reach SPO and GOI, latest by 31st January & 30th July
respectively, every year. The Reports will be addressed by name to the SPD of SSA in
the State/UT and copies endorsed to In-Charge Consultant (Monitoring Institutes) SSA,
Technical Support Group, Educational Consultants India Limited (Ed.CIL), 10-B, I.P.
Estate, New Delhi – 110002 (email: monitoring.tsg@gmal.com) and the designated
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Under Secretary, In-Charge Monitoring Institution, Department of Elementary
Education & Literacy, Shastri Bhawan, New Delhi – 110001 by Name (Presently Shri
Ravi Chand, US, email: ravichand.edu@sb.nic.in)
V. Lead Institute:
Generally only one institute is assigned to do monitoring of the activities of a
State under SSA. However, in respect of larger States there is more than one institute
allocated as Monitoring Institutes in order to cover the large number of districts. In
respect of such States, one of MI identified as lead MI. The copies of monitoring report
of other institutes in such States will be sent to the lead MI in a mutually agreed time
schedule. It will be the primary responsibility of the lead MI to collate the data in
respect of the entire State and submit a consolidated six monthly report in respect of
the State to the GOI and to the SPO. Additional remuneration to lead institute for this
purpose, would be provided.
VI. Man days and Costing:
The man days assessed as requirement for carrying out this activity per district
would be 50 days for the visits (to the State Headquarters, District Headquarters and
Field) for two years. The payment of remuneration per mandays would be Rs. 1000/-.
Also an overhead charge of Rs. 25,000/- per district for two year would be provided.
Thus an amount of Rs. 75,000/- (50x1000+25000) for 2 years per district would be
paid.
In addition 15 mandays would be given for preparatory work and preparation of
monitoring report every six months. Thus in a period of two years the number of
mandays for this preparation and report writing would be 60 and the payment would
be Rs. 60,000 (60x1000) to MI in respect of all districts in a State allotted to them.
In respect of MIs allotted additional UTs, additional payment will be made on the
above analogy.
In addition the representatives of the Monitoring Institutes undertaking the
tours to State Headquarters/District Headquarters/Field visits will be entitled to TA/DA
as per the rules of the Monitoring Institutes provided they do not avail the transport or
hospitality of SSA authorities. The TA/DA can be paid by the MI from the grants
released by the Government of India and can be claimed as expenditure while seeking
further release of grants. For claiming TA/DA, each MI is required to submit TA/DA
claim in a prescribed form together with all related bills in original.
The remuneration to be paid to the lead institute will be Rs. 10,000/- per
annum.
The Government of India would initially pay 50% of the entitled amount per
year to the MI as first installment. The MI will furnish the expenditure statement to
Government of India in respect of this amount duly certified by the Finance
Officer/Registrar. The second installment of 50% for the year could be claimed only
after at least 75% of the first installment amount released has been incurred as
expenditure.
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1st installment for year two, will be released on the basis of receipt of both half
yearly reports of previous year and 75% expenditure of 2nd installment of the previous
financial year. 2nd installment of year two, would be released only if the MI submits the
report due on 30th September for the districts assigned to them and also furnish the
audited accounts and utilization certificate duly certified by the Chartered Accountant
and FO/Registrar for the funds released in the previous year.
VII. National Level Nodal Institute
As and when a Nodal Institute is selected for National level collation, compilation
and analysis of reports of all the MI in respect of all States and Union Territories, the MI
would provide copies of their reports to such institute.
VIII. Tasks
The Monitoring Institutes will obtain information on the following areas and
include them in their report.
(a) Opening of Schools (both primary and upper primary):
(i)
(ii)
(iii)
(iv)
(v)
(vi)
What is the number of schools sanctioned in Information is to be obtained
the current financial year in the state from the State Project office of
(including spill over) district wise and how SSA and to be updated by DPO in
many of them have been opened district respect of the districts visited by
wise?
MI.
Has the land for construction of the school Information to be obtained from
been identified?
DPO and sample check to be
carried on the spot with the
assistance of VEC/SMC and School
Teacher.
Whether VEC/SMC etc. have received any Information to be obtained from
funds for construction of the school.
DPO and sample check to be
carried on the spot with the
assistance of VEC/SMC and School
Teacher.
Has the construction started and what is the Information to be obtained from
stage of construction (foundation, lintel and DPO and sample check to be
roofing etc.)?
carried on the spot with the
assistance of VEC/SMC and School
Teacher.
Number of Teachers sanctioned for the new Information to be obtained from
schools (including spillover) to be opened in SPO.
the current financial year? Has sanctions
been issued for these or not? District-wise
information of the number of posts
sanctioned and appointments made?
Have Teachers been put in position in new Updated information to be
schools in District visited?
obtained from DPO. Sample check
to be carried out on the spot in
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respect of new schools visited by
MI.
(vii) In the schools visited by MI whether one-time To be verified on the spot from
grants of Rs. 10,000/- for Teaching and the Bank passbook of VEC/SMC
Learning equipments at primary level and Rs. etc. and expenditure statement
50,000 per school at upper primary level maintained by the school.
have been received by VEC/SMC? If yes, what
items have been purchased for schools?
(viii) Whether any guidelines have been issued Copy of circular/orders to be
either by SPO and or DPO for the items to be obtained from SPO and DPO. A
provided for the new school under this grant? copy of the instructions be
enclosed along with MI report.
(b) Civil Works:
(i)
What are the targets (including spillover) for Information is to be obtained
construction of school buildings, additional from SPO along with district-wise
classrooms,
drinking
water,
toilets, break-up. SPO to furnish itemBRCs/CRCs and other items like rain water wise progress: completed works,
harvesting etc. for the current financial year works in progress and works not
and what is the progress till the previous started. To be updated at the DPO
quarter?
for districts being visited by MI.
(ii)
Sample check by MI, of civil works in a To be checked on the spot with
district, so that each category of civil works is assistance of VEC/SMC and School
covered in the samples to verify actual status Teachers.
by visiting the construction site and variance
if any, between reporting and actual may be
indicated.
(iii) Whether SMC/VEC has been trained by To be verified on the spot with
technical persons for execution of civil work? assistance of VEC/SMC and School
Teachers (sample as in (ii) above).
(iv)
Whether community manual for civil works To be verified on the spot with
has been prepared and is available with assistance of VEC/SMC and School
VEC/SMC?
Teachers (sample as in (ii) above).
(v)
In the school buildings being constructed To be verified on the spot with
(new schools as well as building less schools), assistance of VEC/SMC and School
whether a ramp is being constructed?
Teachers (sample as in (ii) above).
(vi)
Is VEC/SMC keeping a separate account of By physical verification by the MI
funds and materials for construction?
in respect of construction sites
visited (sample as in (ii) above).
(vii) Who is designated for Technical Supervision To be obtained from the SPO/DPO
for
civil
works?
What
level and then verified on the field with
(Block/District/Sub-District)?
VEC/SMC and School Teachers
(sample as in (ii) above).
(Viii) The number of times the technical person To be verified on the spot with
visited the construction site and guided the assistance of VEC/SMC and School
construction process? Did he visit at the Teachers (sample as in (ii) above).
foundation stage, lintel and roof stage?
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(ix)
If there any convergence with Swajaldhara Status to be obtained from SPO
and Total Sanitation Campaign (TSC) taking updated at DPO in districts visited
place in respect of drinking water facilities by MI. To be verified on the spot
provided in the schools visited by MI? The with assistance of VEC/SMC and
quantum of funds utilised from Swajaldhara School Teachers (sample as in (ii)
and TSC and SSA in the sites visited?
above).
(x)
Whether construction of drinking water To be verified on the spot with
facilities in schools is being carried out by a assistance of VEC/SMC and School
specialized Agency or VEC/SMC?
Teachers (sample as in (ii) above).
(xi)
Is there any convergence with Total Status to be obtained from SPO
Sanitation Campaign (TSC) taking place in updated at DPO in districts visited
respect of toilet facilities in the schools? The by MI. To be verified on the spot
quantum of funds available from TSC and SSA with assistance of VEC/SMC and
in the sites visited?
School Teachers (sample as in (ii)
above).
(xii) What is MI’s impression of quality To be assessed on the spot.
construction in sites visited by MI?
(sample as in (ii) above).
(xiii) Is there a civil works in charge at SPO level? Is Status to be obtained from SPO
it an engineering person or other? What and to be verified from schools
format & frequency does he maintain for visited by MI.
reviewing progress of districts? What steps
has been taken by SPO to ensure quality in
civil works? Is there a third party
evaluation? If so, please give details?
(c) Textbooks:
(i)
(ii)
(iii)
(iv)
Total number of children (district-wise) to Information to be obtained from
whom free textbooks are distributed in the SPO and to be updated from DPO
State with a particular reference to in respect of Districts visited by
SC/ST/Girls? Which category of children are MI.
receiving free textbooks from SSA funds and
State Government funds?
When were the textbooks actually received Information is to be obtained
and distributed in the district? Any from DPO of district visited by
instruction/circulars received from the SPO MI. A copy of the circular/
office in this respect?
instructions issued by SPO to DPO
in this respect be enclosed along
with the Monitoring Report.
Is there any delay in distribution of the To
be
verified
in
the
textbooks (textbooks are to be distributed schools/EGS/AIE centres visited
within one month of opening of the schools)? by MI. Reasons for delay be
If there was delay, the reasons for the delay. verified at DPO and SPO by MI.
Indicate the date of distribution and date of
opening of schools in the district visited.
Whether free textbooks have been distributed To
be
verified
in
the
for all subjects and for all classes and to all schools/EGS/AIE centres visited
eligible children?
by MI. Reasons for non supply of
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textbooks, if any, for all subjects
and all classes be verified at DPO
and SPO by MI.
(d) School grants:
(i)
(ii)
(iii)
(iv)
(v)
Total number of schools district-wise in Information to be obtained from
primary and upper primary to whom school SPO office and to be updated from
grants are approved for the current financial the DPO in districts visited by MI.
year? Have these funds released to the A copy of the guidelines is to be
districts, if so when (the school grants are to enclosed with the Monitoring
be received by the school within two months Report.
of opening)? Whether any guidelines have
been issued to the schools on how to utilize
this grant?
Whether the DPO has released funds for Information to be obtained from
school grants @
Rs. 2000/- per school DPO in district visited by MI and
to the school/VEC/SMC accounts, if so when? to be verified in schools visited by
The number of schools to whom releases MI. A copy of the guidelines is to
have been made? Has DPO circulated be enclosed in the Monitoring
guidelines to the school level for utilization of Report.
the school grant?
Has the DPO made centralized purchases for Information to be obtained from
schools out of the school grant? If so, for what DPO of districts visited by MI.
purpose and what is the amount utilized?
The actual date of receiving school grants by To be verified on the spot from
school/VEC and the utilization of the grants. the passbook and expenditure
Whether there was any delay in receipt of statement
maintained
by
grants?
school/VEC.
Utilization details (percentage of utilization To be verified on the spot from
and items) for the last year’s school grants the passbook and expenditure
received by the school/VEC.
statement
maintained
by
school/VEC.
(e) Teachers and Teachers Training:
(i)
(ii)
(iii)
Number of additional Teachers sanctioned Information is to be obtained
district-wise under SSA in primary and upper from SPO and to be updated in
primary schools and the number of Teachers DPO in respect of districts visited
in position therein?
by MI.
What is the mode of recruitment of the Information is to be obtained
teachers and the level/authority (DPO/VEC from SPO and to be updated in
etc), which recruits the teachers? What is the DPO in respect of districts visited
procedure followed in the recruitment of by MI.
teachers?
Nature of appointment of teachers i.e. Information is to be obtained
whether it is a regular appointment or from SPO and to be updated in
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contract basis?
DPO in respect of districts visited
by MI.
(iv) If VEC/Panchayat etc. is empowered to make To be ascertained from DPO and
decentralized recruitment of teachers VEC.
whether such recruitment procedure have
been laid down? What is the level of
satisfaction amongst local community of such
recruitment?
(v)
In respect of the schools visited by MI, the Information to be obtained from
number of teachers sanctioned for the the school and from the VEC. The
schools, the number of teachers in position, list of the names of teachers
the number of teachers present in the school absent and those who are
on the day of visit, the names of the teachers habitually absent must be given in
absent on the day of visit. Whether any the report.
teacher is a habitual absentee?
(vi) How was the rapport between children and To be ascertained from the VEC
the teachers in the schools visited?
and observed during the visit by
MI.
(vii) The target number of teachers district-wise to To be ascertained from the SPO
be given in service training and the actual and updated from the DPO in
number of teachers given such training in respect of the districts visited by
State/district visited? Is there a training the MI and to be verified from the
calendar for teachers training? What was the teachers in schools visited by MI.
venue; the content and module for training,
who prepared it? Who were the trainers?
Who trained them? What was the
supervision/monitoring system to check
quality of these trainings? Is there a regular
system of getting feedback from teachers?
(viii) The target number of newly recruited To be ascertained from the SPO
teachers district-wise, to be given orientation and updated from the DPO in
training of 30 days and the actual number of respect of the districts visited by
teachers given such training, and venue of the the MI and to be verified from the
training, for how many days and who were teachers in schools visited by MI.
the Master Trainers? What was the
monitoring done for ensuring quality of the
training?
(ix)
The target number of teachers district-wise to To be ascertained from the SPO
be given refresher training of 60 days and the and updated from the DPO in
actual number of teachers given such respect of the districts visited by
training. What was the mode of training the MI and to be verified from the
(institutional or distance); venue of training? teachers in schools visited by MI.
Module and content of training and who
prepared it? Who were the trainers? What
supervision/monitoring was done for the
training? How many untrained teachers are
still left to be covered in State (district
visited? What is SPO’s planning for it?
(x)
The satisfaction level of training? Whether To be ascertained from the
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(xi)
there are any areas, which the teacher would teachers on the spot in respect of
like to get trained?
schools visited by MI.
The academic support given by BRC/CRC to To be ascertained from BRC/CRC
the teachers, the frequency of such support: (atleast 5 each) and the teachers
on the spot in respect of
a. Please specify the role of BRC/CRC’s in schools/EGS centres visited by MI.
teacher training (in service/induction
training for new recruits/training of
untrained teachers)? What tasks are
they responsible for? To what extent
have they discharged that role? Is
there a calendar for trainings and
follow up programmes, available at
BRC/CRC level and to what extent is
this being followed? What are the
specific topics on which BRC/CRC level
follow up has been done in what
mode(workshop/meetings/school
visit – with teachers) and degree of
effectiveness (as perceived by teachers
and BRCC/CRCC)?
b. What is the expected number of school
visits to be made by BRC/CRC in State
and in the districts visited? Is it being
followed?
What are the BRCC’s and CRCC’s doing
during these visits? Check their
reports? How much of it relates to
pedagogic improvement issues and
how much on “administrative”
matters? Are they conducting model
lessons in classrooms themselves, are
they helping teachers to teach certain
difficult topics better? Do they
conduct random tests for children’s
learning? Any other aspect or
innovative steps taken by BRCC’s
/CRCC’s
to
improve
teacher
performance and children’s learning?
c. Is the DIET interacting, with
BRC/CRCs and what is their role in
capacity
building;
academic
supervision and guidance; action
research
and
monitoring
of
BRC/CRCs?
d. Are the BRC/CRCs extending their
academic
support
to
EGS/AIE
centres/courses in their area? If so
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how and in what manner? If not, why?
(xii)
Does the SPO have a Quality Coordinator? To be ascertained from SPO.
What is their role? Do they have a system and
format to review district wise programmes?
What is the frequency? What is the
arrangement for coordination with SCERT
and DIETs?
(f) Teaching Learning Material (TLM) grants:
(i)
(ii)
(iii)
The total number of teachers eligible to receive Information to be obtained
TLM grants, district-wise and the details of from SPO and updated by DPO
grants released to the districts?
in respect of the districts to be
visited by MI.
The date of release of TLM grant from DPO and Information to be obtained
the number of teachers covered? Whether any from DPO and to be verified in
Instructions have been issued in respect of schools visited by MI. A copy of
utilization TLM grants by DPO/SPO?
the instructions be enclosed
with the report.
The date of receipt of TLM grant by the teacher Information to be verified on
and details of its utilization? Whether the TLM the spot in respect of schools
materials are displayed in the classrooms or kept visited by MI.
separately? Nature of TLM’s and whether
children using them as well or not? Are there
any good examples? If so the name of teachers
and nature of use of his/her TLM be described in
enclosures? Have the teachers received any
training on TLM development and use? If so,
when? Duration? Venue? Who were the
trainers? Was there cross sharing and
demonstration of good practices amongst
teachers done?
(g) EGS & AIE:
(i)
(ii)
What is the number of EGS/AIE Information is to be obtained
centres/NRBC/RBC/ school camps, category from SPO and updated from the
wise sanctions and started? The number of DPO in respect of the district
such centres which were continued from visited by the MI.
previous years may be shown separately.
The information be provided district-wise?
(The category wise information on each type
of intervention for out of school children may
be given as per the nomenclature followed by
the State).
The target number of children and number of Information is to be obtained
children actually enrolled in the centres from SPO and updated from the
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category wise, district-wise?
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
DPO in respect of the district
visited by MI.
The number of children enrolled and actually To be verified on the spot in
attending the centre?
respect of the centre visited by
MI. The MI will visit all categories
of such centres in a district on
sample basis.
The number of EVs working in a district and Information to be obtained from
the number of EVs trained. Kind of training DPO and to be verified from the
given to them indicating the duration of EVs of the centres visited by MI.
training
and
by
whom
(DIET/BRC/CRC/NGO)? Brief description of
the modules used? Are they appropriate?
What is the EVs feedback on the training?
Whether the EVs are given academic support Information to be obtained from
by the BRC/CRC regularly. The frequency of DPO/BRC/CRC and to be verified
such academic support be ascertained. from the EVs of the centres
Whether any instruction have been issued by visited by MI. Copy of the
DPO on this?
instructions to be enclosed with
the report.
The educational qualification of the EVs, the Information to be obtained from
training received by him and whether he is the EVs during the field visits to
receiving any academic support if so of what EGS/AIE centres/courses by MI.
nature?
The amount of monthly honorarium received Information to be obtained from
by the EV. Whether this is paid in cash or by the EVs during field visits by MI.
Bank A/c? whether there is any delay in
payment of monthly honorarium? From
whom (VEC/BEO/School Teacher) it is
received?
The date
on which the
honorarium for the last month was received?
Whether EV is regular in his attendance?
To be ascertained from VEC
during field visits by MI.
Whether there is any designated District Information to be obtained from
Coordinator for EGS/AIE in the district DPO and from the Coordinators
visited by MI? Whether that Coordinator has of the districts visited by MI.
been oriented? Has the person received any
capacity building training conducted by SPO?
Is there any monitoring format available with Information to be obtained from
DPO on which SPO takes information DPO and District Coordinator for
regarding EGS/AIE centres operating in the EGS/AIE by MI in districts
district? The frequency with which the visited. Copy of the format to be
information is furnished to the SPO?
obtained and enclosed with the
report of the MI.
Number of EGS/AIE centres (including Information to be obtained from
spillovers) targeted to be upgraded, district- SPO and updated from DPO in
wise during the current financial year? What respect of the districts visited by
is the achievement so for?
MI.
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(xii)
Whether SPO has issued necessary Information to be obtained from
instructions to the DPOs with reference to SPO office and updated from DPO
upgradation of EGS centres to primary office in respect of the districts
schools, and whether funds have been visited by MI.
released for the same?
(xiii) The number of EGS centres actually Information to be obtained from
upgraded in the district and the details of SPO office and updated from DPO
funds transferred to VEC and the details of office in respect of the districts
instructions issued by DPO in this respect?
visited by MI.
(xiv) Whether the actual upgradation of EGS To be verified on the spot with
centre has taken place?
the assistance of VECs, during
field visits of MI.
(xv)
Has the land for construction of the upgraded Information to be obtained from
primary school (from EGS) been identified? DPO and to be verified on the
spot with the assistance of
VEC/SMC and school Teacher
during field visit by MI.
(xvi) Whether VEC/SMC etc. have received any To be verified on the spot with
funds for construction of schools?
assistance of VEC/SMC and
school Teachers during field visit
by MI.
(xvii) Has the construction started and what is the To be verified on the spot with
stage of construction (foundation, lintel and assistance of VEC/SMC and
roofing)?
school Teachers during field visit
by MI.
(xviii) Number of Teachers sanctioned for the new Information to be obtained from
upgraded (from EGS) primary school? Have SPO and verified at DPO. Also to
Teachers been put in position in this new be checked at school level from
school? Are the Teachers in position?
VEC etc., during field visit by MI.
(xix) The
number
of
children
actually Information to be obtained from
mainstreamed
from
EGS/AIE SPO/DPO. To be verified from the
centres/courses? During the last academic EV/VEC and if the child is in the
year. Whether the mainstreaming has been nearby school this could be
done in private school/Govt. aided verified from the child/parents
school/Govt. School? Difficulties, if any, during field visit of MI.
experienced in mainstreaming of students?
(xx)
What is the infrastructure available in the To be ascertained and observed
EGS/AIE centres, such as durries, blackboard, during the Field visit with the
books, TLMs etc?
assistance of VEC/EV by MI.
(xxi) Whether Mid-day Meal is being supplied to To be ascertained during the
the children in EGS/AIE centres?
Field visit with the assistance of
VEC/EV by MI.
(xxii) The number of children enrolled and actually To be ascertained and observed
present in the EGS/AIE centre/courses, on during the Field visit with the
the date of visit of MI? Gender-wise details be assistance of VEC/EV, by MI.
given?
(xxvi) The achievement level of children studying in Assessment to be undertaken
EGS/AIE facilities?
during Field visit by MI.
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(xxvii) The rapport of the EV with the children?
Observations during Field visit,
by MI.
(xxviii) Whether EGS/AIE centres are using the To be ascertained from SPO/DPO
school textbooks or/and any other and verified during the Field visit
materials? If latter, please specify the details with the assistance of VEC/EV, by
of those learning materials? If textbooks, MI.
whether the children have received free
textbooks in all subjects taught to them?
Whether there was any delay in supply of
books (books should be supplied within a
week of starting of the centre) and reasons
for delay?
(h) Children with Special Needs (CWSN):
(i)
(ii) (a)
(ii) (b)
(iii)
(iv) (a)
(iv) (b)
(v)
The number of CWSN children identified, Information to be obtained from
district-wise, and the number of children the SPO and to be updated by DPO
enrolled during the current financial year. in respect of the districts visited
by MI.
The number of children who have been Information to be obtained from
provided with aids and appliances, district- the SPO and to be updated by DPO
wise, during the current financial year.
in respect of the districts visited
by MI and verified with sample
checks during field visits.
Whether there are any difficulties in getting Information to be obtained from
and utilizing the aids and appliances.
SPO/DPO.
The number of resource teachers identified Information to be obtained from
in the districts? The list of NGOs associated SPO/DPO. List of NGOs and copies
with CWSN in the district? The details of of guidelines to be attached with
guidelines issued for the resource the report of MI. Sample checks be
teachers/NGOs?
done during field visits by MI to
ascertain the tasks being done by
Resource Teachers/NGOs for
CWSN.
Whether the district has an IED Information to be obtained from
coordinator? whether he has been oriented DPO of districts visited by MI.
and whether he has attended any capacity
building programme at the State level?
Whether the State has prescribed any Information to be obtained from
monitoring format and the frequency with DPO/District IED in charge/
which the information is furnished to SPO? Coordinator. Copy of the format
Is there an IE Coordinator of SPO? How to be obtained and enclosed with a
knowledgeable is he or she in this area? report of MI.
How many trainings and workshops has
she/he attended?
How many schools have been provided with Information to be obtained from
ramps?
DPO and to be verified in the
schools visited by MI with the
12
assistance of VEC/Teachers.
(vi)
How many children have been provided Information to be obtained from
home based support during the current SPO/DPO and one or two sample
financial year?
checks be done by MI.
(vii)
How many parents have been given Information to be obtained from
counseling during the current financial SPO/DPO and to be verified
year?
during field visit by MI, with help
from VECs/school teachers.
(viii) The number of CWSN children stated to be Information to be verified on the
enrolled and actually present in the spot with the assistance of
schools/EGS centres visited by MI?
VEC/Teachers.
(i) National Programme for Education of Girls at Elementary Level (NPEGEL):
(i)
(ii)
(iii)
(iv)
(v)
(vi)
The number of clusters targeted district- Information to be obtained from
wise, and the number of model cluster SPO and to be updated from the
schools actually made functional during the DPO. Spot verifications be done in
current financial year?
sample of EBB by MI.
The target number of additional classrooms, Information to be obtained from
drinking water, toilet and electrification etc. SPO and to be updated from the
sanctioned in model clusters, during the DPO of the district visited by MI.
current financial year and the present status The
State
should
provide
of construction etc?
information item-wise progress
such as completed, work in
progress and works not started.
Sample spot verification be done
by MI with help of local VEC and
women’s groups.
Whether model clusters in the districts have Information to be obtained from
been provided with gender sensitize the SPO to be updated from DPO.
teaching learning materials, vocational The actual implementation to be
training,
bridge
courses,
gender verified in respect of MCS visited
sensitization to teachers and additional by MI in schools and local
efforts to mobilize community and women’s community.
groups in favour of girls education?
Whether funds have been released for Information to be obtained from
NPEGEL programme in time and district- the SPO to be updated from DPO
wise quantum of funds and date of release of visited by MI.
funds?
a. Whether
a
district
gender To be ascertained from DPO with
coordinator is in position?
District Gender Coordinator. A
b. Whether a monitoring system to copy of monitoring format be
check progress in girls education enclosed in Report. Information
interventions, has been developed in to be taken from SPO.
State SSA programme and with what
periodicity is it reviewed?
The number of ECCE centers operational Information to be obtained from
under Innovation Head funds (Rs. 15 lakhs the SPO to be updated at DPO
13
(vii)
for girls education) and/or NPEGEL, district- level. The actual implementation
wise?
to be verified in field visits by MI.
Whether the State has prescribed any Information to be obtained from
monitoring format for this activity and the SPO/ DPO. Copy of the format to
frequency with which the information is be obtained and enclosed with a
furnished to SPO?
report of MI. Sample check by MI
in the field visit.
(j) Katurba Gandhi Balika Vidayalaya (KGBV):
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Number of KGBV sanctioned district- Information to be obtained
wise and block-wise and the number of from SPO office and to be
KGBV operational during the current updated from DPO in respect of
financial year.
districts visited by MI. Sample
check by MI in the field visit.
The number of KGBV in the State in Information to be obtained
respect of which land have been from SPO office and to be
identified, district-wise.
updated from DPO in respect of
districts visited by MI.
Whether the State has drawn up any To be obtained from the SPO
detailed guidelines for running the KGBV and verified from DPO/KGBV
schools.
visited by MI.
The number of KGBV in respect of which Information to be obtained
all formalities for construction have from SPO office and to be
been completed.
updated from DPO in respect of
districts visited by MI.
The number of posts sanctioned for the To be obtained from DPO and
KGBV (teachers and other staff) in the to be verified in respect of
district and the present position of filling KGBV visited by MI.
up of these posts.
The number of students admitted in the To be obtained from DPO and
KGBVs started in the district.
to be verified in respect of
KGBV visited by MI.
The details of facilities available such as To be obtained on the spot in
furniture, bedding, meals to be verified respect of KGBV visited by MI.
by MI in respect of KGBV visited.
(k) District Information System for Education (DISE):
(i)
(ii)
Whether EMIS set up in each district of the Information to be obtained from
State/UT and whether requisite computers the SPO and to be updated from
and computer operators have been put in DPO of the district visited by MI.
position?
What is the time schedule drawn up by the To be obtained from SPO and
State/UT for DISE/EMIS for the current cross checked in districts whether
year?
they
have
received
such
14
(iii)
(iv)
(v)
(vi)
(vii)
instructions and are adhering to
it. If not, give reasons for
delay/deviation. To be checked
from districts visited by MI
Whether data capture format have been Information to be obtained from
supplied to all schools latest by August?
DPO and to be verified from
teachers of the schools visited by
MI.
Whether any training has been imparted to Information to be obtained from
the teachers for filling up data in the data DPO and to be verified from
capture format? If so when, duration where teachers of the schools visited by
was the training held?
MI.
Whether CRC/BRC coordinators have been Information to be obtained from
given task of verifying 5% of the data SPO/DPO and cross checked
collected? Have they been oriented/trained during the Field visit by MI to
for this? If so when? How are they BRCs/CRCs and schools.
discharging this responsibility? Has the SPO
also engaged independent/third party to
verify the data? If so, please give details,
including findings. ?
Whether the data collected and compiled by Information to be obtained from
the DPO was passed on to the State well in DPO and SPO.
time i.e. by November?
Is there an MIS in charge at State level? Is he Information to be obtained from
fully conversant with needs of SSA in MIS? SPO.
How many workshops/trainings has he
attended in GOI/NIEPA?
(l) Research and Evaluation:
(i)
(ii)
(iii)
The number of Research to be undertaken Information to be obtained
during the current financial year district-wise the SPO and to be updated
and the actual number of research sanctioned. the DPO.
The number of studies sanctioned in the Information to be obtained
previous calendar year and the number of the SPO and to be updated
them completed.
the DPO.
Is there a Research/Evaluation in-charge at Information to be obtained
SPO level? What is the person’s role? What is SPO.
the system of coordination on research issues
both SCERT/SIEMAT/DIETs etc? What is the
mechanism for sanction of research proposals
and projects? Is there a State Level
Committee for the purpose? Is there a
prescribed contract format for commissioning
of research?
from
from
from
from
from
(m) Functioning of the VEC:
15
(i)
The total number of village/school level/ Information to be obtained from
management committees constituted, district- the SPO and to be updated by the
wise?
DPO.
(ii) A copy of the guidelines on delegation of Information to be collected from
powers to VEC/SMC and whether these the SPO/DPO and to be verified
guidelines is available with the VEC?
from the VEC/SMC during the
Field visit by MI.
(iii) Guidelines given on adequate representation Information to be collected from
to women in VEC/SMC? The actual number of the SPO/DPO and to be verified
women associated in the VEC of the school from the VEC/SMC during the
visited by MI?
Field visit by MI.
(iv) The frequency of meeting of VEC as per the Information to be obtained from
guidelines and the actual dates of meeting of VEC and verified on the basis of
the committee during the six months records, in villages/schools visited
preceding the visit of MI? The total number of by MI.
members of VEC and how many are attending
the meeting regularly? Whether women and
SC/ST members of these Bodies participate
regularly in the meeting?
(v) Whether members of the VEC have been Information to be collected from
oriented and the percentage of the members the SPO/DPO and to be verified
oriented? When these trainings were held? from the VEC/SMC during the
Who conducted the trainings? What is the Field visit by MI.
VECs perception of the trainings?
(vi) The contribution made by VEC in improving Information to be obtained from
the environment of the school, enrolment and VEC and verified on the basis of
attendance of teachers and students?
records by MI during field visits.
(vii) Whether VEC is maintaining proper record of Information to be obtained on
funds received by them.
scrutiny of records of VEC and to
be cross-checked with DPO.
(viii) Is there any programme officer in-charge for Information to be obtained at SPO
Community mobilization/participation at SPO level. See formats and record of
level? Is the person aware of his/her role? SPO
What types of monitoring or capacity building
is done?
(n) Staffing at State and District Level:
(i)
The total number of staff sanctioned category Information to be obtained from
wise in the State office under SSA and the SPO.
number in position and action taken to fill up
the vacancies? Are there specific Programme
Coordinators for Quality/Pedagogy/Training;
Gender and Girls education; Civil Works;
Inclusive Education; EGS/AIE interventions;
Financial Management; Research Evaluation;
MIS; Planning; and Community Mobilization/
participation? In smaller states how many
16
(ii)
(iii)
(iv)
(v)
functional areas have been given to each
Programme Coordinator? Are all Programme
Coordinators oriented and knowledgeable
about their tasks?
The number of meetings of the General Body Information to be obtained from
and EC held during the previous financial SPO and verified from their
year?
records.
The total number of staff sanctioned category Information to be obtained from
wise in the district office and the number in SPO and verified at DPO level in
position and action taken to fill up the districts visited by MI.
vacancies?
The number of BRCs/CRCs sanctioned? Information to be obtained from
Staffing position and action taken to fill SPO/DPO and to be verified in
vacancies?
respect of BRCs/CRCs visited by
MI.
Does SPO have clearly laid down To be verified at SPO through
rules/regulations for filling up posts of SSA? checking of records.
(o) Mid-Day Meal Scheme:
1.
2.
REGULARITY IN SERVING MEAL:
Students, Teachers & Parents
Whether the school is serving hot cooked meal
daily? If there was interruption, what was the
extent and reasons for the same?
TRENDS:
School level registers, MDM
Registers Head Teachers,
Extent of variation (As per school records vis-à- Schools
level
MDM
vis Actuals on the day of visit)
functionaries / Observation of
the monitoring team.
No. Details
Day
On
previous to the
date of visit day of
visit
i. Enrollment
ii. No. of children
attending the
school on the day
of visit
iii. No. of children
availing MDM as
per MDM Register
iv. No. of children
actually availing
MDM on the day
of visit
17
3.
REGULARITY IN DELIVERING FOOD GRAINS
TO SCHOOL LEVEL:
(i) Is school receiving food grain regularly? If
there is delay in delivering food grains, what
is the extent of delay and reasons for the
same?
(ii) Is buffer stock of one-month’s requirement is
maintained?
(iii) Is the food grains delivered at the school?
4.
REGULARITY IN DELIVERING COOKING COST
TO SCHOOL LEVEL:
(i) Is school receiving cooking cost in advance
regularly? If there is delay in delivering
cooking costm what is the extent of delay and
reasons for it?
(ii) In case of delay, how schools manage to
ensure that there is no disruption in the
feeding programme?
(iii) Is cooking cost paid by Cash or through
banking channel?
5.
SOCIAL EQUITY:
6.
Did you observe any gender or caste or
community discrimination in cooking or serving
or seating arrangements?
VARIETY OF MENU:
7.
Has the school displayed its weekly menu,
and is it able to adhere to the menu
displayed?
(i) Is there variety in the food served or is the
same food served daily?
(ii) Dose the daily menu include rice / wheat
preparation, dal and vegetables?
8.
QUALITY & QUANTITY OF MEAL :
Feedback from children on
School level registers, MDM
Registers,
Head
Teacher,
School
level
MDM
functionaries.
School level registers, MDM
Registers,
Head
Teacher,
School
level
MDM
functionaries.
Observations
Observations and discussion
with
children
teachers,
parents, VEC members, Gram
Panchayat
members
and
cooks.
Observations and discussion
with
children
teachers,
parents, VEC members, Gram
Panchayat
members
and
cooks.
Observations of Investigation
during MDM service
a) Quality of meal:
b) Quantity of meal:
c) {If children were not happy Please give
reasons and suggestions to improve.}
18
9.
SUPPLEMENTARY:
(i) Whether children are given micronutrients
(Iron, folic acid, vitamin – A dosage) and deworming medicine periodically?
(ii) Who administers these medicines and at
what frequency?
(iii) Is there school Health Card maintained for
each child?
Teachers,
Record
Students,
School
10. STATUS OF COOKS:
(i)
(ii)
(iii)
(iv)
(v)
Observations and discussion
with
children
teachers,
Who cooks and serves the meal?
parents, VEC members, Gram
(Cook/helper appointed by the Department Panchayat
members
and
or Self Help Group, or NGO or Contractor)
cooks.
Is the number of cooks and helpers
adequate to meet the requirement of the
school?
What is remuneration paid to
cools/helpers?
Are the remuneration paid to cooks/helpers
regularly?
Social Composition of cooks /helpers?
(SC/ST/OBE/Minority)
11. INFRASTRUCTURE:
Is a pucca kitchen shed-cum-store:
(a) Constructed and in use
(b) Constructed but not in use under
(c) Under construction
(d) Sanctioned, but constructed not started
(e) Not sanctioned
12.
13.
14.
15.
School records, discussion
with head teacher, teacher,
VEC,
Gram
Panchayat
members.
Any other (specify)
In case the pucca kitchen shed is not available, Discussion with head teacher,
where is the food being cooked and where are the teacher, VEC, Gram Panchayat
foodgrains/other ingredients being stored.
members, Observation
Whether potable water is available for cooking -doand drinking purpose?
Whether utensils used for king food are Teachers/Organizer of MDM
adequate?
Programme
What is the kind of fuel used? (Gas Observation
based/firewood etc.)
19
16. SAFETY & HYGIENE:
i.
ii.
iii.
iv.
v.
17.
18.
19.
Observation
General Impression of the environment,
Safety and hygiene:
Are children encouraged to wash hands
before and after eating
Do the children partake meals in an orderly
manner?
Conservation of water?
Is the cooking process and storage of fuel
safe, not posing any fire hazard?
COMMUNITY PARTICIPATION:
Discussion with head teacher,
teacher, VEC, Gram Panchayat
members
Extent of participation by
Parents/VECs/Panchayats/Urban bodies in daily
supervision, monitoring, participation
INSPECTION & SUPERVISION
School records, discussion
with head teacher, teachers,
Has the mid day meal programme been inspected VEC,
Gram
Panchayat
by
any
state/district/block
level members
officers/officials?
IMPACT
School records, discussion
with head teacher, teachers,
Has the mid day meal improved the enrollment, students,
VEC,
Gram
attendance of children in school, general well Panchayat members.
being (nutritional status) of children? Is there
any other incidental benefits due to serving
cooked meal in schools.
(p) Additional items to check during school visit by MI:
(i)
(ii)
(iii)
(iv)
(v)
The number of days the school functioned Information to be obtained from the
during the last academic year?
School records.
Whether the school has clean environment, Information to be recorded on the
good
buildings,
playgrounds,
good basis of observation.
classrooms with proper flooring, roof and
windows? Whether the classrooms have
proper lighting?
Whether the classes have proper sitting Information to be recorded on the
arrangement for children, a black board, basis of observation.
TLM materials?
Whether health camp facility was made Information to be recorded on the
available to the children during the previous basis of school records.
six months?
Whether the school has adequate play Information to be recorded on the
material for the children? Is it used?
basis of observation.
20
(vii) If there is low attendance the reasons for the Information to be obtained from the
same?
teachers/VEC.
(viii) Steps taken to promote attendance by the Information to be obtained from the
school and by the VEC/SMC/PTA etc?
teachers and VECs etc.
(ix) What is the present process of assessing the Information to be recorded on the
achievement level of students?
basis of school records.
(x) Whether continuous and comprehensive Information to be recorded on the
evaluation and grading system has been basis of school records.
introduced for students?
(xi) The achievement level of children.
Assessment to be undertaken by the
MI on the day of visit.
(xii) The rapport of the children with the Assessment on the basis of
teachers?
observation by MI.
(xiii) Whether the school has under age or over Information to be recorded on the
age children if so, their number and basis of school records and
percentage?
observations.
(xiv) The number of children who have dropped To
be
ascertained
from
out of the school during the previous six teachers/VEC schools records.
months. Whether they are continuing their
studies in any private schools?
(xv) The number of children who have been Information to be obtained on the
retained in the same class from the previous basis of school records and
academic year and their percentage grade discussion with teachers.
wise?
(q) Any other issues relevant to SSA implementation
MI may give a maximum 2 page note, on any other issues, relevant to SSA
implementation, not covered above.
21