VILLAGE OF PARADISE HILL
January 14, 2013, Regular Meeting
TIME:
6:30 P.M., January 14, 2013
PLACE:
Village Office, Paradise Hill
PRESENT:
Mayor Isabelle Jasper, Councilors Dave Konopelski, Bernard Ecker,
Michael Nasby, Merle Bielecki, Administrator M. Hougham
VISITORS:
Kevin Heisler
Mayor Jasper called the meeting to order at 6:34pm.
#01/13
AGENDA:
BIELECKI moved the adoption of the agenda.
CARRIED.
#02/13
MINUTES:
NASBY moved that the minutes of the December 10, 2012 regular
meeting be adopted, as circulated.
CARRIED.
#03/13
MINUTES:
KONOPELSKI moved that the minutes of the December 17, 2012 special
meeting be adopted, as circulated.
CARRIED.
#04/13
FINANCIAL STATEMENT:
ECKER moved that the financial statement for the month ending
December 31, 2012 be adopted, as circulated.
CARRIED.
#05/13
BANK RECONCILIATION:
NASBY moved that the bank reconciliation statement dated December
31, 2012 be accepted, as presented.
CARRIED.
#06/13
PARADISE HILL FIRE DEPARTMENT MINUTES:
KONOPELSKI moved that the minutes of the regular meetings of the
Paradise Hill Volunteer Fire Department, held on September 17, 2012,
October 15, 2012, November 19, 2012, and December 17, 2012, be
accepted, as presented.
CARRIED.
#07/13
ANIMAL CONTROL OFFICER REPORT:
BIELECKI moved to accept the report from Animal Control Officer, Sabra
Patmore, for the month ending, December 31, 2012, as presented.
CARRIED.
#08/13
MONTHLY WATER TREATMENT PLANT REPORT:
NASBY moved that the Water Treatment Plant Monthly Operating Report
for the month ending December 31, 2012 be accepted, as presented.
CARRIED.
VILLAGE FOREMAN’S REPORT:
The foreman submitted the following report:
 Bernard has taken down the Christmas decorations but has
suggested that, in the interest of safety and the need to adhere to
OH&S regulations, Sask Power should be requested to do some
work on the plugs.
 Turbo was installed on the Village backhoe.
 The plastic hose and heat tape was laid in the creek behind
Jasper’s and Harland’s properties. Antifreeze put in the hose
leaked. Loss of power is affecting the operation of the heat tape at
the east end of the hose. A 20 amp breaker has been installed to
power the heat tape for that distance.
 Float stuck on one pump at the sewer lift. We need to pull it and
check it.
January 14, 2013, regular meeting con't………………………….……………………………………….……Page 2.
#09/13
STREET LIGHT SENSORS AND PLUGS:
KONOPELSKI moved that a request be submitted to Sask Power to
perform the following work on the power plugs used for Christmas
decorations:
 install sensors on the plugs on the Main Street lights so that the
decoration do not stay on during the day,
 replace the plugs on the 1st Ave street lights, as they are badly
deteriorated, and
 to reduce the risk of accident, lower all of the plugs where they are
mounted on the poles so that they can be reached using the
backhoe.
CARRIED.
#10/13
CNRL – GAS WELL 13-34-52-24-W3M:
KONOPELSKI moved that a letter be sent to Paul Norman, District
Landman for CNRL, indicating that payment of all outstanding taxes and
surface lease fees on the Reid Resources well site 13-34-52-24-W3M
must be paid prior to the Village of Paradise Hill considering any new
surface lease agreement for that location;
further, that once these accounts have been cleared, we will negotiate a
pipeline right-of-way agreement for the pipeline that crosses NE-33-5224-W3M.
CARRIED.
Kevin Heisler attended the meeting to request that Council consider cost sharing
the installation of water and sewer to the proposed subdivision of Parcel B in the
SE 1/4 Section 3-53-24-W3M. He also requested that Council consider a tax
exemption.
#11/13
KEVIN HEISLER – TAX EXEMPTION:
NASBY moved to inform Kevin Heisler that Council will consider a one
year tax exemption on the improvements on the proposed Parcel B in the
SE 1/4 Section 3-53-24-W3M;
Further, that an agreement will be addressed once construction is
completed.
CARRIED.
#12/13
APPOINTMENTS:
BIELECKI moved to approve the following appointments for 2013,
as attached:
a. Deputy Mayor
D. Konopelski
b. Signing Authority
M. Hougham, and
Jasper or D. Konopelski
c. Fire Chief
J. Ford
d. Deputy Fire Chief
G. Greves
C. Bast and M. Bowers
e. Recreation Committee
M. Hougham
G. Zweifel
R. Hardes
f. Paradise Hill Library Board
F.Form
A. Pearson
E. Gaboury
D. Palsich
A. Corrigan
A. Roeddecke
g. Regional Library Board
M. Nasby
Alternate
M. Hougham
h. EMO Coordinator Assistant
K. Kroon
i. Auditor
C.S. Skrupski Certified
General Accountant
j. Clerk/Secretary/Treasurer
M. Hougham
k. Animal Control Officer
Sabra Patmore
l. Building Inspector
Kevin Laumbach
m. Development Appeals Board
A.Form
A.Cholewa
S. Imhoff
Secretary - M. Hougham
January 14, 2013, regular meeting con't……………………………………………………..…………….……Page 3.
n. Board of Revision
o.
p.
q.
r.
s.
Barry Moore
Cheryl Nicodemus
Albert Cholewa
Secretary – Karen Kroon
Paradise Hill Care Home Board of Directors
L. Harland
M. Hougham
West Yellowhead Waste Resource Authority
I. Jasper
Northwest Mutual Aid Area
B. Ecker
North Sask River Resource Committee
M. Bielecki
Carlton Trail Municipal Corridor
D. Konopelski
CARRIED.
#13/13
RATES AND CHARGES:
ECKER moved the following fees for services rendered for 2013:
a) Fire Calls
- $750.00 for 1st hour
- $450.00 each additional hour
As per Bylaw #01/2010
b) Charge members of another fire department for
attendance
at our in house training sessions
- $25.00 for evening module
- $40.00 for all day module
c) Water Line Thaw
- $25.00 per hour – paid to
foreman.
As per Bylaw #06/2011
d) Water Hookup
- $20.00
As per Bylaw #06/2011
e) Mower
- $60.00 per hour
f) Grader
- $85.00 per hour
g) Whipper Snipper
- $25.00 per hour
h) Backhoe
- $90.00
i) Website advertising
- $200.00 per year
Business directory listing and link
Non-local businesses.
j) Photocopies
-$0.10 per page
- Free to Non-profits
CARRIED
#14/13
INDEMNITY AND REMUNERATION:
KONOPELSKI moved to approve the following indemnity and
remuneration rates for 2013:
a) Mileage
- $.35 / km
b) Indemnity Mayor
- $50.00 per meeting
Councilor - $45.00 per meeting
Firemen - $25.00 per meeting
Max 12 meetings / year
c) Fire Chief
- $100.00 per month
d) Deputy Fire Chief
- $50.00 each per month for 2
deputies
e) Fireman Training
- $25.00 per module for in
house training
- $50.00 per day for training held
outside Paradise Hill.
- $45.00 per hour for in house
instructor
- Practice burn – nil
f) Fire calls
- $20.00 per hour
- $0.35/km for 1 vehicle on out-oftown call
CARRIED.
January 14, 2013, regular meeting con't…………………….…………………………………………….……Page 4.
#15/13
MUNICIPAL BOND:
BIELECKI moved that, as required by Section 113 of the Municipalities
Act, the municipal bond be approved, as presented.
CARRIED.
#16/13
FIRE DEPARTMENT BUDGET - 2013:
ECKER moved to allocate $16,000.00 to the Paradise Hill Fire
Department budget for 2013, $6,410.00 to cover the 2012 shortfall and
$9,590.00 for 2013.
CARRIED.
#17/13
FIREFIGHTERS INSURANCE RENEWAL:
NASBY moved to renew the Volunteer Firefighter and First
Responder Insurance through the SUMA Advantage program,
selecting coverage Option B, the total cost being $560.00 plus tax
and administration;
Further, that 24 hour off duty coverage be offered to the fire
department members, the cost of which is to be borne by the
members.
CARRIED.
#18/13
WAIVE INDEMNITY:
ECKER moved that indemnity be waived for the December 17, 2012,
special meeting.
CARRIED.
#19/13
REGULAR MEETING SCHEDULE:
KONOPELSKI moved that Resolution #278/12 be amended, by adding
the words, “further, that regular meetings be held at the Village Office at
210 Main Street, Paradise Hill, at 6:30 pm.”
CARRIED.
#20/13
TRANSFER FROM RESERVE:
ECKER moved that $3,665.18, the recreation and culture funding
allocation for the Paradise Hill Kinettes and the Paradise Hill School
Drama Club, be transferred from the reserve for Recreation and
Culture projects to the operating fund, effective December 31,
2012.
CARRIED.
#21/13
TRANSFER TO RESERVE:
BIELECKI moved that the following amounts be transferred to the
reserve for Recreation and Culture Funding, effective December 31,
2012:
R.M. of Frenchman Butte 2012 Allocation - $67,250.00
Village of Paradise Hill 2012 Allocation
- $ 5,000.00
Interest earned for 2012
- $ 1,752.10.
CARRIED.
#22/13
TRANSFER TO RESERVE:
NASBY moved that the following transfers to reserve be completed,
effective December 31, 2012:
Transfer to:
Amount:
Description:
Dedicated Lands
$
600.00
Cash in lieu settlement
Cemetery
$
100.00
Plot sales in 2012
New Deal
$ 2,914.00
20% regional funding
Fire Equipment
$13,886.25
2012 operating surplus
Fire Equipment
$
380.46
Interest earned in 2012
New Horizons
$ 3,625.00
Funding for Bird Stand
New Deal
$
8.19
Interest earned in 2012
Transportation
$
138.96
Interest earned in 2012
Maintenance
$
138.95
Interest earned in 2012
Shop
Water/Sewer
$
252.02
Interest earned in 2012
Historical
$
22.21
Interest earned in 2012
CARRIED.
January 14, 2013, regular meeting con't………………………………………………………….………….……Page 5.
#23/13
WATER/SEWER ARREARS TO TAXES:
KONOPELSKI moved to transfer water and sewer arrears on Lot 1, Block
26, from Francis Gutting, to taxes, the amount being a $12.00 credit.
CARRIED.
#24/13
RECREATION AND FUNDING GRANT APPLICATIONS - 2012:
NASBY moved that a call for applications be published for the 2012
Recreation and Culture Funding, for projects occurring between January
1, 2013 and December 31, 2013, the deadline for applications being set
at February 28, 2013.
CARRIED.
#25/13
BYLAW #04/2013:
BIELECKI moved that Bylaw #04/2013, being a bylaw to authorize
certain expenditures, be read a first time.
CARRIED.
#26/13
BYLAW #04/2013:
KONOPELSKI moved that Bylaw #04/2013, be read a second time.
CARRIED.
#27/13
BYLAW #04/2013:
ECKER moved that Bylaw #04/2013, be given three readings at this
meeting.
CARRIED UNANIMOUSLY.
#28/13
BYLAW #04/2013:
NASBY moved that Bylaw #04/2013 be read a third time and adopted.
CARRIED.
#29/13
BYLAW #05/2013:
ECKER moved that Bylaw #05/2013, being a bylaw to amend Bylaw
#06/2008, the bylaw to establish property tax incentives and penalties,
be read a first time.
CARRIED.
#30/13
BYLAW #05/2013:
BIELECKI moved that Bylaw #05/2013 be read a second time.
CARRIED.
#31/13
BYLAW #05/2013:
KONOPELSKI moved that Bylaw #05/2013, be given three readings at
this meeting.
CARRIED UNANIMOUSLY.
#32/13
BYLAW #05/2013:
NASBY moved that Bylaw #05/2013, be read a third time and adopted.
CARRIED.
#33/13
BOARD OF REVISION WORKSHOP - SECRETARY:
KONOPELSKI moved that Karen Kroon be registered to attend the Board
of Revision Workshop, in North Battleford on February 8th, 2013, the
cost of registration totalling $80.00.
CARRIED.
#34/13
BOARD OF REVISION WORKSHOP:
NASBY moved that the Board of Revision members be given the
opportunity to attend the Board of Revision Workshop on February 8th,
2013 in North Battleford,
Further, that members who chose to attend be paid an indemnity of
$45.00 and mileage at $0.35 per kilometer.
CARRIED.
#35/13
PRAIRIE NORTH HEALTH REGION – CLINIC FUNDING:
ECKER moved to acknowledge the letter from Prairie North Health Region
providing $2,600.00 per month toward clinic operations, which serves as
an interim agreement for the period January to March, 2013, until a
formal agreement can be drafted and ratified.
CARRIED.
January 14, 2013 regular meeting con't..........……………..……....................................... Page 6.
#36/13
PAYMATE PROGRAM:
KONOPELSKI moved that the Village purchase the Paymate Program
from Munisoft, the cost totalling $595.00, plus annual support and
update fees of approximately $464.25.
CARRIED.
#37/13
CORRESPONDENCE:
KONOPELSKI moved that the following correspondence be noted and
filed:
1. SUMA - Resolutions
2. Ministry of Government relations – Asbestos Registry
3. SAMA – Notice of Annual Meeting
4. WCB – 2013 Rates
CARRIED.
#38/13
ACCOUNTS:
KONOPELSKI moved to approve payment of all accounts as per “Accounts
Paid – December 31, 2012”, except #21241, totaling $33,972.28.
CARRIED.
#39/13
ACCOUNTS:
NASBY moved to pay all accounts as per “Accounts for Approval –
January 14, 2013”, except #21306, totaling $14,583.22.
CARRIED.
Bernard Ecker, having declared a pecuniary interest in the matter, declined to vote on
resolution #40/13.
#40/13
ACCOUNTS:
BIELECKI moved to pay accounts #21241 and #21306, totaling
$6,562.50.
CARRIED.
#41/13
ADJOURNMENT:
BIELECKI moved to adjourn, council to meet again Monday, January 28,
2013.
CARRIED.
Presented to Council this ____________ day of ______________________ , 2013
MAYOR ______________________ ADMINISTRATOR _______________________