The Villager
Vol. XLII No. 1
Village Park Community Association
JANUARY 2013
Also visit: www.vpca.net The newsletter and web site are the only official communications from VPCA
VILLAGE PARK OFFICE
4552 Michelson Drive
Irvine, CA 92612
Phone: (949) 786-8722
Fax: (949) 786-8072
www.vpca.net
Sheila Robbins, CMCA, CCAM®
General Manager
Email: sheila@vpca.net
From the desk of Sheila Robbins, General Manager
IF YOU ARE CONSIDERING SERVING YOUR COMMUNITY
AND ENJOYING THE SATISFACTION OF MAKING A
DIFFERENCE, PLEASE COMPLETE THE BOARD OF
DIRECTOR CANDIDATE FORM ON THE LAST PAGE OF
THIS NEWSLETTER – DEADLINE FEBRUARY 1, 2013!

Peggy Paradise, CCAM®
Assistant Manager
Email: peggy@vpca.net
Board of Directors
President, Chris Graham
V. P., Ed O’Rourke
Treasurer, Bob Meyers
Secretary, Carol Tipper
Jeffrey Cerny, Member
Lisa Andric, Member
Jan Pfeil, Member
Committees
Architectural Control:
Michael Schafer
Facilities: Anne Koike
Greenbelt: Jean Anne Turner
Finance: Jeffrey Cerny
INFORMATION
Insurance
(949) 752-6335
Animal Control (949) 724-7092
Irvine Police (949) 724-7200 or
Emergency only dial 911
Report running water or
excessive overspray to the
office or after hours emergency
number
After Hours Emergency Only
Irrigation
(714) 720-6199
Patrol & Facilities: Contact Nordic
re: VPCA EMERGENCIES on
weekends (800) 883-3880
INSIDE
Bits from the Board – page 2
Board Summary – page 2 & 3
Summary of ACC– pages 3- 4
Greenbelt Committee –page 4
Web Site & Calendar – Page 5
CANDIDATE FORM – page 6
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Board and Committee Volunteers - If you want more
information about what board membership or participating
in a committee entails, please call the office at 949-7868722 or talk with a current member of the Board of
Directors or members of the committee of interest.
Slab Leaks – Just as plumbing in cement around the pools
has been deteriorating in the past 40+ years, there are
slab leaks within homes. If you have water coming from
slab plumbing, be sure the lines are redirected outside the
slab and do not put in hardwood floors without adequate
water barriers.
Holiday Lights & Decorations – We respect the many
different holidays celebrated by homeowners in VPCA, but
ask that decorative fixtures and lighting be removed from
structures and landscapes 30 days or less after the actual
holiday.
Insurance at Risk – If you change the exterior of your
home in any way, you need to get prior approval from the
VPCA Architectural Committee and you will want to be
sure any changes inside or outside meet State Building
Codes. If not in compliance, your insurance coverage
could be at risk.
Tax Time Questions - Every year we get calls from
homeowners asking what portion of their monthly
assessment goes to the VPCA master insurance policy.
Please see the 2013 Budget mailed last month. For
example: under General & Administrative Expenses line
item 8410 Insurance it shows $59.62 per Unit. That is
what each homeowner pays for monthly insurance.
Who to Call – Each month we include phone numbers (on
the left side of the newsletters) for services most likely
needed when the VPCA office is closed. Please note that
NORDIC has a 24 hour number available to homeowners
for off hour emergencies or needs.
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SERVE ON THE BOARD OF
DIRECTORS FOR VPCA
BITS FROM THE BOARD
INSURANCE
Whether you have served before or never
before, this two year term is an authentic
opportunity to contribute to your community
and serve your fellow homeowners.
As a Planned Unit Development homeowner, it is
important for you to provide your own extra
insurance for the structure to cover the gap
between the Association policy and actual dollar
damages. The average person has found that
$15,000.00 to $25,000.00 additional insurance is
necessary.
It’s already time to think about the VPCA election
the first week of April. Three board positions will
be vacant as two individuals will have served their
two-year commitment. If you are interested in
running or just curious about what board
membership entails, please call the office at 949786-8722. A Candidacy Form is on the web site
and was offered as last page for the December
and January newsletters.
Insurance is an important part of the business of
VPCA (and your monthly assessment) so it is helpful
if you understand how it works and who is
responsible. Remember, insurance policies do NOT
cover items that wear out with age. They only cover
those items that can be verified as being damaged
by wind, water, earthquake and fire and need to be
considered on a case-by-case basis. If you have
not maintained your roof and start getting leaks, it is
not necessarily covered by the VPCA Master Policy.
VPCA BOARD MEETING
SUMMARY
Please contact the State Farm representative Ray
Vermeulen at 949-752-6335 if you need VPCA
specifics, but you may find this general information
helpful:
What does State Farm Insurance cover for
Village Park? The Association policy covers fire
damage with a $3,000 all peril deductible.
Remember – there is no coverage for carpets, other
floor coverings or wall paper. If you have a water
leak from your own washer for example, it is not
covered by VPCA insurance.
THURSDAY, NOVEMBER 15, 2012
Upon due notice given and received, the members of the Board of
Directors for the Village Park Community Association met in General
Session on Thursday, November 15, 2012 at 7:00 P.M. in the Village
Park Clubhouse, 4552 Michelson Drive, Irvine, California. Present:
Chris Graham – President, Ed O’Rourke – Vice President, Carol
Tipper – Secretary, Jeffrey Cerny, Lisa Andric and Jan Pheil Members. Sheila Robbins – General Manager.
Absent: Bob
Meyers - Treasurer.
How the Deductible Works: The deductibles are
per occurrence. That is, all claims that are made as
a result of the same storm (for example) are covered
under the same deductible. If five people have
water damage, each will have a $600.00 ($3,000.00
total) deductible.
Approved October 25, 2012 General Session
minutes.
Approved After review of the financial
statements for the month ending October 31,
2012, said financial statements were
approved subject to final audit.
Approved To receive and file the November
6, 2012 Architectural Committee Minutes as
presented.
Approved To receive and file the November
5, 2012 Facilities Committee Minutes as
presented.
Approved To receive and file 2013 Budget,
approved by the Board November 1, 2012.
Mailed to homeowners before December 1,
Should more claims come in within a specified time
period for the same storm, the deductible is
refigured and an adjustment made to those parties
who have already been assessed a deductible
amount.
The deductibles and some of the items excluded
from the master policy can be covered by your own
insurance policy.
Talk to your insurance agent and make sure you
have insurance that will help if you need it!
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Latte, Swiss Coffee and Wild Mustang. Scheme 6.
Approved.
2012. Financials subject to final audit.
Unanimous.
Approved To receive and file the November
14, 2012 Walk Minutes. Pending – will
provide in December materials for Board.
Tree Inventory and added tree removals
authorized for Valley Crest.
All of the above approved unanimously.
Approved There were two new delinquent
accounts this month.
To proceed as
collection policy dictates and to report by
account number (only) in General Session
Minutes. Unanimous.
Approved Committee Charters:
To
provide a report
with supporting
documents to each committee chairperson
and request input to the Board so it may
resolve any inconsistencies between
governing
documents,
policy
and
committee charters. Any suggestions or
recommendations from the committees will
be subject to Board approval. Unanimous.
ROOF
*25 Redwood Tree – Attached – Princeton – Tile
roof – replacing same as existing. Pre-approved on
11/16/12.
FENCE
4571 Green Tree – Attached – Princeton –
Composition roof – install wrought iron fence, same
as existing, to be painted Black. Approved with
condition that no black mesh be installed on the
proposed new wrought iron fence.
7 Laurel Tree – Detached – Fordham – Composition
roof – install wood fence – HO states that she cannot
buy our size of 1”x 4” or 1” x 3”, as Home Depot, etc.,
do not carry except for 1” x 6”. HO will attend
meeting. Approved design shall be rough sawn 1”
x 4” lapped, 6’ high with alternating fence face.
GENERAL ALTERATIONS
HOMEOWNERS ARE ENCOURAGED
TO ATTEND THE NEXT REGULARLY
SCHEDULED BOARD MEETING
JANUARY 24, 2013 AT 7:00 PM CLUBHOUSE
25 Redwood Tree – Attached – Princeton – Tile roof
– fill in space where corbels were removed and paint
Calico Rock (new Scheme 1). Pre-approved on
11/26/12.
SUMMARY OF
ARCHITECTURAL MEETING
MINUTES
DECEMBER 4, 2012
17 Ash Tree – Attached – Yale – Composition roof –
install new wood front door, French sliding door
leading to patio and tiles at front entry.
Resubmittal, prior approval expired last July.
Approved.
Present: Michael Schafer - Chairman; Paul Ciranna,
Maureen Rakhshani, Gil Kveen - Members and Peggy
Paradise VPCA Assistant Manager . Absent: Ed
O’Rourke - Board Liaison, Rob Armstrong and Goli
Khatibloo. Approved Minutes of November 6, 2012
unanimously by those who were in attendance except
Paul Ciranna who was not present at November 6, 2012
meeting.
18 Almond Tree – Detached – Fordham –
Composition roof – re-surface driveway and walkway
using gray concrete – same as existing. See sketch.
Approved.
18 Almond Tree – Detached – Fordham –
Composition roof – install Flagstone (Arizona
Flagstone), seat walls (El Dorado Stone), fire pit and
Douglas Fir patio
cover.
See
photos/design.
Approved with condition that wood shall be
rough sawn and painted to match house trim.
PAINT
*25 Redwood Tree – Attached – Princeton – Tile
roof – paint house new colors of Milk Mustache,
Calilco Rock and Carved Wood, Scheme 1. Preapproved on 11/26/12.
7 Oak Tree – Attached – Rutgers – Composition roof
– replace/repair balcony with rough sawn Cedar and
paint White (per Scheme 2). Same design/size as
existing. Approved.
4676 Sierra Tree – Attached – Notre Dame – Tile
roof – paint fascia Birchwood, same as existing.
Scheme II-A. Pre-approved on 11/14/12.
2 Sequoia Tree – Detached – Amherst –
Composition roof, paint new colors of Kilim Beige,
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7 Oak Tree – Attached – Rutgers – Composition
roof – install White Milgard slider, off balcony, no
grids, same size as existing. Approved.
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1 Cypress Tree – Detached – Composition roof –
install “Baliblinds” on inside of front windows. Faux
wood, White. Approved.
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1 Cypress Tree – Detached – Composition roof –
install Black slate “Spark Stones” where front
sidewalk is uneven (5’ x 20’). Approved.
44 Cedar Tree – Detached – Vanderbilt –
Composition roof – HO wants to place a prefab
storage unit in his backyard. Denied.
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Total has over-seeded some turf areas, most
of which are filling in well.
There were some penalties from IRWD. In
spite of some very hot fall weather,
association allotments from the water district
were reduced.
Landscaping at the small pool was discussed.
Mr. Ordaz was asked to re-submit his
proposal for renovations at that location.
Members suggested that the overcrowded
Bird of Paradise around the spa be removed
as part of the plan.
The Board has confirmed the Total
Landscaping contract through February 2014.
NEXT MEETING 7:00 P.M. JANUARY 8, 2013
YARD OF THE MONTH
52 ALMOND TREE LANE
CONGRATULATIONS!
HOUSE OF THE MONTH
4595 GREEN TREE LANE
CONGRATULATIONS!
SUMMARY OF GREENBELT WALK
DECEMBER 12, 2012
PRESENT: Chairperson - Jean Anne Turner, Board Liaison - Carol
Tipper, Secretary - Carol Lamphier. Members - Joyce Tachner,
Kathy Anderson, Richard Dirricq and Bill Wright. Jose Ordaz –
Owner, Total Landscaping.
ABSENT: Luis Balcarcel, Amira Mansour, Sona Simsarian and
Sheila Robbins – VPCA Manager.
SUMMARY OF GREENBELT
COMMITTEE MEETING MINUTES
DECEMBER 6, 2012
PRESENT: Chairperson: Jean Anne Turner; Board Liaison: Carol
Tipper; Secretary: Carol Lamphier. Members: Bill Wright, Luis
Balcarel, Amira Mansour, Sona Simsarian and Joyce Tachner.
Total Landscaping: Jose Ordaz.
ABSENT: Richard Dirricq
 Five locations were visited in response to homeowner
concerns. Issues were: tree trimming, tree
roots, drainage, a muddy grass area and
increased visibility of the freeway wall due to
tree trimming.
The committee visited all locations where tree trimming
was done. The committee evaluated the
quality of the work, whether all contracted work
was completed, damage to adjacent
landscaping and acceptability of the posttrimming cleanup.
 The committee voted to remove two young ailing
Pines on the main greenbelt. Replacements
will be determined at a future meeting.
 A muddy grass area between Yale and Oak Tree will
be re-landscaped.
 Baby Tears will be installed on a Redwood Tree
walkway slope to decrease soil run-off.
 The manager will be asked to contact the city about
the
unattractive
appearance
of
the
landscaping on the Michelson medians as
well as between Yale and Ash Tree as the
parking strip at Redwood Tree and Michelson.
.
SUMMARY
GREENBELT MEETING
December 6, 2012
 Minutes of the October meeting and the October
and November walks were approved.
 Ms. Turner provided a landscape budget update.
As of November 30, 2012 there was a positive
variance of $23,496.
 The Board Liaison polled the committee about
several items needing clarification and/or
inclusion in the VPCA Committee Charter and the
Greenbelt Committee Charter.
 Irrigation repairs are and will continue to be an
ongoing project in our aging irrigation system.
 Tree trimming is nearly complete.
 During the December walk, the committee will
visit and inspect all locations where trees have
been pruned.
 Experimental plantings are underway at the tips
of several entry islands.
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Aquatics Program for the month of
January 2013
receive fliers, letters, emails from any
source other than these, please be aware
that the Board of Directors is not
responsible for such material and you
are welcome to check with the VPCA
office if you have any questions relating
to same.
The Aquatics Program is an active water exercise
program that meets three times each week here at
VPCA. We meet most Tuesdays and Thursdays,
with the third day floating between Mondays,
Wednesdays and Fridays. The class meets from
9:30 to 10:30 in the morning at the small pool
facility. The schedule for January is: 3, 4, 5, 9,
11, 12, 17, 18, 19, 23, 24, 26, 30 and 31. For
information about the program call Joyce Tachner
at 949-7767 or email Joyce at joycee2u@aol.com,
subj: aquatics program.
DATES TO REMEMBER
If a major holiday falls on a week day, the trash pick
up is one day later that week. Call 714-558-7761 Waste
Management with questions. REMOVE YOUR
TRASH CONTAINERS FROM THE STREETS RIGHT
AFTER TRASH PICKUP DAYS.
BE SURE TO MOVE YOUR CARS 2ND AND 4TH
TUESDAYS SO STREETS CAN BE SWEPT.
VPCA WEB SITE DIRECTIONS
ONLY ONE LOGIN AND PASSWORD PER
HOUSEHOLD. The first is as always to get into
the www.vpca.net public web site, the second
is what you do if you want to access your own
monthly statements, make payments, etc.
FIRST TIME
Go to www.vpca.net, click on Resident Login
(left side menu), Login with middle 5 digits on
your monthly statement plus last name
(Example: 00012robbins) then enter password
V300 or if you have already set up a different
Login and Password, use them.
Navigate
with menu buttons any time you want to
change screens.
Agendas are listed with
Board/Committee section.
SECOND
This is for the accounting web portal access:
Click on the “Pay Dues and Account
Information” available on the left side of your
home page menu. This takes you to a 2nd
Password and Login Registration so you can
use your Statement Account Number exactly
how it appears on your billing statement and
Password as shown on your billing statement.
Once you have entered your First Time
Registration you will be able to use the
account online services and after completing
the first time registration process, your future
access will be easier as a “Current User”.
JANUARY 2013
Tuesday – OFFICE CLOSED HOLIDAY
Friday – Trash Collection (day later)
Monday – FACILITIES COMMITTEE 7:00 pm
Tuesday – ARCHITECTURAL CONTROL
COMMITTEE 7:00 P.M.
9 Wednesday – GREENBELT COMMITTEE
WALK 8:00 A.M.
10 Thursday – Trash Collection
17 Thursday – Trash Collection
21 Monday – OFFICE CLOSED HOLIDAY
22 Tuesday – Street Sweeping
24 Thursday – Board Meeting 7:00 PM
24 Thursday – Trash Collection
31 Thursday – Trash Collection
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FEBRUARY 2013
1 Friday – Candidate Form Deadline
4 FACILITIES MEETING – 7:00 P.M.
5 Tuesday – ARCHITECTURAL CONTROL
COMMITTEE – 7:00 P.M.
7 Thursday – GREENBELT MEETING–7:00 P.M.
12 Tuesday – Street Sweeping
13 Wednesday – GREENBELT WALK
8:00 A.M.
14 Thursday - Trash Collection
18 Monday – Office Closed Holiday
21 Thursday – Trash Collection
26 Tuesday – Street Sweeping
26 Thursday – BOARD MEETING 7:00 P.M.
28 Thursday - Trash Collection
The Villager newsletter and VPCA web
site are the only official communications
from VPCA unless specifically stated in
communications such as the annual
mailing of the Budget or Audit. If you
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2013 ANNUAL MEETING – WEDNESDAY APRIL 3RD
DECLARATION OF CANDIDACY
If you are interested in running for a position on the Board of Directors, please complete the
form below and return by the deadline of 4:30 P.M. February 1, 2013.
Note: First received forms will be first listed on Ballot.
NAME:
_______________________________________________________________________________
PROPERTY ADDRESS: (You must be a property owner to be a candidate)
________________________________________________________________________________
MAILING ADDRESS IF DIFFERENT:
________________________________________________________________________________
CELL OR
HOME PHONE: _________________________ WORK PHONE: ___________________________
EMAIL: ________________________________________ FAX: ___________________________
BACKGROUND INFORMATION & QUALIFICATIONS:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
WHY YOU ARE INTERESTED IN SERVING ON THE BOARD:
Maximum of 300 words. This will be provided to homeowners and printed exactly as provided
so please check your spelling, etc. you may continue on the back if needed.
_______________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Please return this completed form to the VILLAGE PARK COMMUNITY ASSOCIATION OFFICE,
4552 MICHELSON DRIVE, IRVINE, CA 92612 by 4:30 P.M. February 1, 2013 in order to have
your name included on the Annual Meeting notice and proxy/ballot. This form is available on
the VPCA web site or you can call the office and we will provide to you. You may bring
completed form to the VPCA office, email to: sheila@vpca.net or fax the completed form to:
949-786-8072. Phone: 949-786-8722. Thank you!
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