JUNIOR CHAMBER SOUTH AFRICA
Constitution
CHAPTER 1: NAME
ARTICLE 1-1. NAME:
The Association shall be known as Junior Chamber South Africa or a translation into an official language of
South Africa and hereinafter in this Constitution shall be referred to as the NOM (National Organization
Member) and shall not be abbreviated in any other form.
CHAPTER 2: EMBLEM
ARTICLE 2-1. EMBLEM:
The emblem of the NOM shall consist of the emblem of Junior Chamber International and may only be
reproduced as below:
Use of the emblem must comply in full with the Corporate Identity Document attached as Appendix A.
BYLAW 2-2.
RESTRICTIVE USE:
The use of the name and emblem of the NOM and those of Junior Chamber International shall be restricted
to properly affiliated members of the NOM and shall not be used by others without the written consent of the
NOM Board of Directors.
BYLAW 2-3.
USE OF EMBLEM AND REGALIA
New regalia and the reproduction of the Junior Chamber emblem shall be approved by the Board before
such articles may be produced or offered for sale by LOMs or Individual Members.
CHAPTER 3: AFFILIATION
ARTICLE 3-1. AFFILIATION:
The NOM shall be affiliated to Junior Chamber International, hereinafter referred to as JCI, and this shall
involve:
1.
Acceptance of the JCI Declaration of Principles and Purposes which reads as follows:
The Principles of Junior Chamber, inspired by the JCI Creed (Appendix B), are based on a
belief in:
*
Faith in God
*
The brotherhood of man
*
Individual freedom and dignity
*
Government of laws
*
The value of human personality
*
Service to humanity
2.
Compliance with the Constitution of JCI insofar as this affects the NOM.
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CHAPTER 4: PURPOSES
ARTICLE 4-1. PURPOSE OF JUNIOR CHAMBER:
The purpose of Junior Chamber, inspired by the Declaration of Principles, shall be to contribute to the
advancement of the global community by providing the opportunity for young people to develop the
leadership skills, social responsibility and fellowship necessary to create positive change.
ARTICLE 4-2. PURPOSES OF THE NATIONAL ORGANIZATION:
The purposes of the NOM, as inspired by the JCI Declaration of Principles, shall be:
1.
2.
3.
4.
5.
6.
To develop and advance the purposes of Junior Chamber.
To co-ordinate the activities of its members to achieve these purposes.
To promote the extension of membership to all young people within the geographical limits
of the Republic of South Africa.
To promote the concept of universal interdependence.
To act as a non-profit organization.
To act as a registered fund raising organization.
ARTICLE 4-3. POLITICS:
The NOM shall refrain from any partisan political activity, and its members will avoid mixing their personal
activities with their Junior Chamber activities in a sense that the general public might infer that the
organization is partisan politically oriented.
ARTICLE 4-4. RELIGION:
The NOM shall refrain from sectarian or religious activities, and it's members will avoid mixing their personal
activities with their Junior Chamber activities in a sense that the general public might infer that the
organization is sectarian religiously oriented.
ARTICLE 4-5. WORLD PEACE:
The NOM, whilst recognizing the fundamental goal of its founder, Henry Giessenbier, Jnr., shall commit itself
to strive for a true and everlasting world peace.
ARTICLE 4-6 GOAL:
The goal of Junior Chamber South Africa is the development of Leadership and Entrepreneurial Skills in
young Business and Community people.
CHAPTER 5: MEMBERSHIP
ARTICLE 5-1. DEFINITION:
Local organizations whose objectives and activities are in accordance with the purposes of JCI and the
NOM, and which are formally affiliated to the NOM, shall be Local Organization Members (hereinafter known
as LOMs) of the NOM. All LOMs shall be known as "Junior Chamber (name) ".
ARTICLE 5-2. QUALIFICATIONS:
Membership of the NOM shall be open to organizations in the geographical limits of the Republic of South
Africa provided that such organizations:
1.
2.
3.
4.
Comply with the requirements of the NOM as laid down in this Constitution.
Have objectives and policies which are consistent with the purposes of the NOM and JCI.
Maintain age limits as per Article 5-6 of this Constitution.
Maintain a minimum membership of twenty-five (25) members for a fully affiliated LOM.
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BYLAW 5-3.
REQUIREMENTS:
Applications for membership of the NOM shall be lodged in writing with the Secretary General at least
twenty-eight (28) days prior to the Annual Meeting of the General Assembly. Such applications must be
accompanied by:
1.
2.
3.
4.
5.
A copy of the applicant's Constitution which may not be in conflict with that of the NOM or JCI.
The applicable dues payment method and Membership Application forms for the proposed
members.
The names and addresses of LOM officers.
A list of past activities, if any.
A list of proposed activities for the ensuing year and a plan of action to realize same.
BYLAW 5-4.
PROBATIONARY PERIOD:
During the first six (6) months of its affiliation, a LOM will be Provisionally Affiliated. During this period, it can
participate in all NOM meetings and activities, but will not have voting rights.
ARTICLE 5-5. PROCEDURE:
Every application for membership to the NOM which meets the requirements of Article 5-2 and Bylaw 5-3,
and is approved by the Board shall be accepted upon approval by a two-thirds (2/3) majority of the General
Assembly.
ARTICLE 5-6. AGE LIMIT:
LOMs shall maintain age limits of not less than eighteen (18) and not more than forty (40) years for Individual
Members, provided that membership may continue until the end of the operational year in which the person
reaches the age of forty (40) years, except for the Immediate Past President, who may serve in that capacity
for not more than one (1) year.
BYLAW 5-6
ASSOCIATE MEMBERSHIP
Associate membership may be granted to individual members older than forty (40) years of age, with the
provision that such members do not qualify for voting purposes, minimum membership numbers or elections.
Associate members may not hold any elected office, but may be appointed by the NOM or LOM President
for a particular action or service. LOMS may charge a membership fee at their discretion. The NOM may
also charge a fee in accordance to services rendered to such members.
ARTICLE 5-7. RESIGNATION:
Any LOM may terminate its association with the NOM and may cease to be associated immediately upon its
lodging notice of its wish to do so with the NOM President, accompanied by Financial Statements approved
by an Internal Auditing Committee and all monies due by it to the NOM and all other creditors. The notice
referred to above shall be supported by a directive, certified as an extract of the minutes of the LOM's
General Meeting. All assets of the LOM revert to the NOM upon resignation.
ARTICLE 5-8. DISQUALIFICATION:
Where members of the Board agree unanimously that a LOM is no longer qualified for membership of the
NOM due to violation of Article 5-2, the membership of that LOM may be suspended or terminated subject to
ratification by a two-thirds (2/3) majority vote of General Assembly. Any LOM so disqualified will be deemed
to have resigned.
ARTICLE 5-9. REGISTRATION OF INDIVIDUAL MEMBERS:
No person shall be a member of a LOM until he is registered as such with the Secretary General. Such
registration shall consist of the submission of completed official membership application forms and the
subsequent acceptance and written acknowledgement thereof by the Secretary General.
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Upon application for individual’s membership, the LOM shall pay to the NOM the joining fee, as determined
by General Assembly. A compulsory, structured pre induction program must be undertaken prior to the
induction of new members.
The correct description of an Individual Member of a LOM shall be "Jaycee" and this description shall not be
abbreviated.
ARTICLE 5-10. OATH OF INDIVIDUAL MEMBERS:
All individual members shall take the following Oath or Solemn Declaration, to be administered by the LOM
President or a NOM Board member at the induction which should take place as soon as possible after
acceptance as members:
"I do solemnly promise that I shall faithfully serve the purposes of Junior Chamber and shall at all
times uphold its ideals and principles."
ARTICLE 5-11. DISQUALIFICATION OF AN INDIVIDUAL MEMBER:
Section 1.
Reason
A LOM may withdraw an individual's membership or temporarily suspend that member if he
has conducted himself in a manner unworthy of a Junior Chamber member, or if the actions
of the member are not in the best interests of the Organization or in violation of the LOM or
NOM constitutions.
Section 2.
Procedure for appeal
1.The Individual Member may appeal against this disqualification in writing by registered
mail addressed to the Secretariat, requesting the sitting of the Executive Committee with the
purpose of appealing against the dismissal. A mutually acceptable date for the meeting
shall be determined by the Secretary General.
2.In the event the Executive Committee unanimously decide not to reverse the withdrawal or
suspension of membership after the meeting detailed in item 1 above, a meeting between
the LOM executive and the Executive Committee must take place, after which the Executive
Committee’s decision will be final and shall be circulated to General Assembly, together with
a report, signed by the NOM President and the Secretary General, detailing the allegations.
The individual member may circulate through the Secretary General to General Assembly,
his response to the allegations.
3.During the procedure above, the Individual Member involved shall refrain from any Junior
Chamber activity and from disrupting the activities of the organization or causing prejudice to
its name and reputation.
4.In the event of a breach of item 3 above by the Individual Member, such member shall be
deemed to have abandoned his appeal and to have consented to the withdrawal of
membership or suspension thereof.
5.The Individual Member shall be informed by the Secretary General, by registered mail, of
the outcome of the vote of General Assembly, within seven (7) days of the vote being taken.
6.Ratification by General Assembly must be made by a two-thirds (2/3) majority.
Section 3
Any Individual Member so disqualified shall immediately be deprived of the benefit of any
Senatorship, Ambassadorship or other similar awards.
All regalia, records, documentation or any other LOM or NOM asset shall immediately be
returned to the Secretariat at the cost of the Individual Member so disqualified.
BYLAW 5-12. TRANSFER OF INDIVIDUAL MEMBERSHIP
An Individual Member may transfer from one LOM to another on the submission of a letter of introduction
from his original LOM to the LOM to which he wishes to transfer.
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LOMs are not obliged to accept a transfer into their membership and may levy a joining fee.
On acceptance by the new LOM a member shall be deemed to have resigned from his former LOM and may
not be a member of more than one LOM. The Secretary General must be informed by both LOMs in writing
of the transfer.
ARTICLE 5-13. LOM CONSTITUTIONS
A copy of the current Constitution of all LOMs shall be submitted annually to the Secretary General prior to
the commencement of General Assembly at the NOM Convention.
In the event of any amendment being made to the LOM Constitution, a copy of such amendment shall be
forwarded to the Secretary General. The General Legal Counsel shall notify the LOM, by registered post of
the acceptance of the amendment.
In the event of the amendment not being in accordance with the aims and purposes of the organization or
being in conflict with the constitutions of the NOM or JCI, the Board shall notify the LOM of the discrepancy
by registered post. Such notification or acceptance shall be communicated to the LOM within twenty-one
(21) day of the receipt of the amendment by the Secretary General.
Any item, Article or Bylaw in a LOM's Constitution which is in conflict with the constitutions of the NOM or
JCI, will be disregarded until rectified.
ARTICLE 5-14. EXTENSIONS OF EXISTING LOMs:
On identification of a community which could support a Junior Chamber LOM, an existing LOM may consider
an extension. An Extension Committee shall be formed and shall report to the sponsoring LOM's meetings.
The Extension shall operate an banking account at a recognized financial institution, on joint signatures of
the Extension Chairperson and the President of the sponsoring LOM. Such funds should be included in the
sponsoring LOM's financial statements.
The sponsoring LOM shall be responsible for the Extension until full Affiliation is granted.
Membership of the Extension is deemed to be that of the sponsoring LOM until full Affiliation is granted.
CHAPTER 6: GENERAL ASSEMBLY
ARTICLE 6-1. SUPREME AUTHORITY:
The General Assembly shall constitute the supreme authority of the NOM and it shall direct the affairs of the
NOM.
ARTICLE 6-2. EXCLUSIVE PREROGATIVES:
The General Assembly shall have the exclusive prerogative to vote on any and all of the following matters:
1.
2.
3.
4.
5.
6.
7.
8.
BYLAW 6-3.
Election of all elective officers.
Approval of appointments of non-elected members of the Board.
Affiliation and disqualification of LOMs with the support of the Board.
Approval of the NOM's program/s of activity for the ensuing year.
Approval of the budget for the ensuing year.
Approval of the NOM Convention site.
Approval of the Long Range Plan and reports.
Approval of the appointment of the auditors for the forthcoming year.
SPECIFIC RESPONSIBILITIES:
The General Assembly shall receive and act upon reports and recommendations referred to it by the Board
or any member.
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ARTICLE 6-4. COMPOSITION:
The General Assembly shall be composed of:
1.
2.
The Board of Directors (the Board)
The President of each LOM.
In the event of the President of a member LOM not being able to attend a meeting of the General Assembly,
he shall notify the Secretary General in writing prior to the commencement of the meeting of his designated
representative who must be a member of said LOM and in good standing as defined (Definitions,- Appendix
C).
Each LOM may appoint one co-delegate who is a member in good standing. Any member of General
Assembly may request speaking rights for co-delegates or any other non-member of General Assembly. The
General Assembly may rule on this request.
ARTICLE 6-5. VOTING:
In any vote by the General Assembly, all fully affiliated LOMs in good financial standing (Appendix C) with
the NOM shall have a number of votes based on the following:
1. One (1) vote per registered member if membership is equal to or greater than twenty-five (25).
BYLAW 6-6.
VOTING STRENGTH:
For the purpose of Article 6-5, the voting strength for General Assembly at National Convention shall be
based upon registered members on 15 September prior to National Convention, save that only those
members still registered by National Convention shall be included in the voting strength.
The voting strength for General Assembly held at any other time than that held during National Convention
shall be the registered number of members one month prior to the date of the General Assembly.
ARTICLE 6-7
PROXIES
In any vote at a General Assembly meeting, a LOM entitled to vote in terms of the Constitution may cast a
proxy vote for another LOM. These proxies must be signed by the President or Secretary of the absent LOM
and be submitted to the Secretary General prior to the commencement of General Assembly.
Proxies must be utilized. Proxies are only valid if they are supported by a directive, certified as an extract of
the absent LOM's General meeting. A proxy will only be valid if the absent LOM is entitled to vote in terms of
this Constitution.
BYLAW 6-8.
CASTING VOTE:
The NOM President shall have the casting vote in cases of equality votes, except in the case of election of
NOM office bearers and the acceptance of the NOM budget.
ARTICLE 6-9. QUORUM:
A quorum for the General Assembly shall comprise fifty-one (51) percent of LOM Presidents or their
authorized representatives. If a quorum is not present the General Assembly shall be adjourned for six (6)
hours at the end of which period the LOMs then present shall constitute a quorum.
ARTICLE 6-10. MEETINGS:
Section 1.
The Annual General Meeting of the General Assembly shall be held at the NOM Convention.
Special meetings may be called by the President or the Board on a postal ballot.
Section 2.
A Special General Assembly shall be held whenever a requisition signed by the LOM
Presidents which are fully affiliated to the NOM, representing fifty one (51) percent of
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individual members of the NOM; specifying the business of such General Assembly, is
received by the Secretary General. Such General Assembly shall be held not later than
twenty-eight (28) days from the date of the receipt of the requisition by the Secretary
General.
LOMs shall be entitled to at least fourteen (14) days written notice of the date and venue of
such General Assembly. A Special General Assembly may be held at any time without the
required notice provided four-fifths (4/5) of the LOMs agree.
Section 3.
In the event of a meeting not being practical, issues may be voted on by Postal Ballot. All
Postal Ballots must comply with the following conditions:
1.
It shall be requisitioned by not less than two-third (2/3) of the LOMs who, at the time
of the requisition, each have at least twenty five (25) members.
2.
The proposed and seconded amendment shall be sent by the Secretary General by
fax or e-mail to LOMs, inviting them to vote on the amendment.
3.
The Ballot shall close twenty-eight (28) days after dispatch of the notice. Any ballot
not received by this date shall be excluded from the count.
4.
Fifty (50) percent of the LOMs eligible to vote at the previous Convention shall have
voted.
5.
Two-thirds (2/3) of the votes cast are in favour of the amendment(s).
ARTICLE 6-11. OPERATIONAL YEAR:
The operational year of the organization shall be from the first day after the NOM Convention to the last day
of the following NOM Convention.
CHAPTER 7: NATIONAL ORGANIZATION CONVENTION
ARTICLE 7-1. PURPOSE
The purpose and business of the NOM Convention (known as Natcon) shall be:
1.
2.
3.
4.
5.
6.
7.
8.
To receive the Report of the Board.
To receive the accounts for the year.
To elect officers for the ensuing year.
To approve the selection of officers appointed to the Board.
To approve the appointment of the auditors for the ensuing year.
To approve the NOM's program/s of activity for the ensuing year.
To approve the budget for the ensuing year.
To transact any other business appropriate to a NOM Convention.
ARTICLE 7-2. PROGRAM:
The Convention program shall include meetings of the General Assembly, the incoming and outgoing Boards
and the Executive Committees, if any. The Agenda and reports for these meetings should be forwarded by
the Secretary General to LOMs and Board members so as to reach them at least fourteen (14) days prior to
the commencement of General Assembly.
BYLAW 7-3.
DATE AND PLACE:
The convention shall take place each year no later than the end of October. The date and place shall be
decided upon by a majority vote of the General Assembly and formal written notice thereof shall be given to
LOMs and Board members by the Secretary General forty-two (42) days prior to the commencement of
General Assembly.
BYLAW 7-4.
CANCELLATION:
The Convention can only be cancelled for unexpected events occurring within the area of the NOM. The
Convention must be scheduled as soon as possible after the initial date.
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BYLAW 7-5.
BUSINESS:
The supervision of business arrangements and general programs for the Convention shall be the
responsibility of the Board or any other person appointed by the Board.
BYLAW 7-6.
BIDS TO HOST THE NOM CONVENTION:
LOMs wishing to host the NOM Convention, may submit a bid which shall include a budget, to the Board
fourteen (14) days prior to the Pre-Natcon Board Meeting. The Board shall make recommendations to the
bidding LOM prior to the presentation of the bid to General Assembly at the NOM Convention one year prior
to the Convention being bid for.
On acceptance of the bid by General Assembly, the host LOM may not alter the delegate price or convention
site without the approval of General Assembly.
Any profit or loss incurred by the host LOM is the responsibility of that LOM. In the absence of any decision
at the NOM Convention with respect to Convention sites and hosts, the Board shall either assign LOM/s or
appoint a Committee to organize and host the Convention subject to the postal ratification by General
Assembly.
BYLAW 7-7.
1.
2.
3.
4.
5.
ETIQUETTE AT CONVENTION:
Media announcements shall only be issued by the Board in conjunction with the Host LOM during
Convention.
Registration fees shall not be levied on Board Members.
Neither the NOM President nor the Secretary General shall be obliged to pay for the costs of the
National Convention, except for their personal incidental expenses, inclusive of the period from the
evening prior to the Pre-Natcon Board Meeting to the morning after the Post-Natcon Board Meeting.
These costs shall be borne by the host LOM.
In the event of insufficient voluntary Awards Judges being available at the Convention, the Awards
Manager shall devise a formula to compel LOMs participating in the Awards Program, to supply
Awards Judges.
All motions tabled at Convention must be handed to the Secretary General or the person responsible
for taking minutes at that meeting, in writing, specifying Proposer and Seconder, before a vote may
be taken on the motion.
CHAPTER 8: OFFICERS
ARTICLE 8-1. ELECTED OFFICERS:
The elected officers of the NOM shall be:
*
President
*
Executive Vice President
*
5 Vice Presidents (maximum)
ARTICLE 8-2. APPOINTED OFFICERS:
The appointed officers of the NOM shall be:
*
Secretary General
*
Treasurer
*
3 Directors (maximum)
ARTICLE 8-3. IMMEDIATE PAST PRESIDENT:
In addition to the elected officers and the appointed officers, the Immediate Past President shall be an officer
of the NOM Board and shall be deemed to have been elected.
ARTICLE 8-4. DUTIES:
The officers of the NOM shall carry out duties assigned by the President or as stipulated in this Constitution.
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ARTICLE 8-5. SELECTION:
1.
Each officer designated in Article 8-1., with the exception of the Executive Vice President, must be
elected by a majority of votes cast at a General Assembly Meeting or in a postal ballot.
2.
The Executive Vice President shall be deemed President-elect if:
1.
candidacy is ratified at the mid-operational year Board meeting
2.
candidacy is ratified at the Pre-Natcon Board meeting.
3.
The President-elect shall stand unopposed at election and will have to obtain a simple majority of
votes. Failing this majority, normal election procedure allowing multiple candidates will be held at
least four hours later.
ARTICLE 8-6. APPROVAL OF APPOINTMENTS:
The appointment of each officer to the Board, as designated in Article 8-2, must be approved by a majority of
votes cast by a General Assembly during the NOM Convention or any meeting as specified in Article 6-10, or
by postal ballot. In case of approval of appointment by postal ballot, the Secretary General will take the
responsibility of the voting operation on behalf of the President.
ARTICLE 8-7. PERIOD OF OFFICE:
Elected and appointed officers shall hold office for a period of one (1) operational year, except for the
Secretary General and Treasurer who may serve a maximum period of three years. In the case of
appointment after the first day of the operational year, the period of office will only be for the remaining part
of that year of operation.
ARTICLE 8-8. SUCCESSION:
With the exception of the Secretary General and the Treasurer no officer may hold the same office twice.
However, an officer, at the discretion of the President, shall be permitted to be elected or appointed to a full
term in the same office if:
1.
2.
3.
BYLAW 8-9.
That officer was appointed or elected to the office during the year and will not have served a
full term in such office prior to the end of the operational year.
For a reason accepted by the President, that officer was obliged to resign before the
expiration of his term of office.
That officer held the office of Vice President on the condition that he is not assigned to the
same area of responsibility as previously assigned to him.
EMERGENCY:
In the event of the cancellation of an Annual Convention, the officers will remain in office beyond the term set
out in Bylaw 8-6 until elections can be held.
BYLAW 8-10. VACANCIES:
Section 1.
Vacancies in all offices other than that of President and Executive Vice President may be
filled through appointment by the President, subject to the approval of the General Assembly
in meeting or by postal ballot.
Section 2.
1.
Should the incumbent NOM President be indisposed prior to the mid operational
year meeting of the Board, the Immediate Past President shall assume the
presidency until an election is held. The said election must be held prior to that
meeting.
2.
Should the incumbent NOM President be indisposed after the mid operational year
meeting of the Board, the Executive Vice President shall assume the presidency.
The Executive Vice President shall hold office until the NOM Convention.
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Section 3.
Should more than two (2) Executive Committee Members resign during the operational year,
an election may be called for by General Assembly as detailed in Article 6-10.
ARTICLE 8-11. CONFLICTING OFFICE:
No elected or appointed officer of the NOM shall hold office in a LOM, with the exception of the Immediate
Past President of a LOM who shall not be considered an officer of a LOM for the purpose of this Article. An
elected officer may hold, simultaneously, an appointed office upon a proposal made by the President and
subject to the approval of the General Assembly.
BYLAW 8-12. NOMINATIONS:
Section 1.
Deadline:
All nominations for elective offices and appointed offices must be made on the prescribed
form (Appendix D) and forwarded by LOMs to the Secretary General, to arrive at least
twenty-eight (28) days prior to the opening of the Convention. The Secretary General shall,
within fourteen (14) days after the deadline date for nominations, forward to all LOMs a list
of nominees.
Section 2.
Extension of Deadline:
In the event that fewer than the minimum number of nominations required have been
received following the official close of nominations, the President shall extend the time for
the filing of nominations for that office for a period to expire no later than 09h00 on the day
marking the commencement of the General Assembly.
For the purpose of this section, the minimum number of nominations shall be:
*
One (1) candidates for NOM President
*
One (1) candidate for Executive Vice President
*
Three (3) candidates for Vice President
*
Two (2) candidates for appointed Directors
BYLAW 8-13. NOMINATIONS COMMITTEE:
The NOM President shall appoint, subject to the approval of the Board, a Nominations Committee to
examine the eligibility and qualifications of each nominee for a particular office sought. The Committee,
chaired by the Immediate Past President and two past NOM Presidents shall report its findings to the
General Assembly. Should 2 past NOM Presidents not be available, the positions may be filled by Senators
or Ambassadors of the Organization.
BYLAW 8-14. PROCEDURE:
Each nominee shall appear personally before the Nominations Committee. The Committee shall report only
as to eligibility of candidates and accuracy of information contained in the nomination form. This report will
be made to General Assembly prior to the delivery of candidates' manifestos.
BYLAW 8-15. QUALIFICATIONS:
Section 1.
Age:
No person shall be elected or appointed who will reach his fortieth (40th) birthday prior to
assuming office.
Section 2.
Member:
Every nominee for election and every appointed officer shall be an individual member of a
LOM, in good financial standing with both his LOM and the NOM and his proposing and
seconding LOM must be, at the time of the election or appointment, in good financial
standing with the NOM and fully affiliated thereto.
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Section 3.
Specific qualifications for the President:
1. The NOM President candidate shall have served at least one year on the current or the
preceding Board.
2. The NOM President Candidate shall be a South African citizen.
BYLAW 8-16. CONTINUED MEMBERSHIP:
All officers must remain Individual Members of a LOM in good financial standing throughout their term of
office. Officers not complying with this Bylaw shall automatically lose office.
BYLAW 8-17. OATH:
All officers shall take the following Oath or Solemn Declaration of Office to be administered by the NOM
President at the annual Convention or, if necessary, as soon thereafter as possible:
"I do solemnly promise that I will faithfully execute the office of (title) of Junior Chamber South Africa and
will, to the best of my ability, serve as a living example of this organization’s philosophy and belief, and will
uphold and enforce the Constitution of the National Organization and Junior Chamber International at all
times."
ARTICLE 8-18. VOTING METHOD FOR OFFICE BEARERS
In the case of there being more candidates for a specific office in an election than available offices, a single
transferable vote (Appendix C) will be used. In all other cases a simple majority will apply. All votes shall be
by secret ballot and results shall be announced to General Assembly after each ballot.
The voting order precedence shall be:
1.
Election of NOM President
2.
Election of NOM Executive Vice President
3.
Election of NOM Vice President/s
4.
Ratification of Appointed Officers
Candidates not elected may stand for election for an alternative position lower in the order of precedence
detailed above.
BYLAW 8-19. LONG RANGE PLANNING COMMITTEE
The Board shall appoint a Long Range Planning Committee consisting of at least two (2) LOM Presidents,
the NOM Executive Vice President , a past national president and one other elected Board member, whose
task will be to review and adapt the five year Long Range plan for the NOM. The Chairman shall be
appointed by the NOM board.
The report of the Long Range Planning Committee, as approved by General Assembly will be attached as an
Annexure (Appendix E) to the Constitution.
CHAPTER 9: DUTIES OF THE MEMBERS OF THE BOARD OF DIRECTORS
BYLAW 9-1.
DUTIES OF THE NOM PRESIDENT:
The President shall:
1.
2.
3.
4.
5.
6.
Be the official representative of the NOM.
Serve as the Chief Executive Officer of the NOM.
Preside at all meetings of the General Assembly and the Board of Directors.
Supervise the overall operations of the NOM and travel on its behalf.
Report to the General Assembly and Board.
Visit each LOM of the NOM at least once during the operational year. In the event that this is
impractical, the President shall assign this task to an elected Board member.
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BYLAW 9-2.
DUTIES OF THE EXECUTIVE VICE PRESIDENT:
The Executive Vice President shall:
1.
Be responsible for the overall membership growth and extension of LOMs.
2.
Deputize for the NOM President when called upon to do so.
3.
Prepare a Plan of Action which shall be an extract of the Long Range Planning Committee's
report for the following operational year.
4.
Act as the General Legal Council as detailed in Bylaw 9-6.
5.
Institute a mentorship program for delinquent LOMs.
BYLAW 9-3.
DUTIES OF THE VICE PRESIDENT:
The Vice President shall:
1.
Carry out such duties as may be assigned by the President, and particularly monitor, coordinate and promote the growth and development activities related to JCI Area/s of
Opportunity.
2.
Study the material received relating to such JCI Area/s of Opportunity and advise LOMs, the
President and the Board on matters arising from this study which affect them or are of
interest to them.
3.
Visit, communicate, and work with the LOMs assigned by the President to:
a.
Promote the purposes of Junior Chamber.
b.
Guide and assist LOM officers in the development of their LOM.
c.
Give training in LOM management.
d.
Ensure effective communications between assigned LOMs and the NOM.
e.
Promote programs adopted by the NOM amongst assigned LOMs.
BYLAW 9-4.
DUTIES OF THE SECRETARY GENERAL:
The Secretary General shall:
1.
Be the administrative officer of the NOM responsible directly to the President.
2.
Be responsible for the operation of the Secretariat and the implementation of policies
according to the direction of the President.
3.
Give notice to the members of all meetings of the General Assembly and Board.
4.
Be responsible for keeping permanent record of the minutes of such meetings; these
records shall be open to inspection by members at all reasonable times.
5.
Assist with the preparation of an annual report on the activities and programs of the NOM.
6.
Distribute minutes of all meetings held at the NOM Convention to LOMs and Board
members within three months of that Convention.
7.
Distribute all Board Meeting minutes to Board Members and LOMs within twenty-one (21)
days of the meeting.
8.
Up date and circulate to LOMs the NOM Constitution within six weeks of amendments.
BYLAW 9-5.
DUTIES OF THE NOM TREASURER:
The Treasurer shall:
1.
Issue notices of accounts payable.
2.
Be responsible for their collection and keep books of accounts of the NOM.
3.
Be responsible for the disbursement of monies at the direction of the Board.
4.
Be responsible for the preparation of an annual report on the financial affairs of the
organization and for the submission of financial statements which should be distributed to all
LOMs.
5.
Prepare and submit a proposed budget for the NOM and circulate to LOMs and Board
members so as to reach them at least fourteen (14) days prior to the commencement of the
General Assembly meeting to be held at the NOM Convention.
6.
Monitors and control the collection of membership dues.
7.
Arrange all insurance of NOM assets, including awards.
8.
Arrange Public Liability insurance.
All cheques and other orders relating to the banking accounts of the NOM shall be signed by the President
or Secretary General and shall be countersigned by the Treasurer.
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BYLAW 9-6.
DUTIES OF THE GENERAL LEGAL COUNSEL:
The General Legal Counsel Shall:
1.
Serve as Parliamentarian to the Board and the General Assembly.
2.
Rule on matters or parliamentary procedure at the request of the presiding officer.
3.
Make sure that the JCI and NOM Constitutions are respected at all times.
4.
Propose amendments to the NOM Constitution if necessary.
5.
Review and approve the LOM Constitutions.
BYLAW 9-7.
PARLIAMENTARIAN:
In the absence of the General Legal Counsel, the President, with the concurrence of the meeting, shall
appoint a Parliamentarian who shall serve for the period of the meeting.
BYLAW 9-8.
DUTIES OF APPOINTED DIRECTORS:
The Directors shall:
1.
Implement, promote, co-ordinate, and supervise program or project activities within the
terms of reference of their assigned responsibilities.
2.
Study information received relating to their responsibilities and recommend suitable action to
the Board of Directors.
BYLAW 9-9.
DUTIES OF THE IMMEDIATE PAST NOM PRESIDENT:
The Immediate Past President shall:
1.
Serve as the Chief Ambassador.
2.
Chair the Ambassador Forum at the NOM Convention.
3.
Ensure communications between Ambassadors and the NOM.
4.
Chair the Nominations Committee.
5.
Circulate nominations forms for the Ambassadors' Awards.
BYLAW 9-10
AWARDS
The appointee responsible for Awards management shall:
1.
2.
3.
4.
5.
6.
Compile a list of awards entries at National Convention as well as the winners of awards
presented prior to the Post-Natcon Board meeting. This list shall be given to the Secretary
General who shall attach said list to the minutes of the Post-Natcon Board meeting.
Maintain accurate records of Trophies belonging to the NOM, award entries and recipients
of awards.
Appoint and arrange for the recognition of award judges at Natcon.
Ensure that award entries are returned to the relevant LOMs after judging.
Ensure that the Awards Manual is updated and circulated to LOMs prior to Natcon.
In the event of no funds being allocated in the NOM budget for the maintenance of trophies,
the appointee responsible for awards management shall seek sponsorship to cover
expenses incurred.
CHAPTER 10: BOARD OF DIRECTORS
ARTICLE 10-1. COMPOSITION AND DUTIES:
The Executive Committee and all the Vice Presidents and appointed Directors, who have been ratified by
General Assembly, shall comprise the Board of Directors herein referred to as the Board, which shall be the
governing body of the NOM during its term of office. The Board shall have control of the property of the NOM
and the administration of its funds. It shall discharge all functions of the NOM save those exercised by the
General Assembly or delegated to the Executive Committee.
BYLAW 10-2. SPECIFIC DUTIES:
The specific duties of the Board shall be to:
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1.
2.
3.
4.
5.
6.
7.
8.
Train and brief all officers on their duties and responsibilities.
Co-ordinate the activities of all officers in their duties.
Receive report from all officers.
Make recommendations to the General Assembly.
Act on all matters referred to it by the General Assembly.
Plan and co-ordinate the NOM's activities.
Approve affiliation of LOMs.
Appoint sub-committees and delegate authority thereto.
BYLAW 10-3. MEETINGS:
Section 1.
The Board shall meet a minimum of four (4) times a year prior to the General Assembly
Meeting at the NOM Convention. It shall also meet at other times the majority of the Board
may determine. In case of emergency, the President may call for a Board meeting at his
own discretion.
Section 2.
A joint meeting of the newly elected Board and the outgoing Board shall be held at the NOM
Convention following the adjournment of General Assembly. The outgoing Board shall retire
after the hand-over and the incoming Board shall reconvene the meeting.
BYLAW 10-4. QUORUM:
Fifty-one (51) percent of the members including 3 members of the Executive Committee, at any meeting of
the Board shall constitute a quorum.
BYLAW 10-5. VOTING:
At all meetings of the Board, each elected member present as well as the Secretary General shall have one
vote. Appointed Directors shall have one vote on issues pertaining to their assigned portfolios.
Voting shall be determined by a show of hands, unless decided otherwise by the President at his own
discretion or by a majority of two-thirds (2/3) of the members present at the meeting. Proxy votes are not
permitted.
ARTICLE 10-6. INDEMNITY:
Section 1.
No member of the Board shall be responsible for any loss, damage or expense incurred or
suffered by the NOM caused by, or arising out of the discharge of his duties provided that
such loss, damage or expense shall not be incurred by reason of the willful act of gross
negligence of such member.
Section 2.
Any member who shall be elected or appointed to the Board shall and does thereby, ipso
facto such election or appointment, for himself, his heirs, dependent, executors,
administrators or assigns, indemnify and hold harmless the Association against all and any
loss, damage, loss of support or other compensation of whatsoever nature, arising out of
death or injury or other loss arising in any manner whatsoever suffered by him, or his heirs,
dependants, executors, administrators or assigns, whilst acting or travelling in the course
and scope of his duties as a member of the Board.
CHAPTER 11: EXECUTIVE COMMITTEE
ARTICLE 11-1. COMPOSITION:
The President, the Executive Vice President, the Immediate Past President, the Secretary General, the
Treasurer, the Senate Chair and where applicable the General Legal Counsel shall comprise the Executive
Committee.
ARTICLE 11-2. DUTIES:
The Executive Committee shall:
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1.
2.
3.
4.
5.
6.
7.
8.
Manage the affairs of the NOM within the powers vested in it by the Constitution and the
General Assembly.
Implement the action decided upon by the General Assembly and the Board.
Recommend action to the Board.
Constitute as a Finance Committee, review and revise the annual budget whenever deemed
necessary for submission to the Board for approval.
Receive reports from its members.
Propose, receive or consider constitutional amendments; endorse, recommend against, or
request changes to them.
Be empowered by a vote of two-thirds (2/3) of its members to call for a postal ballot to
dismiss any NOM officer who does not fulfil the duties of the office. Be empowered to
suspend such officer pending the outcome of the postal ballot.
Act as an Arbitrator to settle disputes between LOMs and/or members.
BYLAW 11-3. MEETINGS:
Section 1.
The Executive Committee shall meet a minimum of four (4) times a year.
Section 2.
Meetings at National Organization Convention:
a.
b.
The Executive Committee shall meet prior to the meeting of the Board and the
General Assembly.
A joint meeting of the newly elected Executive Committee and the outgoing
Executive Committee shall be held at the NOM Convention following the
adjournment of the joint meeting of the newly elected and outgoing Boards.
BYLAW 11-4. QUORUM:
A quorum of the Executive Committee shall comprise a majority of its members.
BYLAW 11-5. VOTING:
1.
2.
At all meetings of the Executive Committee, each member shall have one vote.
Voting shall be determined by a show of hands unless decided otherwise at the Presidents
own discretion or by a majority of two-thirds (2/3) of the members present at the meeting.
CHAPTER 12: PROGRAM ACTIVITIES
ARTICLE 12-1. AREAS OF OPPORTUNITY:
To facilitate the achievement of the purposes of the NOM, its program activities shall be divided into four
Areas of Opportunity with the following terms of reference:
1.
Individual Opportunities:
To provide the opportunity for the Individual Member to
realize personal potential through training programs.
2.
Community Opportunities:
To develop the sensitivity of the Individual Member to
societal problems and knowledge of community dynamics in
solving these problems through actual experience.
3.
International Opportunities:
To provide the opportunity for the Individual Member to
contribute to the development of goodwill, co-operation and
understanding amongst all people.
4.
Business Opportunities:
To provide the opportunity for the Individual member to
contribute to the development economical infrastructure,
prosperity and well being of all nations.
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BYLAW 12-2. LOM PROGRAM OFFICER:
The NOM shall encourage each LOM to designate an officer to be responsible for each Area of Opportunity
for the purpose of communicating with the NOM Officer responsible for Program activities and for bringing
information received to the attention of the LOM.
BYLAW 12-3
TRAINING
The NOM shall appoint an officer to promote, co-ordinate and monitor the activities related to membership
training at NOM and LOM levels and to correspond with the appropriate officers at JCI level.
BYLAW 12-4. JCI MAJOR EMPHASIS THEME:
The NOM shall appoint an officer to promote, co-ordinate and monitor the activities related to the JCI Major
Emphasis Theme at LOM level and to correspond with the appropriate officers at JCI level.
BYLAW 12-5. JCI-ENDORSED PROGRAMS:
Where possible the NOM shall promote the adoption of JCI-endorsed programs amongst LOMs.
BYLAW 12-6. AWARDS:
The NOM shall implement the Awards Program attached as Appendix F to recognize and honour
outstanding achievement in the fulfillment of the purposes of Junior Chamber by LOMs and Individual
Members, and appoint an officer to act as Awards Manager and correspond with the appropriate LOM and
JCI officers.
BYLAW 12-7. NATIONALLY ASSIGNED PROJECTS:
A Nationally Assigned Project is a project run on behalf of the NOM by a LOM/s. LOMs wishing to host such
projects, may submit a bid which shall include a budget, to the Board fourteen (14) days prior to the PreNatcon Board Meeting. The Board shall make recommendations to the bidding LOM prior to the presentation
of the bid to General Assembly at the NOM Convention prior to the commencement of the project.
Any profit or loss incurred by the host LOM is the responsibility of that LOM.
In the absence of any decision at the NOM Convention with respect to hosts for Nationally Assigned
Projects, the Board shall either assign LOM/s or appoint a Committee to organize and host such projects
subject to the postal ratification by General Assembly.
BYLAW 12-8. NATIONAL PROJECTS:
National Projects are projects co-ordinated by the Board or an appointed individual with the participation of
LOMs or Individual Members. These projects shall be of such a nature that they can and should be run by
LOMs. LOMs which do not intend participating in a National Project, must furnish the Secretary General, in
writing, of the reasons for non-participation.
BYLAW 12-9. NATIONAL FUND RAISING PROJECTS:
National Fund Raising Projects are projects co-ordinated by the Board or an appointed individual with the
aim of raising funds for the NOM.
CHAPTER 13: FINANCES
ARTICLE 13-1. FINANCIAL YEAR:
The financial year of the NOM shall be 1 September to 31 August. The NOM Treasurer shall, annually, at the
end of the financial year, prepare Financial Accounts, which shall be audited and presented to the Board at
the Pre-Natcon Board Meeting and to General Assembly.
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BYLAW 13-2. BOOKKEEPING:
The cashbook, ledger and other bookkeeping records of the NOM shall be maintained by the Treasurer
under the supervision of the Board.
BYLAW 13-3. BUDGET:
The Treasurer shall submit a proposed budget for the ensuing year to the Board at its meeting during the
NOM Convention for its consideration. The proposed budget, with the recommendations of the Board, shall
then be submitted for approval to the General Assembly at the Convention.
ARTICLE 13-4. LIMITED LIABILITY:
The organization is not formed for any purpose of gain and no Individual Member shall be liable for any
debts or obligations of the organization save where the member willfully or unlawfully bound the organization
to any form of debt or obligation either implicitly or explicitly forbidden by the NOM's Constitution or the
Constitution of such member's LOM.
BYLAW 13-5. DISTRIBUTION OF FUNDS TO INDIVIDUAL MEMBERS:
The income of the organization shall be applied solely towards the promotion of the purposes of the
organization and no portion thereof shall be distributed by way of dividend, bonus or otherwise to an
Individual Member or LOM save in respect of any service actually rendered to the organization or the
reimbursement of expenses incurred on behalf of the organization.
ARTICLE 13-6. FUND RAISING ACT REQUIREMENTS:
The NOM Treasurer shall arrange for all documents required in terms of Regulation 13 of the Fund Raising
Act 1978, to be submitted to the relevant government department within the time period specified by that
department after ratification of these documents by the Board.
ARTICLE 13-7. AUDITED ACCOUNTS OF LOMs:
A LOM shall be required to submit a Financial Statement to the NOM Treasurer annually prior to the
commencement of General Assembly at the NOM Convention. Such accounts shall not be more than three
(3) month old. Such accounts shall be certified as a true reflection of the financial affairs by an auditor or an
Accounting Officer (as defined in the Close Corporations Act)
ARTICLE 13-8. INSURANCE:
Section 1.
Section 2.
Section 3.
All property, equipment and stocks of the NOM and/or any property and equipment
entrusted to the NOM shall be insured to its full replacement value. Such insurance being
the responsibility of the NOM Treasurer.
In the event of the NOM effecting any policy of insurance on the persons or property of any
Individual Member of the NOM, against loss or damage however arising, such policy shall
not give any such member or his heirs, dependants, executors, administrators or assigns
any claim whatsoever against the NOM or the insurer under such policy, and no right to any
payment made under such policy or any portion thereof shall accrue to such member, his
heirs, dependants, executors, administrators or assigns and any payment made to any such
person by the NOM shall be entirely ex gratia.
Insurance for Public Liability and Contingent Liability shall be arranged by the NOM
Treasurer each year.
ARTICLE 13.9 EXPENSES TO LOMs FOR NATIONAL OFFICER VISITS:
The cost of National Officer visits requested by LOMs in addition to Board approved visits, shall be paid by
the inviting LOM.
LOMs hosting a function shall not charge for accommodation, food or Convention/Conference fee for invited
Board members performing a specific duty or the NOM President in any capacity.
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ARTICLE 13-10.
INTEREST:
Interest at the prime overdraft rate shall be charged on all amounts due by LOMs or Individual Members to
the NOM or to LOMs outstanding for more than three months.
ARTICLE 13.11 PROFESSIONAL SERVICES:
1.
2.
Elected or appointed Junior Chamber positions shall not be paid for work relating to their portfolio.
NOM administration services which are not part of the Secretary General portfolio may be paid for as
required.
Professional services are defined as service performed by members in their current business capacity
or qualified profession.
Members can only be paid for professional services where:
1.
2.
3.
It is not part of an existing portfolio.
It does not cost more than the current market rate.
It must be authorized in the proposal and voted on at NOM or LOM level as appropriate, before the
service is provided.
CHAPTER 14: DUES AND ACCOUNT PAYMENTS
ARTICLE 14-1. DUES:
Subscriptions of individual members shall be payable monthly together with all or any member joining fees
collected during that month. This shall be the only dues payable by members to the NOM and JCI.
A joining fee as determined by General Assembly, shall be levied on registration of a member and shall be
payable by the LOM. The LOM may offset this expense by charging the member a joining fee.
The Method of operation would be as outlined in the Policy Manual
ARTICLE 14-2. COLLECTION OF DUES IN TRUST:
All payments made by Individual Members for JCI dues shall be held in trust by the NOM and included in the
next membership registration and remitted in full to Junior Chamber International by the NOM with its next
dues payment.
BYLAW 14-3. SUSPENSION:
LOMs or Individual Members whose account payments or dues are more than three (3) months in arrears
shall be suspended from membership of the NOM and shall lose all voting rights until such monies have
been paid. Such suspension shall be subjected to a two-thirds (2/3) vote of the Executive Committee. All
payment disputes must be settled within three (3) months of notification of the debt.
BYLAW 14-4. TERMINATION:
LOMs or Individual Members whose account payments or dues are more than twelve (12) months in arrears
shall cease to be affiliated to the NOM. Such disaffiliation shall be subject to ratification by a two-thirds (2/3)
vote of the General Assembly upon proposal of the Board.
BYLAW 14-5. SENATOR AND AMBASSADOR FEES:
Senator and Ambassador fees must be paid to the NOM at the rate determined by the Treasurer and
proposed in the budget accepted by General Assembly. These fees must be paid before the commencement
of General Assembly at the NOM Convention at the end of the operational year.
LOMs must determine whether the Senator and Ambassador fees are to be paid by the LOM or the
Individual Member concerned. Fees are only due for Senators and Ambassadors under the age of forty (40)
years.
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CHAPTER 15: SENATORS AND AMBASSADORS
ARTICLE 15-1. DEFINITION OF A SENATOR:
An award entitled "Junior Chamber International (JCI) Senatorship", granting life membership of the
organization and of the Junior Chamber International Senate, may be awarded to Individual Members or past
members to honour them for rendering outstanding service to the Junior Chamber organization.
ARTICLE 15-2. APPLICATION FOR SENATORSHIP:
The Senatorship application form (included in the Awards Manual) shall be submitted by the LOM President
or a senior LOM Executive member together with the application fee to the Senate Chairman.
The Senate Chair will be elected at the Senate Annual General Meeting held during National Convention,
and will receive a seat on the National Board of Directors and National Executive. The Senate Chair may be
re-elected and is exempt from Article 8.7 and 8.15 section 1 of this Constitution. The Senate Chair shall:
1. Serve as the Senate Chairman.
2. Chair the Senate and Ambassador Forums at the NOM Convention.
3. Ensure communications between Senators and the NOM and JCI
The Senate Chair shall submit the application for consideration to the Senate Committee comprising of the
NOM President, Immediate Past President, the Executive Vice President or senior elected officer and two
Senators. All applications for Senatorships require the approval of the majority of the members of the Senate
Committee and must be endorsed by the NOM President before presenting them to JCI.
BYLAW 15-3. REVOCATION OF SENATORSHIP:
The Senate Chairman upon instruction by the Board may recommend to the JCI President that a
Senatorship be withdrawn or temporarily suspended if the Senator has not conducted himself in a manner
worthy of a Senator, or if the actions of the Senator are not in the best interests of the Organization.
ARTICLE 15-4. DEFINITION OF AN AMBASSADOR:
An award entitled "Junior Chamber South Africa Ambassadorship", granting life membership of Junior
Chamber South Africa, may be awarded to Individual Members or past members to honour them for
rendering outstanding service to the Junior Chamber South African organization.
ARTICLE 15-5. APPLICATION FOR AMBASSADORSHIP:
The Ambassadorship application form (included in the Awards Manual) shall be submitted by the LOM
President or a senior LOM Executive member together with the application fee to the Chief Ambassador.
The Chief Ambassador shall submit the application for consideration to the Ambassadors' Committee
consisting of the Immediate Past President( Chief Ambassador), The NOM President, The NOM Executive
Vice President or Senior Elected officer and two Ambassadors. All applications for Ambassadorship require
the approval of the majority of the members of the Ambassadors Committee and must be endorsed by the
NOM President.
BYLAW 15-6. REVOCATION OF AMBASSADORSHIP:
The Chief Ambassador upon instruction by the Board may recommend to the Ambassadors Committee that
a Ambassadorship be withdrawn or temporarily suspended it the Ambassador has not conducted himself in a
manner worthy of an Ambassador, or if the actions of the Ambassador are not in the best interests of the
Organization.
CHAPTER 16: PRINCIPAL OFFICE
BYLAW 16-1. PLACE:
The principal office of the NOM shall be located at the residential address of the incumbent Secretary
General
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CHAPTER 17: RULES OF PROCEDURE
ARTICLE 17-1. DESIGNATION:
The business of the NOM shall be conducted according to this Constitution and where not otherwise
provided, according to the handbook entitled "Chairmanship and Parliamentary Procedure" as issued by the
organization.
ARTICLE 17-2. WAIVER:
Articles and bylaws of this Constitution may be waived by a unanimous vote of LOMs at the General
Assembly provided that four-fifths (4/5) of the total voting strength are in attendance.
CHAPTER 18: AMENDMENTS
ARTICLE 18-1. ARTICLES:
Articles may be amended by a two-thirds (2/3) vote of the General Assembly members present and voting at
the NOM Convention or a Special General Assembly provided that written notice of the proposed and
seconded amendment is given to each LOM and the Secretary General twenty-eight (28) days prior to the
Convention.
Such amendments may be made by Postal Ballot on compliance with the conditions detailed in Article 6-10
of this Constitution.
ARTICLE 18-2. BYLAWS:
Bylaws may be amended by a simple majority vote of the General Assembly members present and voting at
the NOM Convention or a Special General Assembly provided that written notice of the proposed and
seconded amendment is given to each LOM and the Secretary General twenty-eight (28) days prior to the
Convention.
Such amendments may be made by Postal Ballot on compliance with the conditions detailed in Article 6-10
of this Constitution.
ARTICLE 18-3. EFFECTIVE DATE:
This Constitution shall take effect immediately on approval by a two-thirds (2/3) majority of General
Assembly. Any amendment to articles or bylaws will take effect immediately upon announcement of the
result of the ballot.
ARTICLE 18-4. AMENDMENTS WHERE NO DUE NOTICE HAS BEEN GIVEN:
Where no due notice of a proposed amendment to the Constitution has been given as set out in Articles 18-1
and 18-2, the Constitution may be amended by a majority of four-fifths (4/5) of the votes cast by LOMs
present and eligible to vote.
CHAPTER 19: INTERNATIONAL
BYLAW 19-1. CONGRESS/CONFERENCE DELEGATIONS:
The outgoing NOM President shall be the Chief Delegate of the NOM at the Annual World Congress of JCI.
In the event of the incoming NOM President being present, he shall be the NOM's co-delegate.
The NOM President shall be Chief Delegate of the NOM at all other International Congresses or
Conferences.
In the event of neither the NOM President nor the Executive Vice President being able to attend an
International Congress or Conference, the Board shall appoint a Chief Delegate.
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Emergency Procedure: In the event that the NOM President, EVP and or Designated Chief delegate’s
attendance is cancelled after departure of the delegation or at such time that a NOM Board meeting cannot
be held, the Chief and Co-delegates will be the highest ranking officers present at the Congress or
Conference.
BYLAW 19-2. CANDIDATES FOR INTERNATIONAL OFFICE:
All nominees for elected or appointed JCI positions must seek the approval of the Board prior to acceptance
of the nomination.
BYLAW 19-3. BIDS TO HOST INTERNATIONAL CONGRESSES/CONFERENCES:
LOMs wishing to bid to host International Congresses or Conferences must seek the approval of the Board
prior to the submission of the bid.
BYLAW 19-4. PROCEDURE FOR INTERNATIONAL CONGRESS OR CONFERENCE TOURS:
The Board, shall decide on the methods used to promote and/or allocate the implementation of any tours to
International Congresses or Conferences.
BYLAW 19-5. PROJECTS WITH INTERNATIONAL IMPLICATIONS:
LOMs shall inform the National Board of any Projects with International implications and such projects shall
be acknowledged by the National Board
JUNIOR CHAMBER SOUTH AFRICA POLICY MANUAL
1. That the National Treasurer be empowered, on application by an individual member, to waive payment of his/her
membership fee, provided that such an amount does not exceed half the payment to the NOM
2. That Chapters no longer pays for Award Entry forms
3. That Chapters may choose to charge their members the minimum amount which the National Body is obliged to pay
to JCI, and that the executive of the Chapter be empowered to subsidize a member for the balance to the National Body.
4. That LOM’s include the LOM portion of the National Plan of Action in their individual plans of actions
5. That the Secretary-General be appointed each year by the National President, and that he/she will carry full voting
rights.
6. Junior Chamber South Africa reaffirms its commitment to the development of the informal, as well as small business
sector of the economy, recognising that this is the most effective means of improving the management skills and
entrepreneurial skills of the vast majority of South Africans
7. That, should a LOM win an award at Natcon, the LOM President be given the trophy to present a meeting or at the
Awards Banquet of the LOM, It will be the physical and financial responsibility of the LOM President to return trophies to
the Secretariat within 3 months.
8. That a mailing/administration fee of R 30.00 be levied on Senators and Ambassadors over the age of 40
9. Membership fees would be entirely at the discretion of each LOM
10. That all LOM’s contribute to the NOM, a minimum of 10% of profit of all ways and means projects run by the LOM,
providing there is at least R 500.00 profit.
11. The venue for LPC is at the discretion of the National President.
12. Ambassadors fee R 400.00 and that the Senators/Ambassadors accounts should be separated from that of the
NOM.
13. Performance standards for members as set by incoming LOM Presidents in line with the NOM 100% Efficiency
Program should measure attendance, participation and punctuality, to be implemented from the 1996/7 operational year.
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14. That a compulsory, standardized pre-induction program must be undertaken prior to the induction of new members.
15. That the FOYSA/ NATCON Chairperson of the previous year is an ex-officio member of the next year’s committee.
16. That all nationally assigned projects present a full report and detailed financial statements to JCSA, within 3 months
after the closure of the project.
17. Joining fee of R 50.00 be levied on registration of a new member. Membership kid to include: pin, membership
certificate, appropriate literature from JCI, Leadership Techniques and Parliamentary Procedures handbooks and a
folder.
18. That the National Board shall constitute the Selection Committee for all such nominations (i.e. Japan
Academy, Kenya Academy, etc) but with the provision that all LOMs will be invited to submit nominations
within a given deadline. Should no nominations be received within the deadline period, or none of these
nominees qualify -, the NOM Board shall have the prerogative to nominate a suitable candidate
19. That the NOM Budget, as described in Article 13 – 3, may be reviewed and adapted by the incoming
NOM Board, to be in line with the POA
20: Method of Dues Payment
1.
The LOM Treasurer shall arrange a monthly payment system for membership fees multiplied by
the number of members in the LOM to be paid into the NOM Account. This shall be
accompanied by a membership list to be reconciled with the registration forms held at the
Secretariat.
2.
The LOM shall arrange for collection of membership fees from their members.
3.
When a LOM inducts a new member or members, the joining fees and one month’s membership
dues shall accompany the membership forms sent to the Secretariat. No new members kits will
be issued until these monies is received as well as the Application for Membership form.
4.
When a member resigns all the outstanding dues of said member shall be sent with the
resignation to the Secretariat. The minimum period of membership shall be one year.
5.
The membership determined by the amount of dues received shall be used as the official
membership figure for LOM voting strength.
6.
Any LOM which defaults on its obligations shall lose its voting rights and risk disaffiliation. All
Secretarial services shall be suspended until all arrears are settled.
7. LOMs will be responsible for dues payment of no less than 25 members to remain a fully affiliated
LOM.
APPENDIX A
CORPORATE IDENTITY
Full details provided on computer disk
APPENDIX B
JUNIOR CHAMBER CREED
We believe:
That faith in God gives meaning and purpose to human life
That the brotherhood of man transcends the sovereignty of nations
That economic justice can best be won by free man through free enterprise
That government should be of laws rather than of men
That earth’s great treasure lies in human personality
And that service to humanity is the best work of life.
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Junior Chamber South Africa
Revised : 10/01
APPENDIX C
DEFINITIONS
DEFINITION OF GOOD STANDING FOR LOM MEMBERS
An individual LOM member, duly registered with the LOM and the NOM, whose membership dues and all
other amounts owing are paid up to date. The member may not be in violation of the LOM or the NOM
constitutions in any way.
GOOD FINANCIAL STANDING FOR LOMS
An Local Organisation member, duly affiliated to the NOM, whose membership dues are paid up to date and
who furnished the NOM with Financial Statements approved by an Internal Auditing Committee and are not
in violation of the NOM constitution in any way.
SINGLE TRANSFERABLE VOTE
APPENDIX D
NOMINATION FORM FOR ELECTIVE AND APPOINTED OFFICES
Available on request from the National Secretariat
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23
Junior Chamber South Africa
Revised : 10/01