OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
*UNAPPROVED*
January 20, 2009 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
Chairman Vonasek called the meeting to order with the following present:
Commissioners Sharon Bring, Gary Kiesow, Kenneth Borowicz, LeRoy Vonasek, Curtis
Carlson, and Auditor-Treasurer Scott Peters.
The January 20, 2009 meeting agenda was approved with additions. M/S/C –
Carlson, Bring
The Board approved the January 6, 2009 meeting minutes with corrections. M/S/C –
Borowicz, Kiesow
‘Thank You’ letters from the Marshall County Mounted Posse, Warren Volunteer
Ambulance and the family of Maxine Penas were shared.
The following meal and per diem resolution was approved.
RESOLUTION 01-20-01 – Meals and Per Diems
Sharon Bring
Kenneth Borowicz
Curtis Carlson
Gary Kiesow
Leroy Vonasek
Darlene Bates
David Clark
Russell Steer
$300.00
$120.00
$240.00
$300.00
$120.00
$120.00
Totals
$1200.00
$13.29
$29.45
$7.72
$53.35
$23.67
$127.48
M/S/C – Bring, Borowicz
Social Services Director Jennifer Anderson addressed the Board and received
acceptance and approval in the following areas:
General
The Christmas Project Report was approved, commending all persons involved for their
efforts and accomplishments. M/S/C – Carlson, Bring
Personnel
The Board approved the following personnel items.
1) Resignation:
a) Norma Hvidsten, Volunteer Services Coordinator, effective 5/29/09, thanking
her for many years of dedicated service to the County
b) Refill Volunteer Services Coordinator position, as warranted
2) Leave of Absence – Amber Buzick, Social Worker, effective approximately 2/5/09 –
5/3/09
3) Social Worker Training Plan Successfully completed – Katie Edgar, Social Worker,
Original Appointment Probationary, effective 12/15/08
4) Professional Organization Memberships – as warranted
M/S/C – Borowicz, Kiesow
Policy
The Food Support Performance Bonus was approved. M/S/C – Kiesow, Bring
Licensing and Contracts
The Board approved Contracts with Senior Companion and Valley Housekeeping,
Marshall County Group Homes, Warren ODC Habilitation and Training Center, and
Thief River Falls Merit Care. M/S/C – Carlson, Bring
Director’s Administrative Report
The Quarterly Budget Report was approved. M/S/C – Borowicz, Kiesow
Authorizations
Case Activity, Bills, and Director Actions received Board approval. M/S/C – Kiesow,
Bring
Assistant Highway Engineer Rodney Teigen met with the Board and received approval
on the following resolutions.
RESOLUTION 01-20-02
WHEREAS, the Marshall County Highway Department proposes to reconstruct and improve a
portion of County State Aid Highway No.10, known as SP 45-610-12; located between CSAH
No. 4 and CSAH No. 5, from a point at or near the Southeast Corner of Section Seven (7),
T156N, R49W to a point at or near the Northeast Corner of Section Five (5), T157N, R49W.
WHEREAS, the improvement consists of widening and reconstruction of said roadway as
herein determined necessary to provide for the safety of the traveling public, and
WHEREAS, in addition to the existing highway easement, certain lands in fee are required to
provide for said reconstruction, and
WHEREAS, pursuant to Minnesota Statutes, the Marshall County Highway Department will
prepare a right of way plan. The plan will be on file at the Engineer=s Office at 447 S. Main,
Warren, MN 56762 and made part hereof, and which lands will be more particularly described
therein as follows:
PARCEL NO.
1
2
3
4
5
6
7
8
9
10
11
12
13 & 25
14
15 & 27
16
17
18
19
20
21
22
23
24
NAME
Mr. & Mrs. Robert Chwialkowski et al.
Mr. & Mrs. John Widner
Mr. & Mrs. John Holter et al.
McFarland Corner Farm, a Partnership
Inez Johnson et al.
Mrs. Frances Crummy et al.
Mrs. Frances Crummy et al.
Mr. & Mrs. Steven McGlynn
Jay H. Johnson et al.
Esther Thibodo et al.
Charles Halvorson
Mr. & Mrs. Leif Aakre
Mr. & Mrs. David Haugen et al.
Mr. & Mrs. Leland Enge et al
Gregory Carlson et al.
Mr. & Mrs. Donald Nelson et al.
Mr. & Mrs. Richard Gajeski
Mr. & Mrs. Kenneth Kuznia et al.
Douglas Thibodo et al.
James Teske et al.
Thomas Bates
Kent C. Peterson & Mr. & Mrs. Mark P. Anderson
Lois L. Peterson et al.
Lois L. Peterson et al.
26
28
29
30
31
32
33
34
35
36
37
Hazel Sundby
Mr. & Mrs. John Roehrs et al.
Jeanne Durand
Karen Sabine Ruble
Mr. & Mrs. Gerald Ammundgaard
Wallace LaBine
Mary LaBine
Mr. & Mrs. Mark Stoltman
Mr. & Mrs. Gayle Stoltman
Preston Stoltman
Mr. & Mrs. Terry Beaudry
NOW THEREFORE BE IT RESOLVED, that the County Board of Commissioners hereby
authorize the County Highway Engineer to proceed to acquire the permanent and temporary
highway easements over said lands in accordance with Minnesota Statutes,
BE IT FURTHER RESOLVED, that those land described herein, which cannot be acquired by
direct negotiation, shall be acquired by eminent domain and the County hereby requests the
County Attorney to file the necessary petition therefore and to prosecute such action to a
successful conclusion or until it is abandoned, dismissed or terminated by the County or
Court. M/S/C – Borowicz, Carlson
RESOLUTION 01-20-03
WHEREAS, the Marshall County Highway Department proposes to reconstruct and improve a
portion of County State Aid Highway No. 4, known as SP 45-604-23; located between Trunk
Highway No. 220 and CSAH No. 10, from a point at or near the Southwest Corner of Section
Nine (9), T156N, R50W to a point at or near the Southeast Corner of Section Seven (7), T156N,
R49W.
WHEREAS, the improvement consists of widening and reconstruction of said roadway as
herein determined necessary to provide for the safety of the traveling public, and
WHEREAS, in addition to the existing highway easement, certain lands in fee are required to
provide for said reconstruction, and
WHEREAS, pursuant to Minnesota Statutes, the Marshall County Highway Department will
prepare a right of way plan. The plan will be on file at the Engineer’s Office at 447 S. Main,
Warren, MN 56762 and made part hereof, and which lands will be more particularly described
therein as follows:
PARCEL NO.
1
2
3,7,19
4
5 & 20
6
8
9
10
11
12
13 & 15
14
16
17
18
21 & 22
NAME
Mr. & Mrs. Ronald Osowski
Mr. & Mrs. Marvin Swanson et al.
Mr. & Mrs. Kenneth Malm
Mr. & Mrs. Curtis Carlson
Mr & Mrs. Dwight Flaten
Mr. & Mrs. Wayne Malm
Mr. & Mrs. Authur Hebert et al.
Mr. & Mrs. Robert Chwialkowski et al.
Mr. & Mrs. John Widner
Mr. & Mrs. Lawrence LaBine
Mr. John Dibrito
Mr. & Mrs. Gene Cronkhite
McFarland Corner Farm, a Partnership
Mrs. Judith Swanson Flaten et al.
Ms. Debra Sauakojus
Mr. & Mrs. Terry Beaudry
Cary Osowski
23
24
Mr. & Mrs. John Holter
Mrs. Ivadelle Haugen et al.
NOW THEREFORE BE IT RESOLVED, that the County Board of Commissioners hereby
authorize the County Highway Engineer to proceed to acquire the permanent and temporary
highway easements over said lands in accordance with Minnesota Statutes,
BE IT FURTHER RESOLVED, that those land described herein, which cannot be acquired by
direct negotiation, shall be acquired by eminent domain and the County hereby requests the
County Attorney to file the necessary petition therefore and to prosecute such action to a
successful conclusion or until it is abandoned, dismissed or terminated by the County or
Court. M/S/C – Bring, Borowicz
Commissioner Carlson abstained from voting on Resolution 01-20-03.
Mr. Teigen provided a progress report on upcoming projects and activities at the
highway department.
County Park Manager Al Kuck met with the Board, reviewed the 2009 park budget, and
discussed various management aspects of the park.
The Board recessed for lunch at 12:00 p.m. and reconvened at 1:00 p.m.
Emergency Manager/Ag Inspector Gary Durand met with the Board to review the 2009
budgets for these departments.
Water Plan Coordinator Jan Kaspari reviewed a position statement on oversight for
Parks and Trails. The Board approved to support the coalition to provide oversight for the
Greater Minnesota Regional Parks and Trails. M/S/C – Bring, Carlson
Ms. Kaspari shared a Heritage Amendment, Clean Water Project List, provided an
update on water grants in her department, and reviewed landowner fee schedule revisions
with the Board. The Board approved the fee revisions as recommended. M/S/C – Carlson,
Kiesow
RESOLUTION 01-20-04 Payment of Bills
BE IT RESOLVED, that after review of the following bills, authorization for payment of
the same in the following total amounts, are hereby approved, with a detailed listing kept on
file at the Auditor’s office.
Auditor bills:
December 16, 2008
December 19, 2008
December 31, 2008
January 9, 2009
January 16, 2009
January 16, 2009
$26,848.80
$187,572.05
$158,758.96
$133,977.03
$177,555.63
$43,858.69
Total
$728,571.16
Commissioner bills:
$466,028.68
M/S/C – Kiesow, Bring
Auditor-Treasurer Scott Peters shared the following in his report:
1. Two Lost Warrant Resolutions received Board approval
2. ‘Thank You’ correspondence from Holt and Newfolden LSS Nutrition Program
3. Emails from Rick Holmes regarding access in Section 6 Spruce Valley Township.
The Board agreed to follow the advice from Attorney Williams to not allow a
permanent easement across the County property as requested, but would allow Mr.
Holmes access across the County property as long as it is owned by the County,
and would welcome Mr. Holmes to meet directly with the Board to discuss this
further before a final motion would be considered by the Board.
4. Correspondence from Arnold Stanley indicating that he is resigning from the Red
Lake Watershed Board due to health reasons.
5. The Board reviewed correspondence from the Citizens for Farmland Preservation
regarding alleged open meeting law violations of the Red River Watershed
Management Board.
6. The Board reviewed correspondence from a concerned citizen group encouraging the
Board to pass a resolution regarding alleged open meeting violations of the Red
River Watershed Management Board. The Board took no action on this
correspondence due to the RRWMB not being under Marshall County jurisdiction
and due to no signatures on the request.
7. The Board reviewed correspondence dated 1/16/09 from Jim Stengrim in response
to reaction from the County Board on 1/6/09 to an earlier letter dated 1/5/09 from
Mr. Stengrim concerning maintenance of JD 25-1. The Board also reviewed
correspondence from Elden Elseth and Loren Zutz relating to the same,
correspondence in response to the same from County Attorney Mike Williams and
MST Watershed Attorney Jeff Hane. The Board agreed to follow the position stated
in a 1/19/09 letter from Attorney Williams regarding this matter to not assume
jurisdiction over JD 25.
RESOLUTION 01-20-05 – Lost Warrant
BE IT RESOLVED, Marshall County officials are directed to cancel a lost warrant
#188425 dated October 24, 2008 issued to LPHA, in the amount of $80.00.
The Board also approved to waive the furnishing of a bond and authorizes said office to
reissue a new warrant in the above amount using a new warrant number.
M/S/C – Carlson, Borowicz
RESOLUTION 01-20-06 – Lost Warrant
BE IT RESOLVED, Marshall County officials are directed to cancel a lost warrant
#188471 dated October 24, 2008 issued to Yellowbook USA, in the amount of $718.20.
The Board also approved to waive the furnishing of a bond and authorizes said office to
reissue a new warrant in the above amount using a new warrant number.
M/S/C – Borowicz, Kiesow
The Board approved the following resolution for annual Con Con disbursements.
RESOLUTION 01-20-07 – Con Con Disbursements
WHEREAS, Minnesota Statute 84A.51, Subd. 4 allows for 30% of the funds received by a
County from the State Consolidated Account from State lands in a County’s Consolidated
Conservation Area to be apportioned to a County Development Fund, which is created and
expenditures from which are directed by the County Board for the rehabilitation and
development of the portion of the County within the conservation area, and
WHEREAS, Marshall County accepts applications for disbursement of these funds
anytime between January 1st through December 31st of a fiscal year and reviews all
applications annually in January of the following year by a County established Con Con
committee, and
WHEREAS, the Con Con committee reviews and makes funding recommendations to
the County Board for consideration at the second regular meeting of the County Board,
THEREFORE BE IT RESOLVED, that the following appropriations from the County
Development Con Con Fund are hereby approved by the Marshall County Board:
Grygla Fire
Grygla City
MB SWCD
Area Ag Info. Center
Goodridge Fire
Equipment
Senior Center Maintenance
2009 Operating Funds
2009 Operating Funds
Equipment
$5,000
$3,000
$10,000
$1,500
$5,000
Brian Olson Arena
MarBel Homes
Maintenance Expenses
Housing Rehab
$1,000
$10,000
Expenditures approved and paid out in 2008 include:
MB SWCD
Roseau County
M/S/C – Kiesow, Bring
2008 Operating Funds
Bovine TB Program
$5,000
$2,100
The following Commissioner/Committee Reports were shared:
Commissioner
Meeting/Report
Borowicz
KaMaR, Quin
Bring
MarKit, Marshall County Council on Aging
Carlson
NW Mental Health, KaMaR, MarKit
Kiesow
Regional Radio Board
The meeting adjourned the meeting at 4:07 p.m. M/S/C – Carlson, Kiesow
OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
January 6, 2009 9:00 A.M.
Marshall County Boardroom
*UNNAPPROVED*
Auditor- Treasurer Scott Peters called the meeting to order with Commissioners
Sharon Bring, Gary Kiesow, Curtis Carlson, Kenneth Borowicz, LeRoy Vonasek, and AuditorTreasurer Scott Peters present. Dave Jameson and Nate Sustad were also present.
Court Administrator Jan Johnston administered the oath of office for newly elected
Commissioners Sharon Bring and Curtis Carlson.
Auditor-Treasurer Peters called for nominations for Chairperson for 2009. The Board
nominated and approved LeRoy Vonasek as Board Chair. M/S/C – Carlson, Bring
Commissioner Vonasek presided over the meeting and called for nominations for 2009
Vice Chairperson. The Board nominated and approved Commissioner Borowicz as 2009 Vice
Chairperson. M/S/C – Kiesow, Carlson
The Board approved the January 6, 2009 meeting agenda with additions. M/S/C –
Bring, Borowicz
The minutes from the meetings of December 16, 2008, recessed meeting of December
23, 2008, and recessed meeting of January 5, 2009 were approved with corrections. M/S/C –
Carlson, Bring
Bids for County Paper for 2009 were opened as follows:
Stephen Messenger
1st Publication
$.17½ per line
2nd Publication
$.35 per line
Warren Sheaf
declined to bid
$.38 per line
The Board awarded the 1st publication to the Stephen Messenger and the 2nd
publication to the Warren Sheaf. M/S/C – Carlson, Kiesow
The Board reviewed a MRCC priority list for 2009.
The Board approved to set County Board meetings on the 1st and 3rd Tuesday of each
month at 9:00 a.m. M/S/C – Carlson, Bring
The Board approved to set the 2009 mileage rate at the IRS recommended rate
(currently at $.55 per mile) and meal rates at $25 per day only for overnight travel. M/S/C –
Borowicz, Bring
RESOLUTION 01-06-01 – Depository Resolution
BE IT RESOLVED, that the following will be listed as depositories for Marshall County
in 2009.
American Federal Savings and Loan – Warren
American State Bank – Grygla
United Valley Bank – Argyle
Border State Bank – Middle River
Bremer Bank – Warren
Marshall County State Bank – Newfolden
Community Bank of the Red River Valley – Warren/Oslo
Citizens State Bank Midwest – Stephen
Magic Fund – Ambec
Wachovia Bank
A.G.Edwards
Wells Fargo
M/S/C – Kiesow, Carlson
The 2009 Beaver Bounty was approved to be set at $40 each with prior Commissioner
approval. M/S/C – Bring, Kiesow
The Board set the 2009 Gopher Bounty at $.37½ per gopher with a limit of $1500 total
County expenditures. M/S/C – Carlson, Borowicz
The Board reviewed and approved the 2009 County Committee appointment listing on
file with the Auditor and posted on the bulletin board and web site. M/S/C – Carlson, Bring
County Engineer Lon Aune met with the Board.
The Board approved the following final payment resolution.
RESOLUTION # 01-06-02
WHEREAS, the Engineer in charge has filed his final certificate setting forth that the
Contractor on SP 45-617-12 has complete the contract in accordance with plans and
specifications and the total cost of said job was $696,997.35 and the balance due the
Contractor is $34,849.88.
NOW THEREFORE, BE IT RESOLVED that said certificate be and the same is hereby
approved and the County Auditor is hereby authorized to issue a warrant on the Road &
Bridge Fund in the amount of $34,849.88 to Korby Contracting Co., Inc.
M/S/C – Carlson, Bring
Mr. Aune informed the Board that Marshall County was awarded a grant for
modernizing ditch records. Mr. Aune reported that the highway department has applied for
stimulus funds for a bridge project on County Road 15.
The Board reviewed correspondence from Jim Stengrim regarding a request to the
County to petition the court to take back authority of repair and maintenance of JD 25-1 with
Engineer Aune and County Attorney Mike Williams. The Board declined to take action on Mr.
Stengrim’s request upon advice from County Attorney Williams and Engineer Aune and
encouraged the Watershed District and Mr. Stengrim to work cooperatively to find a resolve on
this issue. M/S/C – Kiesow, Vonasek
Auditor Treasurer Peters presented the following in his report:
1. The Board authorized Wynne Consulting to readvertise for bids requesting appraisal
services for flood buyout properties. M/S/C – Carlson, Bring
2. The Board approved ditch borrowing for 2008 year end negative balances from the
General Revenue Fund. M/S/C – Borowicz, Carlson
3. Thank You from the Middle River/Thief Lake Living at Home Block Nurse Program.
4. Five Year Financial Report
5. December and Year End Ditch Report
6. The Board denied a contract for Grant Preparation Services from Wynne Consulting
at this time due to budget constraints. M/S/C – Borowicz, Bring
7. The Board completed annual Data Practices/HIPAA training.
Commissioner Borowicz provided correspondence from Enbridge regarding payment for
crop damages from their recent line expansion project. The Board approved to have
Auditor Peters to draft a letter listing concerns by the County on the late settlements to
farmers for crop damages by Enbridge.
The following Commissioner/Committee Reports were shared:
Commissioner
Meeting/Report
Borowicz
Benefit Committee, Quin County
Bring
MarKit, Legislator meeting
Carlson
MarKit, Building Committee
Kiesow
Legislator meeting, Benefit Committee
Vonasek
Tri Valley, MarKit, Pembina Trails, Building
Committee
The Board approved the following actions relating to budget concerns effective
immediately:
1. Hiring freeze for all open positions.
2. Share correspondence with neighboring Counties and other governmental agencies to
share employment positions.
3. Direct frugality by all departments for spending until more information is available on
state funding shortfalls.
4. Limit travel to only most needed circumstances as determined by department heads.
5. All equipment purchases must have prior approval of the Board.
6. No meal reimbursements except for overnight travel.
The Board meeting adjourned at 12:25 p.m. M/S/C – Carlson, Bring
__________________________________________________
CHAIRPERSON,
MARSHALL COUNTY BOARD OF COMMISSIONERS
ATTEST: ___________________________________________________
MARSHALL COUNTY AUDITOR-TREASURER