HIBBETT
SPORTS
TRANSPORTATION
REQUIREMENTS AND ROUTING
GUIDE
UPDATED RELEASE MARCH 2010
TABLE OF CONTENTS
Hibbett Contact Information
1
General Information
2
Shipment Consolidation Instructions
3
Hibbett Backhaul Requirements
3
Routing Instructions and PO Requirements
4
Documentation Requirements
5
Direct Import Shipments
6
Store Special Order Instructions
7
Team Division Instructions
7
Shipping Addresses
8
Forms
 Routing Request Form
 Vendor Information Form
9
10
HIBBETT SPORTS
CONTACT INFORMATION
DIRECTOR OF DISTRIBUTION
PHONE
FAX
E-MAIL
DAVE HAESSLY
205-942-4292 EXT 7359
205-912-7366
dave.haessly@hibbett.com
DIRECTOR OF LOGISTICS
PHONE
FAX
E-MAIL
WANDA DUVEL
205-942-4292 EXT 7275
205-912-7366
wanda.duvel@hibbett.com
TRANSPORTATION MANAGER
PHONE
FAX
EMAIL
JASON BARTON
205-942-4292 EXT 7241
205-912-7366
jason.barton@hibbett.com
TRAFFIC SPECIALIST – ROUTING
PHONE
FAX
E-MAIL
LATOYA DAWKINS
205-942-4292 EXT 7117
205-912-7366
latoya.dawkins@hibbett.com
TRAFFIC ASSISTANT
PHONE
FAX
E-MAIL
HELEN TULLY
205-942-4292 EXT 7153
205-912-7366
helen.tully@hibbett.com
EDI MANAGER
PHONE
E-MAIL
BEVERLY RECTOR
205-942-4292 EXT 7139
beverly.rector@hibbett.com
EDI SPECIALIST
PHONE
E-MAIL
PORTIA PIERSON
205-942-4292 EXT 7311
portia.pierson@hibbett.com
ACCOUNTS PAYABLE SUPERVISOR
PHONE
FAX
JOANN KITCHEN
205-942-4292 EXT 7287
205-912-7293
VP OF MERCHANDISING
PHONE
E-MAIL
BECKY JONES
205-942-4292 EXT 7364
becky.jones@hibbett.com
RETURNS
PHONE
FAX
EMAIL
LAVONDA HARRIS
205-942-4292 EXT 7273
205-912-7375
lavonda.harris@hibbett.com
(1)
HIBBETT SPORTS
TRAFFIC DEPARTMENT
(HSTD)
HOURS OF OPERATION
7:00 AM to 4:00 PM, Central Time, Monday through Friday
For packing instructions, carton marking requirements, EDI requirements and Accounts Payable
information – please refer to our Vendor Compliance Manual, “The Hibbett Plan”.
Please review the information in this Routing Guide carefully. Any questions concerning
information in this guide should be addressed prior to shipment of goods.
Individual buyers are not authorized to issue exceptions to your routing instructions. Only HSTD or
our Director of Distribution may authorize exceptions to the routing process.
It is the vendor’s responsibility to distribute this information to all departments involved.
FAILURE TO FOLLOW THESE ROUTING INSTRUCTIONS WILL SERVE AS YOUR
AGREEMENT TO ABSORB ANY OR ALL OF THE FREIGHT COSTS PLUS A PROCESSING
FEE.
All future Transportation/Routing and Vendor Compliance updates will be posted on our website,
www.hibbett.com/traffic.
(2)
SHIPMENT CONSOLIDATION REQUIREMENTS
Hibbett Sports requires all multiple purchase orders to a single DC location, established consolidation point
or store location be combined into a single shipment under the same BOL.
Hibbett Sports requires purchase orders be consolidated into one shipment over a 3-5 day period, while
maintaining our required ship dates. Contact HSTD if the consolidation process may cause the order to
ship after cancel date.
Multiple pro numbers shipped on a single day or within 3 calendar days are not acceptable and will result in
a charge back to the vendor.
All purchase orders are required to ship at least 80% complete on the initial shipment.
To increase the efficiency of our consolidation process we may require your shipment be sent on a specific
day in order to build multi-vendor truckloads from a region.
Exceptions to the consolidation process:
1. Special Orders from our individual store locations are excluded and should be shipped to the
address requested as soon as product is available. Follow the shipping instructions provided by
the store.
2.
Purchase orders from our Team Division are excluded and should be shipped as requested by the
Team Division.
3.
Launch purchase orders may be excluded at times. Individual vendors should contact HSTD for
instructions if the consolidation process will cause the order to miss the launch date.
HIBBETT BACKHAUL REQUIREMENTS
Hibbett Sports operates a private fleet to deliver to our own retail stores. At some vendor locations we are
able to arrange a backhaul pickup with our fleet which is a substantial freight savings for us.
The pickup must coincide with our regular delivery schedule. This is not a flexible schedule. Our traffic
department will let you know the day of the week our truck will be in your area. All routing requests for a
pickup must be received 24 hours in advance of this designated day in order for us to successfully contact
our drivers and schedule the stop. Our driver will only stop when we have been notified product is ready to
ship.
Our drivers operate on a tight schedule; we request you do everything possible to limit their detention time
at your facility. Extended periods of detention may result in a chargeback.
(3)
ROUTING INSTRUCTIONS/PURCHASE ORDER REQUIREMENTS
Each vendor is required to request routing from HSTD for each individual shipment.
All shipments should be sent Freight Collect. Any shipment arriving Prepaid will be treated as Full Freight
Allowed. Hibbett Sports does not accept freight charges added to an invoice.
HSTD will not accept a routing request for merchandise to ship before our start ship date or after our cancel
date.
All purchase orders must be submitted for routing no less than 24 hours prior to the PO cancel date.
Due to our consolidation process, PLEASE ALLOW A MINIMUM OF 24 HOURS FOR HSTD TO
RESPOND TO YOUR REQUEST. If you have not received a response from us within 48 hours, please
resubmit your request – indicating it is the 2nd request – or contact us at trafficdept@hibbett.com.
Requests submitted after 12 noon on Friday – Sunday or on a holiday will be considered as being received
on the next business day.
Complete the Routing Request Form on our website, www.hibbett.com/traffic. If you experience any
issues with the current online request process, please contact us at trafficdept@hibbett.com. You may also
submit the Routing Request Form to us via fax at 205.912.7366.
The combined weight and cube of your shipment will determine the shipping method. Please build your
shipments to minimize space requirements. In many cases we prefer the product to be floor stacked;
however, if palletized, please build your pallets to a recommended minimum height of 84 inches or build to
double-stack at a total height of 84 inches. Multiple purchase orders can be combined on a pallet.
Please include the pallet weight in your overall shipment weight.
If you need assistance in calculating cube, please refer to our “Help” section on our traffic website.
In the event your shipment requires more than one trailer, each shipment/request must be split by trailer.
(A full trailer is based upon 3200 cubic feet, or a maximum of 26 non-stackable pallets.)
Each shipment will be assigned an authorization number and carrier. TL (Truckload) carriers will contact
you through Coast to Coast Logistics regarding pickup appointment. For orders directed to our
consolidation points, you will be contacted by Priority Distribution with details regarding pickup. In the
case of orders shipping direct to our DC via LTL, the vendor should contact the carrier directly to schedule
the pickup. This allows you to schedule the pickup at your convenience.
Ship your product to the “ship to” address designated on the purchase order or the appropriate
consolidation point as authorized. The “ship to” addresses are also provided in our routing guide.
Hibbett Sports will not accept accessorial or detention charges from carriers resulting from pickup at a
vendor’s facility. A loading delay of greater than two hours will frequently result in detention charges.
These charges will be assessed to the vendor.
Hibbett Sports will not accept invalid purchase orders on the same request with valid purchase orders.
Your request will be returned to you. Invalid or cancelled orders shipped will be returned to the vendor.
The vendor will be responsible for round trip freight to our facility plus an expense offset.
Hibbett Sports will not accept any Air Freight shipments without prior authorization from a VP of
merchandising.
(4)
Hibbett Sports will not accept any merchandise substitutions without prior approval by the appropriate
buyer.
Hibbett Sports will not accept direct to store shipments (DTS) without prior approval by the appropriate
buyer. (Exception: store special orders.)
Hibbett Sports will not accept special orders placed by our individual stores delivered to our distribution
center. These orders should be shipped directly to their location has requested by the store.
DOCUMENTATION REQUIREMENTS
Provide itemized details for your shipment on Bill of Lading. Indicate all the purchase order number(s)
and the number of cartons associated with each purchase order as well as the total number of cartons.
The total number of cartons tendered to the carrier must match the number of cartons noted on the Bill of
Lading.
A proper description of goods and correct NMFC Classification must be listed on the Bill of Lading.
An incorrect classification leading to an increased freight charge may result in a charge back to the vendor
for the additional amount.
The information on the Bill of Lading must match the initial information provided on the Routing
Request. Any discrepancy in the information may result in a charge back to the vendor.
Orders authorized by HSTD to ship to one of our consolidation points must use the Bill of Lading provided
by our 3PL Partner, PDI (Priority Distribution, Inc.). This supersedes our general requirement to use a
standard VICS BOL in our compliance manual, The Hibbett Plan. Failure to use the Bill of Lading
provided may result in a charge back to the vendor.
The Bill of Lading number presented with the physical shipment must be the exact Bill of Lading number
reflected in all of your EDI documents including the ship notice (856) and the invoice (810).
A valid purchase order number must be visible on each carton.
The packing list must be placed on the lead carton of a non –EDI order.
Please include the carrier’s PRO number and the authorization number from HSTD on the invoice to our
accounts payable.
(5)
DIRECT IMPORT SHIPMENTS
Hibbett Sports will not accept ocean freight charges added to a merchandise invoice without prior
authorization from Hibbett Traffic Department.
Shipping Terms:
All shipping terms must be established and approved by Hibbett prior to the shipment departing the port of
origin.
FOB Port of Origin
 Shipper must contact Hibbett Traffic Department. (trafficdept@hibbett.com) to request booking.
 Shipper must provide to Hibbett the following information.
o Named Port of Origin
o Purchase Order Number
o Ready to ship date
o Total Cartons
o Gross Weight
o Size of container (20’, 40’ or HC)
 Hibbett will provide appropriate Forwarder contact information.
 Shipper must provide to named Forwarder and Hibbett the following documents.
o Certificate of Origin
o Inspection Certificate
o Packing List for Purchase Order
o Commercial Invoice
DDP (Delivery & Duty Paid) to Birmingham
 Shipper must provide to Hibbett the following information.
o Container Number
o Date cleared customs
o BOL Number
o Size of container
o Purchase Order Number
o Carton Count by PO
o ETA to Birmingham
Hibbett requires appointment for all deliveries.
All carriers are required to drop the container at our DC.
Any shortages or damages upon arrival will be the responsibility of the shipper.
All carriers are required to pickup the empty container within 24 hours after notification from Hibbett.
Any drayage charges for this pickup will be the responsibility of the shipper.
DDP (Delivery & Duty Paid to named Port.
 Shipper must provide to Hibbett the following information.
o Container Number
o Date Cleared Customs
o Signed Delivery Order
o BOL Number
o Size of container
o Purchase Order Number
o Carton Count by PO
o Pier Pass information.
o Date container available
 Hibbett requires 24-48 hours notice prior to last free day.
 The shipper will be responsible for any storage charges incurred when notice is less than 24 hours.
(6)
STORE SPECIAL ORDER INSTRUCTIONS
Special orders placed by our individual stores are excluded from our shipment consolidation process.
Special orders are to be filled as quickly as possible and shipped per the instructions given by the individual
store placing the order.
These orders are shipped via UPS collect.
Unless specifically requested to expedite the shipment, all should be shipped via ground service.
Our UPS account information should be supplied by the store when the ordered is placed; however, if you
need the account information you may contact a Traffic Assistant at our DC.
DO NOT SHIP STORE SPECIAL ORDERS TO OUR DISTRIBUTION CENTER. Any special
orders shipped to our DC will result in a charge back to the vendor.
It is important these orders ship to the correct location as customers are waiting for this
merchandise.
TEAM DIVISION ORDER INSTRUCTIONS
Team Division orders are excluded from our consolidation process.
Team Division orders are to be shipped per the instructions given by this division when placing the order.
DO NOT SHIP TEAM DIVISION ORDERS TO OUR DISTRIBUTION CENTER. Any team
division order shipped to our DC will result in a charge back to the vendor.
It is important these orders ship in a timely manner to the correct location.
(7)
SHIPPING ADDRESSES
Unless otherwise authorized, please check the “ship to” address on the purchase order and ship to the stated
destination. Orders directed to consolidation points will ship to an address other than what is indicated on
the purchase order.
Hibbett Sports Distribution Center
451 Industrial Lane
Birmingham, AL 35211
Dallas Consolidation Point
c/o Old Dominion Freight Lines
3225 Duncanville, TX 75236
Contact: Priority Distribution, Inc. 877-843-8817
Columbus Consolidation Point
c/o Old Dominion Freight Lines
2885 Alum Creek Drive
Columbus, OH 43207
Contact: Priority Distribution, Inc. 877-843-8817
Chicago Consolidation Point
c/o Old Dominion Freight Lines
5500 West 47th Street
Chicago, IL 60638
Contact: Priority Distribution, Inc. 877-843-8817
Kansas City Consolidation Point
c/o Old Dominion Freight Lines
2600 South 98th Street
Edwardsville, KS 66111
Contact: Priority Distribution, Inc. 877-843-8817
Hibbett Sports Team Division
1318 1st Ave. North
Birmingham, AL 35203
Hibbett Sports – Varsity Lettering
1322 1st Ave. North
Birmingham, AL 35203
Attn: Allen Elkins
Store special orders should be shipped directly to the individual store location. A current list of all store
locations can be found on our website, www.hibbett.com/traffic.
Invoices should be sent to:
Hibbett Sports
451 Industrial Lane
Birmingham, AL 35211
Attn: Accounts Payable
(8)
REQUEST FOR ROUTING
Today’s Date: ________________
Date ready to ship: _____________
Shipping From: __________________________________
___________________________________
Fax: 205-912-7366
___________________________________
trafficdept@hibbett.com
Contact:
___________________________________
Phone:
___________________________________
Fax:
___________________________________
PO #
TOTAL:
To: HIBBETT SPORTS
Cartons
Weight
Cube
PO#
Cartons
Weight
Cube
CARTONS
____________
Palletized? ___YES ___NO
WEIGHT
____________
Total Pallets ________
CUBE
_____________
Are pallets stackable? ___YES ___NO
NMFC
_____________
SHIPPING HOURS ____________________
APPOINTMENT NECESSARY
____YES
____NO
OTHER INSTRUCTIONS: ______________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
To be completed by Hibbett Sporting Goods
Carrier Assigned: __________________
Date of P/U: _______________________
Arrival Date: _____________________
Cost: _____________________________
VENDOR INFORMATION FORM
REQUEST FOR:
__________NEW VENDOR
DATE:
__________________________________
__________UPDATE EXISTING VENDOR
REQUESTED BY: ___________________________
CORRESPONDENCE INFORMATION:
VENDOR NAME
______________________________________________
(LEGAL NAME)
D / B / A NAME
______________________________________________
STREET ADDRESS
______________________________________________
CITY/STATE/ZIP
______________________________________________
CONTACT:
______________________________________________
(REQUIRED)
PHONE NUMBER:
______________________________________________
(REQUIRED)
FAX NUMBER:
______________________________________________
(REQUIRED)
EMAIL ADDRESS:
__________________________________________________________
IF VENDOR “SHIP FROM” ADDRESS IS DIFFERENT THAN THE CORRESPONDENCE ADDRESS, THE SECTION BELOW
MUST ALSO BE COMPLETED.
SHIP FROM INFORMATION NECESSARY TO RECEIVE ROUTING INSTRUCTIONS
VENDOR OR COMPANY NAME
_________________________________________________________
CITY/STATE/ZIP
__________________________________________________________
CONTACT: (REQUIRED)
__________________________________________________________
PHONE NUMBER: (REQUIRED)
__________________________________________________________
FAX NUMBER: (REQUIRED)
__________________________________________________________
E-MAIL ADDRESS:
__________________________________________________________
TO BE COMPLETED BY HIBBETT SPORTING GOODS: VENDOR # ________________________
DATE ENTERED BY CAO: ___________________
ENTERED BY ______________________