Request for Proposal (RFP)
Skyline Educational Planning Project
Department of General Services
3401 CSM Drive
San Mateo, California 94402
Telephone (650) 574-6508 FAX (650) 574-6574
Email districtbids@smccd.net
RFP # 86522
December 19, 2005
Skyline Educational Planning Project RFP # 86522
Table of Contents
Section I.
Introduction
Section II.
Profile of Skyline College
Section III.
Project Purpose and Goals
Section IV.
RFP Instructions
Section V.
Project Requirements Scope of Work
Appendix I
Company Information & Signatory Page
Appendix II
Non-Collusion Affidavit
Appendix III
2003 Skyline Strategic Plan
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I. Introduction & District Information
The San Mateo County Community College District (SMCCCD) seeks qualified proposals for this
Educational Planning Project. The intent is to assess Skyline College’s environment and make
recommendations on instructional programs and support services that will meet the changing
demands of the community. The college will use this information as a forerunner to its 2006
Facilities Master Plan. Further this document will be a precursor and one piece in the puzzle of a
broader District wide Educational Master Plan to be created in the future.
Approximately 40,000 people throughout San Mateo County attend one of the three Colleges of
the San Mateo County Community College District. Although the boundaries of the San Mateo
County Community College District are the same as those of the County, the District Board of
Trustees is independent of County government. County voters elect the five-member Board of
Trustees every four years, and that board governs one of the largest and most innovative twoyear college systems in California.
In 2001, a Facilities Master Plan was developed by tBP/Architecture; this 2001 Facilities Master
Plan is available at http://www.smccd.net/accounts/facilities/planconstruct/masterplan.html. In
November 2001, the voters of San Mateo County passed Measure C, authorizing the District to
issue $207 million in general obligation bonds to fund facilities capital improvements. An
additional $100 million in other funding was secured from various sources, including
redevelopment funds, State Chancellor’s Office program funds, grants, donations, fees, and other
miscellaneous funding sources, resulting in a construction program valued at $307 million. In
November 2005, the voters of San Mateo County passed Measure A, authorizing the District to
issue an additional $468 million in general obligation bonds to continue to execute facilities capital
improvements.
II. Profile of Skyline College
Skyline College is a public, two-year, comprehensive community college in San Bruno, operating
as part of the San Mateo County Community College District. Working in conjunction with local
high schools, Skyline enrolls almost 9,000 students per semester, mostly from San Mateo County
and San Francisco County. Skyline, founded thirty-five years ago, is a fully-accredited institution
with a history of success in preparing young people for local jobs or for successful transfer to
four-year universities. Skyline offers 42 associate degree programs and 39 certificate programs.
Students choose Skyline College primarily because of location, low cost, availability of programs,
flexible scheduling, innovative projects, and a practical approach to learning. The educational
goals of students entering Skyline are, in order:





Transfer
Acquisition or enhancement of job skills
An AA/AS degree without transfer
Educational enrichment; and
A certificate.
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Skyline Contacts
Skyline College
3300 College Drive
San Bruno, CA 94066
Director, Planning & Research
President
Cathy Hasson, Ed.D.
Victoria P. Morrow, Ph.D.
650-738-4511
650-738-4454
hassonc@smccd.net
morrowp@smccd.net
The Facilities Capital Improvement Program at Skyline College has been comprised of a variety of
projects that include new buildings, renovations to existing facilities, seismic upgrades, and
infrastructure repairs and upgrades. New buildings under construction or completed include a
Student Union, a Science Lab Annex, and a restroom building that serves the athletic facilities.
Existing Buildings 3 (Gymnasium) and 8 (General Instructional Building) are currently being
seismically upgraded and generally modernized. Portions of Building 2 (General Instructional
Building) have been renovated for a Student Services One-Stop Shop and an advanced computer
learning center. The recently acquired buildings on the adjacent Pacific Heights campus were
renovated as swing space, for those programs displaced by the construction projects. Athletics
facilities have been renovated, including the installation of synthetic turf on most of the fields.
Repairs and upgrades have been made to infrastructure systems, including storm water,
sanitary sewer, domestic and heating water supply systems, electrical and gas supply systems,
fire alarm and life safety systems, and the telephone/data plant. Finally, mechanical, electrical
and illumination systems have been renovated and modernized for energy efficiency and
improved functionality.
III. Project Purpose & Timelines
This project requires an assessment of Skyline College’s environment and making
recommendations on instructional programs and support services that will meet the changing
demands of the community. This information will be documented in a plan which will assist the
college in making strategic decisions for both short and long-term planning.
Details of the work include, but are not limited to the activities listed under the Scope of Work,
Section V. Vendors should be able to begin work in February 2006 and present the outcomes in
April, 2006 to the college.
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Timeframes (The District reserves the right to change or alter the times and activities):
Release of Request for Proposal (RFP)
Dec 19, 2005
Deadline for vendors’ submission of proposals
Jan 16, 2006
Selection of Planner
Jan 20, 2006
Finalization of contract terms and pricing
Jan 27, 2006
Begin Project
Feb 1, 2006
IV.
RFP Instructions and Requirements
1. General. Vendors must comply with the provisions of these Instructions for Completion/Submission of the
RFP (“RFP Instructions and Requirements”) of the RFP.
2. Vendor Qualifications. Only Proposals submitted by vendors with the relevant experience, qualifications and
capacity to meet the needs of SMCCCD will be accepted.
3. Submission of RFP.
a.
Submission of Executed “Hard Copy” of RFP. Vendors must present three bound copies of the
Proposal, plus one unbound copy, in a sealed envelope and returned to the Skyline College Office of
Planning and Research, 3300 College Drive, San Bruno, CA 94066 by 2:00 pm on January 16,
2006. Indicate “RFP 86522 Enclosed” on the lower left corner of the envelope.
b.
Vendor’s Review of District Web Site. Any addenda, clarifications, RFP updates/revisions, or replies
to specific questions will be posted on this site; all such matters shall be deemed incorporated into
all Vendors’ RFP Proposals. Prior to submission of a RFP Proposal, all Vendors MUST review
materials on this web site (http://www.smccd.net/purchasing) relating to this RFP and must
incorporate into their respective RFP Proposals all requirements set forth in this RFP, as the same
may be amended by postings on the District’s web site.
c.
RFP Contents. Proposal consists of the following, all of which must be submitted concurrently and
executed as required by these RFP Instructions or by the form of document:
i.
ii.
iii.
iv.
v.
Completed RFP response to Section V (including any supporting materials)
Non-Collusion Affidavit,
Company Information & Signatory Page,
Reference contacts,
Pricing Summary on Vendor Stationary.
4. RFP/RFP Security; Performance Bond. Vendors are not required to submit any form of RFP Security with
submission of the RFP. Modifications to Submitted RFP. A Vendor submitting a Proposal may modify its
submitted Proposal by written modification actually received by the District’s Department of General Services
at or prior to the latest time/date for submission of Proposals. Modifications to the submitted RFP, which are
not in writing, will not be accepted and will not be deemed modifications to the submitted Proposal.
5. Signature. A responsible officer or employee of the Vendor must sign the proposal. An unsigned, but
executed Proposal will be rejected for non-responsiveness.
6. Non-Collusion Affidavit. Each Vendor shall submit with its response a duly completed and executed form of
Non-Collusion Affidavit; the required form of Non-Collusion Affidavit is included as Appendix II in this RFP.
The failure of a Vendor to submit the completed and executed form of Non-Collusion Affidavit with its RFP
will result in rejection of the Proposal for non-responsiveness.
7. Evidence of Responsibility. Upon the request of the District, a Vendor whose Proposal is under consideration
shall upon request promptly submit to the District satisfactory evidence showing the Vendor financial
resources, organization, and plant facilities available for the performance of the contract. The failure of such
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a Vendor to submit requested materials in a timely manner will result in rejection of the Vendor’s Proposal
for non-responsiveness.
8. Modifications to Proposal. The District reserves the right to modify this RFP or any portion hereof by written
addendum issued to all Vendors who have previously obtained this RFP from the District. All addendum
issued by the District pursuant to the foregoing shall be deemed incorporated into the Proposals.
9. Vendor Inquiries. Vendors may request clarifications or make other inquiries concerning this RFP or the
requirements hereof. Direct specific RFP questions to hassonc@smccd.net with a cc to
districtbids@smccd.net. The District will provide all questions and responses electronically to all
participating vendors.
10. Award of Contract. The District anticipates award of one (1) contract to provide the Skyline Educational
Planning Project.
11. References. Vendors shall provide references as described in Section V.
12. Piggyback. The District intends that other public agencies (city, special district, public authority, public
agency, school district or other political subdivision of the state of California) shall have the option to
participate in any agreement created because of this RFP. The San Mateo County Community College shall
incur no financial responsibility in connection with a purchase order from another public entity. Vendor's
agreement or failure to agree to the "piggyback" agreement will not be a factor in the award.
a.
Check one of the following:
i.
□ Agree to extend all prices, terms, and conditions of my proposal to any other public
agency located in the state of California with no exceptions.
ii.
□ Agree to extend all prices, terms, and conditions of my proposal to any other public
agency located in the state of California with the following exceptions noted, as attached.
iii.
□
Pricing, terms and conditions in our RFP are not extended to any other agency.
V. Vendor Response Project Requirements & Scope of Work
Using Microsoft Word, type and/or include answers for the following requirements in orange within the
response row using the table format provided. Answers should be comprehensive and complete. Any
diagrams or supplementary supporting materials should be included as appendices with appropriate
references. The College has assigned a relative weight of Importance to each major category in this
section, including general capabilities and references.
A. Vendor Qualifications
1. Describe your company’s history and general capabilities to deliver an educational plan.
Include at a minimum the following:
a.
Length of time your firm has been in existence?
b.
Total number of employees at your firm?
c.
Size of your customer base?
d.
Geographical area?
Response
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2. Please provide a listing of Community Colleges who have previously used your services
(minimum 3 Colleges or Districts). In this listing, please provide the following information:
a.
Name of the College # 1:
b. Web Address
c. Contact name with phone, address, fax, and email.
d. Dates of contract.
a.
b.
c.
d.
Name of the College # 2:
Web Address
Contact name with phone, address, fax, and email.
Dates of contract.
a.
b.
c.
d.
Name of the College # 3:
Web Address
Contact name with phone, address, fax, and email.
Dates of contract.
Detailed Scope of Work
Describe how your firm would approach and provide for the following tasks and deliverables:
B. Vendors must Complete the following questionnaire:
1. Conduct a comprehensive environmental scan (i.e., K-12 market, economic development and
educational trend), analyze relevant trends (i.e., populations and subpopulations served and
underserved, as well as hidden markets) and create planning assumptions.
Response
2. Assess program and service needs by conducting both internal and external data gathering
sessions.
Response
3. Develop projections for student enrollment, instructional space, existing programs, support
services, technology and modes of delivery.
Response
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4. Identify projected needs for College’s instructional programs and support services over the next
five years.
Response
5. Identify how the college can meet the future needs for instructional programs, support
services. Technology, organizational development, staffing, marketing and facilities.
Response
6. Create a report describing the data gathered, analyses, planning assumptions and
recommendations for implementation into a comprehensive Educational Plan.
Response
7. Incorporate the college’s strategic and tactical plans into the Educational Plan.
Response
8. Itemize cost structure with expected deliverables for the entire project.
Complete price quote on vendor stationary.
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Appendix I
Company Information & Signatory Page
Company Name:
Business Address:
Telephone:
Fax:
Email:
Web Site
Type of Firm: Corporation:
Proprietorship:
Partnership:
Joint Venture:
Other (please describe):
Business License Number:
Number of years in business under firm name:
Full names of firm’s owners (> 10% ownership), officers and managing employees:
Has the firm changed its name within the past 3 years?
YES
NO
If yes, provide former name(s):
Have there been any recent (within the last three years) changes in control/ownership of the
firm?
YES
NO
If yes, explain.
Have officers or principals of the firm ever had their business license suspended or revoked for
any reason?
YES
NO
If yes, please explain.
Name and title of person completing responsible for submission of this RFP and the responses to
this questionnaire:
Name & Title:
Signature:
Phone:
Email:
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Appendix II
NON-COLLUSION AFFIDAVIT
STATE OF CALIFORNIA
COUNTY OF ______________________
I, __________________________________, being first duly sworn, deposes and says that I am
(Typed or Printed Name)
the ________________________ of _____________________________________, the party submitting
(Title)
(Vendor Name)
the foregoing RFP Proposal (“the Vendor”). In connection with the foregoing RFP Proposal, the undersigned
declares, states and certifies that:
1. The RFP Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization or corporation.
2. The RFP Proposal is genuine and not collusive or sham.
3. The Vendor has not directly or indirectly induced or solicited any other Vendor to put in a false or sham
RFP, and has not directly or indirectly colluded, conspired, connived, or agreed with any other Vendor or anyone else
to put in sham RFP, or to refrain from submitting this RFP.
4. The Vendor has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the RFP price, or that of any other Vendor, or to fix any overhead, profit or cost
element of the RFP price or that of any other Vendor, or to secure any advantage against the public body awarding
the contract or of anyone interested in the proposed contract.
5. All statements contained in the RFP Proposal and related documents are true.
6. The Vendor has not, directly or indirectly, submitted the RFP price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person,
corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to
effectuate a collusive or sham RFP.
Executed this ____ day of ___________, 20__ at _________________________________.
(City, County and State)
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
By: _________________________________
Title: ________________________________
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Appendix III 2003 Skyline Strategic Plan
Url:
http://www.smccd.net/accounts/skypro/home.html
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