REGIONAL CADET SUPPORT UNIT (CENTRAL)
DETACHMENT TRENTON
ROUTINE ORDERS
This order No. 04/13
Dated 1 April 2013
File No: 1085-10
Info added
100.
DETACHMENT COMMANDER
101.
200.
TRAINING – GENERAL
201.
202.
203.
204.
300.
Air ACO/ACA Contact Information
Administration
SUPPLY AND WEAPONS
601.
602.
603.
700.
Army ACO/ACA Contact Information
Administration
TRAINING – AIR
501.
502.
600.
Sea ACO/ACA Contact Information
TRAINING – ARMY
401.
402.
500.
DDC Training
DND 404 driver’s licence replacement project
RCIS
OPME
TRAINING – SEA
301.
400.
General Information
Shooting Supplies
Ordering Targets
Supply
ADMINISTRATION
701.
702.
703.
704.
705.
Personnel Administration
Identification Cards
PRC/VSS
Non-Effective Strength: Definition and Administration
Use of Specialist Days
706.
707.
708.
709.
710.
711.
712.
713.
714.
715.
716.
717.
718.
719.
800.
FINANCE AND PAY
801.
802.
803.
804.
805.
806.
900.
Grievances
Administration and Discipline of Cadets
Travel Outside North America – DND/CF Personnel
Report of Arrest by Civil Authority
AMEX
Facilities and Infrastructure/RCMLO
RC Plans/RCMLO
Acceptance of invitations by CF members
Queen’s Diamond Jubilee
Comptroller
Releases
RC Plans/RCMLO
FTX Advance Party Support
Summer 2013
Public Service Health Care Plan
Invoices and Proof of Payment
Maximum Number of Paid Days
Support Without Pay
IS/IT
Vested rights
INFORMATION SERVICES
901.
902.
903.
904.
905.
906.
Detachment Personnel E-Mail Address
Help Desk
Administrative and Fortress Improvements - September 2012
Evolution of the local cadet corps/squadron web presence
PAO
CSTC contact list
100.
DETACHMENT COMMANDER
101.
General Information
RSS Support
UNITS/SQN'S are reminded the only personnel at the Det to deal with for RSS support
are your ACA; no one else. When you contact other people, it is now second hand
information, and information gets lost in translation. All personnel have internet, voice
mail and cell phones.
200.
TRAINING – GENERAL
201.
DDC Training
Members requiring a renewal, or DDC Training for the first time, are encouraged to
contact the MSE Cell closest to their home to book on to a “Classroom” style course.
There are online versions of DDC Training available. However, the Online Course are
designed for mainly Regular Force and the Primary Reserves for last minute, Operational
Deployments, and only with prior approval from NDHQ. They are not meant for the
CIC/COATS routine issue of DND 404. If you complete an Online DDC course it,
without such approval, it will not be recognized and you will not be reimbursed. Any
questions or concerns may be directed to the CTO at Katherine.Woodburn@forces.gc.ca
or 1-800-667-0455 , 1, 2, 2.
202.
DND 404 driver’s licence replacement project
Refs: A. MIP DND 404 DRIVER’S LICENCE REPLACEMENT PROJECT, DATED
15 SEP 10
B. TRANSPORTATION MANUAL A-LM-158-005/AG-001
The six month extension period granted to finalize the replacement of the paper DND
Driver’s Licence (DND 404) with the new polycarbonate photo DND 404 will terminate
at the end of February 2013.
DTN records indicate that approximately 20 000 personnel, forces-wide, are still in
possession of a paper DND 404 and have not yet initiated the replacement procedure.
This action is being taken to remove the obsolete paper DND 404 from use and to ensure
full recognition of the new DND 404 among provincial licensing jurisdictions and law
enforcement agencies. Note that a temporary paper DND 404 issued to a member for
training purposes or while awaiting a replacement photo DND 404 will not be affected by
this action.
Personnel who have not had their DND 404 replaced are advised to do so immediately
through the nearest MSE safety section in order to maintain their active status.
All expired DND 404s, both paper and polycarbonate, are to be are to be returned to the
member’s MSE safety section to be destroyed by means of classified shredder.
DND 404 will only be issued to paid individuals such as CIC Officers, COATs Officers
or NCM, or Civilian Instructors who are on the paid establishment of a Camp or LHQ.
Volunteers, including retired military are not authorized to retain the DND 404. There is
no plan at the moment to cancel DND 404 for the volunteers currently holding one,
however when you try to renew it, you will not be able to.
203.
RCIS
RCIS Central will implement the following new courses during FY 2012/2013:
a)
Senior Instructor Course (SIC) – The SIC is designed to prepare
selected CIC officers to perform specific duties associated with being a Senior
Instructor at the cadet corps /sqn or Cadet Summer Training Centre (CSTC) level.
The aim of this training is to provide CIC officers with the skills and knowledge
required to develop instructional staff (senior cadets and junior officers) at the
cadet corps/sqn or CSTC to effectively deliver the Cadet Programme. Course
Duration: ½ day Distributed Learning (DL) and 4 days In-House (IH) training.
Prerequisites: Minimum rank of A/SLt / 2Lt; be selected or employed in a
position requiring this specialty or be the Trg O designate; successfully completed
an ETC. Note: For more information on course Performance Objectives refer to
CRCSO 110/11;
b)
Intermediate Officer Training Course (IOTC) – The IOTC is designed
to provide selected personnel with the skills and knowledge to enable them to
perform in their current and future leadership and staff roles at the corps/sqn,
Cadet Summer Training Centres (CSTCs) and regional and national headquarters.
The training builds on the Basic Officer Training Course (BOTC) and
Occupational Training Course (OTC). Course Duration: 2.5 days DL and 6 days
IH. Prerequisites: Have successfully completed BOTC, OTC and elemental
ETC; and must be appointed as Commanding Officer or Training Officer at the
corps/sqn. Notes: Unlike the CQ, the IOTC is not a rank qualification course
therefore completion of IOTC does not qualify one for promotion to the rank of
Captain. As per CATO 22-02, promotion to substantive rank of Capt/Lt(N) is
authorized for officers filling the position of CO or TrgO. Therefore, only
officers slated to fill one of these positions should take the IOTC. IOTC must
then be followed by either COC or TOC as appropriate. The IOTC is not required
if CQ has been completed;
c)
Training Officer Course (TOC) – The TOC is designed to prepare
selected CIC officers to perform specific duties associated with being a TrgO at
the corps/sqn. The aim of this training is to provide the TrgO with the skills and
knowledge required to manage, plan and organize the cadet training programme at
he corps/sqn. Course duration: 4 days IH. Prerequisites: Have successfully
completed IOTC. It is recommended that SIC be completed first or within one
year of becoming the TrgO. Note: Not required if completed TOQI; and
d)
Mountain Bike Instructor (MBI) – The MBI course is designed to
prepare selected CIC officers to perform specific duties associated with being a
Mountain Bike Instructor (MBI) at the cadet corps/sqn, Cadet Summer Training
Centre (CSTC) and on expeditions. The aim of this training is to provide CIC
officers with the skills and knowledge required to plan, supervise and conduct
mountain bike activities. Course Duration: 6 days IH. Prerequisites: Be a
Land element officer in the rank of 2Lt or above; have successfully completed
BOTC, OTC, LETC; and have prior bicycling experience. Note: this will be a
physically demanding course.
The following courses have been revised and will be delivered in their new format
by RCIS Central during FY 2012/2013:
a.
the current one day in-house Range Safety Officer (Air Rifle) course will
be phased out and replaced with a new RSO AR course to be conducted in three
phases: (1) DL Phase to be conducted by DCdts 6 – DL Team; (2) On-the-Job
Training (OJT) Phase to be coordinated by the corps/sqn Commanding Officer
(CO) and facilitated/conducted by a certified RSO (AR); and (3) On-the-Job
Evaluation (OJE) Phase to be conducted by a certified RSO (AR) approved by
RCIS Central; and
b.
the current Range Safety Officer (Small-bore) course will be phased out
and replaced by a Range Safety Officer (Biathlon) course. Details forthcoming.
Course Cancellation. Session 10 of the Training Officer Course scheduled to run
24-25 Nov and 8-9 Dec 12 has been cancelled due to an insufficient number of
qualified applicants. As a reminder, successful completion of CQ or IOTC is a
pre-requisite for this course and officers who have previously completed LTQ
have no requirement to take the course.
RCIS (Central) Information.
a)
all information that used to be contained on our website is currently
available in the File Repository. Use the following shortcut to access the National
File Repository: http://www.cadets.ca/repository-repertoire/. Type in "cadets" as
both the username and password, click into the Central folder, and then into the
RCIS(C) folder. Within this folder you will be able to access the RCIS (Central)
course schedule and DL schedule, application form, course load lists, Joining
Instructions, and certification/re-certification information including lists of current
specialty certifications, etc.;
b)
Facebook Fan Page - RCIS Central has launched a Fan Page that will be
populated with School information, pictures etc. Personnel do not require a
Facebook account to view the page located at:
http://www.facebook.com/RcisCentral
For those that are interested and do have a Facebook account, you are
encouraged to "Like" our page and check it frequently for updates; and
c)
Twitter Feed - The RCIS Central Twitter feed can be accessed by
following us @rcisctrg on Twitter. An account is required in order to view
periodic updates and "tweets" from the field when courses are underway.
204.
Officer Professional Military Education (OPME) Programme for CIC Officers.
a)
to better support the education and self development pillars of the CIC
Professional Development System (CICPDS), DCdts entered into an agreement
with the Canadian Defence Academy (CDA) and the Royal Military College of
Canada (RMCC) to sponsor OPME courses for CIC Officers. A few pertinent
details follow, but complete information about this initiative may be found in the
Implementation Letter which can be accessed at: http://www.cadets.ca/repositoryrepertoire/home-accueil.aspx?dir=/Central%20-%20Centre/RCIS%20(C).
b)
the following four courses (from the six available OPME courses) were
selected for sponsorship by the CIC Training Organization (CIC Trg Org):
(1)
(2)
(3)
(4)
DCE001 - Introduction to Defence Management;
DCE002 - Introduction to Military Law;
POE206 - The Canadian Forces and Modern Society: Civics,
Politics and International Relations; and
PSE402 - Leadership and Ethics.
c)
Pre-Requisites - Interested CIC officers must have the following minimum
prerequisites to participate in the programme (but should take note of the loading
priority in para 1d below):
d)
(1)
completed the CIC Basic Officer Training Course (BOTC);
(2)
completed the CIC Occupational Training Course (OTC); and
(3)
achieved the minimum rank of Second Lieutenant / Acting SubLieutenant.
d) Course Loading Priority –
(1)
(2)
(3)
Priority One: CIC officers who have completed or have been selected for
the SOTC;
Priority Two: CIC officers of the rank of Captain / Lieutenant (Navy) of
higher; and
Priority Three: CIC Officers of the rank of Lieutenant / Sub-Lieutenant or
Second Lieutenant / Acting Sub-Lieutenant.
Note: Subordinate officers (Officer Cadets / Naval Cadets) are not eligible for this
programme.
e)
Application Process – Registration for the Winter 2013 semester will be
open until 23 Nov 12. Interested students will send a registration email thru their
unit Commanding Officer and Detachment for approval. Registration emails are
then to be sent to Capt Anglin, Trg Sp O, RCIS (Central), for prioritization and
onward submission to the CO RCSU Central. Prospective students must include
the below information in their registration email:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
rank;
Service Number;
full name (first and last);
unit;
region;
daytime phone number;
OPME Student number (if already issued [starts with a 'P' followed by 4-6
digits]);
e-mail address;
complete mailing address;
desired course(s); and
Area Cadet Officer’s / RCSU Staff Officer’s recommendation.
f)
Pay - Students are not authorized military pay for completing these OPME
courses.
g)
General information about the CF OPME Programme may be found at:
http://www.opme.forces.gc.ca/index-eng.asp.
300.
TRAINING – SEA
301.
400.
Sea ACO/ACA Contact:
a.
ACO Sea, Lt(N) Michael Bennett; at Det: 1-800-667-0455 – 1,1,1 or 1613-392-2811 ext 7392, or cell phone 1-613-242-1309; and
b.
ACA Sea, PO2 Jason Holland; at Det: 1-800-667-0455 – 1,1,4 or 1-613392-2811 ext 2304, or cell phone 1-613-242-1197.
c.
Note that when training is being conducted, one or the other is available in
case of emergency for urgent issues only. Regular business is to be
conducted during 0800 - 1600 hrs Mon - Fri.
TRAINING – ARMY
401.
Army ACO/ACA Contact:
a.
ACA Army, WO Mark Howard at Det: 1-800-667-0455 -1,1,5 or 1-613392-2811 ext 2203, or Cell Phone 1-613-391-1279; and
b.
ACO Army, Capt Lisa Millar; at Det 1-800-667-0455 -1,1,2 or 1-613-3922811 ext 2534, or Cell 613-242-7018.
c.
402.
Note that when training is being conducted, one or the other is available in
case of emergency for urgent issues only. Regular business is to be
conducted during 0800 - 1600 hrs Mon - Fri.
Administration
a.
Units are to review dashboard exception report in FORTRESS. There are
many promotions, DHQ's, Health Cards etc that are past due and require
immediate action.
b.
Units are to review "Corps/Sqn Attendance Summary" and calling those
cadets with 0-25% attendance. Cadets who have not paraded for more than 30
days, that are not declared "Excused from LHQ Training" IAW CATO 13-30
should be contacted and have Squadron issued kit returned and Stricken Off
Strength NLT 1 Dec 2012.
c.
Reminder, IAW CATO 13-30 CADETS EXCUSED ABSENCE FROM
LHQ TRAINING: Cadets who are unable to parade with their corps/squadron for
an extended period may make an application to their Commanding Officer for
Excused Absence from regular attendance except in the following circumstances:
1) a cadet who has been enrolled for less than two years; or
2) a cadet who has passed his or her 18th birthday.
Commanding Officers may approve applications (Annex A) to be excused from
parading for periods less than 120 consecutive days in a training year from Sep to
Jun.
Applications to be excused for periods of 120 days or more must be approved by
the Region Cadet Officer and shall contain the concurrence of the Unit
Commanding Officer, the Area Cadet Officer, and the Detachment Commander.
d.
ANNUAL VALIDATIONS are to be completed in FV2 prior to 31
December 2012.
e.
ANNUAL REVIEW invitations for Reviewing Officer of the rank of
Colonel/Captain Navy and above are due to the Detachment prior to end of
business 15 January 2012. Your invitations shall be in the form of a
letter using proper military format. You should also include a secondary
document which includes some historical data regarding your unit and any
significant accomplishments.
f.
TRAINING RSSTA/OPERATIONS ORDERS are to be:
i) submitted to the +ACOarmyACAEOA@forces.gc.ca no later than
45 DAYS prior to the activity.
ii) be accompanied by detailed Operations Order describing your plan,
staffing, volunteers, including a schedule detailing the periods of
instruction/training PO/EO’s schedule.
iii) RSSTA’s are to be complete with all of the required details (ie:
Qualifications, support requests including Transport, logisitics, rations,
quarters, stores etc…)
iv) Activities requiring NO SUPPORT are to be submitted to the
+ACOarmyACAEOA@forces.gc.ca no later than 10 DAYS prior to the
activity.
g.
SPECIALIST DAYS are to be requested for ACO approval in advance of
your activity in conjunction with your submission of the RSSTA & Operations
Order. While it is up to the Cadet Unit Commanding Officer to allocate the use of
Specialist days, the Cadet Unit CO must seek approval from the ACO who would
be a Responsibility Centre Manager (allocated a budget and the spending
authority under the Financial Administration Act) is the authorizing the
expenditure and service requirements while taking into consideration of TD,
TAA, and other cost parameters; IAW CRCO 1528 & Canadian Forces
Temporary Duty Travel Instruction (CFTDTI). Unit CO’s do not have financial
authority. Please refer to item "705 Use of Specialist Days" in EOA Routine
Orders for further information.
500.
TRAINING – AIR
Effective immediately, all RSSTA's WITH Corresponding Operation Orders are to be
sent to: +ACOAirEOA@forces.gc.ca
501.
Air Contact:
a.
ACA Air, Sgt Gary Ray. Det: 1-800-667-0455 -1,1,6 or 1-613-392-2811
ext 2282, or Blackberry 613-243-6162; and
b.
ACO Air, Capt Branko Horvat Det: 1-800-667-0455 -1,1,2 or 1-613-3922811 ext 2238, or Blackberry 613-661-6833.
c.
Note that when training is being conducted, both members are available by
cell phone in case of emergency for urgent issues only. Regular business is to be
conducted during 0800 - 1600 hrs Mon - Fri.
502.
Administration
a.
Units are to review dashboard exception report in FORTRESS. There are
many promotions, DHQ's, Health Cards etc that are past due and require
immediate action.
b.
Units are to review "Corps/Sqn Attendance Summary" and calling those
cadets with 0-25% attendance. Cadets who have not paraded for more than 30
days, that are not declared "Excused from LHQ Training" IAW CATO 13-30
should be contacted and have Squadron issued kit returned and Stricken Off
Strength NLT 1 Dec 2012.
c.
Reminder, IAW CATO 13-30 CADETS EXCUSED ABSENCE FROM
LHQ TRAINING: Cadets who are unable to parade with their corps/squadron for
an extended period may make an application to their Commanding Officer for
Excused Absence from regular attendance except in the following circumstances:
i) a cadet who has been enrolled for less than two years; or
ii) a cadet who has passed his or her 18th birthday.
Commanding Officers may approve applications (Annex A) to be excused from
parading for periods less than 120 consecutive days in a training year from Sep to
Jun.
Applications to be excused for periods of 120 days or more must be approved by
the Region Cadet Officer and shall contain the concurrence of the Unit
Commanding Officer, the Area Cadet Officer, and the Detachment Commander.
600.
SUPPLY AND WEAPONS
601.
Shooting Supplies
EOA SHOOTING / MISC ITEMS STORES REQUEST
UNIT:
ITEM
PELLET
PROVING ROD
CLEANING FELTS
CARDBOARD INSERT
5 ROUND CLIP
1 ROUND CLIP
WOODEN SHOOTING
STANDS
BT 100’S STAND
BT 100 TARGETS
GUN CASE
SLING
NOTE:
QTY
REMARKS
ALL REQUESTS FOR TARGETS MUST BE ORDERED BY
THE UNITS THROUGH THE SUPPORT BASES.
UNIT CO SIGNATURE:_________________________________
PRINT NAME AND RANK ABO
602.
Ordering Targets
The following targets can be ordered by the units. Direct the request (DND 2227)
to your support base.
Target – CCT-BT-10 (NSN 69-20-004-2751) 5 CIRCLES DRAWN INLINE
FOR CADET USE ONLY; PACKAGE CONTAINS 250 TARGETS; IN
EACH 35.0 MM CIRCLE IS ANOTHER 15.0 MM CIRCLE
Target – CCT2001AR853 (NSN 6920-20-004-2752) 12 CIRCLES, 10 FOR
SCORE,2 SIGHTERS, EACH SCORING CIRCLE IDENTIFIED 1 TO 10 ,
EACH SIGHTING CIRCLE IDENTIFIED A AND B
Target – CCT2000GRTD (NSN 6920-20-004-2753) 2 CIRCLES DRAWN IN
LINE;EACH CIRCLE IS IDENTIFIED AS A OR B; PAPER IS NON
REFLECTIVE
When ordering targets, order no more than two (2) packages at a time. Stock is
limited.
Air Rifle Repair Procedure.
Inform the Detachment that the rifle is non serviceable and the nature of the
problem.
Unit will be directed to exchange or tpt the rifle to the area repair facility.
EOA has three (3) areas for repair. Eastern, Central, and Western.
TACSTC Supply staff may be able to assist with the tpt of the air rifle to the
repair facility. This is determined on a case by case scenario.
603.
Supply
This a reminder to all within Central Region of your responsibilities as a
Supply Customer Account (SCA) holder and rep:
a.
the CO, in the capacity of the SCA holder, is responsible for the
protection, proper use, maintenance and accountability of the public property
entrusted to her/him; and
b.
the SupO is responsible to the CO for the administration, control and
general management of a cadet corps/sqn material related activities. These
activities include acquisition, identification of stock, receipt, issue, accounting,
and return of all public property held by a cadet corps/sqn. Specifically the Sup O
is responsible for:
(1)
maintaining up-to-date records to ensure proper accountability of material
on charge to the cadet corps/sqn,
(2)
(3)
(4)
(5)
(6)
ensuring the safety and proper use of material, in particular weapons and
ammunition,
issuing, exchanging, and receiving material,
ensuring the return of uniforms on release by cadets, in particular buckles
and duffel bags,
verifying the SCA on a regular basis and when directed by the CO,
providing the CO with a written report for any loss, deterioration, or theft
of material;
RCSU Central has noticed an increase in Loss Reports, in particular losses
for compasses. During an FTX, ensure that all accountable stores are signed out
using temp loan cards and secured properly. All losses are to be reported
immediately. If a compass is lost on an FTX in May do not wait until your annual
verification in September to report the loss. The block for ‘circumstances
surrounding the loss’ on your Miscellaneous Loss Report is to include:
a.
when the loss occurred;
b.
who was in possession of material at the time of loss;
c.
where the loss occurred (i.e. corps/sqn or FTX training);
d.
what was done to recovery the loss (i.e. search of FTX area, verify with
staff and cadets that item was not misplaced); and
e.
what, as a CO, will be done to prevent future loss.
As the CO of a cadet corps/sqn you are responsible for the stores and
equipment on your SCA. If losses are a result of negligence, you will be held
responsible for recovery action. Any questions regarding Loss Reports should be
directed to TACSTC Supply Section.
700.
ADMINISTRATION
701. Personnel Administration - All documentation submitted to the Detachment for
personnel transactions MUST be the originals with original signatures. For personnel
transactions, the following are required:
a.
DND 324 (edition 08-2012) CIC Personnel Transaction (printed 8 ½ X
14): Used for promotions from Lt to Capt, appointments, relinquishment of rank,
postings, transfers to, release and voluntary service. Sections 1, 2, and part of 3
must be completed at the unit level. If the member is leaving the unit, a unit
OUT CLEARANCE certificate is also required. (CRCO 1604 Annex F, Blocks
one and two). The new edition (08-2012) MUST be used, and it must be on 8
½” x 14” legal paper. The previous form will no longer be accepted. This new
edition is to be used for all COATS personnel (not just CIC); therefore, it
must include the GS officers and NCM’s.
C:\Documents and
Settings\brault.m\Desktop\DND 324.pdf
b.
CF 574 (edition 11-2011) CIC Enrolment or Transfer Form (printed 8 ½
X 14). Used for new enrolments or CF component transfers into the CIC. A
member transferring to the CIC from the SHR, Reg Force or Primary Reserve, is
considered a component transfer. Sections 1 thru 7 up to and including the
sponsor’s recommendation must be submitted.
c.
It is the COs responsibility to verify that an applicant meets the
minimum enrolment standards for enrolment into the CF. (ie) 18 years of
age, Canadian citizen, proof of high school graduation. Do not submit a DND
574 if these conditions have not been met. Incomplete or outdated versions of
either form will be returned to the unit for correction.
C:\Documents and
Settings\brault.m\Desktop\CF 574.pdf
c.
Please note that if CIC Officers have questions about the status of a specific
applicant's enrolment, they should be directing their queries through the Detachment, and
not going directly to the CFRC.
702.
Identification Cards.
a.
ID card requests are to be sent to the Det Chief Clerk, Sgt Melanie Brault
by email at Melanie.Brault@forces.gc.ca or fax (613-965-3799), and must contain
the following information:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
b.
703.
Unit
Service Number
Full Name
Rank
DOB
Blood Type for NDI 20
Current ID type (NDI 10/NDI 20) if applicable
Card expiry Date
The appropriate forms will then be filled out, signed by the authorized
Detachment personnel and the original will be sent back to the requesting
unit, along with instructions for processing.
PRC/VSS
Recent changes to RCMP policy and direction given to police services
across Canada on the PRC/VSS screening process have resulted in Central Region
seeing significant increases in the timeframe required to complete screenings for
many individuals. The new PRC/VSS screening process where an individual will
be required to submit fingerprints, if an initial search based on gender and date of
birth results in a positive response, is now taking an average of 120 days to
complete. As a result of the increased time to complete a screening, together with
the year 2012 marking the end of the initial five year period of validity, the
potential exists that a significant number of personnel in Central Region may not
have a new PRC/VSS completed before their current screening expires.
CIC/COATS personnel and Civilian Instructors (CIs), currently on the
strength of a Central Region unit and whose PRC/VSS has expired, are permitted
to work with cadets subject to that individual providing satisfactory proof to the
appropriate chain of command that a new PRC/VSS screening has been initiated
by a police service. This applies only to CIC/COATS/CIs currently on the
strength of a Central Region unit. Corps/sqn COs are to ensure that unit
personnel, whose PRC/VSS has expired, have provided the necessary proof that a
new PRC/VSS screening has been initiated. Personnel who do not, or will not
provide such proof are not to be permitted to work with cadets until such time as
the necessary proof is provided.
Taking into account the potential increased timeframe to complete
screenings, individuals whose current PRC/VSS are due to expire are advised to
initiate a new screening early. Do not leave this to the last minute.
It is a requirement for CSTC employment that all COATS officers, NCMs
and Civilian Instructors (CIs) have a current CF Medical, PRC/VSS and ERC. It
is the responsibility of the member to ensure their medical, PRC/VSS and ERC
are current. While reminders and hasteners may be sent by RCSU Central, a
detachment, CSTC, sailing centre, expedition centre, or gliding centre, etc., it is
the member who is ultimately responsible to remain current.
704.
Non-Effective Strength: Definition and Administration.
a.
The definition of non-effective strength (CMP 20-04):
NES for Mbrs of the Res F. Except for a mbr of the PRL, a Res F mbr
shall be declared non-effective (NES) when their unauthorized absence from duty
has exceeded 30 days, during which time no fewer than three duty periods were
conducted by the unit. A period during which a mbr has been declared NES does
not count toward qualifying svc for promotion, incentive pay, Canadian Forces’
Decoration or clasp, or the RFRG. NES shall not be approved retroactively;
b.
We track attendance through the monthly pay reports submitted by units.
If a member on the unit establishment has not submitted a pay report and the
Commanding Officer has not provided an explanation for the absence, then NES
administration against the member is initiated.
Note: To provide funding to cadet activities, we decided to cancel our
subscription to the psychic hot line. The onus is now squarely on you to
maintain Effective Status.
705.
Use of Specialist Days. From time to time a cadet unit may be required to
employ personnel from other units against their quota of specialist days when they
plan LHQ training for which no qualified instructor exists at the unit. Note that
the key words are “qualified personnel” which excludes writing op orders,
supervision of cadets and bus escorts among other activities. Furthermore, when
someone is hired from outside a 40 km radius of the employing unit, an
entitlement to TD and travel expenses are triggered for the employed specialist.
Cadet units do not have access to TD funds. Therefore the following limitations
are imposed for the hire of external specialist personnel:
a.
The person hired must reside within a 40 km radius of the LHQ offering
employment;
b.
The hiring unit shall not exceed the annual quota of specialist days. A
signed contract with a specialist CI constitutes spent days; (ie) if your quota is 6
specialist days and you have a contract with Mr X for 5 specialist days, then you
only have one day left against which to hire, as Mr X’s days are committed by
contract;
c.
all other requests will be referred to the Detachment for authorization and
funding approval. Without such approval, there is no entitlement to pay,
allowance, or TD benefits.
706.
Grievances. If a member has a complaint, an attempt should be made to resolve
it at the lowest level possible, keeping in mind that the member has six months to
file a grievance after the member knew, or ought reasonably to have known, of
the decision, act or omission in respect of which the grievance is being submitted.
If the CO fails to resolve the complaint informally, the Detachment staff should
be engaged by the unit CO to assist with the resolution of the complaint.
Initial Authority (IA). The IA is the first officer in the process who has the
jurisdiction over the issue grieved. If the CO is able to address the grievance, then
the CO shall act as the IA. If the CO is not able to address the grievance, then
he/she shall forward it to the Grievance Authority who will identify the
appropriate IA. To act as an IA in a grievance, the officer must meet three criteria:
1) hold the rank and/or appointment as established in QR&O article 7.06;
2) have the jurisdiction over the issue being grieved;
3) have the authority to provide the remedy should the grievance be granted.
An IA cannot have been personally involved in the decision being grieved,
nor can he/she be a civilian.
All unit CO’s are to familiarize themselves with the information contained
on the Director General Canadian Forces Grievance Authority (DGCFGA)
website and with QR&O Chapter 7, specifically the information regarding who
has the authority to act as an IA when a grievance is submitted. The position of
Regional Cadet Officer (RCO) is the only person who can act as the unit CO
when a grievance is filed.
707.
Administration and Discipline of Cadets
Refs: A. CATO 15-21
B. CATO 15-22
It is imperative that when administrative or disciplinary measures are
issued to cadets as per ref B, originals are to placed on the cadet's file and a copy
is to be forwarded to RCSU Central through the Detachment in a timely manner.
These documents may include Cautionary Notices, Written Warning and Letters
of Suspension. Similarly, where a cadet's membership is terminated as per ref A,
the termination letter shall be forwarded to the Detachment as the cadet/parent is
specifically advised that a review of the decision is available by RCSU Central or
this Detachment, as appropriate.
708.
Travel Outside North America – DND/CF Personnel
Refs: A. NDSP Chap 38
B. E-mail RC Admin O 27 Jan 09
As directed at refs, a new policy has been invoked to address the
governmental security concerns for DND/CF mbrs who elect to travel outside of
Canada, excluding the USA.
In short, if a mbr plans to travel outside Canada, they are to complete the
attached form entitled Notification of Intent to Travel and submit it to the security
representative (Mr Turner) at either of the e-mail addresses identified below. He
will work in concert with NCIU Ottawa to determine if a security briefing is
required prior to departure. This process should be completed as a minimum 8
weeks in advance of intended travel dates.
Contact information:
DWAN E-mail:Turner JL (Contractor)@CFSU(O) Operations@Ottawa-Hull
Civilian E-mail: JAMES.TURNER@forces.gc.ca
The following link to the Foreign Affairs and International Trade Canada website,
offers an alphabetical Country listing which contains valuable travel reports and
warnings for the travellers' review in advance of travel.
http://www.voyage.gc.ca/dest/ctry/reportpage-en.asp
709.
Report of arrest by civil authority
IAW QR&O 19.56, where an officer or non-commissioned member has
been arrested by a civil authority, the member shall cause the arrest to be reported
to the member’s commanding officer.
710.
AMEX
It has been brought to DND’s attention that DND travellers and travel
arrangers are not as prepared as they should be when contacting the Amex call
center. Many don’t have the full traveller name as it is indicated on their official
government ID and this is causing prolonged calls and call backs. Please remind
your travellers/travel arrangers that names as they appear on the Passport or
Official Government ID need to be verified and readily available before calling
for a reservation. This extra step would go a long way in helping to reduce call
wait times.
711.
Facilities and Infrastructure/RCMLO
1.
2.
712.
Employment Opportunities can be found through the following link:
a.
DWAN Link: http://lfdts.kingston.mil.ca/reo-oer/
b.
Internet Link: http://www.army.forces.gc.ca/reo-oer/
Employment Opportunities will continue to be published in message
format, but they will not be mailed to the units; they will continue to be
posted in the monthly Borden RCSU OR’s and in the links above.
Positions open for competition will be listed on the link to RCSU Central
web employment page http://www.cadets.ca/empl_eng.aspx .
RC Plans/RCMLO
Medical Screening Process.
A new training year is underway and, as such, new Basic/Detailed Health
Questionnaires (BHQ/DHQ) are required for all cadets. Ensure you are familiar
with and follow the process set out in 1085-10-5 (D Cdts 2-2) Administrative
Order – Medical Screening Protocol. In order to correct some procedural errors
noted last training cycle and to improve efficiency, here are a few points to
remember when completing the BHQ/DHQ:
a) for cadets required to complete a DHQ, provide the full DHQ package to
parents (RCMLO cover letter, guide to completing DHQ, envelope with
RCMLO address). This package is available at your Detachment and will
guide parents on how to properly complete the DHQ;
b) do not send a DHQ to the RCMLO unless a BHQ is already completed in
Fortress. The RCMLO cannot enter any data or complete the medical
screening process until a BHQ has been completed. Also, do not initiate a
DHQ unless you are requested to do so by Fortress. The Fortress Database
will prompt you on the need for a DHQ;
c) the DHQ is the only form required to be sent to the RCMLO. Do not send
forms such as BHQ, Food Services Waiver, Enrolment Applications,
Collection Use and Disclosure of Personal Information;
d) provide a thorough briefing to parents on how the DHQ is to be completed.
Specifically, advise them that any positive response on the BHQ must be
explained in detail on the DHQ. The RCMLO requires the medical
condition/diagnosis plus the name and dosage of all medication the cadet is
on; and
e) treat the DHQ as a Protected B medical document. It is not to be collected,
copied or held at the Corps/Sqn. If the parent wants to hand you a completed
DHQ ensure it is first sealed in an envelope and then mailed directly to the
RCMLO.
Following the above points will help improve the efficiency of completing
the medical screening process and allow the RCMLO to promptly assign
appropriate participation limitations to protect the cadet and promote their safety
and well being. Please direct any questions/comments to the RCMLO’s office:
Toll Free Number - 1 (877) 381 6857
Fax - (705)423-1619
Robert.Bruyns@forces.gc.ca
Richard.Mackwood@forces.gc.ca
713.
Acceptance of invitations by CF members.
The acceptance of gifts or hospitality by all CF members must be
examined to determine whether it might create a real or perceived conflict of
interest. There is always chain of command support to consider the offer or likely
offer (see attachment).
C:\Documents and
Settings\brault.m\Desktop\Accptance of Invitations - Events and Galas.pdf
714.
Queen’s Diamond Jubilee.
During the year of Her Majesty's Diamond Jubilee celebrations, 60,000
deserving Canadians are being recognized for their contributions to Canada
through the award of the Diamond Jubilee Medal (QDJM). In addition to
DND/CF, the Government of Canada also invited other organizations, including
non-governmental organizations at the national, provincial and community levels,
to participate in the Queen Elizabeth II Diamond Jubilee Medal program.
Members of Parliament, senators, lieutenant governors, territorial commissioners,
and provincial and territorial premiers are also being afforded the opportunity to
nominate deserving candidates for this national honour.
As a result of the numerous organizations involved, it is can be expected
that a number of COATS members will have been nominated for the QDJM by
one these organizations. In that the award, regardless of the nominating authority,
must be annotated in the CF member's personnel file and Member Personnel
Record Résumé (MPRR) a requirement therefore exists for the member to notify
the CF of the award.
Therefore any COATS member awarded the QDJM by an organization
other than the CF is to ensure a copy of the QDJM certificate is forwarded,
through the appropriate chain of command, to RCSU Central.
715.
Comptroller.
Member’s Responsibility – Ref: QR&O 26.02. All members are reminded of their
responsibility to advise their chain of command in writing of any life events that
would alter a member’s Unit Personal Records. Keeping your records up to date
is in your own best interest and may affect you or your survivor’s eligibility to
certain benefits. Annual verification of your Military Personnel Resume Record
(MPRR) is required.
2012 T4 Slips - Current Address. This is a reminder to all members to review the
address on your end-August 2012 pay statements to ensure that address is current.
That address will be used by the pay system to send you your T4 slips for 2012.
If required, change of address should be submitted to your Detachment / Unit
orderly room.
716.
Releases.
Member’s Responsibility – Change of Address and Response to Non
Effective Service (NES) Letters and Notice of Intent (NOI) to Release Under
QR&O Item 5(f) Unsuitable for Further Service. Recently RCSU Central has
received a spate of objection letters to NOI documentation for members who have
been carried as long term NES on region establishments. The common theme of
these objections is that they were not notified of the NES status and/or they had
previously asked for release under QR&O Item 4C (Voluntary). The other
common theme in these cases is that the member had not kept their address up to
date prior to being placed on NES, or while undergoing transfer or release
processes. Bottom line, if the organization cannot contact a member they will
eventually be released under Item 5(f) Unsuitable for Further Service. This
release item will prevent any future employment with the CF or with the
Government of Canada, and may seriously hinder any reference checks conducted
by a civilian employer.
Specifically the Item 5(f) release states: "Applies to the release of an
officer or non-commissioned member who, either wholly or chiefly because of
factors within his control, develops personal weakness or behaviour or has
domestic or other personal problems that seriously impair his usefulness to or
impose an excessive administrative burden on the Canadian Forces."
To prevent this happening to yourself at a future date, ensure your address
on record is always current.
717.
RC Plans/RCMLO
Detailed Health Questionnaire (DHQ). Regarding the DND 2570 (092012) Detailed Health Questionnaire (DHQ), there are a few issues which are
contributing to a slow validation process:
a)
we are receiving DHQs for cadets that are not entered in FORTRESS. Do
not send in a DHQ until the cadet info and the answers from the 1158 or annual
validation form have been entered into the database. Once this is done,
FORTRESS will prompt you if a DHQ is required. Because corps/sqns are not
following this process, we have received a multitude of DHQs that are not
required. Also, until the cadet has been entered into FORTRESS by the corps/sqn,
we can do absolutely nothing with the DHQ. Entering the cadet info into
FORTRESS first will reduce unnecessary DHQs from being initiated and also
decrease the amount of man-hours the RCMLO wastes trying to process a cadet
that is not in the database;
b)
the RCMLO is receiving many DHQs with absolutely no info identifying
the cadet. This is caused by not printing out the DHQ from FORTRESS. The
problem stems from an electronic (pdf) form that is either being emailed or
printed out to give to parents. This DHQ is being given out blank despite the fact
that it is the corps/sqn responsibility to complete sections 1 & 2. Since sections 1
& 2 are grayed out with directions stating "must be completed by cadet corps/sqn
staff, parents/guardians are leaving these sections blank and sending it to the
RCMLO's office with no way of identifying who the cadet is. There is a simple
way to rectify this problem. When the DHQ is printed directly from FORTRESS
all personnel/identifying info in sections 1 & 2 is completed automatically.
Therefore, all DHQs will be printed directly from Fv2. Cease using all other forms
of the DHQ;
c)
do not fax routine DHQs to the RCMLO. All faxes require the originals to
follow in the mail. This creates a duplication of work once the original arrives
since the DHQ must be processed again. DHQs are to be faxed to the RCMLO on
a time urgent basis only. Example would be an unvalidated cadet who is
scheduled to attend a cadet activity that weekend. If determined urgent, clearly
state the situation on the accompanying fax cover sheet;
d)
we have received faxed DHQs where the grayed out area (section 1 & 2) is
completely illegible. To temporarily rectify this, the cadets name and date of birth
(DOB) must be handwritten on the white area (top) of the form. This issue of the
grayed area has been identified, and hopefully will be corrected in the future; and
e)
duplicate DHQs are already arriving at the RCMLO office. This greatly
impedes the validation process. Please be patient, these DHQs are not being lost.
Due to the sheer volume of DHQs submitted it will likely take a number of weeks
to validate medical files. As hoped, corps/sqns are submitting the DHQs in a
timely fashion. Forwarding duplicate DHQs will only slow down the process. If
you require info on the status of a cadets DHQ or if there is an urgent need to
validate it ASAP please call the RCMLO office.
Overall, the medical validation process has shown a marked improvement over
last year. Thank you to the corps/sqns for all the hard work and attention to detail
when collecting and submitting the DHQs.
718.
FTX Advance Party Support
Increasingly, EOA Detachment has received requests for Advance Party
support in the form of lunch and dinner meals for field activities. Some of these
requests are for large numbers of staff and sometimes cadets. It should be noted
that EOA Det does deliver FTX equipment to the exercise site, unlike COA Det.
Therefore, there isn't a requirement for a large advance party. Someone is
required to receive the stores, though. Normally, EOA would expect to have one
or two personel available to receive the equipment delivery; however, depending
on the total amount of materiel, more staff may be approved. Generally, not more
than four personnel per hundred exercise participants will be approved. Advance
parties will be supported for the supper meal only and only where actually
necessary. Any unit choosing to travel in the morning is likely doing so for
personal reasons which shall not be reimbursed. Lunch meals will be the
responsibility of the individual member or as negotiated with the sponsoring
Branch/support committee/sponsor. Units must measure the necessity for cadets
to be part of the advance party. Taking cadets out of school should be a last
resort. All requests should be staffed through the appropriate ACO/ACA as part
of the activity RSS. Approval will be on a case-by-case basis. Where available,
meals will be arranged at CF establishments or will be by most economic means.
Volunteers are not provided/reimbursed for meals. When approval is received for
an advance party, the funding provided is not to be exceeded or misappropriated.
Recovery action will be be taken against the unit if the allotted meals/amount is
exceeded.
719.
SUMMER 2013
Movements/Common Training
a.
UNIT CONTACT OFFICER. All units are to submit the names of their
summer contact officer to the Det Mov O Lt(N) Woodburn. In the absence of a
Unit Contact Officer, the Unit CO shall be used. Information must include the
name and contact telephone number(s) for summer residence including a valid
email address. All Contact Officers must have an email address. You are
reminded that the provision of an available contact officer is a unit responsibility
and that your selection must be available throughout the deployments /
redeployment season (i.e., personnel who you have recommended for CSTC
employment or those who have accepted CSTC employment offers are not
acceptable as contact officers). Submissions shall be made by email by 21 May
2013 using the attached form to Katherine.woodburn@forces.gc.ca
b.
ESCORT OFFICERS. Anyone wishing to be employed as an Escort
Officer for In-Region CSTC and / or Out of Region deployments / redeployments
is invited to submit their name and contact information to the Det Mov O via
email by 21 May 2013 using the attached form. Please indicate if you have a
valid DND 404 as well.
c.
EOA SITE SUPERVISORS. Site supervisors will be required during the
major Move Weekends ( Intake and Exhaust ). You will be required to attend the
location in uniform, during the times cadets are travelling through your location.
Site Supervisors are required mainly for the following locations: Ottawa,
Cornwall, Kingston and Port Hope. Submissions for the positions should sent
NLT 21 May 2013 using the attached form to Katherine.woodburn@forces.gc.ca.
d.
ClASS B SUMMER EMPLOYMENT. Applications are invited for the
position of Assistant Mov O at RCSU(C) Detachment Trenton for the period 27
May -23 Aug 13 (89 Days). Duties will include assisting the Det Trg Sp/Mov O in
organizing transportation from home units to CSTCs both within Ontario, and to
departure points for Out of Region and International Exchanges. The applicant
may be any rank from Sgt to Capt. Interested personnel should forward a resume
with covering letter to the CTO not later than 22 April 13 to
katherine.woodburn@forces.gc.ca
2013 Escort & Zone
Supervisor Info.doc
2013 Unit Summer
Contact Officer.doc
800.
FINANCE AND PAY
801.
Public Service Health Care Plan.
Class A reservists (our COATS members) may apply for Supplementary
Coverage under PSHCP. To do so they will need to complete the two forms
below. The member must complete sections 1 through 12 on the application and
all section on the P Res Information form. Included with the application and P
Res Info form the member must remit three months of contributions (by certified
cheque or money order) as per the schedule V below (currently $336.00) to the
address on the P Res Info Form.
The PSHCP policy is located at the link below.
http://www.njc-cnm.gc.ca/directive/index.php?did=9&lang=eng
Misc information…
Class A or Class B (180 days or less)
• For the most part *, PSHCP contributions will not be deducted at source for members
on Class A/B (180 days or less) service. Consequently, contributions must be made
payable to the Receiver General for Canada by certified cheque or money order. Postdated cheques will not be accepted.
• Members on either Class A service or Class B service (180 days or less), are eligible to
participate in the Plan for themselves only (i.e. single coverage) or for themselves and
dependants (i.e. family coverage). A member’s class of service, the length of this service
and whether coverage is for the single member or the family, determines the amount of
the premium due from the member.
• For Level I coverage, the member shall contribute the employer’s share of the monthly
premium and any applicable taxes (for single or family coverage), quarterly. *
• For Level II or Level III coverage, the member shall remit both the member’s share and
the employer’s share of the monthly premium and any applicable taxes (for single or
family coverage) quarterly. *
Supplementary Coverage
This coverage is intended for eligible participants who are covered under a
provincial/territorial health insurance plan. In general, the PSHCP supplements the
coverage provided under the provincial/territorial plan in the member's province/territory
of residence. This coverage consists of the:
Extended Health Provision (80% reimbursement/deductible) except for:

Emergency Benefit While Travelling and the Emergency Travel Assistance
Services which are reimbursed at 100% and no deductible applies;

Catastrophic Drug Coverage which provides 100% reimbursement for eligible
drug expenses in excess of $3,000 out-of-pocket cap, exclusive of the deductible);

Hospital Provision (100% reimbursement/no deductible).
Monthly Contribution Rates
EMPLOYEES
SUPPLEMENTARY COVERAGE
Appendix A
June 2012
Hospital Level I
EE
$
ER
$
Total
$
Hospital Level II
EE
$
ER
$
Total
$
Hospital Level III
EE
$
ER
$
Total
$
Single
0.00 113.69 113.69 1.10 113.77 114.87 5.31
Family
0.00 113.70 113.70 3.53 113.77 117.30 10.34 113.77 124.11
0.00
Executive Group
113.77 119.08
113.71 113.71
April 2011
Hospital Level I
EE
$
ER
$
Total
$
Hospital Level III
EE
$
ER
$
Single
0.00
111.99 111.99 1.10
112.07 113.17 5.31
112.07 117.38
Family
0.00
112.00 112.00 3.53
112.07 115.60 10.34
112.07 122.41
Executive Group
Total
$
Hospital Level II
EE
$
0.00
ER
$
Total
$
112.01 112.01
EE – Employee
ER – Employer
Additional PSHCP Info (Borden). The PSHCP Office has recently received many
enquiries about health care coverage of ResF members that has been suspended as of 31
Mar 12.
-
Due to PSHCP Treasury Board Rate changes and subsequent related testing of its’
systems, the PSHCP Office has been unable to input all of the applications since
the beginning of March 12. PSHCP are working hard to resolve the issue by
going through the backlog ASAP and are expecting this problem to be resolved
within 2-3 weeks.
-
Despite the fact that some members’ information may not be in the system for
another two or three weeks, those members are still deemed to be covered,
provided that they are under a valid CF 899. In the meantime, if members have to
pay for expenses that normally would be covered by the PSHCP, it is
recommended that they keep their receipts and ask for reimbursements later.
-
PSHCP office understands this is a less than an ideal situation and they are doing
their best to resolve this issue in a timely manner.
802.
Invoices and Proof of Payment.
You should all be aware that we are subject to the terms and conditions of the
Financial Administration Act. That means that before signing off on any of your
claims, we must have absolute proof of payment. A claim without proof of
payment will be returned for supporting documentation. Having an account
which does not return cheques is not a Detachment problem, and must be rectified
at the Corps/Support Committee level. Proof of payment may include any of
these:
a.
A photocopy of the front and back of the cancelled cheque;
b.
An original receipt from the service provider; and
c.
Certification on the original invoice, in ink, by the service provider that
the invoice has been paid in full. The certification must include a legible
name and company information for verification. A RED PAID STAMP
which can be purchased at any office supply place with illegible
information inserted is not acceptable.
Furthermore, effective immediately, all corps CIC officers who are
submitting a Travel Claim shall attach a photocopy of their attendance record
signatures corresponding to the TD date(s) being claimed.
803.
Maximum Number of Paid Days:
The maximum number of paid days authorized per cadet corps/sqn per training
year is:
a.
up to a maximum of 35 days for the CO;
b.
up to a maximum of 25 days for all other officers and NCM’s on strength;
c.
no more than 20 days for corps/sqn activities from 1 September to 30 June
and/or no more than 90 days on a cumulative basis in any single fiscal year for
CI’s (CATO 23-05); and
c.
for specialists, found in CATO 21-03 Annex A. Members of the COATS,
Pres, or a CI may be employed and paid as specialists; however, they must
be employed by a unit other than their own and be fully qualified for the
services they perform. Specialist days shall not be used to employ
someone to do administrative or general tasks.
When new staff come on slate part way through the year their pay is prorated at 2,2.5 or 3.5 days per month depending on which position they're moving
into.
Attendance Registers are only required by the Detachment once a year with the
June Pay submission. Original Attendance Registers should start new at 1
September each year and end 30 June with a copy going to the Detachment Fin
Clerk. Any Officers that are told to parade as a volunteer while waiting for a
position to open up will need to submit an Attendance Register each month to
prove that they are parading.
804.
Support Without Pay:
All CIC officers should be aware of the provisions of CATO 23-11,
regarding the coverage and conditions of providing support to authorized cadet
activities without pay.
A Cadet Instructor providing support without pay is not on Class “A”,
Class “B” or Class “C” Reserve Service and is not eligible for CF coverage,
benefits and entitlements associated with paid service. When providing support
without pay the member is covered by the following alternative plans:
a. Accidental Death and Dismemberment: DND has purchased a commercial
Special Risk Accident Insurance Plan that covers Reserve Force members who
are providing support without pay to cadet activities. Details of this coverage are
set out in CATO 17-03; and
b. Indemnification & Liability: The Deputy Minister has authorized DND to selfinsure CF members providing support without pay to the CCO for liability
coverage. To be eligible the member must have acted honestly, without malice,
within the scope of their duties and have met reasonable departmental
expectations. Coverage will be based on the Treasury Board’s Policy on the
Indemnification of and Legal Assistance for Crown Servants.
Corps and squadrons Commanding Officers shall ensure that all Cadet
Instructors who provide support without pay acknowledge by completing the form
at Annex A to this CATO 23-11 , the following conditions:
a) they are under no obligation to provide support without pay, and they do so on
a voluntary basis;
b) they will be responsible to act honestly and without malice;
c) they are to exercise due caution and take care of Crown property entrusted to
them;
d) they will abide by all regulations, orders and instructions that would be
applicable if they were on paid service;
e) they are to refrain from anything that would be a cause for disciplinary action
if they were subject to the Code of Service Discipline; and
f) they acknowledge that while providing unpaid support, they are aware of the
differences in liability, injury and disability coverage.
CATO 23-11 Annex A may be found at:
http://www.cadets.ca/repositoryrepertoire/data/National%20-%20Nationale/CATO%20%20OAIC/4.%20Volume%20II%20-%20COATS/23-11%20%20SUPPORTING%20CDT%20ACTIVITIES%20WITHOUT%20PAY%20%20INSTRUCTEURS%20DE%20CDTS%20APPUYANT%20SANS%20R%c3%89
MUN%c3%89RATION%20LES%20ACTIVIT%c3%89S%20DES%20CDTS/2311A.pdf
This form is to be completed, copies kept at each corps/squadron, and the
originals forwarded to the Detachment for PA on the members' Personnel File.
Finally, a Cadet Instructor providing support without pay is not on Class
“A”, Class “B” or Class “C” Reserve Service; however if they meet the criteria
set out in Section 60 (1) (c) of the National Defence Act, they are subject to the
Code of Service Discipline. While providing support without pay, they remain
subject to administrative action as detailed in various regulations, orders and
instructions.
805.
IS/IT
Financial Fraud: PHISHING. Another round of "Phishing", (Note 1), has been
stampeding through both the DWAN Exchange and our own "CadetNet" e-mail
services. They closely resemble the two e-mails attached.
The first clue as to their authenticity is that they ask for personal login
information, directing them to a fraudulent website or Java page. Most, if not all,
financial institutions will instruct you to call their Customer Service Desk.
The second clue is that the supposed number of the card is usually the last
four digits and not the first or first four. These numbers are common for all cards
of a given make such as Master Card or in this case VISA.
If you are not sure, do not respond to the email or use the supplied link.
Instead, call the number usually located on the back of your card, Yellow Pages,
or the website of the financial institution to ascertain the authenticity of the email.
Note 1: In the field of computer security, phishing is the criminally fraudulent
process of attempting to acquire sensitive information such as usernames,
passwords, and credit card details by masquerading as a trustworthy entity in an
electronic communication. ...
en.wikipedia.org/wiki/Phishing
806.
Vested rights
It may have taken more than 9 years to secure this clarification on Pay Protection
policy for COATS members; however, it is now in hand. All former NCMs who
were not granted Pay Protection upon commissioning are entitled to Pay
Protection (AKA: Vested Rights). If you believe that you may have an
entitlement to this retroactive Pay Protection please submit your name to the
detachment. The RPSR Section in Borden will conduct a formal pay audit on your
behalf and, if an entitlement is validated, they will prepare a pay reconciliation
schedule to determine how much is owed to you. Please note that these files will
require NDHQ/DCdts approval prior to final pay out.
Pay Protection
Letter.pdf
900.
INFORMATION SERVICES
901.
Detachment Email Addresses.
Should you wish to contact a staff member via E-Mail, you may do so using the
address below. Ensure that DND regulations are followed and that only
UNCLASSIFIED correspondence is transmitted via E-Mail.
RANK
LCdr
Capt
LAST
NAME
Vanclief
Schuell
TITLE
ADDRESS
Det Comd
Adm O
jennifer.vanclief@forces.gc.ca
jane.schuell@forces.gc.ca
Capt
Lt(N)
Capt
Lt(N)
CPO2
WO
PO2
Sgt
Sgt
PO2
Mrs
Millar
Bennett
Horvat
Woodburn
Cloutier
Howard
Holland
Ray
Brault
Denyes
Hyatt
ACO Army
ACO Sea
ACO Air
Mov/Trg O
Log O
ACA Army
ACA Sea
ACA Air
Chief Clerk
Det Fin Clk
Det CR 03
Lisa.Millar@forces.gc.ca
Michael.bennett4@forces.gc.ca
Branko.Horvat@forces.gc.ca
katherine.woodburn@forces.gc.ca
richard.cloutier3@forces.gc.ca
mark.howard@forces.gc.ca
jason.holland@forces.gc.ca
Gary.Ray@forces.gc.ca
Melanie.Brault@forces.gc.ca
Robert.Denyes@forces.gc.ca
Nancy.hyatt@forces.gc.ca
Note:
Please note that the new work location for CPO2 Cloutier (Log O) is the
TACSTC HQ building 32, room 114, and the address is: 32 Buffalo Ave, CFB
Trenton, extention 2931.
902.
Help Desk
Help Desk email:
+RCSU(C) IS Support@RCSU(C)@BORDEN (STG-RCSU-ISSupport@forces.gc.ca)
stg-rcsu-issupport@forces.gc.ca
Phone CSN 270-7018 or 1-800-282-2049 NEW: Hours have been extended to
2100 hrs.
Help Desk should be contacted for Cadet Net problems.
COs can request accounts for their staff through the CO Tools icon on Cadet Net
desktop. Det staff does not have access to that tool. If that icon is not
functioning, contact the Help Desk for assistance.
Fortress account set-up: The member must complete an Access Control Form and
submit it to the Detachment for processing.
903.
Administrative and Fortress Improvements - September 2012
Ref: NDHQ Ottawa 1085-10 (D Cdts 2-2), dated 17 August 2012
All Central Region corps and squadron personnel are to be aware of the
administrative and Fortress (Fv2) improvements that become effective 1
September 2012.
Changes that will be coming into effect 1 September 2012 are:
a.
Application for Membership process that includes a new CF 1158
(Application for Membership in the Canadian Sea, Army or Air Cadets);
b.
Medical Screening Protocol that includes changes to the process and a
new DND 2570 (Detailed Health Questionnaire); and
c.
Annual Validation process that includes a new Annual Validation Form
that is printed directly from Fv2.
Specific details on each of these improvements are contained in the reference
letter which has been forwarded to all cadet units.
CPGI Top Ten List. Available at www.cadets.gc.ca/CPGI-IAPC/Phase2, the
latest revitalization message from D Cdts & JCR makes clear that CPGI remains a
key focus for the organization. The available four-page handout highlights a Top
Ten List of things believed to be the most important and achievable action items
to assist corps/sqns with cadet retention. This list was generated based on the
celebrated CPGI successes to-date and with input / feedback from RCSUs, Cadet
Leagues, corps/sqn staff, and the cadets themselves. Corps/sqns are encouraged
to engage with their staff, cadets, local sponsors, and other supporters to discuss
how these items best apply to them and how they can develop their own action
plans to leverage the ideas presented in an appropriate and local context.
Although aimed mainly at retention, we should remember that these Top Ten
points also lead to attraction. A happy and satisfied cadet has a greater chance of
telling a friend, and if every corps/sqn aimed at an increase of four to five cadets
over the next training year, that would equate to an overall 8% increase in the
number of youth who benefit from what we do.
904.
Evolution of the local cadet corps/squadron web presence
Recent developments in Government of Canada (GOC) web accessibility
and official languages policy have made it unrealistic for the CCO to provide
open access to official web servers while ensuring that all content at the local
level remains compliant with GOC policies. Thus, in order to facilitate the
capitalization of the ever-evolving web based communications tools of the
internet and the increasing awareness, experience, and comfort present at all
levels within the CCO, the decentralization of local corps/sqn web presences has
been approved. And web presence may consist of websites and social media tools
(such as Twitter or Facebook) as well as other emerging technologies. The "door
has been opened" for cadet corps/sqn staff to establish their own presence online
in order to suit their local needs/requirements and communication strategies!
This will not sever the link between the www.cadets.ca domain and
individual corps/sqns. "Official presence sites" have been established to equally
and accurately represent every corps and squadron in Central Region and contains
their tombstone information (pulled directly from the FORTRESS corps/sqn
"Contact Information" tab editable at the local level): corps/sqn name and
identification number; parade location with Google map locator; parade dates and
timings; and contact information. This official page will also display and provide
a link to an alternate website address that the corps/sqn may have established.
This decentralization of web services marks a definitive turning point for
Central Region and the CCO. In allowing cadet corps and squadrons to take full
advantage of the constantly expanding and evolving online world, we as an
organization are now better poised to stay connected with the youth of Canada
and the communities in which we serve.
CCO Web Publishing and Social Media Policies, including a best
practices guide for setting up, establishing and maintaining a web presence, are
currently being finalized and will be out in the immediate future.
905.
PAO
Website Updates. Phase 2 of the Corps & Sqn Directory resource was launched
successfully. Accordingly, Units are strongly encouraged to update the
information they have populated onto their FORTRESS Corps/Sqn Information
page - particularly that of the Contact Information and the Activities pages (i.e.
which night do you train, what are the start and finish time, what extra-curricular
complimentary activities do you offer, etc).
In moving into Phase 2 of the Corps and Sqn Directory, each corps or sqn's page
has the option of supporting that unit's official crest. In order to properly prepare
for Central Region to take advantage of this feature, units are requested to forward
digital versions of their respective crest by e-mail to the RC PAO at
cory.lohnes@forces.gc.ca . A "stock" image will be inserted as a default for all
those unable to provide their own custom/Unit crest. Images should be: 100px x
100px; 72dpi, and have white or transparent background where at all possible.
Media Coverage. Thank you to all of those cadet corps and sqns who have been
forwarding copy or links of any media attention that they have received - please
keep up this very positive practice. To those unaware of this project, RC PAO
invites you to forward hard copy, scanned copy, URLs, or hyperlinks of any
media coverage that you achieve so that these articles and notices may be further
highlighted and given wider distribution in attempt to increase the visibility of the
Cadet Program all across Ontario.
Army Cadet Customized Posters. The National Office of the Army Cadet League
of Canada has a unique offer for Army Cadet Corps wishing to publish recruiting
posters. Using photos/images of your own cadets that you select and send in, the
National Office will have a graphic designer create a customized 11"x17" poster
for you incorporating any design specifications and/or color schemes that you
desire. And the first 50 copies are 100% free, including the cost of shipping!
(future/additional copies are 60 cents per page). Check out the ACLC website's
"toolbox" for more details http://www.armycadetleague.ca/toolbox/ .
906.
CSTC contact list
Blackdown CTC
705-424-1200, ext 2962
Connaught NACSTC 613-991-4294
HMCS Ontario
Trenton ACSTC
RGS Central
AATC (Canadore)
Out-of-Region
J.F. Vanclief
LCdr
Det Comd
613-541-5010, ext 4693
613.392-2811, ext 2835
613-392-2811, ext 2706
705-424-1200, ext 7060
705-424-1200, ext 7058