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Project Two
Formulas, Functions, Formatting,
and Web Queries
Overview
In creating the workbook in this project, you learn how to enter formulas, calculate an average, find the
highest and lowest numbers in a range, verify formulas using Range Finder, change fonts, draw borders,
format numbers, change column widths and row heights, and add conditional formatting to a range of
numbers. Spell checking a worksheet, previewing a worksheet, printing a worksheet, printing a section of a
worksheet, and displaying and printing the formulas in the worksheet using the Fit to option are explained.
You discover how to complete a Web query to generate a worksheet using external data obtained from the
World Wide Web and rename sheet tabs. Finally, you learn how to send an e-mail directly from within
Excel with the opened workbook attached.
Project Outline (Outline completions will vary.)
I. Introduction [E 2.04]
This Project introduces formulas, smart tags, verifying formulas, changing fonts, adding borders,
formatting numbers and text, conditional formatting, changing column widths and row heights,
spell checking, e-mailing from within an application, and alternative types of worksheet displays
and printouts.
II. Project Two – Greenback Stock Club [E 2.04]
A. Starting and customizing Excel [E 2.06]
 To start and customize Excel
1.
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
4.
___________________________________________________________________
5.
___________________________________________________________________
III. Entering titles and numbers into the worksheet [E 2.07]
 To enter the worksheet title
1.
_______________________________________________________________________
2.
_______________________________________________________________________
Press ALT+ENTER to _____________________________________________________________
 To enter the column titles
1. _______________________________________________________________________
2. _______________________________________________________________________
3. _______________________________________________________________________
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4. _______________________________________________________________________
5. _______________________________________________________________________
6. _______________________________________________________________________
7. _______________________________________________________________________
8. _______________________________________________________________________
9. _______________________________________________________________________
10. _______________________________________________________________________
 To enter the stock data
1.
_______________________________________________________________________
2.
_______________________________________________________________________
3.
_______________________________________________________________________
4.
_______________________________________________________________________
 To enter the total row titles
1.
_______________________________________________________________________
2.
_______________________________________________________________________
IV. Entering formulas [E 2.09]
A formula is a symbolic representation of the relationship between changing values. One of the
reasons Excel is a valuable tool is that you can ________________________________________
 To enter a formula using the keyboard
1.
_______________________________________________________________________
2.
_______________________________________________________________________
The equal sign (=) alerts __________________________________________________________
Valid arithmetic operators include:
–
Negation
/
Division
%
Percentage
+
Addition
^
Exponentiation
–
Subtraction
*
Multiplication
A. Order of operations [E 2.10]
Moving from left to right in a formula, the order of operations is
______________________
___________________________________________________________________________
You can use parentheses to override _____________________________________________
B. Entering formulas using Point mode [E 2.11]
Point mode allows ___________________________________________________________
 To enter formulas using Point mode
1.
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2.
___________________________________________________________________
3.
___________________________________________________________________
4.
___________________________________________________________________
C. Copying formulas using the fill handle [E 2.13]
 To copy formulas using the fill handle
1.
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
Relative references are ________________________________________________________
D. Smart tags [E 2.15]
A smart tag is _______________________________________________________________
When you see a smart tag, click it to display a menu of options that you can choose from.
E. Determining the totals using the AutoSum button [E 2.15]
 To determine totals using the AutoSum button
1.
___________________________________________________________________
2.
___________________________________________________________________
F. Determining the total percent gain/loss [E 2.16]
 To determine total percent gain/loss
1.
___________________________________________________________________
2.
___________________________________________________________________
A blank cell in Excel has ______________________________________________________
V. Using the AVERAGE, MAX, and MIN functions [E 2.16]
Functions are ___________________________________________________________________

Arguments are ______________________________________________________________
You can enter functions using one of six methods:
1.
___________________________________________________________________________
2.
___________________________________________________________________________
3.
___________________________________________________________________________
4.
___________________________________________________________________________
5.
___________________________________________________________________________
6.
___________________________________________________________________________
A. Determining the average of a range of numbers [E 2.17]
The AVERAGE function sums _________________________________________________
___________________________________________________________________________
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 To determine the average of a range of numbers using the keyboard and mouse
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
B. Determining the highest number in a range of numbers [E 2.18]
The MAX function displays ____________________________________________________
 To determine the highest number in a range of numbers using the Insert Function box
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
C. Determining the lowest number in a range of numbers [E 2.20]
The MIN function determines __________________________________________________
 To determine the lowest number in a range of numbers using the AutoSum menu
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
4.
___________________________________________________________________
D. Copying the AVERAGE, MAX, and MIN functions [E 2.23]
 To copy a range of cells across columns to an adjacent range using the fill handle
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
E. Saving the workbook [E 2.24]
 To save the workbook
1.
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
VI. Verifying formulas using Range Finder [E 2.25]
One of the most common mistakes is to include the wrong cell references in a formula.

Range Finder can be used to check ______________________________________________
___________________________________________________________________________
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 To verify a formula using Range Finder
1.
_______________________________________________________________________
2.
_______________________________________________________________________
VII. Formatting the worksheet [E 2.26]
You can format a worksheet using the Formatting toolbar and the Format Cells command.
A. Changing the font and centering the worksheet title [E 2.27]
 To change the font and center the worksheet title
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
___________________________________________________________________
4.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
5.
___________________________________________________________________
B. Changing the worksheet title background and font colors and applying an outline border [E
2.30]
 To change the title background and font colors and apply an outline border
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
___________________________________________________________________
4.
___________________________________________________________________
You can remove borders by selecting ____________________________________________
___________________________________________________________________________
You can remove a background color by selecting ___________________________________
___________________________________________________________________________
To change font color back to Excel’s default, use ___________________________________
___________________________________________________________________________
C. Applying formats to the column titles [E 2.31]
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 To bold, center, and underline the column titles
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
D. Centering the stock symbols and formatting the dates and numbers in the worksheet [E 2.32]
 To center data in cells and format dates
1.
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
Use the Cells command on the Format menu to assign _______________________________
___________________________________________________________________________

The Currency style format displays __________________________________________
_______________________________________________________________________


The Currency Style button on the Formatting toolbar assigns a fixed dollar sign.
o
A fixed dollar sign displays _____________________________________________
o
A floating dollar sign displays
__________________________________________
The Comma style format inserts ______________________________________________
_______________________________________________________________________
 To apply a Currency style format and Comma style format using the Formatting toolbar
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
4.
___________________________________________________________________
___________________________________________________________________
The Increase Decimal button displays ____________________________________________
The Decrease Decimal button removes ___________________________________________
E. Underlining the row above the title row and bolding the total row titles [E 2.36]
 To underline the row above the title row and bold the total row titles:
1.
___________________________________________________________________
2.
___________________________________________________________________
F. Formatting numbers using the Format Cells command on the shortcut menu [E 2.36]
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 To apply a Currency style format with a floating dollar sign using the Format Cells
command
1.
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
G. Formatting numbers using the Percent Style button and Increase Decimal button [E 2.39]
 To apply a Percent style format
1.
___________________________________________________________________
2.
___________________________________________________________________
The Percent Style button displays _______________________________________________
___________________________________________________________________________
H. Conditional formatting [E 2.40]
Conditional formatting is ______________________________________________________
___________________________________________________________________________

A condition is ___________________________________________________________
Use the Conditional Formatting command on the Format menu to apply conditional formatting.
 To apply conditional formatting
1.
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
___________________________________________________________________
4.
___________________________________________________________________
5.
___________________________________________________________________
In the Conditional Formatting dialog box:

The Preview box shows ___________________________________________________

The Add button allows ____________________________________________________

The Delete button allows __________________________________________________
I. Changing the widths of columns and heights of rows [E 2.43]
Excel’s default column width is 8.43 characters, or 64 pixels.

A character is ___________________________________________________________

A pixel is _______________________________________________________________
Excel’s default row height is 12.75 points, or 17 pixels.

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______________________________________________________________
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J. Changing the width of columns [E 2.43]
Best fit means _______________________________________________________________
Excel allows you to change column widths manually.
 To change the width of a columns
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
4.
___________________________________________________________________
___________________________________________________________________
5.
___________________________________________________________________
Use the Column Width command to ______________________________________________
Hiding is ___________________________________________________________________
To hide a column, change ______________________________________________________
To display a hidden column, position _____________________________________________
K. Changing the heights of rows [E 2.46]
 To change the height of a row by dragging
1.
___________________________________________________________________
2.
___________________________________________________________________
___________________________________________________________________
3.
___________________________________________________________________
___________________________________________________________________
Like columns, rows can be hidden.
VIII. Checking spelling [E 2.48]
Use Excel’s spell checker to check __________________________________________________
Use the Spelling dialog box to add __________________________________________________
 To check spelling on the worksheet
1.
_______________________________________________________________________
_______________________________________________________________________
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_______________________________________________________________________
3.
_______________________________________________________________________
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In the Spelling dialog box:

Click the Change All button to

Click the Ignore Once button to _________________________________________________

Click the Ignore All button to __________________________________________________

Click the Add to Dictionary button to ____________________________________________

Click the AutoCorrect button to
_________________________________________________
________________________________________________
IX. Saving the workbook a second time using the same file name [E 2.50]
 To save a workbook a second time using the same file name:
1.
_______________________________________________________________________
Click Save As on the File menu to __________________________________________________
X. Previewing and printing the worksheet [E 2.51]

Portrait orientation means _____________________________________________________

Landscape orientation means ___________________________________________________
Use the Print Preview command on the File menu or the Print Preview button on the Standard
toolbar to ______________________________________________________________________
 To preview and print a worksheet
1.
_______________________________________________________________________
2.
_______________________________________________________________________
3.
_______________________________________________________________________
_______________________________________________________________________
4.
_______________________________________________________________________
5.
_______________________________________________________________________
6.
_______________________________________________________________________
A. Printing a section of the worksheet [E 2.54]
 To print a section of the worksheet
1.
___________________________________________________________________
___________________________________________________________________
2.
___________________________________________________________________
In the Print what area in the Print dialog box:
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The Selection option button instructs _________________________________________

The Active sheet(s) option button instructs ____________________________________

The Entire workbook option button instructs ___________________________________
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XI. Displaying and printing the formulas version of the worksheet [E 2.55]

The values version shows

The formulas version displays __________________________________________________
_____________________________________________________
The formulas version of a worksheet is useful for debugging. Debugging is ______________
___________________________________________________________________________
To toggle between values version and formulas version, press ____________________________
Use the Fit to option to fit _________________________________________________________
 To display the formulas in the worksheet and fit the printout on one page
1.
_______________________________________________________________________
2.
_______________________________________________________________________
_______________________________________________________________________
3.
_______________________________________________________________________
_______________________________________________________________________
A. Changing the print scaling option back to 100% [E 2.57]
 To change the print scaling option back to 100%
1.
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
4.
___________________________________________________________________
The Adjust to box allows ______________________________________________________
XII. Importing external data from a Web source using a Web query [E 2.58]
Use a Web query to import ________________________________________________________
 To import data from a Web source using a Web query
1.
_______________________________________________________________________
_______________________________________________________________________
2.
_______________________________________________________________________
_______________________________________________________________________
3.
_______________________________________________________________________
_______________________________________________________________________
4.
_______________________________________________________________________
_______________________________________________________________________
5.
_______________________________________________________________________
On the External Data toolbar:
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Click the Refresh All button to refresh ___________________________________________

Click the Query Parameters button to change ______________________________________
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XIII. Changing the sheet names [E 2.62]
Changing the names on the sheet tabs makes it easier to move among multiple sheets.
 To rename the sheets
1.
_______________________________________________________________________
_______________________________________________________________________
2.
_______________________________________________________________________
_______________________________________________________________________
Drag the tab split box to display ____________________________________________________
Use the tab scrolling buttons to move ________________________________________________
XIV. E-mailing a workbook from within Excel [E 2.63]
Using e-mail you can
____________________________________________________________
 To e-mail a workbook from within Excel
1.
_______________________________________________________________________
_______________________________________________________________________
2.
_______________________________________________________________________
_______________________________________________________________________
3.
_______________________________________________________________________
Use the E-mail button on the Standard toolbar or the Mail Recipient command on the File menu to
send __________________________________________________________________________
A. Quitting Excel and saving the workbook [E 2.64]
 To quit Excel and save the workbook
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1.
___________________________________________________________________
2.
___________________________________________________________________
3.
___________________________________________________________________
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