STATEMENT OF REQUIREMENTS <Template>
<Project Name>
<Branch Name>
National Project Management System
Business Projects-IT-Enabled
Definition Phase
<Project Name> Statement of Requirements
Instructions
This document is your template for producing the National Project Management System (NPMS)
Business Project-IT-Enabled Statement of Requirement document.
Document Purpose
A Statement of Requirement document is a proposal to an authority, stating a business problem or
an opportunity and seeking funding and approval to conduct Project Identification Stage activities.
The intent of this stage is to produce a Business Case and a Project Charter which will support a
decision whether or not to proceed to the Delivery Stage at the NPMS Preliminary Project Approval
(PPA) gate.
Using this Template
To create a Statement of Requirement document from this template, simply do the following:
1. Replace the title on the cover page with “the name of your project, and the document type:
Statement of Requirement” and delete the brackets.
2. Save your document with a file name that is in accordance with current branch document
naming standards.
3. Update the file name in the document footer by right-clicking and selecting Update Field.
4. Complete the entire template. Each section contains brief instructions, shown in italics, which
can be removed once your document is finalized.
5. Update the table of contents by right-clicking and selecting Update Field, then update entire
table.
6. Upon completing the Draft Template, delete this page.
NPMS Business Projects-IT-Enabled
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<Project Name> Statement of Requirements
Revision History
Version
Number
Description
Date Modified
Author
1.0
NPMS Business Projects-IT-Enabled
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<Project Name> Statement of Requirements
Authority Signatures
Prepared by:
(PWGSC) Signature
Prepared by:
(PWGSC) Signature
Please print:
Name
Position
Date
Please print:
Name
Project
Analyst
Date
Recommended by:
(PWGSC)
Signature
Please print:
Name
Title
Date
Approved by:
(PWGSC)
Signature
Please print:
Name
NPMS Business Projects-IT-Enabled
Title
Date
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<Project Name> Statement of Requirements
Table of Contents
Instructions ....................................................................................................................... i
Authority Signatures .....................................................................................................iii
1
Purpose ................................................................................................................. 1
2
Background .......................................................................................................... 1
3
Problem/Opportunity Definition...................................................................... 1
4
Risk Considerations .......................................................................................... 1
5
PWGSC Approvals Sought .............................................................................. 1
6
Risk(s) of NOT Proceeding .............................................................................. 2
7
Approval Authority ............................................................................................. 2
8
Financials.............................................................................................................. 2
List of Tables
Table 8-1 – Source of Seed Funding ............................................................................................................... 2
Table 8-2 – Spending Breakdown ................................................................................................................... 2
NPMS Business Projects-IT-Enabled
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<Project Name> Statement of Requirements
1
Purpose
The purpose of this Statement of Requirement document is to request seed funding for <an
initiative related to… line of business.>
<Insert the problem or opportunity statement here. The statement outlines the business problem
or opportunity that will be addressed. This statement will be re-used in later documents so the
statement needs to be clear and concise.>
2
Background
<Provide background information related to the problem or opportunity. This background may
include references to the business or value drivers. The background information you provide may
relate to external policy, legislative or regulatory changes, transformative changes within the
relevant industry and/or relate to internal drivers e,g. the need to leverage process efficiencies
that can reduce costs, speed up services, improve quality, etc.>
3
Problem/Opportunity Definition
<This section provides a brief, high-level description of the nature of the problem/opportunity
identified in the Purpose section. This section can also provide overall timing and any special
considerations and identify initial constraints or assumptions, such as whether the initiative is
client specific, a shared service or corporate initiative, whether focusing on infrastructure,
application or system or some combination.>
4
Risk Considerations
High-level risks related to this initiative could include:
 A
 B
5
PWGSC Approvals Sought
This Statement of Approval document seeks:
 Approval of the Statement of Requirements;
 Approval to initiate the documentation related to the development of this project to
Preliminary Project Approval (PPA); and
 Spending Authority in the amount of $K seed funding (total estimated $K) to prepare a PPA,
to undertake feasibility studies and to finalize the Business Case until approval. See section
7.
NPMS Business Projects-IT-Enabled
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<Project Name> Statement of Requirements
6
Risk(s) of NOT Proceeding
By maintaining the status quo, PWGSC will risk ….
7
Approval Authority
<Refer to Annex A (link) of the NPMS Business Projects-IT-Enabled Procedure to determine the
appropriate approval authority.>
8
Financials
Table 8-1 – Source of Seed Funding
#
Source
FY1
FY2
1
2
Table 8-2 – Spending Breakdown
#
Spending Breakdown
$K
1
2
Total:
NPMS Business Projects-IT-Enabled
2