Academic Senate Meeting
Student Services meeting center
2:00PM Senate Meeting for the 2013-2014 academic year.
May 1, 2013
NOTE: These minutes have not been approved by the Senate and will be approved at the
next scheduled meeting. Minutes may be found at
http://eeboas.cecil.edu/senate/senate.htm or
https://my.cecil.edu/ICS/Cecil_Life/Cecil_Groups/Academic_Senate/
Roll Call and members present:
Senate Officers
President, Nancy Vinton – nvinton@cecil.edu
Vice President, Joe Kupresanin – kupe@cecil.edu
Secretary/Treasurer, Edward E. Boas, Jr. - eeboas@ceil.edu
Senators
 Lori Bell
Andrew Dickenson
Veronica Dougherty
Anne Edlin
Kristy Erickson
Elizabeth Fitzgerald
Bobbye Haupt
Cindy Horton
Cate Hennessey
Mary Knorr
Dan Krukosky
Jennifer Levi
Meredith Lutz-Stehl
Fred McDonald
 Dave Rudolph
Chris Warwick
 Gail Wyant
 = Absent.
Guests include: Dr. Mary Way Bolt, Dr. David Linthicum
President Nancy Vinton called the meeting to order at 2:00 p.m.
The approval of the agenda for the May 1, 2013, meeting was moved and seconded to be
accepted - passed unanimously (13).
It was moved and seconded that the minutes of the April 3, 2013 meetings be accepted.
They will be posted on my.cecil.edu and the senate website - passed unanimously (13)
Announcement and Senate President’s Report – Nancy Vinton
Nancy called this special meeting to discuss the salary information.
Nancy mentioned the documents posted on the website http://my.cecil.edu
The CMT president summary is posted there in the May 1, 2013 section.
https://my.cecil.edu/ICS/Cecil_Life/Cecil_Groups/Academic_Senate/
Report from Senate President 5-1-2013
 CMT 4-17-13:
o Recruitment & Hiring Policy (final), Reporting of Suspected Child
Abuse and Neglect Policy (final), Academic Degree Stipend Policy
(final)
o Senate Bill 740 – College Readiness and Completion Act: To have in
place by 2014 9th grade Math to be algebra, 2015 placement tests for
Math, English and language, by 2016 transition courses in 12th grade,
by 2016 reverse transfer for up to 30 credits and common course setup
for transferring 60 credits, plan in place to identity near completers,
track them down and get them to re-enroll, completion tracks defined.
 CMT 5-1-13:
o MSCHE Periodic Review Report Committee will has formed and will
start meeting this fall – 7 faculty volunteers so far. Anyone interested
should contact Diane lane
o Stair Chair for evacuation of handicapped will be on top floor of each
building. Teaching video will be released for training.
o Policy and procedure in progress to allow employee spouses to use
gym facilities.
o
 Board Meeting 4-25-13:
o Approval of Appeal of Grades and Reporting of Suspected Child
Abuse and Neglect Policy.
o Update on Student Center: The project is proposed to be constructed in
two phases. Phase 1 (2015-2016) – the campus development
component includes a new entrance/roadway at the northern end of the
property, expanded parking, and the construction of a new Facilities
Management Building. Phase 2 (2017-2018) - a “one stop” Student
Services Center; Student Life Commons with dining and club meeting
space on 1st floor; Student Services on 2nd floor, and administration
and conference center on 3rd floor.
It was moved and seconded that the report be accepted. Passed unanimously (14).
Questions/comments, please contact Nancy at nvinton@cecil.edu
Academic Affairs Report – Andrew Dickenson - Policy Fred McDonald
Andrew presented the following report (also posted on website)
TOPIC
Out-of-class student
work tables update
DISCUSSION
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Syllabi:
MUL 113-216
Presented by Andrew Dickenson
Andrew presented ideas and content at
March Division meeting.
May meeting, approve timelines that are
completed.
Encourage all new / revised syllabi to
include tables going forward.
 Presented by Andrew Dickenson
 Voice Individual Lessons I – VIII
 “Music” removed in titles.
ACTION
Approved with changes
Syllabi:
MUL 117-220
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Presented by Andrew Dickenson
Woodwind Individual Lessons I – VIII
“Instrument” to be removed for
Jenzabar spacing.
Approved with changes
Syllabi:
MUL 121-224
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Presented by Andrew Dickenson
Piano Individual Lessons I – VIII
“Music” to be removed in titles.
Approved with changes
Syllabi:
MUL 125-228
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Presented by Andrew Dickenson
String Individual Lessons I – VIII
“Music” and “Instrument” removed.
Approved with changes
Syllabi:
MUL 129-232
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Syllabi: BIO 133
Program Changes:
Certificate of Computer
Science-Applications
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Approved with changes
Presented by Andrew Dickenson
Drum / Percussion Individual Lessons I
– VIII
 “Drum”, “Instrument”, “Music” to be
removed for Jenzabar system space
limitations.
Approved
 Presented by Veronica Dougherty
 Principles of Biology II Lab
 Prior versions of syllabus too generic.
This version has content designed to
match what the course is achieving.
 Informative details of the course added.
Approved
Presented by Gail Wyant
CIS 101 replaced by CSC 104 (only
difference)
Program Changes:
Certificate of Computer
Science-Programming
Program Changes:
Certificate of Computer
Science-Oracle Certified
Associate
Program Changes:
Certificate of Computer
Science-Oracle Certified
Professional
Program Changes:
AS Arts and Sciences
Transfer Computer
Science Option
Program Changes:
AAS Computer Science
– Applications Option
Program Changes:
AAS Computer Science
– CADD Option
Program Changes:
AAS Computer Science
– Programming Option
Program Change:
Certificate Electronic Health
Records Specialist
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Approved
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Presented by Gail Wyant
CIS 101 replaced by CSC 104 (only
difference)
Presented by Gail Wyant
CIS 101 replaced by CSC 104 (only
difference)
Remove “10 g”
Presented by Gail Wyant
CIS 101 replaced by CSC 104 (only
difference)
Remove “10 g”
Presented by Gail Wyant
CIS 101 replaced by CSC 104
CSC 110 added
Credits increased from 63 to 69
Presented by Gail Wyant
CIS 101 replaced by CSC 104
Change credits for S/SL to 3-4 credits
Change to SPH 121 or 141
Change total credits to 66-68
Presented by Gail Wyant
SPH 121 or 141
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Presented by Gail Wyant
SPH 121 or 141
Approved with changes
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Presented by Christy Dryer
Must remain as non-credit due to class
hours required if moved to credit.
12 credit hours can be matriculated in for
students with 5+ years of coding
experience.
Three syllabi for HCD courses to be
written ASAP.
CIS 132 to be corrected to CSC 132.
To be part of catalog addendum.
Approved with changes an
syllabi to come Fall 2013
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Approved with changes
Approved with changes
Approved with changes
Approved with changes
Approved with changes
Fred mentioned policies that need to be reviewed and will be shared with the senate.
A review and vote will be needed at the June 2013 meeting.
It was moved and seconded that the report from the committee accepted. Passed
unanimously (14). Questions/comments, please contact Andrew at
adickenson@cecil.edu or Fred at fmcdonald@cecil.edu
Faculty Affairs Report – Cindy Hortom
Cindy reported on faculty affairs committee meetings.
There will be a meeting with Dr. Pannill at 1:30 May 10th with the salary information.
More to report next meeting.
It was moved and seconded that the report from the committee be accepted. Passed
unanimously (15). Questions/comments, please contact Cindy at chorton@cecil.edu
Instructional Technology Committee – Bobbye Haupt
Bobbye reported on the committee progress as follows:
The Nine Hallmarks of Quality document (also posted to website) was reviewed and
discussed shown below. Some minor changes were suggested before this goes to the
AAC.
Nine Hallmarks of Quality:
1. Online learning is appropriate to the institution’s mission and purposes.
Accomplishments:
 The college serves more of the county through the availability of online courses.
 Essential to the college’s mission is the use of technology to further enrich the
learning environment available to Cecil College students. Distance Learning
(Online courses) takes full advantage of present instructional technologies.
Recommendations:
 Develop an effective marketing plan for the online courses that are available.
(Marketing)
2. The institution’s plans for developing, sustaining, and, if appropriate, expanding online
learning offerings, are integrated into its regular planning and evaluation processes.
Accomplishments:
 Submitted a Substantive Change report for Distance Education which was
Approved by Middle States
 Established relevant committees: Instructional Technology, Innovative
Technology, Distance Learning Planning, Quality Design Process
 Offer ongoing faculty training in new technologies. (Quality Matters, Blackboard,
Soft Chalk, Camtasia, etc.,)
 Cecil College has established a rubric for designing and evaluating all online
classes.
 Participation in the following organizations: Quality Matters, Maryland Distance
Learning Association, Maryland Online, Instructional Design Affinity Group
 Strategic Plan and budget support “innovative technology for learning and
maintaining the learning management systems” but does not address distance
education specifically
Recommendations:
 An adequate volume of general education courses should be available online
through Cecil College so students can successfully complete degree requirements
in a distance education format. (Academic Programs)
 Develop a multi-year distance education plan that establishes goals and
objectives, and contains a plan of action. (Academic Programs)
 Create a new Distance Education Director/Coordinator position and
corresponding budget. (President’s Staff)
 Develop a course evaluation that is tailored to online courses. (Faculty Affairs)
 Update the Technology Plan with input from the faculty and the college
community. (Chief Information Officer)
3. Online learning is incorporated into the institution’s systems of governance and
academic oversight.
Accomplishments:
 Distance Learning Planning Committee developed 3 policies: Learning
Management System Policy, Online/Hybrid Course Policy, Online Course Rubric
Recommendations:
 Develop plans for “grandfathered” online courses to go through Quality Matters
rubric. (Instructional Technology/Quality Design Process)
 Enhance current policies and procedures regarding distance education, such as:
class size guidelines, intellectual property rights, compensation and incentives,
integrity, quality control and evaluation. (Faculty Affairs)
 Update Technology Plan with input from the faculty and the college community.
(Chief Information Officer)
4. Curricula for the institution’s online learning offerings are coherent, cohesive, and
comparable in academic rigor to programs offered in traditional instructional formats.
Accomplishments:
 Distance learning classes follow the master syllabus as approved by Academic
Programs.
 The Blackboard LMS facilitates student-student and faculty-student interaction.
Recommendations:
 Address the faculty workload: a minimum and maximum should be defined.
(Faculty Affairs)
 Improve notes in course schedule to explain the expectations of hybrid courses.
(Academic Programs & Instructional Technologies Committee)
 Reevaluate the designation of “hybrid” in context based on state and national
standards. (Instructional Technology)
5. The institution evaluates the effectiveness of its online learning offerings, including
the extent to which the online learning goals are achieved, and uses the results of its
evaluations to enhance the attainment of the goals.
Accomplishments:
 Distance Learning Planning Committee developed 3 policies: Learning
Management System Policy, Online/Hybrid Course Policy, Online Course Rubric
 Cecil College has established a rubric for providing guidelines for all online
classes.
 Faculty submits course assessment reports for all online classes.
Recommendations:
 Develop a course evaluation that is tailored to online courses. (Faculty Affairs)
 Develop a process for assessing program outcomes for students who have
completed their entire degree online. (Academic Programs & Department Chairs
& Instructional Technology)
 Regularly assess academic and student support services provided to students in
online courses (Assessment Committee)
6. Faculty responsible for delivering online learning curricula and evaluating the
students’ success in achieving the online learning goals are appropriately qualified
and effectively supported.
Accomplishments:
 We have a policy and procedure for preparing/training new (incoming) online
course instructors, but we need to develop a procedure for training existing online
instructors.
 Blackboard training is available to all faculty several times a year.
 Faculty use Cecil’s LMS (Blackboard) in accordance with the LMS policy.
 The Maryland Online Certificate for Online Adjunct Teaching (COAT)
curriculum for training faculty to teach online has been adapted for in-house
training of Cecil College faculty by instructors who completed the training
through Maryland Online.
Recommendations:
 Develop professional development offerings to target online instructors.
(Professional Development Committee)
 Faculty members who teach online classes should be required to participate in the
Certificate for Online Teaching training. (Academic Programs)
 Faculty members who teach online classes are strongly encouraged to participate
in Blackboard training. (Academic Programs)
7. The institution provides effective student and academic services to support students
enrolled in online learning offerings.
Accomplishments:
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Developed a Blackboard online orientation.
Developed the Online Writing Lab.
Established library “Help” button on Blackboard.
Access to Library databases and e-books available to students twenty-four hours a
day.
Established “Cecil Aps,” giving students access to essential software, such as
Word and PowerPoint.
Cecil College’s course catalog, which includes student policies, is available
online.
Current students can register and pay online through MyCecil.
Career Planning System and the College Central Network are available online.
Recommendations:
 Standardize online financial aid and admission applications. (Student Services)
 Provide Cecil-staffed online tutoring for Math. (Math Department)
 Investigate the possibility of online assessment. (Academic Programs)
 Enforce the Blackboard online orientation requirement. (Student Services,
Information Technology and Academic Programs)
 Include Blackboard demonstration in student on-campus orientation. (The
Director of Distance Learning)
 Develop 24/7 technology support for online students. (Information Technology
 Students should be required to successfully complete an online orientation to
demonstrate a basic technological proficiency before they enroll in an online
course. (Information Technology , Academic Programs and Student Services)
 Clarify the availability of all student support services for students who study at a
distance. (Student Services)
8. The institution provides sufficient resources to support and, if appropriate, expand its
online learning offerings.
Accomplishments:
 The college supports participation in online courses and professional development
through the funded professional development line item.
Recommendations:
 Create a new Distance Education Director/Coordinator position and
corresponding budget. (President’s Staff)
 Update Technology Plan with input from the faculty and the college community,
including online learning. (Chief Information Officer)
 Develop an effective marketing plan for the online courses that are available.
(Marketing)
9. The institution assures the integrity of its online learning offerings.
Accomplishments:
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The college meets the federal regulation for verifying student authentication
through login.
Recommendations:
 Develop a process to enhance academic integrity and course rigor for online
courses that uses offsite testing. (The Director of Distance Learning)
 Include explicit reference to online learning in the policy on Academic Honesty.
(Academic Affairs)
It was moved and seconded that the report be accepted. Passed unanimously (15).
Questions/comments, please contact Bobbye at bhaupt@cecil.edu
Developmental Education Committee – Cate Hennessey
Cate reported on the committee Dev Ed meeting as follows:
April meeting of Dev Ed was Wednesday, April 17, 2013. No May meeting because we
achieved our objectives for the year.
Revising the Student Handbook: Some of the committee's suggestions for revising of the
student agenda ("student handbook") will be implemented. The agenda may be integrated
into the student orientation to promote later use for organization. The rendered changes
will be shared with the committee.
Summer Bridge: Summer Bridge has not been funded and so has been suspended. Patty
Voigt recommends that we continue the Jump Start (2 day) orientation program; Dave
said he will look into it.
Versions of F Pilot Database: Not quite ready for use. Cate will send out instructions for
Excel spreadsheet to full-timers and adjuncts shortly after May 1. (All instructions will be
the same as they were for Fall 2012). Math department no longer concerned about the
language of the versions of F.
Fall 2013 Tutors in EGL 093: The tutors will be true tutors, not staff. Ideally, we find at
least two tutors for two 93 courses. Students in 93 have the best chance of success, so
tutors in the class may be effective. If tutors in EGL 093 prove effective, we can possibly
extend tutors to lower levels of English dev ed.
Cate Hennessey is stepping down as Chair of Dev Ed Committee, and Anne Edlin will be
taking over.
It was moved and seconded that the report be accepted. Passed unanimously (15).
Questions/comments, please contact Cate at chennessey@cecil.edu
Unfinished/Old Business
Nancy reviewed the lab usage survey which is posted on the website here:
https://my.cecil.edu/ICS/Cecil_Life/Cecil_Groups/Academic_Senate/
Faculty teaching awards proposal was submitted to the president. More news to follow
after Nancy meets with the president.
New Business
Dave mentioned the new part-time process. Going to have to start July 1st, 2013. The
penalty is now $3,000. 21 semester hours per year is part-time max. This is a federal
rule we are trying to follow.
Other Announcements and other Information
None at this time.
Committee chairs - send your minutes for inclusion to eeboas@cecil.edu – Thank you!
It was moved and seconded to close the meeting 3:15PM
The next Senate Meeting is scheduled for:
NEXT Senate meeting will be June 6, 2013
(to be announced - afternoon after the day’s required activities)
Meetings are normally held on the FIRST WEDNESDAY of the month at 12:00-1:00
p.m. in the Student Services Conference Room unless otherwise notified. LUNCH will
be provided.
Respectfully submitted, Dr. Edward E. Boas, Jr.