Academic Senate Meeting
Student Services meeting center
2:00PM Senate Meeting for the 2013-2014 academic year.
April 3, 2013
NOTE: These minutes have not been approved by the Senate and will be approved at the
next scheduled meeting. Minutes may be found at
http://eeboas.cecil.edu/senate/senate.htm
Roll Call and members present:
Senate Officers
President, Nancy Vinton – nvinton@cecil.edu
Vice President, Joe Kupresanin – kupe@cecil.edu
Secretary/Treasurer, Edward E. Boas, Jr. - eeboas@ceil.edu
Senators
Stephanie Adams
Lori Bell
Veronica Dougherty
Anne Edlin
Kristy Erickson
Elizabeth Fitzgerald
Bobbye Haupt
 Cindy Horton
Cate Hennessey
 Mary Knorr
Dan Krukosky
Jennifer Levi
Meredith Lutz-Stehl
Fred McDonald
 Dave Rudolph
Chris Warwick
Gail Wyant
 = Absent.
Guests include: Dr. Mary Way Bolt, Dr. David Linthicum
President Nancy Vinton called the meeting to order at 2:00 p.m.
The approval of the agenda for the April 3, 2013, meeting was moved and seconded to be
accepted - passed unanimously (16).
It was moved and seconded that the minutes of the March 6, 2013 meetings be accepted.
They will be posted on my.cecil.edu and the senate website - passed unanimously (16)
with minor change:
Addition at end of AAC – Fred presented repeal of grade policy that passed unanimously
Announcement and Senate President’s Report – Nancy Vinton
Nancy called this special meeting to discuss the salary information.
CMT 3-20-13 –
 Management of Institutional Data Policy presented by Steve Difilipo
CMT 4-3-13 –
 Appeal of Grades Policy – passed CMT, will need to go to the Board
 Recruitment and Hiring Policy – adjunct faculty and part-time staff hiring added
to the policy
 Security update: Special police on North East campus – carry permits obtained,
weapon and ammo selection made, may be in place by commencement. Also Live
Scan for fingerprinting now being offered for occupational license applications
 Take Your Child to Work program 4-25-13: Morning activity 9-12 then shadow
with parent thereafter; contact Mary Michaels to register
 Waivers for Summer Camps in effect for children of full-time employees
 Grading permit now in place for Math & Engineering building
Board Meeting 3-28-13
 Announced that Diane Lane honored as Visionary of the Year by the Northeastern
Maryland Technology Council. As per Chris Valuckas, revenue is currently about
$150,000 over budget.
It was moved and seconded that the report be accepted. Passed unanimously (16).
Questions/comments, please contact Nancy at nvinton@cecil.edu
Academic Affairs Report – Andrew Dickenson - Policy Fred McDonald
Andrew made his report which follows:
1. Out-of-class student work tables completed by faculty by Fall 2013
2. Archive Requests
a. CSC 132 Database Management
b. CSC 219 Computer Animation II
c. CSC 223 Mechanical III Solid Modeling
d. THE 110 Theater Live
e. THE 170 Musical Theater
3. New and Revised Courses
a. THE 184 Introduction to Acting for Screen and Stage
b. MUC 128 Intro to Audio Technology (I)
c. MUC 263 Diction for Singers I (Eng./Ital.)
d. MUC 264 Diction for Singers II (Fr./Ger.)
e. VCP 232 Creative Photography Workshop
f. CIS 124 and CIS 224
g. CHM 113 General Chemistry I Lab (revised)
h. CHM 114 General Chemistry II Lab (revised)
i. MUL Brass Parent Syllabus
j. THE 275 Theatre History II
k. ART 201 Fundamentals of Design II
4. New and Revised Programs and Certificates
a.
b.
c.
d.
e.
Simulation Design and Gaming Certificate
Theater Design and Production
Theater Performance/Acting
Art Education
Associate of Fine Arts
Fred indicated Academic Honesty Revision and Credit for Prior Learning policy will be
presented at the next AAC meeting then back to the senate for review.
It was moved and seconded that the report from the committee accepted. Passed
unanimously (16). Questions/comments, please contact Andrew at
adickenson@cecil.edu or Fred at fmcdonald@cecil.edu
Faculty Affairs Report – Cindy Hortom
Chris Warwick reported for Cindy on faculty affairs committee meetings.
Handouts from this committee report are on my.cecil.edu. The committee report and the
full time faculty rank and promotion with salary schedule were also reviewed. They
were discussed by the senate and suggested changes were made to the committee.
Changes were discussed and be reviewed by the committee and brought back by the
committee to the senate.
The committee will also re-meet with HR to discuss the changes. AP faculty will
respond to emails to senate reps and sent to the FAC committee. They will compile and
take to HR and the college president. Time is of the essence on this matter.
It was moved and seconded that the report from the committee be accepted. Passed
unanimously (16). Questions/comments, please contact Cindy at chorton@cecil.edu
Instructional Technology Committee – Bobbye Haupt
Bobbye reported on the committee as follows:
Handout of the nine hallmarks of quality was reviewed by the senate. The document
addresses online education accomplishments and recommendations. Discussion
followed.
Nine Hallmarks of Quality:
1. Online learning is appropriate to the institution’s missions and purposes.
Accomplishments:
 The college serves more of the county through the availability of online courses.
 Essential to the college’s mission is the use of technology to further enrich the
learning environment available to Cecil College students. Distance Learning
(Online courses) takes full advantage of present instructional technologies.
Recommendations:
 Develop an effective marketing plan for the online courses that are available.
(Marketing)
2. The institution’s plans for developing, sustaining, and, if appropriate, expanding online
offerings, are integrated into its regular planning and evaluation processes.
Accomplishments:
 Submitted a Substantive Change report for Distance Education which was
Approved by Middle States
 Established relevant committees: Instructional Technology, Innovative
Technology, Distance Learning Planning, Quality Design Process
 Offer ongoing faculty training in new technologies. (Quality Matters, Blackboard,
Soft Chalk, Camtasia, etc.,)
 Cecil College has established a rubric for providing guidelines for all online
classes.
 Participation in the following organizations: Quality Matters, Maryland Distance
Learning, Maryland Online, Instructional Design Affinity Group
 Strategic Plan and budget support “innovative technology for learning and
maintaining the learning management systems” but no not address distance
education specifically
Recommendations:
 All general education courses should be available online through Cecil College.
(Academic Programs)
 Multi-year distance education plan that establishes goals and objectives, and
contains a plan of action. (Academic Programs)
 Create a new Distance Education Director/Coordinator position and
corresponding budget. (President’s Staff)
 Develop a course evaluation that is tailored to online courses. (Faculty Affairs)
 Update Technology Plan with input from the faculty and the college community.
(Chief Information Officer)
3. Online learning is incorporated into the institution’s systems of governance and
academic thought.
Accomplishments:
 Distance Learning Planning Committee developed 3 policies: Learning
Management System Policy, Online/Hybrid Course Policy, Online Course Rubric
Recommendations:
 Develop plans for “grandfathered” online courses to go through Quality Matters.
(Instructional Technology/Quality Design Process)
 Enhance current policies and procedures regarding distance education, such as:
class size guidelines, intellectual property rights, compensation and incentives,
integrity, quality control and evaluation. (Faculty Affairs)
 Update Technology Plan with input from the faculty and the college community.
(Chief Information Officer)
4. Curricula for the institution’s online learning offerings are coherent, cohesive, and
comparable in academic rigor to programs offered in traditional instructional formats.
Accomplishments:

Distance learning classes follow the master syllabus as approved by Academic
Programs.
Recommendations:
 Address the faculty workload: a minimum and maximum should be defined.
(Faculty Affairs)
 Improve notes in course schedule to explain the expectations of hybrid courses.
(Academic Programs & Institutional Technologies)
 Reevaluate the designation of “hybrid” in context based on state and national
standards. (Instructional Technology)
5. The institution evaluates the effectiveness of its online offerings, including the extent
to which the online learning goals are achieved, and uses the results of its evaluations
to enhance the attainment of the goals.
Accomplishments:
 Distance Learning Planning Committee developed 3 policies: Learning
Management System Policy, Online/Hybrid Course Policy, Online Course Rubric
 Cecil College has established a rubric for providing guidelines for all online
classes.
 Faculty submits course assessment reports for all online classes.
Recommendations:
 Develop a course evaluation that is tailored to online courses. (Faculty Affairs)
 Process for assessing program outcomes for students who have completed their
entire degree online. (Academic Programs & Department Chairs & Instructional
Technology)
6. Faculty responsible for delivering online learning curricula and evaluating the
students’ success in achieving the online learning goals are appropriately qualified
and effectively supported.
Accomplishments:
 We have a policy and procedure for preparing/training new (incoming) online
course instructors, but we need to develop a procedure for training existing online
instructors.
 Blackboard training is available to all faculty several times a year.
 Faculty use Cecil’s LMS (Blackboard) in accordance with the LMS policy.
Recommendations:
 Develop professional development offerings to target online instructors.
(Professional Development Committee)
 Faculty members who teach online classes are strongly recommended to
participate in COAT training.
 Faculty members who teach online classes are strongly recommended to
participate in Blackboard training.
7. The institution provides effective student and academic services to support students
enrolled in online learning offerings.
Accomplishments:




Developed a Blackboard online orientation.
Developed the Online Writing Lab.
Established library “Help” button on Blackboard.
Access to Library databases and e-books available to students twenty-four hours a
day.
 Established “Cecil Aps,” giving students access to essential software, such as
Word and PowerPoint.
 Cecil College’s course catalog, which includes student policies, is available on
line.
 Current students can register and pay online through MyCecil.
 Career Planning System and the College Central Network are available online.
Recommendations:
 Standardize online financial aid and admission applications. (Student Services)
 Develop an online version of the Math Lab. (Math Department & Instructional
Technologies)
 Investigate the possibility of online assessment. (Academic Programs)
 Enforce the Blackboard online orientation requirement. (Student Services &
Institutional Technologies & Academic Programs)
 Include Blackboard demonstration in student on-campus orientation. (The
Director of Distance Learning)
 Develop 24/7 technology support for online students. (Instructional Technology)
8. The institution provides sufficient resources to support and, if appropriate, expand its
online learning offerings.
Accomplishments:
 The college supports participation in online courses and professional development
through the funded professional development line item.
Recommendations:
 Create a new Distance Education Director/Coordinator position and
corresponding budget. (President’s Staff)
 Update Technology Plan with input from the faculty and the college community,
including online learning. (Chief Information Officer)
 Develop an effective marketing plan for the online courses that are available.
(Marketing)
9. The institution assures the integrity of its online learning offerings.
Accomplishments:
 The college meets the federal regulation for verifying student authentication
through login.
Recommendations:
 Develop a process to enhance academic integrity and course rigor for online
courses that use offsite testing. (The Director of Distance Learning)
It was moved and seconded that the report be accepted. Passed unanimously (16).
Questions/comments, please contact Bobbye at bhaupt@cecil.edu
Developmental Education Committee – Cate Hennessey
Cate reported on the committee Dev Ed meeting Date: 3/27/13
Status of Sumer Bridge Program: The Summer Bridge Program did not receive a grant
this year. Members of the committee are asked to encourage members of CMT to
support the funding of the Summer Bridge Program.
Status of Policy for Students Who Fail a Course Twice:
Letters and consultation form approved. First mailing will occur before Fall 2014
semester.
Versions of F Pilot:
B. Haupt has been experimenting with building the database in Access, and thinks that
the program is feasible. We should be able to use the database for the end of Spring 2013.
Climent: Faculty complained that they had a hard time distinguishing between the
versions of "F" and there needs to be a designation related to ‘time on task’ for math.
Recommendation of Committee: Math will develop its own version of "F" that will suit
its needs for time on task.
Con. Ed. Request
Hennessey: Rebecca Harten from Continuing Education asked if they could use our
mailing list for an Open House related to job training: HVAC, auto repair, truck driving,
vet tech, etc., and we agreed. Mailing will go to EGL 090 and MAT 091 students.
Encouraging Students to Begin Math and English Sequence Early in their Education
New state policy will require students to take Math and English in first 24 credit hours, or
the first semester following a developmental course.
Math Curriculum Changes:
Are in the planning stages for dev ed and college level. The Committee will look for an
update on this question of curriculum change next month and through next year.
Comments, Questions, and Announcements
Results of Pass Rate for Math Developmental courses in the Fall 2012 Semester was 4748%, an improvement on previous semesters (which had pass rates nearer a third.)
Developmental math courses will be for ten weeks this summer to increase time on task.
It was moved and seconded that the report be accepted. Passed unanimously (16).
Questions/comments, please contact Cate at chennessey@cecil.edu
Unfinished/Old Business
Faculty Opinion Survey a handout was reviewed and suggestions were made. This will
be send to administration.
Student Survey of Operating Hours – send out March 26th.
New Business
Faculty teaching awards proposal. Jen presented a suggested award for faculty members
who have done something outstanding in teaching with a monetary award. Three awards,
teaching, unsung here, and adjunct with up to $2500 awarded. Now this broad idea, if
supported by the senate details will be worked out and brought back to the senate.
Discussion followed. The criteria need to be developed. It was supported by 14
supported ,1 opposed, 1 abstained.
Faculty handbook – on the flash drive passed out to the Senate. Please review.
Other Announcements and other Information
None at this time.
Committee chairs - send your minutes for inclusion to eeboas@cecil.edu – Thank you!
It was moved and seconded to close the meeting 3:45PM
The next Senate Meeting is scheduled for:
NEXT Senate meeting will be May 1, 2013 to be announced
Meetings are normally held on the FIRST WEDNESDAY of the month at 2:00-3:30 p.m.
in the Student Services Conference Room unless otherwise notified.
Respectfully submitted, Dr. Edward E. Boas, Jr.