JOB DESCRIPTION FOR ADMINISTRATOR
REPORTING TO: MONEY ADVICE CO-ORDINATOR / MONEY ADVISER
JOB SUMMARY:
The Administrator will provide full secretarial and administrative support to the
company, as required for the effective and efficient operation of the service.
DUTIES:
 To provide secretarial and administrative support, including typing, record
keeping, filing, input and maintenance of data information etc. as required.

To prepare and maintain, in co-operation with the Money Adviser /
Coordinator and Company Treasurer, full and proper financial records of all
transactions carried out on behalf of the company and where appropriate,
preparing weekly payroll, bank transactions and submitting PAYE/PRSI
returns.

To perform reception duties during the opening hours of the service

To administer, in co-operation with the Money Adviser / Co-ordinator, the
Special Accounts including maintenance of the MABS database and updating
of details/data relating to the Loan Guarantee Fund.

To prepare and assist in the collection of data for the monthly, quarterly and
annual reports.

To be responsible for the compiling and collating of statistics for the
Company and the Citizens Information Board.

To type the minutes of Management Committee meetings where required,
and to maintain files relating thereto.

To undertake ongoing training and professional development, appropriate to
the position.

To attend seminars and meetings as may be directed by the Money Adviser /
Co-ordinator / Board, as appropriate to the position.

To perform such other duties, appropriate to the role, as may be required
and agreed with the Money Adviser / Co-ordinator and/or Management
Committee from time to time.

To order and/or purchase the necessary supplies required for the efficient
running of the service.
PERSON SPECIFICATION: MABS ADMINISTRATOR
Essential Education Qualifications and Attainments


Good general level of education
Admin/office work/IT/document production. Knowledge of Microsoft Word,
Excel.
Essential Knowledge, Skills & Experience
 Ability to provide comprehensive secretarial and administrative support to a
Board and team
 Knowledge of and skills in maintaining records/files
 Excellent numeracy skills
 Knowledge and skills in preparation and maintenance of full and proper
financial records and banking procedures
 Ability to carry out payroll including PAYE/PRSI returns and of payroll software
 Knowledge and skills in maintaining a database
 Telephone skills
 Ability to and experience of, working as a member of a team
 Dealing directly with customer matters
 Arranging events, meetings
 Good communication skills, both face to face and telephone, including ability to
empathise with those experiencing financial difficulties
 Ability to work on own initiative and prioritise own work to meet agreed
objectives
 Ability to work as part of a team.
Desirable Skills, Abilities & Experience
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
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Knowledge of operation of IT network and email
Switchboard operation
Ability to facilitate work of team members
Flexibility regarding meeting agreed deadlines