1.
CALL TO ORDER – ROLL CALL – Mayor Tracy Dutson called the meeting to order at
6:00 p.m. The following members of the Rockville Town Council were present: Megan
Honer-Orton and Terry Bell. Bernie Harris and Pam Leach were excused.
2.
PLEDGE OF ALLEGIANCE – Mayor Dutson led the Pledge of Allegiance.
3.
DECLARATION OF CONFLICT OF INTEREST WITH AN AGENDA ITEM – There were no conflicts declared.
4.
UPDATE ON STATUS OF UDOT BRIDGE FUNDING – Mayor Dutson reported that he had been in contact with various individuals from UDOT. The Council needed clarification of the type of funding that was secured last year. Mayor Dutson indicated that he met with Chris Potter, the Town’s contact at UDOT, in February. The understanding at that time was that the Town will begin receiving funds in October 2015. He was surprised to learn that the funding that was secured is to remove and replace the old bridge and replace it with a two-lane bridge. Mr. Potter attended the Joint Highway Commission Sub-Committee Meeting in Richfield and had been asked by the Mayor to approach the sub-committee about reprogramming the funds for a full rehabilitation. At the conclusion of the meeting, the sub-committee was willing to recommend either a full extensive rehab or a replacement bridge next to the old historic bridge.
Mayor Dutson reported that the Town was awarded $3.2 million. The option the Town thought was secured was for the replacement bridge next to the old one. In order to consider what was now being proposed, the Town would have to conduct an engineering study that includes at least a 30-year 25-ton bridge. The option to construct a new bridge next to the historic bridge and complete a minor rehabilitation of the existing bridge to a pedestrian bridge would cost $3.4 million and the Joint Highway Commission would consider funding the additional $200,000 if the engineering study presents this as a viable option.
The Mayor indicated that he received an email from Brian Bremmer who serves on the Joint
Highway Commission. He verified that $3.2 million is in place for removal and replacement but did not seem to be overly concerned with the details. The Commission agreed to entertain the option of the Town going back in September to ask for an additional $200,000 for the two bridge scenario. The Mayor indicated that he had heard that someone from UDOT was looking to relocate the bridge. Mr. Bremmer explained in an email that that cannot occur due to the historic nature of the bridge.
Mayor Dutson commented on what needs to be done by the Town. He reviewed the purchase policy and stated that for professional services such as engineering, they have to notify the public and post it. It does not need to be published. When they get to the design phase UDOT will take over and will have to meet all federal criteria.
It was Megan’s understanding that the initial study is only the first of two that are needed. Both cost approximately the same. Mayor Dutson stated that Kim Konikow is working on grants and needs something in writing regarding the cost of the second phase of the engineering study. He stated that the matter cannot be put out to bid until all the money is in the bank. The Mayor reported that the funds will be received in increments. $200,000 will be received in October 2015 and the remainder in October 2016 and 2017. It was also noted that advertising for construction bids for the rehabilitation or construction of a new bridge could not occur until all funding is in place in 2017. UDOT will take over the process and manage the construction and hiring.

Rockville Town Council Meeting
April 15, 2015
Page 2
5.
PUBLIC HEARING FOR PUBLIC COMMENT ON THE PROPOSAL TO OPEN AND
AMEND THE TOWN OF ROCKVILLE 2015 FISCAL BUDGET – Megan Honer-Orton
MOVED to go into public hearing. Terry Bell SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .
Mayor Dutson referred to the third page of the proposal and stated that $3,000 was fundraised. In addition, $17,000 would be brought forward that was in the account for the bridge matching grant monies. Clerk Harris commented that $17,000 was budgeted, however, the actually amount will be $17,753. Any necessary adjustments can be made in June when the final amended budget is finalized.
There were no public comments.
Megan Honer-Orton MOVED to adjourn the public hearing. Terry Bell SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .
6.
DISCUSSION AND POSSIBLE ACTION ON A RESOLUTION TO OPEN AND AMEND
THE ANNUAL BUDGET OF REVENUES AND EXPENDITURES FOR THE TOWN OF
ROCKVILLE FOR THE FISCAL YEAR ENDING JUNE 30, 2015 – Megan Honer-Orton
MOVED to pass Resolution Number 15-0415-1 to Open and Amend the Annual Budget of
Revenues and Expenditures for the Town of Rockville for the Fiscal Year Ending June 30, 2015.
Terry Bell SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .
7.
PUBLIC COMMENT AND QUESTIONS – Joe Motter inquired about the bridge. Mayor
Dutson stated that no award letter was issued although he requested it on several occasions.
Because no letter was received, the Town did not realize the $3.2 million was based on the remove and replace option. Clerk Harris’ opinion was that the study resulted in confusion in terms of the options. Mayor Dutson stated that it was possible that those options did not line up with UDOT’s options. He was under the impression that as a community, the issue was becoming divisive. The Council would like to resolve any divisiveness. Mayor Dutson stated that the Town has in writing that UDOT is willing to work with them. His preference was to move forward and not dwell on the past.

Rockville Town Council Meeting
April 15, 2015
Page 3
It seemed to Joe Motter that the public doesn’t need to be made aware of all of the details of the interaction with UDOT since they are moving forward with the study and restoration. To date, they have been authorized to spend $20,000 on an engineering study. Mayor Dutson stated that the fund raising is going well. He anticipated it would take about one month to complete the study with an anticipated spring start date.
Bob Ford stated that he had not been following the bridge issue for the past six to nine months.
He recalled that at one of the public meetings there were three options presented. His recollection was that the initial study was part of the $200,000 to explore what would be required to rehabilitate the bridge or build a second one next to it. Another option was to consider an alternative site for a newer bridge. He thought the best long-term solution was to keep it as a restored low density, low traffic alternative. Long term the Town should look for a bypass for the
Town to serve traffic to Gooseberry Mesa or commuters through Grafton. Mr. Ford stated that other options could be considered but they have never seriously been looked at.
8.
REPORT ON ROCKVILLE/SPRINGDALE FIRE PROTECTION DISTRICT – LUCI
FRANCIS – Luci Francis reminded the Council of the Community Meeting scheduled for the following Tuesday night from 6:00 p.m. to 7:00 p.m. in the Canyon Community Center in
Springdale. Wildfire issues in Zion Canyon will be discussed as well as the upcoming fire season.
Ms. Francis reported that the Hurricane Valley Fire Special Service District voted unanimously to discontinue its offer to provide our district with a comprehensive study as they no longer have the resources to commit to such an endeavor. The RSFPD Board in turn determined to contract with an independent professional organization to conduct a study of its current practices and help develop a strategic plan. The board will apply for a 50% matching CIB grant to help fund the study. A public hearing regarding the matter was to be held during the next RSFPD Board
Meeting scheduled for Wednesday, April 22 at 6:30 p.m. at the Town of Springdale.
Ms. Francis stated that there have been changes in the district and their department over the past two years. The budget has increased along with their fees. She stated that never before has the district had an outside organization perform a feasibility study. One of the companies being considered will look at management procedures, how the books are kept, compliance issues, the staffing model, standard operating procedures, the apparatus, and types of buildings.
Megan remarked that many agencies are used to making plans for cities rather than towns. As a result, they don’t have the frame of reference to deal with a small country town. Ms. Francis explained that the study is very specific to emergency services. The organization they are looking at specializes in emergency services. Megan encouraged Ms. Francis to have the study redone if it is found to not apply in this situation. Megan recalled that an emergency study was conducted for the Town of Rockville that was unusable for a town this size because they don’t have departments or department heads and cannot update it annually. Much of the data was also unusable. Ms. Francis stated that the study will be customized based on the needs, the area, and the staff in place. The RFP defined the scope of the study and was very clear. The hope was that the study will help guide the department for the next 20 years.
Ms. Francis presented the incident statistics from March 11 to April 15. There were 22 total calls received. Five were for fire and 17 were EMS. There were seven transports. The average response time was 6:48 for EMS calls and 6:34 for fire calls. Ms. Francis reported that this time

Rockville Town Council Meeting
April 15, 2015
Page 4 last year from January 1 to April 15 there were 27 calls. This year there were 46 calls. Megan pointed out that there was much higher visitation this year.
9.
REPORT AND ACTION, IF NECESSARY, ON RECOMMENDATIONS OF THE
PLANNING COMMISSION – PLANNING COMMISSION CHAIR – Planning Commission
Chair Bob Ford reported that at the previous night’s Planning Commission Meeting they authorized the group working on the fundraising for the bridge to build a sign and place a donation box.
Chair Ford reported that the Town Survey was derailed for various reasons including the sad death of Vivian Cropper. It is, however, now back on track. Five County Association of
Governments has analyzed the data and is performing additional analysis with the assistance of an outside facilitator who will help with the analysis and organize an upcoming Town forum where the results will be presented. The forum will serve as a place to launch discussion about issues facing the Town. Chair Ford was informed by Gary Zabriskie and Levi Roberts of Five County that there is much more data in the written responses than there was in the “yes” or “no” questions. They are analyzing the responses and grouping them into categories.
A work meeting was held a few weeks earlier where the Commission tried to group together some of the planning and zoning issues the Town is facing. Following the Town Survey Meeting they hope to launch a series of specially targeted Town Hall Meetings. Five County was working with Michelle Straube from the University of Utah who heads the dispute resolution group and has a great deal of experience. Chair Ford asked for feedback from the Council on when the best time would be to have a public forum. He recommended it not be on a normal meeting night.
Megan suggested the meeting take place by mid-May. Timing issues were discussed. Possible dates were identified as May 14, 19, 20, or 21.
Planning Commission Member Sharon Hatfield stated that the Planning Commission supported having an outside expert come in to discuss the results of the survey and make a plan. The
Commission Members desired to participate as citizens rather than as Planning Commission
Members. Chair Ford indicated that a summary is available although the written comments have not yet been sorted and organized. At the conclusion of the meeting the full results, including the commentary, would be made available for review in the Town Office. Chair Ford agreed to report back to the Council with a specific meeting date and time.
Chair Ford reported that the Commission looked at proposed Land Use Code changes. A small executive group planned to meet the following week to discuss two outstanding items. By the time the next Planning Commission and Town Council Meetings occur, the proposed changes would be added. The Council was asked to submit their comments by the end of the month.
10.
PROCLAMATION TO PROCLAIM APRIL 25, 2015, AS ARBOR DAY IN THE TOWN
OF ROCKVILLE – Megan Honer-Orton MOVED to proclaim April 25, 2015, as Arbor Day in the Town of Rockville. Terry Bell SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .

Rockville Town Council Meeting
April 15, 2015
Page 5
Mayor Dutson thanked Robin Smith for her work on behalf of the Town. She and George Walsh, an Arborist, attended the award ceremony the previous week where the Town was recognized for having its eighth Arbor Day Celebration. The Mayor read the proclamation in its entirety.
11.
UPDATE OF BRIDGE RESTORATION PROJECT a.
FUND RAISING EFFORTS
Joyce Hartless reported that fundraising for the Bridge Restoration Project continues to be a community-wide project. Shawn Cavender established the Facebook page, which she maintains.
To keep informed of the committee’s efforts she recommended those interested search “Historic
Rockville Bridge” and like the page. She also established a Crowdrise site that interacts with the
Facebook page. It also keeps the contributions updated with the running tally. The bank account information had not yet been set up in Crowdrise. Once this is done the $300 in donations would be deposited. Ms. Hartless stated that as promised, an additional $1,000 donation was made by the marathon organizers. Appreciation was expressed to various individuals who helped with the race.
The Council authorized Ms. Hartless to order the sign to be placed at the bridge site. She reported that the donation jars are generating $130 every two weeks. The Z-Arts Board was interested in supporting the restoration of the existing bridge. Two tour companies had been contacted but many others need to be reached with respect to making donations. Thus far $300 had been donated. Bernie Harris contacted Kolby Frazier of The Salt Lake City Weekly newspaper. Mr. Frazier interviewed several residents and wrote an article about the bridge that would be in the next issue.
Ms. Hartless reported that Jane Brennan discussed a walking tour event to be held in the fall.
Jack Burns suggested a fund raising dinner in Grafton in the fall as well. Mayor Dutson obtained permission from Springdale to place a link on their website to encourage donations to the Bridge
Project. Ms. Hartless encouraged the Town Council as they prepare the appeal letter to keep in mind that it is something they should send to their U.S. and State congressman. She thanked all who have contributed their time, talents, and financial resources. To date, approximately $3,773 has been raised. The committee was looking forward to the results of the first engineering study. b.
GRANTS
Mayor Dutson reported that Kim Konikow was writing a grant. She was provided with historical information contained in the application to designate it as historic. It was noted that grant applications are due May 1.
12.
APPROVAL OF EXPENDITURES FOR THE MONTH OF MARCH 2015 – TOWN
CLERK – Megan Honer-Orton MOVED to approve the expenditures for the month of March.
Terry Bell SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .

Rockville Town Council Meeting
April 15, 2015
Page 6
13.
APPROVAL OF THE MINUTES OF THE MARCH 11, 2015, TOWN COUNCIL
REGULAR MEETING – Terry Bell MOVED to approve the minutes of the March 11, 2015,
Town Council Regular Meeting. Megan Honer-Orton SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .
14.
MAYOR AND COUNCIL REPORTS AND COMMENTS – Megan reported that several people asked her if Jeff and Maureen’s property was being turned into a park. The Mayor stated that the property is in litigation with the insurance and mortgage companies. The goal was to create a private memorial rather than a park.
In Bernie Harris’ absence, Clerk Harris distributed information to the Council from the insurer relative to the condition of Smithsonian Butte Road.
15.
STAFF REPORT AS NEEDED – Clerk Harris reported that newsletter articles are due May 1.
She also noted that work should soon begin on the 2016 budget. It was noted that a bid for $600 was received to repair the damaged fence.
16.
ADJOURN
–
Terry Bell MOVED to adjourn. Megan Honer-Orton SECONDED the motion.
VOTE on motion:
Terry Bell – Aye
Tracy Dutson – Aye
Megan Honer-Orton – Aye
The motion passed unanimously .
The meeting adjourned at 7:20 p.m.
Minutes prepared by:
Teri Forbes, Owner
T Forbes Group
APPROVED:
___Tracy Dutson_______________
Mayor Tracy Dutson