JOB DESCRIPTION TEMPLATE
TITLE:
Senior Tenant Coordinator
DEPARTMENT: Tenant Coordination
REPORTS TO: Director, Tenant Coordination
UPDATED: 4/4/13
JOB SUMMARY:
Senior Tenant Coordinator provides a leadership role to the performance of Tenant
Coordination functions including design review, project management and cost estimating. In
cooperation with the Director of Tenant Coordination the Senior Tenant Coordinator will
assume responsibility for assigned special projects, providing oversight of contract
administration and associated consultants, assist in assessment and allocation of tenant
coordination resources, and responsibility for tenant coordination of assigned properties. Senior
Tenant Coordinator must have excellent communication and teamwork skills and will be
expected to “set the example” for exemplary tenant coordination performance. Senior Tenant
Coordinator must be capable of being an independent performer that communicates and
collaborates with Leasing, Asset Management, Legal and Mall Management often and regularly
as necessary.
The SENIOR TENANT COORDINATOR will:
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Provide leasing support in the timely processing and resolution of tenant space
configurations, design packages, recommendations and approval of tenant work, and
coordination with Regional Construction Coordinators with regard to the determination
and pricing of Landlord Work.
Assist CAD Operator(s) with the maintenance and updating of leasing plans and the
verification of Lease Outline Documents (L.O.D.’s)
Provide assistance to Leasing with regard to determining scope of Tenant’s Work that
will achieve the Landlord acceptable design standard. Communicate and collaborate
with tenants and their consultants in a timely and effective manner as necessary.
Assist Leasing through the development and coordination of design concepts that
promote the leasability and viability of unique tenant programs and spaces.
Coordinate the communication and the submission design and construction documents
as required to support attaining Required Opening Dates and/or compliance with the
Project Construction Completion Timeline.
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Assist Director in the oversight and administration of Tenant Coordination activities.
Maintain consistent and thorough communication with tenants, property management
and leasing to insure that all parties are properly informed.
Assume responsibility and oversight of special projects and manage all Tenant
Coordination activities as directed and during absences by the Director.
Maintain on a daily basis REIT-Soft database for assigned tasks and projects.
Distribute Design and Construction document reviews within the required timeframes
to meet or exceed KPI’s. Assist in maintaining overall compliance by the department.
Insure that Property Management has received all corporate communication pertaining
to the construction of each tenant space and is prepared to conduct a pre-construction
meeting.
Coordinate the performance of any lease required Landlord Work with the Regional
Construction Coordinator. Assist in the coordination of outside vendors as needed to
facilitate the timely completion of this work.
Collaborate with the Operations Managers regarding the performance of Tenant Work
providing direction and assistance as necessary. Insure that properties maintain and
issue Construction Status reports on a weekly basis as necessary.
Visit each assigned property at least twice a year or as needed to properly coordinate
tenant construction activity and maintain ample familiarity with assigned properties.
Qualified Applicants will have:
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Bachelor’s Degree in Architecture, or Construction Management. Master’s Degree in
Architecture (preferred).
8 years of experience in retail tenant coordination, retail design and/or construction.
Proven proficiency in reading and understanding construction documents, interpreting
construction means and methods, and insuring compliance with building construction
and project design criteria.
Architectural registration preferred.
Excellent communication and teamwork skills.
Clear and concise written, verbal and graphic presentation skills.
ICSC CDP certification or ability to achieve this certification within nine (9) months.
LOCATION:
Philadelphia, PA
Corporate Office
Please submit resumes to Jaci Batista at batistaj@preit.com