American Recovery and Reinvestment Act
Project Selection Packet
For the Tulsa Urbanized Area
Introduction
Under the provisions of the American Recovery and Reinvestment Act of 2009
(ARRA) the Tulsa Urbanized Area is expected to receive approximately $22
million in federal funds for projects that are ready to go and that will maximize job
creation and economic benefit. INCOG is soliciting projects for funding in
communities in the Tulsa Urbanized Area based on the criteria and schedule
below. In general, it is expected that no single project or entity will be allocated
more than 70% of the total funds available.
Once projects have been selected and amended to the Transportation
Improvement Program, the project information will be transmitted to the
Oklahoma Department of Transportation (ODOT) which will be the agency
responsible for administering the project including all associated requirements of
ARRA as well as bidding and letting the project.
Project Requirements and Selection Criteria
Eligible projects must have a Federal Functional Classification as Urban
Collector/Arterial or Rural Collector (Major)/Arterial under the Highway Functional
Classification System. (Bridges are eligible for funding regardless of the roadway
classification). Current Federal Functional Classification maps are available at:
http://www.incog.org/Transportation/documents/FedClassMaps.htm. Also,
projects must conform with the regional transportation plan, Destination 2030, at:
http://www.incog.org/Transportation/destination2030/final.htm All state and
federal requirements in conjunction with the use of federal funds (i.e., ADA,
Davis-Bacon, NEPA, etc.) must be met, including ODOT design specifications.
Projects will be awarded at 100% federal share up to the award amount. Any
and all additional costs over the awarded federal share will be the responsibility
of the applicant. Federal funds will be available for obligation until September 30,
2010. Projects funded under this program must be completed by February 17,
2012, therefore INCOG requires the project agreements between ODOT and the
recipient to be executed no later than August 17, 2009. INCOG reserves the
right to reprogram awarded funds on projects that fail to have executed
agreements by August 17, 2009.
According to Section 1511 of the ARRA, for funds made available to local
governments for infrastructure investments, the mayor or other chief executive,
as appropriate, must certify that the infrastructure investment has received the
full review and vetting required by law and that the chief executive accepts
responsibility that the infrastructure investment is an appropriate use of taxpayer
dollars. A description of the investment, estimated total cost, and the amount of
ARRA funds used shall be provided and published on the ARRA website. Funds
may not be provided to local agencies until this certification is made and posted
on the website. A certification letter must be submitted with the project
application and a sample letter is attached to this Project Selection Packet.
According to the ARRA, each grant recipient is required to submit periodic
reports according to the schedule below with the following information:
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Amount of federal funds appropriated, allocated, obligated and outlayed
Number of projects put out to bid and the amount of federal funds associated
with each project
Number of projects awarded contracts and the amount of federal funds
associated
Number of projects begun work under contracts and federal funds associated
Number of projects completed under contracts and federal funds associated
Number of direct and in-direct jobs created or sustained by federal funds
provided under this appropriation and, to the extent possible, the estimated
indirect jobs created or sustained in the associated supplying industries,
including the number of job-years created and the total increase in
employment since the date of enactment
Actual aggregate expenditures by each grant recipient for funding under the
program from enactment on February 17, 2009, until September 30, 2010 as
compared to the level of such expenditures that were planned to occur during
such period
Grant recipients may ask the Federal Highway Administration (FHWA) or ODOT
to prepare the reports on their behalf with the necessary information provided by
the grant recipient.
The following criteria from the ARRA will be used to select projects:
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Three-year completion priority - Priority shall be given to projects that are
projected for completion by February 17, 2012.
Economically Distressed Areas - Priority shall be given to projects that are
located in economically distressed areas as defined by section 301 of the
Public Works and Economic Development Act of 1965, as amended (42
U.S.C. 3161).
Expeditious project delivery (Section 1602) - Preference shall be given to
projects that can be started and completed expeditiously.
Project Schedule
Project applications must be submitted to INCOG no later than 12:00 pm (Noon)
on Wednesday, March 18, 2009. They can be submitted in hardcopy to:
INCOG Transportation Planning Division, 201 West 5th Street, Suite 600, Tulsa,
OK 74103, or by email to: Transportation@incog.org. Please contact Tim Armer
or Rich Brierre at 918-584-7526 prior to submitting the application to review the
project and application for completeness.
Solicitation for Projects
March 4, 2009
Applications Due
March 18, 2009
Policy Committee Selection and TIP Amendment
March 26, 2009
Board of Directors Endorsement and TIP Approval
April 9, 2009
INCOG Notification to ODOT
April 10, 2009
90-Day Report Due
May 17, 2009
Project agreements with ODOT Executed
August 17, 2009
180-Day Report Due
August 17, 2009
1-Year Report Due
February 17, 2010
2-Years Report Due
February 17, 2011
Project Completion
February 17, 2012
3-Years Report Due
February 17, 2012
Project Checklist
Project applications must have the following information to be considered a
complete application prior to submittal.
A Completed Project Application Form
An Infrastructure Investment Certification Letter signed by the
Mayor or Chief Executive (see attached sample letter)
Engineer’s Estimate from a Licensed Professional Engineer
Project Location Map (or Footprint Map)
NEPA Clearance Document, If Available
American Recovery and Reinvestment Act
Project Application Form for the Tulsa Urbanized Area
Contact Name
Title of Contact Person
Contact Email
Contact Phone
Name of Sponsoring
Entity
Mailing Address
Project Name
Project Description
Please provide a detailed
description of the project
including the location, type
of work, extent of the
project, and purpose of the
project.
Estimated Project Start
Date
Estimated Project
Completion Date
Estimated Total Cost
Please attach a current
engineer’s estimate. Also,
be sure to account for the
6% ODOT Administrative
fee and any contingency.
NEPA Clearance
In the most applicable
space provided to the
right, please describe the
clearance that has been
received or if it has not
been cleared, the status of
the clearance process.
Environmental
Clearance is
completed and
federal approval
obtained.
Environmental
Clearance is in
process in
compliance with
federal
requirements
Environmental
Clearance has
not been
initiated.
Design Firm Name
Design Status
In the most applicable
space provided to the
right, please describe the
status of the design
process.
Right-of-Way Clearance
In the most applicable
space provided to the
right, please describe the
status of the right-of-way
acquisition, if applicable.
Utility Relocation
Please describe the status
of any utility relocation.
Final design
completed and
approved by
ODOT
Preliminary
design more is
90% completed.
Design is
underway with
selected
consultant, or inhouse, per
ODOT approved
process
Right-of-way
acquisition is
completed or is
not required.
Additional rightof-way is
required.
Utility relocation
plans are
completed or no
relocation is
required.
Utility relocation
will be required
and has not been
initiated.
Sample Certification Letter
Mr. Robert Nabors
Recovery Accountability and Transparency Board Chairman
The Office of Management and Budget
725 17th Street, NW
Washington, DC 20503
Dear Chairman Nabors:
As the Mayor [or Chief Executive officer] of [Sponsoring Entity Name], I am
hereby submitting this letter certifying that the following infrastructure investment
has received the full review and vetting required by law. Further, I accept the
responsibility that the following infrastructure investment is an appropriate use of
taxpayer dollars.
[Provide the Project Name – Provide a full project description in this space and
the total estimated cost of the project] This project will use 100% ARRA funds.
Sincerely,
[Name of Mayor or Chief Executive]
[Title]