Job# 09-81
EMPLOYMENT OPPORTUNITIES
West Hills College Coalinga
OFFICE ASSISTANT II
In House
SALARY:
North District Center, Firebaugh
12 Months a year 19 Hours a week
Range: 31 $12.37-14.94 per hour
(Grant Funded)
Plus Pro-Rated Vacation/Sick Leave
Retirement: Employee Contribution to Apple 3.75%
Employer Contribution to Apple 3.75%
BENEFITS:
Mandatory Union Deductions 1/10 of 1 ½% of annual income not to exceed $367.50.
No unit member may seek a transfer until he/she has satisfactorily completed his/her probationary
period in his/her position.
ABOUT THE
POSITION:
BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a wide variety of complex
clerical and typing duties requiring specialized knowledge in a functional area;
perform duties involving frequent and responsible contact with students, staff and
public.
REPRESENTATIVE DUTIES:
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Perform a wide variety of difficult and complex clerical and typing work; assure
accuracy and completeness of work. E
Answer telephones and greet visitors; provide information regarding fact and
interpretation of programs or District policies and procedures; maintain current
knowledge of program policies, terminology and clerical procedures. E
Operate computer terminal to input, modify, adjust, correct or update information
as appropriate; generate data, summaries and reports. E
Verify, compile and record information for the preparation of reports and
maintenance of filing system; prepare records, lists, files and reports for the
State, County or District. E
Schedule appointments and meetings for assigned committees; participate on
committees as assigned. E
Prepare and type correspondence, forms, reports, memoranda, requisitions,
schedules and a variety of other materials; proofread materials as required; type
from oral directions, rough draft, copy or notes. E
Process incoming and outgoing mail; process reports, forms and manifests;
duplicate, file and distribute materials as appropriate. E
in person or on the telephone.
Operate a variety of office machines including computer terminal and other office
equipment and knowledge of all Microsoft Office Suite and its components.
ABOUT THE
POSITION:
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Incorporate the use of technology in the delivery of computerized presentations,
and Microsoft Office Suite.
Order and stock office supplies and equipment.
Bilingual preferred (but not required).
Perform related duties as assigned
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Operations, procedures, and specific rules of a particular office to which assigned.
Modern office practices, procedures and equipment.
Record keeping techniques.
Correct English usage, grammar spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communications skills.
Operation and application of department machines and equipment.
ABILITY TO:
Learn to interpret specific rules, laws, policies and apply them in a variety of
procedural situation.
Perform responsible and difficult clerical work with accuracy, speed and initiative.
Make arithmetic calculations quickly and accurately.
Operate variety of department and office equipment, including computer terminal.
Work confidentially with discretion.
Establish and maintain cooperative and effective working relationships.
Meet the public with courtesy and tact.
Work independently with little direction.
Communicate effectively with students, staff and the general public.
Meet schedules and time lines.
Provide work direction to others assigned.
Maintain records and prepare reports.
Type at 45 net words per minute from clear copy.
Perform a variety of duties with constant interruptions.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
ABOUT THE
POSITION:
MINIMUM
QUALIFICATIONS:
PHYSICAL ABILITIES:
Sitting for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read various materials.
Hearing and speaking to exchange information in person or on the telephone.
NOTE: Minimum qualifications and required materials must be met/received by the last
day of the filing period.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school and two years general
clerical experience.
REQUIRED
MATERIALS:
REQUIRED MATERIALS:
APPLICATION
DEADLINE:
NOTE:
Wednesday, November 11, 2009 by 5:00pm
1.
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4.
Non-Academic District Application
Resume
Typing Certificate (45 net words per minute) within the last six months.
EEO Survey (Optional)
It is the candidate’s responsibility to make sure that all required materials have been
received. It will be the responsibility of the applicant to incur any and all expenses related to
the interview process. Faxed applications will not be accepted.
All our positions require the ability to pass a background and fingerprinting check.
Drug Testing: In accordance with the Drug Free Environment of the WHCCD, The
applicant understands that if he/she is selected for employment, as a part of their
employment they will be required to submit to a drug and alcohol test as a part of the health
examination.
LICENSE:
Possession of a valid, appropriate California driver’s license issued by the Department of
Motor Vehicles may be required for some positions.
SELECTION
PROCESS:
Depending upon the number of applicants who meet the minimum qualifications, the
examination process may include a qualifications screening by a committee. Those
demonstrating the strongest backgrounds related to the position will be invited to interview.
APPLICATION
REQUEST:
West Hills Community College District Human Resources Office
9900 Cody Street, Coalinga CA 93210
JOB LINE:
24-HOUR JOB LINE (559) 934-2165
WEBSITE: westhillscollege.com
West Hills Community College District is an Equal Opportunity employer committed to nondiscrimination on the basis of race,
color, religion, national origin, sex, sexual orientation, gender status, pregnancy, age, disability, or covered veteran’s status
consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities
who self disclose.