Job# 09-81 EMPLOYMENT OPPORTUNITIES West Hills College Coalinga OFFICE ASSISTANT II In House SALARY: North District Center, Firebaugh 12 Months a year 19 Hours a week Range: 31 $12.37-14.94 per hour (Grant Funded) Plus Pro-Rated Vacation/Sick Leave Retirement: Employee Contribution to Apple 3.75% Employer Contribution to Apple 3.75% BENEFITS: Mandatory Union Deductions 1/10 of 1 ½% of annual income not to exceed $367.50. No unit member may seek a transfer until he/she has satisfactorily completed his/her probationary period in his/her position. ABOUT THE POSITION: BASIC FUNCTION: Under the direction of an assigned supervisor, perform a wide variety of complex clerical and typing duties requiring specialized knowledge in a functional area; perform duties involving frequent and responsible contact with students, staff and public. REPRESENTATIVE DUTIES: Perform a wide variety of difficult and complex clerical and typing work; assure accuracy and completeness of work. E Answer telephones and greet visitors; provide information regarding fact and interpretation of programs or District policies and procedures; maintain current knowledge of program policies, terminology and clerical procedures. E Operate computer terminal to input, modify, adjust, correct or update information as appropriate; generate data, summaries and reports. E Verify, compile and record information for the preparation of reports and maintenance of filing system; prepare records, lists, files and reports for the State, County or District. E Schedule appointments and meetings for assigned committees; participate on committees as assigned. E Prepare and type correspondence, forms, reports, memoranda, requisitions, schedules and a variety of other materials; proofread materials as required; type from oral directions, rough draft, copy or notes. E Process incoming and outgoing mail; process reports, forms and manifests; duplicate, file and distribute materials as appropriate. E in person or on the telephone. Operate a variety of office machines including computer terminal and other office equipment and knowledge of all Microsoft Office Suite and its components. ABOUT THE POSITION: Incorporate the use of technology in the delivery of computerized presentations, and Microsoft Office Suite. Order and stock office supplies and equipment. Bilingual preferred (but not required). Perform related duties as assigned KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Operations, procedures, and specific rules of a particular office to which assigned. Modern office practices, procedures and equipment. Record keeping techniques. Correct English usage, grammar spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Oral and written communications skills. Operation and application of department machines and equipment. ABILITY TO: Learn to interpret specific rules, laws, policies and apply them in a variety of procedural situation. Perform responsible and difficult clerical work with accuracy, speed and initiative. Make arithmetic calculations quickly and accurately. Operate variety of department and office equipment, including computer terminal. Work confidentially with discretion. Establish and maintain cooperative and effective working relationships. Meet the public with courtesy and tact. Work independently with little direction. Communicate effectively with students, staff and the general public. Meet schedules and time lines. Provide work direction to others assigned. Maintain records and prepare reports. Type at 45 net words per minute from clear copy. Perform a variety of duties with constant interruptions. WORKING CONDITIONS: ENVIRONMENT: Office environment. ABOUT THE POSITION: MINIMUM QUALIFICATIONS: PHYSICAL ABILITIES: Sitting for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read various materials. Hearing and speaking to exchange information in person or on the telephone. NOTE: Minimum qualifications and required materials must be met/received by the last day of the filing period. EDUCATION AND EXPERIENCE: Any combination equivalent to graduation from high school and two years general clerical experience. REQUIRED MATERIALS: REQUIRED MATERIALS: APPLICATION DEADLINE: NOTE: Wednesday, November 11, 2009 by 5:00pm 1. 2. 3. 4. Non-Academic District Application Resume Typing Certificate (45 net words per minute) within the last six months. EEO Survey (Optional) It is the candidate’s responsibility to make sure that all required materials have been received. It will be the responsibility of the applicant to incur any and all expenses related to the interview process. Faxed applications will not be accepted. All our positions require the ability to pass a background and fingerprinting check. Drug Testing: In accordance with the Drug Free Environment of the WHCCD, The applicant understands that if he/she is selected for employment, as a part of their employment they will be required to submit to a drug and alcohol test as a part of the health examination. LICENSE: Possession of a valid, appropriate California driver’s license issued by the Department of Motor Vehicles may be required for some positions. SELECTION PROCESS: Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview. APPLICATION REQUEST: West Hills Community College District Human Resources Office 9900 Cody Street, Coalinga CA 93210 JOB LINE: 24-HOUR JOB LINE (559) 934-2165 WEBSITE: westhillscollege.com West Hills Community College District is an Equal Opportunity employer committed to nondiscrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender status, pregnancy, age, disability, or covered veteran’s status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self disclose.