DEPARTMENT OF TREASURY AND FINANCE
POSITION DESCRIPTION: ACCOUNTING OFFICER FIXED ASSETS
The Department of Treasury and Finance supports the Governme nt’s key economic, social and financial policy outcomes through the provision of advice and coordination of resource allocation for Government programs. The Department also provides financial and support services to the
Government and the community, covering asset and liability management, collection of state taxes, insurance, superannuation, strategic procurement, contract management and vehicle fleet management.
Our values statement clearly identifies how our people will behave to support the strategic direction of the Department. This information is clearly identified in the Department’s Corporate
Business Unit Role
Shared Services SA will deliver corporate and business services more efficiently to all government portfolios. The shared services entity will consolidate and improve the delivery of internal administrative services by developing simpler, faster, more robust and efficient processes and systems.
Our values (Honesty, Team Spirit, Trust, Boldness and Respect) dictate the way we interact with each other, with our Clients and guide the way that we make decisions. They form the fabric of our culture, permeating every aspect of our organisation.
ROLE OF ACCOUNTING OFFICER, FIXED ASSETS
The Accounting Officer, Fixed Assets supports the effective operation of the Client agencies’ fixed asset system and associated reporting requirements including the processing and recording of system inputs/outputs and the provision of information and advice to its client agencies on fixed asset procedures.
The Accounting Officer, Fixed Assets is also responsible for the preparation of Financial
Statements at the equivalent level within the Financial Accounting team and assists in the preparation of Plant and Equipment Note and other notes to the financial statements which results in Shared Services SA and its clients meeting their financial obligations under various accounting requirements.
Incumbents must hold current Australian work eligibility status.
Degree in Accounting, Business, Economics, Finance or equivalent – majoring in Accounting.
May be required, particularly during month-end and financial year-end periods.
Incumbents are required to participate in the Shared
Services SA Performance Management Program.
Reporting and Working Relationships
The Accounting Officer, Fixed Assets reports to the Financial Accountant – Fixed Assets. The incumbent has significant and regular contact with client agencies.
The Accounting Officer, Fixed Assets will:
Contribute to the effective operation of the Fixed Asset System by:
Overseeing or undertaking the extraction and interpretation of data from operational subsystems
Preparing and assisting with the development of other financial reports as required
Participate in the development, implementation and monitoring of accounting policies and procedures in accordance with best practice, accounting standards and Treasurer’s instructions.
Promoting teamwork, model service excellence and customer support and contribute to the development and review of standards, systems and procedures which ensure high levels of client satisfaction.
Interpreting and applying Australian Accounting Standards, Accounting policy statements and Treasurers Instructions.
Ability to act in the position of the Financial Accountant-Fixed Assets (AS05) during extended periods of leave and fulfilling all ongoing obligations of this role during this period.
Processing and recording transactions into the Fixed Asset Register
Assisting in the production and analysis of system reports.
Maintaining the Assets Recording Procedure Manual.
Receiving, recording and verifying details relating to fixed asset payment batches
Revaluation data selection.
Preparation and processing of Desktop revaluation for assets in ARAMIS
Contribute to the Client Agencies’ Strategic Asset Management Plan by:
Analysis of asset data to produce asset replacement and maintenance projections; and
In conjunction with other Strategic Asset and Client Agencies’ (Budget staff) develop corporate asset management policies, while acting as the Financial Accountant-Fixed
Provide advice and support to the Financial Accounting Team and Client Agencies
Business unit managers on operational, policy and accounting reporting procedures in respect to Fixed Assets.
Assisting in the design/delivery of information and training sessions for system users.
The incumbent will meet these objectives by achieving the following key outcomes and/or undertaking the following activities:
Contribute to the regular production of a departmental Balance Sheet within prescribed timeframes.
Contribute to the effective management of the agency’s fixed assets by processing Fixed
Assets accounting transactions and monthly reconciliations.
Contribute to the achievement of section outcomes by assisting other staff in the section as required.
The development, implementation and monitoring of financial policies and relevant processes involving the review of systems, procedures and reconciliations.
Technical or expert knowledge/experience
Sound verbal and written communication skills, including strong negotiation, presentation and report writing skills;
Highly developed data interrogation and analysis skills as well as problem identification and solving skills;
Ability to apply accounting standards to issues such as depreciation, amortisation, asset acquisition and disposal and re-valuations;
Ability to lead process improvement initiatives and gain successful outcomes;
Experience in asset accounting in an accrual accounting environment;
Experience in development and presentation of financial reports.
Demonstrated ability to form sound working relationships with a wide range of stakeholders
Demonstrated ability to work under limited direction and use initiative and judgement and flexibility and adaptability in order to work under pressure and meet short and long term deadlines;
Experience in Asset recording and/or asset management systems;
Experience in the interpretation/analysis of financial reports;
Knowledge of Masterpiece Fixed Assets Module, General Ledger Module and Microsoft
High level of personal motivation and initiative including the ability to be receptive to new ideas and changing priorities.
Ability to cope with a high volume of work and assess priorities, plan activities and organise workloads to achieve objectives and meet strict deadlines.
Ability to provide high quality customer services.
Proven ability to work without direct supervision, analyse problems and formulate appropriate solutions while meeting deadlines.
Demonstrated experience in performing financial reconciliations.
An understanding of and ability to work to, the spirit and principles of the Premier’s
Safety Commitment and the legislative requirements of the Occupational Health Safety and Welfare Act.