USAID/TANZANIA
MANAGEMENT NOTICE
DAR ES SALAAM TANZANIA
FROM: Executive Office
DATE: August 14, 2015
TO: ALL Staff
NOTICE NO.: M.N. 25-2015
VACANCY
SUBJECT: SENIOR DEVELOPMENT OUTREACH AND COMMUNICATIONS OFFICER
USAID/Tanzania is seeking the services of a resident hire (U.S. or nonU.S.) with a valid work permit to serve as the Mission’s Senior
Development Outreach and Communications (DOC) Officer. The position is
located in the Program Office of USAID/Tanzania and reports to the
Deputy Program Officer. The purpose of the position is to produce and
disseminate public information about USAID’s activities to educate and
promote a better understanding of USAID programs. Dependents of U.S.
employees or contractors who are currently assigned to Dar es Salaam
are encouraged to apply. The grade level of the position is GS-14, and
the duration will be for two years with possibility for an extension
depending upon the availability of funds, continued requirement
and contractor performance.
DUTIES & RESPONSIBILITIES:
The Senior DOC will manage the full range of public information
outreach activities in support of USAID/Tanzania’s programs
objectives, targeting information to specific audiences in both
U.S. and Tanzania, in accordance with the Mission’s public strategy
evolving circumstances.
and
and
the
and
Specific duties include but are not limited to the following:
Supervisory and Coordination
Lead the Mission’s Development Outreach and Communications (DOC) team
to ensure overall quality and coherence of the team’s communications
and outreach products and initiatives.
Supervise all staff members in the team:
Deputy DOC, Writer/Editor,
Translator/Communications Specialist, and seasonal interns
Lead the development, implementation and regular updating of the
Mission’s communications strategy and outreach plan. Lead the
development, implementation, and updating of a social media strategy
relevant to Tanzania to complement the broader communications plan
Represent the Mission at the senior level in all matters pertaining to
public affairs and outreach activities within USAID/Tanzania, other
branches of the U.S. Government, the Government of Tanzania,
implementing partners, other donors, the UN, World Bank and other
stakeholders.
Serve as the senior advisor to Mission management regarding all public
information, media relations, and outreach matters.
Train and advise USAID/Tanzania's technical staff in support of their
public speaking and media outreach roles. Oversee the integration of
communications in the project and activity design and implementation
processes.
Maintain up-to-date knowledge of all USAID/Tanzania activities
processes, as well as related political and policy issues.
and
Advise USAID staff and implementing partners on developing appropriate
public information programs and initiatives.
Serve as a resident expert on USAID branding and style guidelines,
ensuring regulations are followed by recommending revisions and
appropriate application as outlined in ADS 320 and the Agency’s Graphic
Standards Manual.
Oversee and provide regular trainings to USAID staff and implementing
partners on the appropriate use of branding and marking; work closely
with CORs/AORs to ensure adherence to branding in the field; and, seek
guidance from LPA on any disputes or waiver requests.
Plan for the procurement of additional DOC related services
products, receiving appropriate approvals, drafting specifications
requests for offers, and coordinating with the Executive Office
Contracting Office; act as COR and manage contracts for related
services (such as event planning and management).
and
and
or
DOC
Coordinate with other U.S. Government agencies (including the U.S.
Embassy’s PAS, PEPFAR, Centers for Disease Control, Department of
Defense, Millennium Challenge Corporation) and initiative actors (for
Power Africa, Wildlife Trafficking, etc.), and USAID implementing
partners to achieve maximum exposure and understanding of U.S.
development assistance efforts and initiatives in Tanzania as defined
by the Chief of Mission and USAID/Tanzania Mission Director.
Public Information and Publicity Materials
Coordinate information dissemination within the Mission; with the
Mission’s Development Objective teams, offices, and technical staff;
and with all relevant non-U.S. Government organizations.
Oversee the drafting, editing, and dissemination of timely and accurate
information, fact sheets, press releases, newsletters, brochures,
presentations, responses for requests for information, and all other
public information materials relating to USAID/Tanzania’s activities.
These must be written in clear, concise English, and to the extent
possible, in Kiswahili, and prepared with both the media and general
audiences in mind, and designed for print, power points, and web use.
Oversee the preparation and maintenance for the entire Mission of a bi-
weekly calendar of public events, submissions for the Weekly
Administrator’s Report, and submissions for USAID Frontlines and other
USAID public information platforms including Impact Blogs, Facebook,
YouTube, Flickr and other new or emerging social media sites.
Oversee the use of social media platforms as an engagement tool with a
focus on digital advocacy and outreach.
Manage the preparation and maintenance of an updated standard
information package on the USAID program in Tanzania for briefings and
for distribution to the public, the media, and for USAID/Washington,
LPA, Department of State, the U.S. Congress, etc.; including scene
setters, program briefing papers, project status reports, maps, photos,
information about other donors, and general information about Tanzania.
Oversee the maintenance of the Mission’s English-language web materials
to ensure they are accurate and up-to-date.
Oversee the writing and distribution of press releases on program
successes, project inaugurations, significant developments, etc.
Coordinate with technical offices, PAS, and LPA to produce and release
timely, accurate, and useful written information to local and
international media.
Media and Public Relations
Promote separate, pro-active, targeted, information and media outreach
activities. These activities are designed to push accurate information
about USAID programs deep into local, regional and national markets,
through the selective use of radio, television, newspapers, magazines,
and relevant social media platforms.
Oversee all international and local media relations. Work closely with
PAS on local press relations from all media outlets and coordinate with
PAS and LPA on requests from international press.
Advise and coordinate with PAS to expand opportunities to keep media
abreast of USAID/Tanzania programs, including TV, radio and other
media. This may include arranging interviews, briefings, media tours of
USAID projects, etc.
In collaboration with PAS, advise the Mission Director and USAID staff
on press and media relations. Ensure a targeted, coherent, and
consistent message from all USAID staff and implementing partners.
Supervise the monitoring of local and international press coverage,
awareness, and attitudes concerning USAID programs.
Follow up
events.
with
media
to
encourage
and
support
coverage
of
public
Monitor effectiveness of the communications strategy. Provide feedback
to inform ongoing activities and future programming.
As
directed
by
the
Mission
Director,
Deputy
Directors
and
in
collaboration with PAS, respond to inquiries from the general public,
media, and other sources about USAID programs and projects.
Publicity Events
Serve as the Mission’s primary point of contact for publicity events
and site visits by official visitors from the U.S. Embassy,
USAID/Washington, Congress, and other U.S. Government agencies or
entities. Coordinate VIP site visits as necessary. Coordinate with
Embassy on schedules and logistics. Lead the preparation of briefing
materials, scene setters, and other information products and processes
to support these visits. Maintain a diverse list of potential site
visit locations appropriate for a variety of CODEL, STAFFDEL, and other
high-level visitors to Tanzania coordinating closely with partners in
advance.
Organize, coordinate, or oversee the coordination of press events for
USAID projects in conjunction with PAS, the USAID Mission Director and
Deputy Directors, technical teams, and implementing partners. This
includes conferences, openings, ribbon-cuttings, and other ceremonies.
Manage protocol issues, site selection, staging, and logistical issues;
identify and schedule speakers; and liaise with U.S. and local
government officials for USAID events.
Write, edit or advise on press releases, speeches, and talking points;
write, edit, or advise on Briefing Checklists (BCLs), scene setters,
briefing materials and memorandums for the Ambassador, Deputy Chief of
Mission, USAID Mission Director and Deputy Mission Directors, and USAID
office directors and other high level staff.
Ensure press releases, speeches, talking points, BCLs and scene setters
drafted by implementing partners for USAID events meet quality and
formatting standards.
Organize background briefings for media; compile and disseminate press
packets; and provide on-site coordination of media.
Shepherd all press releases and interview requests from within the
Mission and implementing partners through the approvals and clearance
process, including PAS and LPA, ensuring all required edits or changes
are addressed.
Oversee the development and implementation of plans for photography and
video of USAID events (including taking photos or shooting video) for
the USAID and Embassy websites and for USAID/Tanzania social media
accounts and archives.
Perform other development outreach and communications duties/activities
that the U.S. Ambassador, USAID Mission Director and Deputy Directors,
USAID/Washington and circumstances may dictate.
QUALIFICATIONS REQUIRED:
A. EDUCATION – A Master’s with significant coursework in relevant
fields is required. Relevant fields include – but are not limited to
– journalism, communications, marketing, public relations or
affairs, international relations, international development, public
administration, development/area studies, and social studies.
B. WORK EXPERIENCE



At least ten years’ experience as a journalist, in public
relations, international development communications or similar
field is required.
At least eight years of this experience must be in a developing
country.
Previous related work experience with the U.S. Government or
another international development organization is highly desirable
as is related work experience in Tanzania or the region.
D. LANGUAGE
Must have native level fluency in written and spoken English.
Familiarity or fluency in Kiswahili is not required, but looked upon
favorably.
E. KNOWLEDGE, SKILLS AND ABILITIES
Must have demonstrated capacity in the following skills and abilities:
 Demonstrated ability to exercise sound, independent, professional
judgment.
 Excellent organizational and critical thinking skills.
 Excellent
written
and
verbal
communication
skills
with
a
demonstrated ability to translate highly technical material into
easy to understand narrative.
 Exceptional interpersonal skills with the ability to influence
relationships positively.
 Effective team leadership skills and the ability to work
effectively as a member of a multi-disciplinary, multi-cultural
team.
 Superior project management skills and the ability to take
initiative working with the direction of management; must be able
to take ownership of projects, creatively solve problems and see
activities through to completion.
 Strong and demonstrated knowledge of the principles and practices
of public relations, media relations, and journalistic writing and
reporting techniques.
 Knowledge of technical aspects involved in the production of
different public outreach activities, such as editing, graphic
design, printing, photography, video production, and publishing.
 Maintain superior levels of professionalism while working under
pressure in a fast-paced and sometimes difficult or dangerous
environment.



Willingness to assume duties and responsibilities in all public
communications and outreach areas, as needed.
Strong, working knowledge of Microsoft Word, Excel, Power Point,
social media, and internet applications.
Familiarity using a digital camera and videotaping equipment.
APPLICATIONS: Interested applicants must submit the following: (1) a
current AID 302-3 Offeror Information for PSC; (2) a current resume or
curriculum vitae; (3) a cover letter, not to exceed three pages,
addressing how the applicant meets the Required Qualifications(a)
education; (b) prior work experience; (c) knowledge, skills and
abilities}; and (4) any other documents (certificates, awards, copies
of degrees earned, etc) that address the qualification requirements of
the position as listed above. Applications should be sent to:
The Executive Officer, USAID/Tanzania, P.O. Box 9130, Dar Es Salaam; or
if hand delivered to 686 Old Bagamoyo Road, Msasani, Dar Es Salaam.
Please include a telephone contact with the application.
CLOSING DATE FOR RECEIPT OF APPLICATIONS: 1700 hrs. September 02, 2015.
The U.S Mission is an equal opportunity employer. Candidates for this position will be
considered without regard to sex, color, religion, race, age, nationality, or handicap.
SIGNED: _________________
Jolcy Fernandes, A/ EXO
CLEARANCE: ________________
Sherry Ward, A/ Program Officer
Copy: Admin. Office – USAID. Embassy. CLO. Peace Corps. CDC.