Canadian Association of Elizabeth Fry Societies
Minutes of the Annual General Meeting
June 1, 2013 – Kelowna, B.C.
1.
Identification of Participants
a)
Voting Members
Sue Dunlop, President
Cathie Penny, Treasurer
Ruth Gagnon, Quebec
Cynthia Olsen, Northwest Ontario
Leanne Kilby, Hamilton
Judy Garneau, Kitchener-Waterloo
Paula King, Simcoe County
Sue Delanoy, Saskatchewan
Gillian Gough, Saskatchewan
Nancy Poon, Saskatchewan
Tracy Booth, Manitoba
Virginia Ashley, Calgary
Monique Bois, Sudbury
Alison Bellaire, Toronto
Maureen Schizkoske, Sudbury
Brittany Barteski, Edmonton
Jennifer Bowes, Saskatoon
Jeanette Milley, Nova Scotia
Elaine McLaughlin, Saint John
Kathi Heim, Prince George
Mollie Both, Kamloops
Jennie Cunningham, Yukon
Louise Richards, Kamloops
Lucie Joncas, Past President
Nancy Poon, Secretary
Liliane Aflalo, Quebec
Heather Koller, Northwest Ontario
Erin Hallock, Hamilton
Candace Pitvor, Kitchener-Waterloo
Tracy Wood, Simcoe County
Diana Majury, Ottawa
Bryonie Baxter, Ottawa
Marlyn Bennett, Manitoba
Barbara Hagen, Calgary
Susan Jones, Peterborough
Patricia Zimmer, Peterborough
Michelle Coombs, Toronto
Toni Sinclair, Edmonton
Bonnie Parker, Edmonton
Darlene MacEachern, Cape Breton
Denise Durette, Saint John
Nicole Farmer, Nova Scotia
Bernice Blackburn, Prince George
Katherine Alexander, Yukon
Suzie Dunn, Yukon
Aimee Thompson, Central Okanagan
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Dawn Kuehn, Central Okanagan
Kathy Paulos, South Cariboo
Bernice Blackburn, Prince George
b)
Monique Karlstrom, Central Okanagan
Yoriko Susanj, South Cariboo
Regrets
Deborah Riddle, Peel-Halton
Shawn Bayes, Vancouver
c)
Staff
Kim Pate
Candice Pilgrim
2.
Reading of Mission Statement
Sue Dunlop read out the Mission Statement of CAEFS in English and Ruth Gagnon la lit en
français.
3.
Motion to Approve the Agenda
Motion:
Appendix I
That the agenda of the Annual General Meeting be accepted as circulated.
Moved by Candace Pitvor; seconded by Alison Bellaire; carried unanimously.
4.
Motion to Approve the Minutes of the June 8, 2012 AGM
Motion:
Appendix II
That the minutes of the Annual General Meeting held on June 8, 2012, be adopted
with the correction of the list of attendees.
Moved by Darlene MacEachern; seconded by Barbara Hagen; carried unanimously.
5.
Annual Report 2012 – 2013
a)
Appendix III
President’s Report
Sue Dunlop welcomed and acknowledged the AGM participants and thanked the retiring members
of the Board, as well as the Elizabeth Fry Society of Central Okanagan for hosting the CAEFS
AGM. Sue also announced the development of Janet Ritch Hope Education Fund by CAEFS,
thanks to a donation from Janet Ritch. In addition, CAEFS has agreed to administer the
outstanding funds left upon the dissolution of the Council of Elizabeth Fry Societies of Ontario
(CEFSO).
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b)
Treasurer’s Report
Cathie reviewed her written report and the audited financial statements for CAEFS with the
membership.
i)
Motion:
Approval of Financial Decisions and Payments of the Past Fiscal Year
That the membership accept the Treasurer’s Report, including confirmation and
approval of all financial decisions and payments made on behalf of CAEFS over the
past fiscal year 2012-2013.
Moved by Cathie Penny; seconded by Denise Durette; carried unanimously.
ii)
Motion:
Audited Financial Statements
That the membership accept the Treasurer’s Report, including confirmation and
approval of all financial decisions and payments made on behalf of CAEFS over the
past fiscal year, and the audited financial statements, for CAEFS for the fiscal year
2012-2013.
Moved by Cathie Penny; seconded by Judy Garneau; carried unanimously.
iii)
Motion:
Appointment of Auditors
That Vallance Chartered Accountants be appointed as the auditors for CAEFS for
the fiscal year, April 1, 2012–March 31, 2013.
Moved by Cathie Penny; seconded by Toni Sinclair; carried unanimously.
c) Executive Director’s Report
In addition to her written report, Kim thanked the CAEFS’ Regional Advocates, Board,
membership, and staff and indicated that all honours belong to the collective Elizabeth Fry
network, as they recognized the work of all of CAEFS’ membership. Kim also thanked Aimee
Thompson, the Executive Director of Elizabeth Fry Society of Central Okanagan, and her staff and
volunteers for hosting the CAEFS AGM. Kim thanked and recognized the particular
contributions of the Regional Advocacy Teams. Kim also encouraged the membership to develop
collective and collaborative initiatives for service delivery and public education.
d)
Regional Reports
Appendix IV
i)
Pacific Regional Report
ii)
Prairie Regional and Okimaw Ohci Healing Lodge Report
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iii)
Ontario Regional Report
iv)
Quebec Regional Report
v)
Atlantic Regional Report
The membership discussed concerns about the lack of available mental health services to which
women might be sentenced and/or released.
e)
Committee Reports
i)
Appendix V
Social Action
The Social Action Committee requested that all members submit prison surveys every month. We
want to ensure that we have an accurate snapshot of the situation across the country, so that we
may issue a report about the state of the imprisonment of women throughout Canada.
ii)
Diversity Concerns
iii)
Housing Committee
iv)
Membership, AGM and Bursary
Candace Pitvor, chair of the Membership, AGM and Bursary Committee, announced that the
following women were selected to receive Elizabeth Fry Memorial bursaries:
Pacific
Natasha Warren & Ruby-Ann Ruffolo
Prairie
Kayla Thompson & Rachel Gorman
Ontario
Tina Eldridge & Mary Loonskin
Quebec
Susan Hunt & Ingrid Milenko
Atlantic
Shelley Lynn Marr & Penny Boudreau
Motion:
That the President’s, Treasurer’s, Executive Director’s, Regional and Committee
Reports be accepted as tabled and presented.
Moved by Erin Hallock; seconded by Virginia Ashley; carried unanimously.
6.
Resolutions Plenary
a)
Appendix VI
The Executive Committee of CAEFS presented the following resolution:
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Whereas CAEFS must update our constitution and by-laws to comply with the new Canada Notfor-Proft Corporations Act; and,
Therefore be it Resolved That CAEFS adopt the amended Articles of Continuance and ByLaws circulated and attached to these Minutes.
Moved by Diana Majury; seconded by Aimee Thompson; carried unanimously.
7.
Ten Year Volunteer and Staff Announcements
Appendix VII
The names of volunteers and staff listed were read out and certificates were distributed.
8.
Date and Location of 2014 Annual General Meeting
The CAEFS’ membership welcomed the offer of the CAEFS’ office to host the next AGM.
9.
Adjournment
Motion:
That the Annual General Meeting of the Canadian Association of Elizabeth Fry
Societies be adjourned at 12:55 p.m. Pacific time.
Moved by Leanne Kilby; seconded by Heather Koller; Celebrated unanimously.
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