Slinfold Parish Council
PO Box 315, Billingshurst, West Sussex RH14 9XX
Tel: 01403 785864 Email:clerk@slinfold-pc.gov.uk
Minutes of the Parish Council Meeting
Held on Thursday 26th March 2009
At 7.30pm at the Parish Room
050/09 Attendance and Apologies for Absence
Those present: Councillors R Hillyard (Chairman), C Burke, M Dunkerton, N Jefferys, F Jobling, A
Skeates, E Sorensen, G Stenton-Chandler and D White. Also present: M Hodgson (County), P Rowlinson
(District) and Parish Clerk M Burroughs.
Apologies – Cllrs. W Coad and R Nye (District).
051/09 Declarations of Interest and Notification of Change to Members’ Interests
There were no declarations of interest or changes notified to Members’ Register of Interests.
052/09 Chairman’s Announcements
i.
Allotments – an update was provided on two unsuccessful attempts to secure land for allotments.
The residents who have requested an allotment have been advised. The search will continue but it
is recognised that this is going to be difficult, as the Parish Council does not own any land. A
note will be placed in the Parish Magazine. Cllr. Hodgson advised that the Parish Plan should
make reference to allotments, to secure a S106 agreement for this purpose; linked to any potential
future development of land.
ii.
School Car Park – the CLC has agreed that funds can be made available to make the
improvements. Currently quotes are being obtained from three approved contractors.
iii.
St Peters Church – work begins on 1 April 2009 to provide the new church annexe.
iv.
Petworth Parish Council Village Design Statement – it was agreed to advise Petworth Parish
Council that a Design Statement, as a supplementary planning document, ought to be taken into
account by the local planning authority. It is this councils’ understanding that several hundred
houses are to be built in the area and a design statement may be of benefit to help secure the
character of this area. It may be too early to say whether the Parish Design Statement for Slinfold
will provide benefit; copies have been sent to a number of people considering developing
properties. It is hoped that the ‘statement’ is considered prior to any application being placed with
our local planning authority.
v.
Parish Council Reception – The Chief Executive of HDC will be attending the reception.
Invites have been sent to local voluntary organisations; around 30 acceptances have been received
to date.
vi.
Six Acres transfer – Rowlinson & Butler has sent the transfer deed with regard to the adoption of
land at Six Acres. Clarification is required to ensure that the Parish Council is in a watertight
position as transferee. It was agreed that Cllr. Jefferys should deal with Rawlinson & Butler on
the transfer and that the Chairman sign the transfer deed when negotiations are complete and
assurances have been received. All Councillors were in favour of this course of action.
053/09 Approval of the Minutes of the Parish Council Meeting on 26 th February 2009 as previously
circulated.
The draft minutes for the Parish Council Meeting having been circulated, were taken as read and it was
agreed that the Minutes be accepted and signed as a true record.
054/09 Matters arising from 053/09 (Parish Council Minutes), for information only
i)
ii)
Grass Cutting – The contract has been awarded to Kent County Council following consultation
with Parish Council members and the Sports Association. The specification has been revisited
and the number of cuts at Cherry Tree has been reduced. The contract is for the next 2 years
(£1,731 for 2009-10 and £1,818 for 2010-11), subject to a satisfactory service in the first year.
Cllrs. Burke, Coad and Stenton-Chandler have undertaken SID training and are now ready to
operate this device in the village. An update was provided and PCSO Hammond is looking at the
suggested sites.
055/09 Matters arising from the Public Session
There were no matters arising from the public session.
056/09 Planning Report
Cllr. Burke presented the Planning Report to the Parish Council.
New and amended planning applications:
The following applications were received in the month and reviewed by the Planning Advisory Group.
HDC has been advised of the Parish Council’s recommendations as follows:
HDC Application Date received by
number
HDC
Address & Post Code of
application
Nature of application
Name Applicant or
Agent
Feedback to HDC Planning Committee
(Date)
DC/09/0464
18/03/2009
Smithawe Farm Nowhurst
Lane Broadbridge Heath
Horsham West Sussex RH12
3PJ
Conversion of barn to form a 2-storey x 3-bed
dwelling Listed Building Consent)
Mr and Mrs
Scarborough
Feedback Outstanding
DC/09/0463
18/03/2009
Smithawe Farm Nowhurst
Lane Broadbridge Heath
Horsham West Sussex RH12
3PJ
Conversion of barn to form a 2-storey x 3-bed
dwelling (Full Planning)
Mr and Mrs
Scarborough
Feedback Outstanding
DC/09/0373
05/03/2009
Slinfold Village Hall The
Street Slinfold Horsham West Construction of a porch over the main entrance door
Sussex RH13 0RP
Mr D Ingelby
26/3/2009 - No Objection
DC/09/0298
23/02/2009
Huntingrove Place Park Street
Lane Slinfold Horsham West
Sussex RH13 0RB
Permanent 3-bed dwelling to serve the essential
needs of the established equestrian enterprise
Messrs Menzies
and Williams
Planning Advisory Committee has No
Objection (U5/5) but agricultural clause
required, house must be conditional on
business. 16/03/2009. Ratified by PC
26/3/2009
DC/09/0279
20/02/2009
Warrenside Farm Elmhurst
Lane Slinfold Horsham West
Sussex RH13 0RJ
Oak framed garage with store/hobbies room above
Planning Advisory Committee has No
Mr & Mrs Potbury Objection (S4/5). 16/03/2009. Ratified by
PC 26/3/2009
Applications permitted, refused and withdrawn: The following applications have been processed by
HDC and the results follow:
HDC Application
number
Date received by
HDC
Address & Post Code of
application
Nature of application
Status
Feedback to HDC Planning Committee (Date)
DC/09/0190
05/02/2009
Wild Harrys Hayes Lane
Slinfold Horsham West
Sussex RH13 0SL
Single-storey extension to provide a garden
room to main house and rebuild link between
house and ancillary accommodation within
barns (Full Planning)
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
10/2/2009. Ratified PC 26/2/2009
DC/09/0189
05/02/2009
Wild Harrys Hayes Lane
Slinfold Horsham West
Sussex RH13 0SL
Single-storey extension to provide a garden
room to main house and rebuild link between
house and ancillary accommodation within
barns (Listed Building Consent)
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
10/2/2009. Ratified PC 26/2/2009
DC/09/0160
02/02/2009
Littlegate House Hayes Lane
Slinfold Horsham West
Sussex RH13 0SN
Demolition of existing utility room and
replacement with new single-storey utility
and garden room extension
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
10/2/2009. Ratified PC 26/2/2009
DC/09/0159
02/02/2009
Littlegate House Hayes Lane
Demolition of existing utility room and
Slinfold Horsham West
replacement with new single-storey utility
Sussex RH13 0SN
and garden room extension (Full Planning)
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
10/2/2009. Ratified PC 26/2/2009
DC/09/0100
21/01/2009
Industrial Building
Change of use of building from fabrication of
Homestead Whitebreads
plaster coving to storage of materials and
Farm Stane Street Slinfold
equipment needed for fabrication of plastic
Horsham West Sussex RH13
extension
0RE
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
Ratified by PC 29/1/2009
DC/09/0095
21/01/2009
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
Ratified by PC 29/1/2009
Elm Cottage Stane Street
Slinfold Horsham West
Sussex RH13 0QX
2-storey side and single-storey rear and part
front extensions
DC/09/0094
21/01/2009
2-storey and 1st floor front extensions, pitch
1 West Way Slinfold
roof over existing garage, vertical tile
Horsham West Sussex RH13
hanging to 1st floor of extensions and carried
0SB
round 1st floor of existing house
Application
Permitted
Planning Advisory Committee Objects (S3/5) on the grounds
of size and overpowering adjoining properties. PC Meeting
29/1/2009 No Objection
DC/09/0023
09/01/2009
Slinfold Park Golf Club
Stane Street Slinfold
Horsham West Sussex RH13
0RE
Installation of LPG storage tanks and
enclosure
Application
Permitted
Planning Advisory Committee has No Objection (U5/5).
Ratified by PC 29/1/2009
30-Dec-08
Highlands Hayes Lane
Slinfold Horsham West
Sussex RH13 0SN
Change of use of part of existing paddock to
incorporate into the residential curtilage and
construction of new entrance from Hayes
Lane and provision of new entrance gates
and drive and construction of a gardeners
store/pump house.
Application
Refused
Planning Advisory Committee has No Objection (U5/5).
Ratified by PC 29/1/2009
DC/08/2631
Planning applications pending consideration or decision by HDC:
The Parish Council received a report on all previous applications currently pending consideration or a
decision by HDC.
Appeals: None
New Enforcement issues:
HDC Enforcement No
Date received by
HDC
Address & Post Code of application
Brief details
EN/09/0081
23-Feb-09
The Paddocks, Billingshurst Road
Erection of Tree House and the
installation of security & flood lights
EN/09/0088
25-Feb-09
Waterland Chalet, Guildford Road
Use of building not in accordance with
approved plans - DC/04/2351
Other Matters:
HDC Application
number
Date received by HDC
Address & Post Code of
application
Nature of application
LI/08/0723
20/03/2009
Random Hall Hotel
Stane Street Slinfold
Horsham West Sussex
RH13 0QX
Extend the area available for licensable activities to include a proposed extension to the
main residential area. Entertainment facilities restricted to the interior. No change to
existing activities
There was no objection to this licensing application
057/09 Report from County Councillor
Cllr. Hodgson spoke on the following matters:



The last meeting of the County Council, before the elections, is on 27 March 2009.
The next Rights of Way Meeting is in April; negotiations are taking place on the ‘missing link’,
rights have been reserved to obtain the land by compulsory means if necessary
HGV signs will be put to the next CLC Meeting
058/09 Report from District Councillor(s)
Cllr. Rowlinson provided an update on the following:


Horsham District Council restructuring.
Horsham District Council Budget – facing difficult times ahead, a deficit is expected.
059/09 Councillor Training
It was agreed that The Clerk should establish the costs for SALC to provide training at the Village
Hall.
060/09 Internal Audit Appointment & Effectiveness – it was RESOLVED to approve the continued
appointment of Peter J Consultants as our Internal Auditor for 2009/10 on the following basis:
i.
ii.
iii.
Appoint as the Parish Council’s independent Internal Auditor (having no other role within the
Council), and to adopt the 65-point audit plan as scope for the audit to be performed.
Ensure that the Internal Auditor provides a report to accompany the Annual Return.
Publish a Statement of Assurance, which should accompany the Annual Financial Statements.
The estimated cost is £165 for the annual audit, which will take place on 24th April 2009.
061/09 Finance
i)
A list of accounts to be paid in the sum of £3,139.86 was distributed to all Councillors present.
The list was reviewed and duly agreed. Details of The Clerk and Litter Warden’s salaries are
available upon request.
Cheque/DD
Payee
£
Saxon (Garage Hire)
DD
Saxon Weald
£34.60
Clerks Salary
2316
Mrs M Burroughs
Clerks Expenses
2317
Mrs M Burroughs
LW Salary & Expenses
2318
Mr A Baker
Hall Rental
2319
Slinfold Village Hall
Insurance AP
2320
Allianz
Pension Payments
2321
WSCC
Tax & NI
2322
HM Revenue & Customs
Youth Club Insurance
2323
Mr D White
Dog Bins
2324
HDC
Trade Bin
2325
HDC
Payments March 2009
TOTAL
ii.
iii.
iv.
v.
vi.
£92.37
£123.50
£41.38
£608.45
£713.79
£167.49
£88.40
£306.77
£3,139.86
It was RESOLVED to pay the SALC/NALC subscription of £437.01 but to reduce the number of
Local Council Review issues from ten copies to two.
It was RESOLVED to approve SALC/NALC’s recommendation, following arbitration, to
increase the Clerks Salary Scale by 4p per hour (pro-rata £28 per year) from 1 April 2008. The
Clerk will adjust for this increase next month.
The Risk Assessment was reviewed and discussed by the members present. The Risk Assessment
was agreed but it was suggested that the Clerk look at improving the back-up facility using an
FTP Server. The Clerk will look at this option. It was also agreed that the payments list and
supporting documents would be reviewed in detail by two councillors at each meeting and signed
off by the Finance Chairman.
Cllrs. Dunkerton and Jefferys reviewed the bank reconciliation at 28 February 2009 and approved
the same.
Members present reviewed the list of reserves for year-end. No changes were required.
062/09 Highway Matters
i)
ii)
HGV Sign, Lyons Road - WSCC Highways has replaced the sign opposite the Toyota Garage to
include an arrow to deter HGV drivers from entering the village. The sign has been attached to a
post so that it cannot be turned around.
Cllr. Skeates advised that there had been a mixed reaction to the re-surfacing of the Downs Link.
There were no other matters to report.
063/09 Clerk’s Announcements & Correspondence Received
Clerks Announcements - None:
Correspondence Received:
The following correspondence was made available for Councillors to review:
 Response to WSCC Golf Club entrance.
 West Sussex PCT e-Bulletin Issue 41 (on their website).
 West Sussex Courses 2009.
 Sussex Heritage Trust – Awards 2009.
 SALC – Membership Information.
 Disabilities Trust Annual Review.
 Local Council Review March 2009.
 Local Council Update – March 2009.
 HACVS February 2009.
 Town and Parish Standard February 2009.
 HDC Standards Committee Agenda Wed 1 April 2009.
 HALC Meeting 2 March 2009.
064/09 Reports from Representatives on Outside Bodies


Cllr. Sorensen provided an update on the HALC meeting on 2 March 2009.
Cllr. Dunkerton provided an update on the Village Hall Management Committee Meeting. The
Clerk was asked to find out the reason for the HDC Holiday Play Scheme stopping. Cllr.
White was asked to look at Youth Club representation at the meetings, which take place
every 2 months.
065/09 Members’ Questions and Comments


Cllr. Sorensen shared a newspaper extract on Capel Parish Council’s judgement from the High
Court on a proposed incinerator.
Cllr. White asked if there was a Highways Meeting on 21 April 2009. The Clerk advised that
there is no requirement for a Highways Meeting.
066/09 Items for the Parish Magazine



Meeting Schedule for the coming months.
Allotments.
Speed Indicator Display (SID).
067/09 Next Meeting(s)
- Tuesday 21st April 09, Finance (Parish Room) 7.30pm
- Thursday 30th April 09–Annual Parish Meeting and Parish Council Meeting (Parish Room) 7.30pm
Meeting closed at 9.45pm.