REQUEST TO CAUL/CONZUL about Digitisation Projects or Programs \digitisation-survey00.doc (updated 26 June 00)
Institution
Date
Comment
Australian Catholic University
19/6
digitisation of printed works in PDF format for a few of our online students, but this has been minimal.
Australian Defence Force Academy
Australian National University
20/6
Exam Papers
Original is paper (we have been unable to get the electronic versions)
digitised format PDF
conversion by commercial bureau
It is on-going, yearly (but seasonal) work. After the scanning is done commercially and a CD created, there is a small amount
of work to make the papers available off the Library web server.
metadata protocols Not used.
contact Grant.Ozolins@anu.edu.au 02 6249-2752
We have guidelines: 300dpi, black and white (1 bit) image (no OCR).
Theses
Student Postgraduate Theses in various electronic formats As the documents are converted electronically they are effectively
"OCR-ed"
PDF but converted from electronic.
conversion In house (Library)
ongoing.
metadata is being used.
Margaret.Henty@anu.edu.au , 02 6249-2982.
Bond University
Central Queensland University
15/6
Charles Sturt University
17/6
we digitise a range of documents e.g. journal articles, book chapters, reports, with permission from copyright owners.(paying a
fee where required); digitised format pdf; conversion in house http://www.library.cqu.edu.au/eres/croacadinfo.htm
Graham Black, g.black@cqu.edu.au , ph. 07 49309414
1. CSU Library has a small EReserve. We began by seeking copyright permission from owners but will from now be relying
on the CAL agreement. Records are kept of material copied - but not of individual usage at present.
Material is accessed from the OPAC but can also be found on the Web page. We are still investigating metadata options.
Exam papers are digitised and made available by another section of the University. There is a pointer to this site from the
Library EReserve. We have tried both Word and PDF formats. This service is incomplete. The University intends to make
Past Exam papers a feature of every Online Supported Subject from 2001.
2. We also use Ariel transmission for Intercampus and Interlibrary Loan. This is the principal current use of digitising
equipment.
3. We have experimented with emailing digital copy to remote students. This is not scalable for general use at present - and
we fear takes a long time downloading at the student end.
4. We are part of a UNILINC proposed digital project - which Chris Sheargold will be able to describe.
5. The Library has digital scanners at two sites.
6. Separately, the University has digital scanning equipment for its Distance Education operation.
Curtin University of Technology
19/6
JCPML The John Curtin Prime Ministerial Library (JCPML) <http://john.curtin.edu.au/> has digitised the bulk of their
archival collection and made it available on the web (25,000+ digital files). In most cases the conversion has been from text or
image, being scanned into TIFF format (with some additional transcriptions into text documents). The conversion has been
done inhouse and is an ongoing process with new material still being added. They are also in the process of converting audio
tapes into Quicktime files (about 59 hours worth). This work will be completed this year and is being carried out by a unit
within Curtin University. RetrievalWare software is used for presenting and organising the JCPML Electronic Research
Archive and can be seen at http://john.curtin.edu.au/era/index.html
Digital Theses Curtin is a foundation member of the ADT and current digital theses can be seen at
http://lisweb.curtin.edu.au/theses/ These theses are conversions from Word into PDF. A project to retrospectively convert
paper copies of theses by scanning is being scoped out over the next few months. This project uses DC Metadata. Information
about ADT can also be found at http://www.library.unsw.edu.au/thesis/etd.html
Exam Papers We also scans paper copies of past exam papers into PDF (4000+ digital files). Some initial work was outsourced
but in recent years the scanning has been done inhouse.
Deakin University
16/6 -
Electronic Reserve We are in the early stages of developing an electronic reserve (in addition to the Exam papers).
Contact: Peter Green lgreenpd@cc.curtin.edu.au phone 08 9266 4293
. original Lecture notes and other teaching materials and manuscripts
. digitised format Exam papers
. conversion by inhouse but discussions underway to move to elsewhere in University (Printery)
. special project or in-production Special project for Alfred Deakin papers in conjunction with NLA. Theses expect to fall
into line with Australian Theses Project. Production for E Reserve/exam papers
. metadata protocols used Discussion led by Library re establishing University wide standards. Outcome expected
soon.
. contact person - name, email, phone
Exam papers, EReserve PDF Donna Runner (donnar@deakin.edu.au ) 035272555
Theses Colin Bates (colinb@deakin.edu.au ) 035278244
Alfred Deakin and other manuscripts Heather Cox (heather@deakin.edu.au ) 0352278253
Meta Data Helen Livingston (helen@deakin.edu.au ) 035278211
Edith Cowan University
Flinders University of South Australia
16/6
1. Exam papers, these are supplied to the Library on paper and scanned to produce PDF files, these documents are published
on our webpage and this is now the only means by which recent past exam papers are made available to the students. This task
is done in house and is now a routine operation with a five year history. We are not using any metadata. The contact person is
John Banbury, Networks Librarian ph 08 8201 3829, john.banbury@post.flinders.edu.au
2. Black and White photographs and other pictorial material from the Evatt Collection. These will be stored on a 'Photoshop'
CD. With the photographs initial transfer to slides is done in-house and further processing is done by a bureau. This is being
done as a project and it is in early stage. The use of metadata will be considered when the project has advanced to an
appropriate stage. The contact person is Gillian Dooley, Special Collections Librarian ph 08 8201 15238,
gillian.dooley@post.flinders.edu.au
Griffith University
17/6
Griffith University Library Digitisation Programs and Projects
Digitisation Policy:
No formal policy at present. Projects considered as needs and resources dictate.
Current Projects:
(more detail on separate pages)
Examination Papers
Academic Lecture Notes and Supplementary Materials
Professorial Lecture Series
Photographic Images – Ecological Images from the Len Webb Collection: Australia
Photographic Images – Queensland College of Art Slide Collection
Research Higher Degree theses
Digitisation of Course Readings and Supporting Materials:
The Division of Information Services has seconded one of the staff from GFLS (Griffith Flexible Learning Services) to
investigate the implications of the new CAL agreement on behalf of the university. This person will investigate and make
recommendations on policies and practices in relation to the digitisation of course readings and other support materials in the
context of both the CAL agreement and electronic products which have been purchased by the University Library. The
investigation will cover such issues as: what will be copied, under what conditions and by whom; where will e-document files
be stored; how will the file repositories be managed; how will records and statistics be kept: who will be responsible for this
activity; how will e-documents be integrated into teaching and learning product, etc.
Program/Project Type:
Examination Papers
Original:
Microsoft Word documents (mostly) or printed copies
Digitised Format:
PDF Normal (from electronic originals)
PDF Image ( from print copies)
Conversion By:
Inhouse
Status:
In production
Metadata Protocols:
No formal metadata produced. Simple web listing by year and course title.
Contact Person:
Brian Reis
B.Reis@mailbox.gu.edu.au
(07) 3875 6456
Web Site:
http://www.gu.edu.au/ins/lils/frameset8sub9.html
__________________________________________________________________________
James Cook University of North Queensland
La Trobe University
26/6
Description available at - http://www.nla.gov.au/libraries/digitisation/ Entry and link under La trobe University library
Three major projects - 1. AV database and 2. AV online 3. Medieval music database
Contact: Ted Chrisfield (t.chrisfield@latrobe.edu.au )
LTU did have some printed articles and book chapters on Reserve Online in digital format but only for a limited period.
This was a restriction imposed by the copyright owner. A pdf file was created using Adobe Acrobat.
Contact: Jackie Saunders (j.saunders@latrobe.edu.au )
Guidelines/policy. Nothing formal developed as yet.
Macquarie University
Monash University
Murdoch University
15/6
Northern Territory University
22/6
Queensland University of Technology
19/6
Royal Melbourne Institute of Technology
20/6
Exam papers, scanned in house, PDF. Plans to digitise poster collection at some future time; intention to digitise theses,
pending university agreement. No policy.
Margaret.Jones@murdoch.edu.au (08) 9360 2160
exam papers created in Word or other format.
Exam papers loaded onto a Lotus Notes database which is then only accessible via the library website. URL:
http://www.ntu.edu.au/library/exam-papers.html
Faculty admin officers add exam paper into a pre-set form which is then submitted. Submitted exam goes to designated library
staff member who checks all required info included and then publishes it to the web (by clicking button labelled publish)
Project in operation and database increasing in size as more exams added.
metadata protocols used eg Dublin Core None.
Rennison Taaffe Rennison.Taaffe@ntu.edu.au (08) 8946 7026
Attached paper outlines policy for past exams database \ntu-exam-pol.doc
The Library receives exam papers from Examinations Section in digital form and loads them onto its Web page. They are
accessible in PDF format. The E-Reserve collection comprises QUT copyright owned material eg lecture notes, powerpoint
presentations etc. The lecturers email them to the Library as attachments,. The Library converts them to PDF,. and gives a file
name. The files (original and PDF) are loaded onto the LIbrary server , a document record created using Access. The
documents are then accessible from the Library's Web page area marked E Reserve. Contact Carolyn Young email:
c.young@qut.edu.au Ph 07 3864 3239
RMIT exam, course notes and corporate academic material
Most library digitization occurs as part of our E-Reserve project comprising exams, course notes and course related
documents. Documents are either scanned by the library or received in electronic format and loaded on a library server.
Material is accessed via the web catalogue and no metadata is added as yet, although the library is examining establishing a
position to encourage the coordination and use of metadata across the University. (Contact: adrian.gallagher@rmit.edu.au 03
9925-2443)
Video and images
The library has contributed to a range of University projects examining the creation and delivery (streaming) of digital video.
No specific project outcomes as yet. (Contact Stephen.gillespie@rmit.edu.au 03 9925-3108)
The library also contributes to the development of a faculty-based pilot Media Assets Management System (MAMS) aimed at
the digitization and management of University based image collections. (Library contact: helen.mclean@rmit.edu.au , Faculty
contact: gary.allen@rmit.edu.au )
Current guidelines for the E-Reserve project restricts library digitization to those material where RMIT owns the copyright
(exams, course notes etc) Website under redevelopment but will include guidelines
Southern Cross University
16/6
Exam papers.
Digitised from original (paper) form and from original Word format.
Digitised output to PDF.
Conversion done in-house i.e. Library
Work done as part of regular duties twice per year.
No metadata used.
Contact: Des Stewart, dstewart@scu.edu.au
Swinburne University of Technology
The University of Adelaide
17/6
We have used PDF for exam papers (created from original Word docs), and also for a pilot project digitising items from
special collections (using Ariel to scan the original, then converting Ariel output to PDF).
The exam papers was a special project. Alternative means are being explored. Special collections digitisation is also a special
project, ongoing.
We are still exploring the use of Dublin Core metadata.
2. Contact Person Stephen Thomas, stephen.thomas@adelaide.edu.au, phone 08 8303 5190
University of Ballarat
University of Canberra
16/6
15/6
3. Guidelines We do not yet have guidelines, but are in the process of developing them.
NIL
NIL
The University of Melbourne
15/6
1. Exam papers
- Originals supplied in Word, or various other word processing applications, and paper
- Digitised as PDF
- Distilled or converted in Library
- On-going procedure
- Metadata is faculty, subject, subject number, and year indexes, on html pages only
- Tim Meredith (project coordinator), Rod Stebbing (web publisher)
2. Selected rare books (Cambridge Manuscript, Lewin's Birds, Cook's Tapa Cloths):
- Originals photographed, transparencies scanned, transparencies and high resolution files stored, web images and
thumbnails published
- Digitised as JPG
- Outside contract for photographs and scanning. Publishing and curating of presentation by Library Special projects with
one-off seed money
- Metadata is Dublin Core (in preparation) for html pages only
- David Cunnington (project coordinator)
3. Selected serial publications (Farrago - UniMelb student magazine, 1935- ):
- Originals microfilmed and digital images created from microfilm. Some originals already microfilmed
- Digitised as JPG
- Microfilming and digitisation done in-house. Publishing and curating of presentation by Library
- Special project with some on-going funding
- Metadata for issues and html pages still undecided. Copyright issue is current barrier.
- Barbara Johnson (project coordinator)
4. Selected maps:
- Originals photographed, transparencies scanned, transparencies and high resolution files stored, web images and
thumbnails available on Maps web site
- Digitised using MrSID application software
- Outside contract for photographs and scanning. Publishing, MrSID and curating of presentation by Library
- Special project with one-off seed money. Possibility of some on-going funds.
- Local metadata standard created for web accessible database that also links to Library's Webpac
- John Cain (project coordinator), Andrew Gfrerer (technical support)
5. Bibliographies of UniMelb Library collections (assorted):
- Originals supplied as Word files
- Digitised as PDF
- Preparation by individual Library sections. Distillation by Publications Unit
- On-going procedure as required
- Dublin Core intended for individual titles
- David Cunnington (project coordinator)
6. User guides (various):
- Originals supplied as Photoshop files
- Digitised as PDF. Made available for users and Library staff
- Prepared and distilled by Instructional Designer, with advice from Information Literacy Committee
- On-going procedure as required
- Dublin Core intended for individual titles
- Rod Stebbing (instructional designer)
University of New England
University of New South Wales
16/6
Previous examination papers are scanned in reserve and are accessed on WWW via the UNSW catalogue (tiff format)
For reserve journal articles and chapters of books are scanned (pdf) and Are accessed via the UNSW catalogue the hard copy
is also available and they are found under the same record
Study kits (course packs ) ditto
Thesis as per ADT program scanned or loaded from electronic version (pdf)
Current project ...loading all of law reserve (retrospective) scanning /pdf. This is inhouse
Lecturers notes/tutorial solutions, course guides either scanned or loaded from word processed version into or for inclusion in
catalogue
We are not using any bureaus at the moment but the college of fine arts library is investigating several bureaus for outsourcing
the digitisation of their slide collection In house scanning is done on Fujitsu image scanner model m3093dg and m3097dg
Metadata all UNSW library pages have DC metadata embedded as standard practice. Staff creating web pages use a locally
designed template based on DSTC's reggie metadata editor. ADT theses have metadata generated automatically from deposit
submission form.
Guidelines...within copyright. We do not scan academics materials without permission. Permission obtained on thesis before
scanning. For ill reserve hard copies kept as well as scanned version if e version (e journals) is available in Collection we do
not scan
Contact Carol Terry c.terry@unsw.edu.au
02 93852654
The University of Newcastle
Type 1 - Digitisation of Rare Books and Manuscripts
original - Rare Books and manuscripts
digitised format - tiff, jpg and PDF
conversion - inhouse
special project or in-production - Special Project
metadata protocols used - nil
Type 2 Digitisation of inhouse publications and archive finding aids
original - archive finding aids and guides, Rare Book cataloguse and lists.
digitised format - PDF and HTML
conversion - inhouse
special project or in-production - Special Project
metadata protocols used - nil
Type 3 Digitisation of Photographic Collections
original - Photographs from various collections
digitised format - tiff, jpg and PDF
conversion - inhouse
special project or in-production - Special Project
metadata protocols used - nil
Type 4 Digitisation of maps and plans
original - Maps and Plans
digitised format - tiff, jpg
conversion - inhouse
special project or in-production - Special Project
metadata protocols used - nil
2. Do you have guidelines/ policy for digitisation
Adherence to current copyright law. No other inhouse guidelines - the E-reserve scheme will necessitate further
direction.
Contact Marion Wilson
email marion.wilson@newcastle.edu.au
phone 02 4921 5824
University of Queensland
22/6
The Library scanned past examination papers as a one off project and converted them into pdf in 1999. They are available on
the Library’s website and are accessible from library workstations only. The conversion was done in-house.
The Library is a partner in the ADT Project. We converted several PhD and Research Masters theses from both paper and
electronic format into pdf using Acrobat distiller software. In some cases, photographs and colour maps had to be scanned
manually.
There are 8 UQ theses on the ADT site at present and there are about 20 others in the pipeline. They should be availableon
both the UQ ADT site and on the national ADT site in a few weeks time. The URL for the UQ ADT site is:
http://adt.library.uq.edu.au/
As part of the ADT project, we have sent 5 UQ theses (in paper format) to Melbourne University for conversion. Melbourne
University acquired a Minolta scanner (funded by the project) to assist participating universities with scanning.
Two major slide collections held in Fryer Library have been digitised. These are Alcock Collection and Hume Collection.
Alcock Collection is available on the Web as thumbnail images. Hume Collection will be available soon. 1000 architecture
slides were converted and are available on the Web at:
http://www.architect.uq.edu.au/digilibHOME.html
We will be doing a pilot to digitise 40 soil slides in the near future for the Land and Food Studies Department who own 10,000
soil slides. We are working with the subject experts to develop a metadata schema.
We are working on a project to digitise some archival film footage (16mm film) belonging to the University’s archives in
order to preserve them and to provide better access.
We are also involved in a project to digitise archival audio recordings which are oral history interviews with past professors
of the University. We are using MP3 technology for the conversion.
Finally, the Library is working with DSTC on a project to make over 70 oral history recordings on Women and Labour
(From Boardroom to Lunchroom) available on the Web. This is a project of Dr Jane Hunter at DSTC. This project is using
Dublin Core metadata.
The University of Queensland Library has been involved in a variety of digitisation projects. The Digital Developments at the
University of Queensland Library website lists the projects we are involved in. It is at:
http://www.library.uq.edu.au/about/digital.html
Please contact Gulcin Cribb, Manager Dorothy Hill Physical Sciences and Engineering Library (ph:07-3365 3828 or
g.crib@library.uq.edu.au) for additional information.
A draft document was prepared to specify requirements for a system to make digital images available on the web. A copy of
the document is attached.
University of South Australia
University of Southern Queensland
University of Sydney
University of Tasmania
15/6
Examination papers
- Continuing project
- Conversion in-house from Word to PDF format
- Access via the Library website
Reserve collection photocopies
- Pilot project beginning 19 June 2000
- Conversion in-house of 100 articles from print to PDF format
- Access via the online catalogue
Contact: Arthur Jones tel. (03) 6226 2208, email: Arthur.Jones@utas.edu.au
University of Technology, Sydney
20/6
Exam Papers - print copies received, scanned in library, and Stored in library server, in pdf
Lecture Notes - as above, as well as received in electronic form
Currently we also have a project to add metadata (using Dublin Core) to web documents
Journal Articles in closed reserve, now increasingly being scanned In the library into pdf and stored in local server
Scenario - the uts library' newsletter, is converted to pdf and Made available from the library's web site. Information Guides
(guides to information resources on selected Topics), originally print documents. Now printed and converted into Html for
Our web site.
All of the above are web accessible through the library's website. However restricted resources e.g. exam papers, e-reserve
articles are accessible remotely only through an isos (uk web-access management system) account
Documentation re some of these projects have been circulated to the staff and are on the library's intranet for internal staff
Access only.
University of the Sunshine Coast
15/6
The University of Western Australia
20/6
University of Western Sydney, Hawkesbury
15/6
- Macarthur
- Nepean
University of Wollongong
Victoria University of Technology
15/6
Auckland University of Technology
Lincoln University
Massey University
University of Auckland
University of Canterbury
University of Otago
University of Waikato
Victoria University of Wellington
CSIRO
Contact: Fides Datu Lawton email: fides.lawton@uts.edu.au
Phone (02) 9514-3335
USC research higher degree theses - PDF formats, conversion by Library staff, catalogued into library catalogue, we have
guidelines for students on our intranet but no policy to date
contact: Catherine Brown, Collection Services Librarian 07-5430-2802 or cbrown@usc.edu.au
Exam papers
Scanned from paper documents to display in pdf format,
Conversion in-house (cataloguing section)
Incorporated into normal workflows
Innopac records created for each document
Contact: ms. Jane leahy, manager, cataloguing, email
Jleahy@library.uwa.edu.au, tel. 08-9380 1781.
UWS digitises examination papers provided in paper format.
We scan and make these available in PDF format. We are
*attempting* (with little success) to access electronic versions of the papers. The work is undertaken 'in-library'. We hope
(next year?) to take full advantage of Endeavor's multi-media capacities and make available a much greater range of digitised
material. We have no policy, as yet but do have procedures..
Contact person: Lisa Tyson, Electronic Services Librarian. email l.tyson@uws.edu.au
digitising Victoria University exam papers for some time and we have now started digitising closed reserve materials
03 9365 2145 email Laura.Maquignaz@vu.edu.au