National Library of Finland
Strategic, Systematic and Holistic Approach
in Digitisation
Cultural unity and diversity of the Baltic Sea Region –
common history, different languages, mixed culture
Helsinki, 21st–22nd October 2010
Tiina Ison, Senior Analyst,
National Library of Finland
Outline
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User and Library Value Drivers
One Workflow and Production Line
Process Modelling New Workflows…
Designing Tools for New Workflows…
Developing Policy…
National Library Digitisation Policy, 2010
Digitisation Policy: Who are our Users ?
Digitisation Policy: What do we Produce ?
Printed material for workshop:
•
Article: National Library of Finland: Digitisation within Context of National Digital Library and
Infrastructure Developments
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Digitisation Policy article – synopsis
•
National Library Digitisation Policy, 2010 (draft)
1. User and Library Value Drivers
User Value Drivers
open access
digital format
minimum restrictions
use and resuse at will
data intensive research
free content for semantic web
data linking
free community contribution
fun and play (creativity)
Change in user and community
needs has direct impact on
traditional library workflows….
and on policy development
Traditional Library Workflows…
Digitial Library Workflows…..
Library Value Drivers
Trustworthy, authoritative sources
Physical and digital provenance
Rights management
Links between physical and digitial
Links to manifestations
Complex objects and granularity Level
Perisistend ID’s
Links in catalogue/union catalogues
Interoperable metadata
Use of standards
Long term preservation
2. One Workflow and Production Line:
(Mass) Digitisation Project, 2007-2009
One Production Line - one production line between back end digitisation
production and National Digital Library Infrastructure.
Process modeling – library wide
logistics, processes and workflows
modelling - desing tools for workflows
Interoperable Metadata - quality of
metadata used, captureand
packaged throughout the
digitisation production line is
adequate for access and long term
preservation needs
3. Process Modelling New Workflows…
Need to manage and
control :
1.Physical Items
Library Wide
Workingroups :
2.Digitial Objects
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3.Metadata
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4.Define Functionalities
Care & Handling Working Group
Metadata Working Group
Processing Modelling Team
Work
Documentation of change
requirements
4. Designing Tools for New Workflows…
Web based tool tracking
- Project tracking
- physical items tracking
- logistics in/out of production
-- (Remote Item Tracking)
Scanner tracking tool
- technical metadata capture
--production tracking
-- (scan client)
Post Processing
- level of structural markup
-phased approach
-- quality control
Metadata flows…..
-MARC21 as MARCXML
-METS SIP packages
5. Developing Policy;
National Library Policy Framework 2009-2011
 The Preservation Policy of the National Library completed 2009
 The Collection Development Policy of the National Library
completed 2009
 The Digitisation Policy of the National Library completed
May, 2010
 The Cataloguing Policy of the National Library to be completed
2010/2011
6. National Library Digitisation Policy 2010
(see printed documentation provided)
 Comprehensive digital collections and critical mass of digitised
content
 Authentic and trustworthy digital surrogates of original source
material
 Sustainable digitisation and life cycle management of digitised
content
 Maximum use and reuse of digitised content
 Freeing digitised content for online distribution
7. Digitisation Policy; Who are Users ?
Producers of original content i
• publishers, authors, rights holders and rights-holder oganisations.
Users of digitised content
• private clients and client organisations retrieving, accessing and using digital
content as well as organisations which aggregate metadata or make
accessible digitised content
Re-users/Re-purposers
• researchers , students and citizens as individuals or as part of online
communities of practice, re-using, re-purposing and exploiting content as
defined by their individual or community needs and contexts of use
8. Digitisation Policy; What do we produce ?
Digitised surrogate copy and much more....
Level of Structural Markup (granularity level of access ?)
Metadata of digitised material (catalogue enrichment, free metadata ?)
Comprehensive digitised collections for research use (automatic extraction of
named entities, ontology development, authority databases ?)
Community enrichment of content (distributed workflows, OCR correction, markup
level, theme entity annotation ?)
Long-Term preservation archival quality packages of digitised material (use and
re-use in public domain?)
Thank you