Word 2007 – What’s New?
1 Office Button
5 Help
2 Quick Access Toolbar
6 Font Group
3 Command Tabs
7 Dialog Box Launcher
4 Context Tab
8 Styles Gallery
9 Ruler
Office Button
Quick Access Toolbar
Replaced File Menu – Contains File commands
“Word Options” to customize Word settings (Formerly, Tools>Options)
View Recent documents. Pin a document to keep it on the list.
Contains frequently used commands.
May be customized. Right click on a Group to add to QA Toolbar.
Contains Minimize “the Ribbon” Command.
The Ribbon A visual display of commands replaces drop down menus and toolbars.
Command Tabs
Dialog Box launcher
Document Themes
Contain associated Groups of Command Sets.
The diagonal arrow in the lower right corner of a
Group opens the Group’s dialog box.
Themes are applied to an entire document to
coordinate the style choices to create
professional looking documents.
Contextual Tabs
When an item is selected, the tab containing the
tools to format it appears.
Galleries
Visual examples of formatting options.
Live Preview
Help
Quick Styles
Question mark replaces the main menu, “Help”.
A graphical view of potential formatting changes
to documents.
Preselected set of fonts, colors, line spacings,
applied to parts of a document to differentiate
headings, subtitles, and titles, etc.
Ruler
Groups
Ribbons are organized into Groups of related
commands called Command Sets.
Smart Art
Mini Toolbar
Click icon to view Ruler or check Ruler in the
Show/Hide Group on the View Tab.
File Formats
Microsoft Office 2007 has a new file format based
on XML. The new file extensions add either an
“x” or an “m” to the familiar Office file extensions.
Charting and diagramming feature
On Insert Tab, in Illustration Group
Easily create a visual representation of
processes, hierarchies, cycles, relationships,
list, matrix, or pyramid.
Semi-transparent toolbar appears when text is
selected.
Click on it to access. Click outside it to close it.
Contains the most common commands in the
Font and Paragraph Groups.
To turn off Office Button> Word Options>
Popular, uncheck Show Mini Toolbar.
Status Bar customizable – right click to turn features on or off.
View Controls
Word 2000 extension  Word 2007
Document .doc  .docx
Documents with macros.doc  .docm
Template .dot  .dotx
Template with macros .dot  .dotm
Save as Word 97-2003 automatically
Click the Office Button
Click “Word Options”
Left frame – Click “Save”
Top Item – “Save files in this format:” select Word
97-2003; Click “OK”
Save select documents as Word 972003
Page Count shows the page number the
cursor is on and the total number of pages in
the document.
Word Count shows the total number of
words in the document.
Proofing Tools indicates spelling errors in
the document. Click on the book icon to
perform a spell check.
Use these controls to change document views.
From left to right: Print Layout, Full Screen,
Web Layout, Outline, and Draft.
Zoom View
Click the Office Button
Select “Save As”
Bottom of window – “Save as type”
Select Word 97-2003
Not all formatting in a Word 2007 will transfer
to Word 97-2003 document.
Use this control to magnify (zoom in) or reduce
(zoom out) the viewing display of the document.
Not all features in Word 2007 are functional in
a Word 97-2003 document. “Compatibility
Mode” will be displayed in the title bar.
Word 2007 – Common Tasks
Office Button
The file commands that
were available in the File
Menu are found in the
Office Button.
Page Setup is not accessed
through the Office Button.
Page Setup is on the Page
Layout Tab in the Page Setup
Group.
The Ribbon
Minimizing/showing the Ribbon.
Double click on a Tab.
Right click on a Tab name. Select/Deselect
Minimize the Ribbon.
Right click on a Group name. Select
Minimize the Ribbon.
Convert appears in the Office
Button when an earlier version
of Word document is open.
Right click on an object or text, a context
sensitive menu appears. Most of the options
available for the selected object or text are listed
on the right click menu.
File Menu is now the Office Button.
Help – Question Mark in the upper right corner.
Page Setup – Page Layout Tab
Click the Customize
Quick Access Toolbar
button. Select
Minimize the Ribbon.
Print Preview and Quick Print
are now choices in the Print
dialog box.
Word 2007 automatically saves
in a .docx format. Older
versions of Word cannot read
.docx documents. To avoid this
problem, use Save As and
select Word 97-2003
Document.
Where has it gone?
Select All – Home Tab in the Editing Group.
Spelling & Grammar – Review Tab in the
Proofing Group.
Header & Footer – Insert Tab
Double click on an object to display its context
tab in the Ribbon:
Double click on a picture, Picture Tools
Format Context Tab displays in the Ribbon.
Double click on the table move
handle (The icon displays outside
the top left corner of a table. Also
used to select the entire table.) Table Tools
Design Context Tab displays in the Ribbon.
Table – Insert Tab
Drawing Tool bar – Insert Tab and Drawing
Tools Format Context Tab.
Auto Correct – Office Button, Word Options,
Proofing, Auto Correct Options…button.
To Toggle between Windows click the View
Tab, Window Group, Switch Windows. All open
documents are listed. The currently viewed
document is checked.
Quick Access Toolbar
Word Options
Building Blocks
To Move: Click on
the Customize
Access Toolbar. The
choice for relocating
the toolbar is dependent upon its current
location; the opposite location will display. Show
below the Ribbon or Show above the Ribbon.
To change the default settings click the Office
Button then click the Word Options Button.
Building Blocks are designed to create
professional-looking documents quickly and
easily. Predefined Building Blocks are presented
in the Building Block Organizer located on the
Insert Tab in the Text Group under Quick
Parts and displayed in multiple galleries –
Cover Pages, Headers and Footers, Table of
Contents, Watermarks, and Equations.
Create custom Building Blocks to simplify the
addition of frequently used text. Building Blocks
help ensure consistency across all documents.
To add a Command or a Group: Right click on
the Command or Group to be added then select
Add to Quick Access Toolbar.
To add a common Command: Click the
Customize Quick Access Toolbar button. Click
the command to add.
To add multiple Commands or Groups: Click
the Customize Quick Access Toolbar button.
Click on More Commands. Select the command
from the left list. (If the command is not listed,
Change “Choose Commands from” to “All
Commands”) click Add, repeat until all desired
commands are listed on the right, then click OK.
To remove a Command from the Quick Access
Toolbar: right click on the command and select
Remove from Quick Access Toolbar.
Popular:
Turn off/on mini-toolbar.
Enable/Disable Live Preview.
Change the Enhanced Screen Tips display.
Show/Don’t show feature descriptions or
Turn Screen Tips off completely.
Color Scheme: Blue or Silver or Black
User name or initials
Language Settings
Display – page display, hidden characters, and
some print options.
Proofing – Autocorrect, spelling and grammar.
Save –file format and location, auto save and
auto recover options.
Advanced – editing, cut, copy, paste, show
document content, display, print, save, general
and compatibility.
Customize – Quick Access Toolbar and
Keyboard shortcuts.
Using Building Blocks:
Place cursor where Building Block is to be
inserted. Go to Insert Tab, Text Group, and
under Quick Parts, click Building Block
Organizer. Select a Building Block, click
Insert.
Creating Building Blocks:
Select the text to be saved as a Building Block.
Go to Insert Tab, Text Group, and under Quick
Parts, click save selection to Quick Parts
Gallery. The Create New Building Block
dialog box appears. Enter a Name for the
Building Block and select appropriate categories
from the dropdown menus; click OK.
Keyboard Shortcuts
Ctrl + N
Open a new document
Ctrl + S
Save a file
Ctrl + O
Open a file
Ctrl + P
Print a document
Alt + F4
Close Word (prompt to save)
Ctrl + A
Select All
Ctrl + C
Copy text
Ctrl + X
Cut text
Ctrl + V
Paste text
Ctrl + F
Find text
Ctrl + E
Align text to centre
Ctrl + L
Align text to left
Ctrl + R
Ctrl + Y
Align text to right
Redo last action
Ctrl + J
Ctrl + Z
Justify text
Undo last action
F7
F1
Check spelling or grammar
Get Help