KENYA PORTS AUTHORITY
SUPPLY AND COMMISSIONING OF
ONE (1NO.) TUG BOAT
TENDER NO. KPA/057/2013-14/MO
JANUARY 2014
TABLE OF CONTENTS
2
TABLE OF CONTENTS
TABLE OF CONTENTS ........................................................................................................................ 2
ABBREVIATIONS AND ACRONYMS .......................................................................................................... 3
SECTION I: INVITATION FOR TENDERS ......................................................................................... 5
VISION, MISSION, &CORE VALUES................................................................................................. 8
HEALTH, SAFETY AND ENVIRONMENT ........................................................................................ 9
POLICY STATEMENT.......................................................................................................................... 9
SECTION II: INSTRUCTION TO TENDERERS (ITT) ...................................................................... 10
SECTION III: TENDER DATA SHEET .............................................................................................. 41
SECTION IV: GENERAL CONDITIONS OF CONTRACT ............................................................... 53
SECTION V - CONTRACT DATA SHEET (SPECIFIC CONDITIONS OF CONTRACT) ........................ 66
SECTION VI: SCHEDULE OF REQUIREMENTS............................................................................ 81
SECTION VII: TECHNICAL SPECIFICATIONS ............................................................................. 82
SECTION VIII: TENDER FORMS ................................................................................................... 164
SECTION IX: FORMS OF SECURITY ............................................................................................ 176
SECTION X: APPLICATION TO PUBLIC PROCUREMENT REVIEW BOARD ......................... 182
2
SUPPLY AND COMMISSIONING OF 1NO. TUG BOAT
Abbreviations and Acronyms
ABBREVIATIONS AND ACRONYMS
CDS
Contract Data Sheet
GCC
General Conditions of Contract
PE
Procuring Entity
PPDA 2005
Public Procurement and Disposal Act, 2005
PPDR 2006
Public Procurement and Disposal Regulations, 2006
PPOA
Public Procurement Oversight Authority
STD
Standard Tender Documents
SOR
Statement of Requirements
SP
Service Provider
VAT
Value Added Tax
3
SUPPLY AND COMMISSIONING OF 1NO. TUG BOAT
3
4
Newspaper Advertisement
.
4
SUPPLY AND COMMISSIONING OF 1NO. TUG BOAT
SECTION I: INVITATION FOR TENDERS
SECTION I: INVITATION FOR TENDERS
6
KENYA PORTS AUTHORITY
Tender No. KPA/057/2013-14/MO
For: Supply and Commissioning of 1No. Tug Boat
Invitation for Tenders
Date: January, 2014
1. The Kenya Ports Authority now invites sealed Tenders from manufacturers for the
Supply and Commissioning of 1No. Tug Boat.
2. Tendering will be conducted through the International Competitive Bidding
procedures specified in the Public Procurement and Disposal Act, 2005 and the
Public Procurement and Disposal Regulations, 2006 and Amendment Regulations
(2013) Nos. 106 and 114 and are open to all Tenderers as defined in the Regulations.
3. A complete set of Tender Document(s) can be obtained/purchased by interested Tenderers at
the address given under paragraph 6 below [and upon payment of a non-refundable fee of
Kshs. 1,000.00 in Bankers Cheque payable to Kenya Ports Authority.
4. The document can also be viewed and downloaded from the KPA website www.kpa.co.ke at
no fee. Bidders who download the tender document from the website must forward their
particulars immediately for records and communication of any further tender clarifications or
addenda. Enquiries can be made via email address: ctcsecretary@kpa.co.ke fax number
+25422 2226721. Bidders are advised to regularly visit the KPA website to obtain any
additional information/addendum on the tender.
5. Tenderers shall be required to submit a Tender Security amounting to US$ 100,000.00 in the
form of a Bank Guarantee or an Insurance Company Guarantee issued by an insurance firm
approved by the Public Procurement Oversight Authority (PPOA), cash, letter of credit or
guarantee by a deposit taking microfinance institution, Sacco society, the Youth Enterprise
Development Fund or the Women Enterprise Fund valid for 120 days from the date of tender
opening in the format provided in the tender document.
6. All Tenders in one original plus [two-2 copies], properly filled in, and enclosed in plain
envelopes must be delivered to the address below and addressed as follows
TENDER NO. KPA/057/2013-14/MO
DESIGN, MANUFACTURE, SUPPLY AND COMMISSIONING OF
ONE (1NO.) TUG BOAT
“DO NOT OPEN BEFORE 1000 HOURS ON TUESDAY 18TH FEBRUARY,
2014”
Addressed:
THE SECRETARY
CORPORATION TENDER COMMITTEE
KENYA PORTS AUTHORITY
KIPEVU HEADQUARTERS 4TH FLOOR
Page 6 of 183
SECTION I: INVITATION FOR TENDERS
7
FINANCE BLOCK III, DOOR BLK-3.4.3
KILINDINI MOMBASA
Phone: +254 (41) 2113600/ 2113999
Fax: +254 (41) 2226721
E-mail: ctcsecretary@kpa.co.ke
Completed tenders shall be placed in Tender Box No. 7 located at the BUS TERMINUS,
PORT MAIN PEDESTRIAN GATE NO.8, KILINDINI, MOMBASA BEFORE 1000
HOURS ON TUESDAY 18TH FEBRUARY, 2014.
Bulky tenders shall be submitted at the office of Head of Procurement & Supplies located
on the 4th floor of office Block III at the Kenya Ports Authority Headquarters, Kipevu,
Kilindini Mombasa BEFORE 1000 HOURS ON TUESDAY 18TH FEBRUARY, 2014.
7. Prices quoted shall be in United States Dollars (US$), should be net inclusive of all taxes and
delivery and shall remain valid for 90 days from the opening date of the tender.
8. Tenders will be opened promptly thereafter in the presence of Tenderers’ representatives who
choose to attend the opening from 1030Hours at the Procurement Conference Room located
at the New Service Area (Kapenguria), in the former Supplies Accounts office and
Tenderers or their representatives may attend. Late or incomplete tenders shall not be
accepted.
9. Late or incomplete Tenders shall not be accepted.
10. Canvassing or lobbying for the tender shall lead to automatic disqualification.
Yobesh Oyaro
HEAD OF PROCUREMENT AND SUPPLIES
FOR: MANAGING DIRECTOR
Page 7 of 183
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VISION, MISSION, &CORE VALUES
Vision
World Class Seaports of Choice.
Mission
To facilitate and promote global maritime trade through the provision of competitive port services.
Values
Customer Focus: Service excellence is key to our operations and we endeavor to exceed customer
expectations.
Integrity: We uphold fairness, honesty, professionalism and transparency in all our undertakings.
Teamwork: We embrace team spirit in all that we do.
We Care: We care for our staff, the communities around us and are sensitive to the environment.
Page 8 of 183
9
HEALTH, SAFETY AND ENVIRONMENT
POLICY STATEMENT
The Kenya Ports Authority recognizes and appreciates the importance of Health, Safety and
Environment in the organization.
The Authority therefore places Health, Safety and Environment matters as important Boardroom Agenda.
To translate this commitment into actions, the Authority shall adopt a health, safety and environment
policy that shall ensure:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Compliance with all relevant statutory instruments in all matters of Health, Safety and Environment.
Appropriate consideration of relevant international conventions and recommendations.
Formulation and compliance with rules, regulations and guidelines on matters of Health, Safety and
Environment.
All reasonably practicable precautions are taken to safeguard the safety and health of all employees and
Port users.
Appropriate systems for providing adequate information and instructions to all cadres of employees on risks
to their health and safety are in place.
That all work places and equipment/plant are safe and regularly inspected.
All employees and Port Users assume defined responsibilities in matters of health, safety and environment
in conformity with this policy.
Appropriate training for all employees to enhance their performance is provided.
That all Suppliers comply with Health, Safety and Environment rules, regulations and guidelines.
Adequate provision for prevention and control of fires and proper use of Fire fighting appliances.
Adequate provision for prevention and control of environmental pollution.
That Environmental Impact Assessment is carried out for all projects likely to have an impact on the
environment.
Provision and promotion of First Aid services and activities.
Contravention of the Health, Safety and Environment Management System attracts severe disciplinary
action including dismissal and/or prosecution.
Review of the Health, Safety and Environment Management System to conform to changing trends.
(Signed)
Gichiri Ndua
MANAGING DIRECTOR
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
10
SECTION II: INSTRUCTION TO TENDERERS (ITT)
Page 10 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
11
Table of Clauses
TABLE OF CONTENTS ........................................................................................................................ 2
ABBREVIATIONS AND ACRONYMS .......................................................................................................... 3
SECTION I: INVITATION FOR TENDERS ......................................................................................... 5
Invitation for Tenders
6
VISION, MISSION, &CORE VALUES................................................................................................. 8
HEALTH, SAFETY AND ENVIRONMENT ........................................................................................ 1
POLICY STATEMENT.......................................................................................................................... 9
SECTION II: INSTRUCTION TO TENDERERS (ITT) ...................................................................... 10
A.
Introduction
14
1.
Scope of Tender
14
2.
Source of Funds
14
3.
Eligible Tenderers
14
4.
Eligible Goods and Related Services
15
5.
One Tender per Tenderer
16
6.
Alternative Tenders by Tenderers
16
7.
Cost of Tendering
16
B.
Tender documents
17
8.
Content of Tender documents
17
9.
Clarification of Tender documents
17
10.
Amendment of Tender documents
18
C.
Preparation of Tenders
18
11.
Language of Tender
18
12.
Documents Constituting the Tender
18
13.
Documents Establishing Eligibility of Goods and Related Services and Conformity to
Tender documents
19
14.
Documents Establishing Eligibility and Qualification of the Tenderer
20
15.
Form of Tender
21
16.
Tender Prices
21
17.
Tender Currencies
23
18.
Tender Validity Period
24
19.
Tender Security
24
20.
Format and Signing of Tender
25
D.
Submission of Tenders
25
21.
Sealing and Marking of Tenders
26
22.
Deadline for Submission of Tenders
26
23.
Late Tenders
26
24.
Modification, Substitution and Withdrawal of Tenders
26
E.
Opening and Evaluation of Tenders
27
25.
Opening of Tenders
27
26.
Confidentiality
29
27.
Clarification of Tenders
29
28.
Preliminary Examination of Tenders
29
29.
Technical Evaluation
30
30.
Financial Evaluation
31
31.
National Preference
34
32.
Post-qualification of Tenderer
34
F.
Award of Contract
35
33.
Criteria of Award
35
34.
Procuring Entity’s Right to Accept any Tender and to Reject any or All Tenders
35
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
12
Procuring Entity’s Right to Vary Quantities at the Time of Award
35
Notification of Award
35
Post Tender Concurrence
36
Signing of Contract
36
Performance Security
37
Advance Payment
37
Adjudicator
37
Fraud and Corruption
38
G.
Review of Procurement Decisions
39
43.
Right to Review
39
44.
Time Limit on Review
40
45.
Submission of Applications for Review by the Public Procurement Administrative
Review Board
40
46.
Decision by the Public Procurement Administrative Review Board
40
47.
Judicial Review
40
35.
36.
37.
38.
39.
40.
41.
42.
SECTION III: TENDER DATA SHEET .............................................................................................. 41
A.
Introduction
42
B.
Tender documents
42
C.
Preparation of Tenders
43
D.
Submission of Tenders
48
E.
Opening and Evaluation of Tenders
48
F.
Contract Award
51
G.
Review of Procurement Decisions
51
SECTION IV: GENERAL CONDITIONS OF CONTRACT ............................................................... 53
1.
Definitions
55
2.
Application
56
3.
Governing Language
56
4.
Applicable Law
56
5.
Country of Origin and Nationality of Supplier
56
6.
Standards
57
7.
Use of Contract Documents and Information; Inspection and Audit by the Government of
Kenya 57
8.
Patent and Copy Rights
57
9.
Performance Security
57
10.
Inspections and Test
58
11.
Packing
58
12.
Delivery and Documents
59
13.
Incidental Services
59
14.
Spare Parts
59
15.
Warranty
60
16.
Payment
60
17.
Prices
61
18.
Change Orders
61
19.
Contract Amendments
62
20.
Assignment
62
21.
Subcontracts
62
22.
Delays in the Supplier’s Performance
62
23.
Liquidated Damages
62
24.
Termination for Default
62
25.
Termination for Insolvency
63
26.
Force Majeure
63
27.
Disputes
64
28.
Procedure for Disputes
64
29.
Replacement of Adjudicator
64
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
30.
31.
32.
Limitation of Liability
Notices
Taxes and Duties
13
64
65
65
SECTION V - CONTRACT DATA SHEET (SPECIFIC CONDITIONS OF CONTRACT) ........................ 66
SECTION VI: SCHEDULE OF REQUIREMENTS............................................................................ 81
SECTION VII: TECHNICAL SPECIFICATIONS ............................................................................. 82
SECTION VIII: TENDER FORMS ................................................................................................... 164
A.
Form of Tender
165
B.
Price Schedules for Goods and Related Services
166
C.
Confidential Business Questionnaire
167
D.
Integrity Declaration
171
UNDERTAKING BY TENDERER ON ANTI – BRIBERY POLICY / CODE OF CONDUCT
AND COMPLIANCE PROGRAMME
171
ANTI-CORRUPTION DECLARATION COMMITMENT/ PLEDGE
172
E.
Letter of notification to Unsuccessful Bidders
173
F.
Letter of Acceptance
174
G.
Form of Contract
175
SECTION IX: FORMS OF SECURITY ............................................................................................ 176
A.
Tender security (Bank Guarantee) (MANDATORY REQUIREMENT)
177
B.
Performance Bank/ Guarantee [Unconditional]
178
C.
Bank Guarantee for Advance Payment
179
D.
Manufacturer’s Authorization Form (Mandatory if the bidder is not the manufacturer) 180
SECTION X: APPLICATION TO PUBLIC PROCUREMENT REVIEW BOARD ......................... 182
FORM RB 1
183
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
14
A. Introduction
1. Scope of
Tender
2. Source of
Funds
3. Eligible
Tenderers
1.1
The Procuring Entity indicated in the Tender Data Sheet (TDS)
invites Tenders for the provision of Goods as specified in the
Tender Data Sheet and Section VII, Technical Specification.
1.2
The successful Tenderer will be expected to complete the supply of
the goods by the required completion date specified in the Tender
Data Sheet.
2.1
The Procuring Entity has set aside sufficient funds for the
operations of the Procuring Entity named in the Tender Data Sheet
during the Financial Year indicated in the Tender Data Sheet. It is
intended that part of the proceeds of the funds will be applied to
cover eligible payments under the contract for the supply of goods
as described in the Tender Data Sheet.
2.2
Payments will be made directly by the Procuring Entity for each
call-off order and will be subject in all respects to the terms and
conditions of the resulting contract placed by the Procuring Entity.
3.1
A Tenderer may be a natural person, private entity, governmentowned entity, subject to ITT sub-Clause 3.4 or any combination of
them with a formal intent to enter into an agreement or under an
existing agreement in the form of a joint venture, consortium or
association. In the case of a joint venture, consortium or
association, unless otherwise specified in the Tender Data Sheet,
all parties shall be jointly and severally liable.
3.2
The invitation for Tenders is open to all suppliers as defined in the
Public Procurement and Disposal Act, 2005 and the Public
Procurement and Disposal Regulations, 2006 except as provided
hereinafter.
3.3
Local Tenderers shall satisfy all relevant licensing and/or
registration requirements with the appropriate statutory bodies in
Kenya. Foreign Tenderers who are selected as having submitted the
lowest evaluated Tender shall register with the appropriate statutory
body and shall be required to submit evidence of registration as an
approved Service Provider in Kenya before signing the Contract.
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
3.4
15
A Tenderer shall not have a conflict of interest. All Tenderers found
to have a conflict of interest shall be disqualified. A Tenderer may
be considered to have a conflict of interest with one or more parties
in this Tendering process, if he/she seeks or has a direct or indirect
pecuniary interest with another Tenderer or has a direct or indirect
pecuniary interest with a person that would conflict with that
person’s duties with respect to the procurement. Conflicts of
interest would arise where Tenderers:
a) Are associated or have been associated in the past, directly
or indirectly with a firm or any of its affiliates which have
been engaged by the Procuring Entity to provide consulting
services for the preparation of the design, specifications and
other documents to be used for the procurement of the
goods to be purchased under this Invitation for Tenders; or
b) Have controlling shareholders in common; or
c) Receive or have received any direct or indirect subsidy
from any of them; or
d) Have the same legal representative for purposes of this
Tender; or
e) Have a relationship with each other, directly or through
common third parties, that puts them in a position to have
access to information about or influence on the Tender of
another Tenderer, or influence the decisions of the
Procuring Entity regarding this Tendering process; or
f) Submit more than one Tender in this Tendering process,
except as an alternative Tender as provided for under
Clause 6. However, this does not limit the participation of
subcontractors in more than one Tender, or as Tenderers
and subcontractors simultaneously; or
g) Participated as a consultant in the preparation of the design
or technical specifications of the goods and related services
that are the subject of the Tender.
4. Eligible Goods
and Related
Services
3.5
Tenderers shall not be eligible to submit a Tender if they have been
debarred under Section 115 of the Act.
3.6
Tenderers shall provide such evidence of their continued eligibility
satisfactory to the Procuring Entity, as the Procuring Entity shall
reasonably request.
4.1
All goods and related services to be supplied under the contract
shall have their origin in eligible source countries, and all
expenditures made under the contract will be limited to such goods
and services. For purpose of this Tender ineligible countries, if any,
are listed in the Tender Data Sheet.
4.2
For the purposes of this Clause, the term “goods” includes
commodities, raw materials, machinery, equipment and industrial
plants, and “related services” includes services such as insurance,
installation, training and initial maintenance.
Page 15 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
5. One Tender
per Tenderer
4.3
For purposes of this Clause, “origin” means the place where the
goods are mined, grown, cultivated, produced, manufactured, or
processed, or through manufacture, process, or assembly, another
commercially recognized article results that differs substantially in
its basic characteristics from its imported components or the place
from which the related services are supplied.
4.4
The nationality of the firm that produces, assembles, distributes, or
sells the goods and services shall not determine their origin.
4.5
To establish the eligibility of the supplies and the related services,
Tenderers shall fill the country of origin declarations included in
the Form of Tender.
4.6
If so required in the Tender Data Sheet, the Tenderer shall
demonstrate that it has been duly authorized by the manufacturer of
the goods to supply in Kenya, the goods indicated in its Tender.
5.1
A firm shall submit only one Tender in the same Tendering process,
either individually as a Tenderer or as a partner in a joint venture.
However, this does not prevent a Tenderer from submitting an
Alternative Tender as provided for under Clause 6.2.
5.2
No firm can be a subcontractor while submitting a Tender
individually or as a partner of a joint venture in the same Tendering
process.
A firm, if acting in the capacity of subcontractor in any Tender,
may participate in more than one Tender but only in that capacity.
5.3
6. Alternative
Tenders by
Tenderers
7. Cost of
Tendering
16
5.4
A Tenderer who submits or participates in more than one Tender
(other than as a subcontractor or in cases of alternatives that have
been permitted or requested) will cause all the Tenders in which the
Tenderer has participated to be disqualified.
6.1
Tenderers shall submit offers that comply with the requirements of
the Tender documents, including the basic Tenderer’s technical
design as indicated in the specifications and Schedule of
Requirements. Alternatives will not be considered, unless
specifically allowed for in the Tender Data Sheet. If so allowed,
sub-Clause 6.2 shall Prevail.
6.2
If so allowed in the Tender Data Sheet, Tenderers wishing to offer
technical alternatives to the requirements of the Tender documents
must also submit a Tender that complies with the requirements of
the Tender documents, including the basic technical design as
indicated in the specifications. In addition to submitting the basic
Tender, the Tenderer shall provide all information necessary for a
complete evaluation of the alternative by the Procuring Entity,
including technical specifications, breakdown of prices, and other
relevant details. Only the technical alternatives, if any, of the lowest
evaluated Tenderer conforming to the basic technical requirements
shall be considered by the Procuring Entity.
7.1
The Tenderer shall bear all costs associated with the preparation
and submission of its Tender, and the Procuring Entity shall in no
case be responsible or liable for those costs, regardless of the
conduct or outcome of the Tendering process.
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
17
B. Tender documents
8. Content of
Tender
documents
8.1
The goods required, Tendering procedures, and contract terms
are prescribed in the Tender documents. In addition to the
Invitation for Tenders, the Tender documents which should be
read in conjunction with any addenda issued in accordance
with ITT clause 9.2 include:
Section II
Instructions to Tenderers (ITT)
Section III
Tender Data Sheet (TDS)
Section IV
General Conditions of Contract (GCC)
Section V
Contract data sheet (CDS)
Section VI
Schedule of Requirements
Section VII
Technical Specifications
Section VIII
Tender Forms
a)
Form of Tender
b)
Price schedule for Goods and Related Services
c)
Confidential Business Questionnaire
d)
Integrity Undertaking by Tenderer on Anti-bribery
Policy/ Code of Conduct and Compliance Program
e)
Letter of Acceptance
f)
Form of Contract
Section IX
Forms of Security
a)
Tender Security Form
b)
Performance Bond/Security Form
c)
Bank Guarantee for Advance Payments
d)
Manufacturer’s Authorization Form
Section X
Form RB 1
Application to Public
Procurement Administrative Review Board
8.2
9. Clarification of
Tender
documents
The number of copies to be completed and returned with the
Tender is specified in the Tender Data Sheet.
8.3
The Procuring Entity is not responsible for the completeness
of the Tender documents and their addenda, if they were not
appropriately obtained directly from the Procuring Entity.
9.1
A prospective Tenderer requiring any clarification of the
Tender documents may notify the Procuring Entity in writing
or electronic mail or facsimile at the Procuring Entity's
address indicated in the Tender Data Sheet prior to the
deadline for the submission of Tenders prescribed in subClause 22.1.
The Procuring Entity will within the period stated in the
Tender Data Sheet respond in writing to any request for
clarification provided that such request is received no later
than the period indicated in the Tender Data Sheet prior to
the deadline for the submission of Tenders prescribed in subClause 22.1.
9.2
9.3
Copies of the procuring Entity's response will be forwarded to
all Purchasers of the Tender documents, including a
description of the inquiry, but without identifying its source.
9.4
Should the Procuring Entity deem it necessary to amend the
Tender documents as a result of a clarification, it shall do so
following the procedure under ITT Clause 10.
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
10. Amendment of
Tender
documents
18
10.1
Before the deadline for submission of Tenders, the Procuring
Entity, for any reason, whether at its own initiative or in
response to a clarification requested by a prospective
Tenderer, may modify the Tender document by issuing
addenda.
10.2
Any addendum issued shall be part of the Tender document
pursuant to sub-Clause 8.1 and shall be communicated in
writing to all who have obtained the Tender documents
directly from the Procuring Entity. Prospective Tenderers shall
acknowledge receipt of each addendum by writing electronic
mail, telex or facsimile to the Procuring Entity.
10.3
In order to allow prospective Tenderers reasonable time in
which to take an addendum into account in preparing their
Tenders, the Procuring Entity, at its discretion, may extend the
deadline for the submission of Tenders, pursuant to Sections
55(3) and 61(1) of the Act.
C. Preparation of Tenders
11. Language of
Tender
11.1
The Tender prepared by the Tenderer, as well as all
correspondence and documents relating to the Tender
exchanged by the Tenderer and the Procuring Entity shall be
written in English unless another language is specified in the
Tender Data Sheet. Supporting documents and printed
literature furnished by the Tenderer may be in another
language provided they are accompanied by an accurate
translation of the relevant passages in the language specified
in the Tender Data Sheet, in which case, for purposes of
interpretation of the Tender, the translation shall govern.
12. Documents
Constituting the
Tender
12.1
The Tender prepared by the Tenderer shall constitute the
following components:
a) Form of Tender and a Price Schedule completed in
accordance with ITT Clauses 15, 16, and 17;
b) Documentary evidence established in accordance with
ITT Clause 14 that the Tenderer is eligible to Tender
and is qualified to perform the contract if its Tender is
accepted;
c) Documentary evidence established in accordance with
ITT sub-Clause 14.3(a) that the Tender has been
authorized by the manufacturer to supply the goods
into Kenya, where required and where the supplier is
not the manufacturer of those goods;
d) Documentary evidence established in accordance with
ITT Clause 13 that the goods and ancillary services to
be supplied by the Tenderer are eligible goods and
services and conform to the Tender documents;
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
19
e) Tender securing declaration or Tender security
furnished in accordance with ITT Clause 19 and/or
19A;
f) Written Power of Attorney authorizing the signatory
of the Tender to commit the Tenderer, in accordance
with ITT Clause 20.2; and
g) Any other document required in the Tender Data
Sheet.
13. Documents
Establishing
Eligibility of
Goods and
Related Services
and Conformity
to Tender
documents
13.1
Pursuant to ITT Clause 12, the Tenderer shall furnish, as part
of its Tender, documents establishing the eligibility and
conformity to the Tender documents of all goods and related
services which the Tenderer proposes to supply under the
contract.
13.2
The documentary evidence of the eligibility of the goods and
related services shall consist of a statement in the Price
Schedule of the country of origin of the goods and related
services offered which shall be confirmed by a certificate of
origin issued at the time of shipment.
13.3
The documentary evidence of conformity of the goods and
related services to the Tender documents may be in the form
of literature, drawings, and data, and shall consist of:
a) a detailed description of the essential technical and
performance characteristics of the Goods;
b) an item-by-item commentary on the Procuring
Entity’s Technical Specifications demonstrating
substantial responsiveness of the Goods and Services
to those specifications, or a statement of deviations
and exceptions to the provisions of the Technical
Specifications; and
c) Any other specific documentation requirement as
stated in the Tender Data Sheet.
13.4
The Tenderer shall also furnish a list giving full particulars,
including available sources and current prices of goods, spare
parts, special tools, etc., necessary for the proper and
continuing functioning of the Goods during the period
specified in the Tender Data Sheet following
commencement of the use of the goods by the Procuring
Entity.
13.5
For purposes of the commentary to be furnished pursuant to
sub-Clause 13.3(c) above, the Tenderer shall note that
standards for workmanship, material, and equipment, as well
as references to brand names or catalogue numbers designated
by the Procuring Entity in its Technical Specifications, are
intended to be descriptive only and not restrictive. The
Tenderer may substitute alternative standards, brand names,
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20
and/or catalogue numbers in its Tender, provided that it
demonstrates to the Procuring Entity’s satisfaction that the
substitutions ensure substantial equivalence to those
designated in the Technical Specifications.
14. Documents
Establishing
Eligibility and
Qualification of
the Tenderer
13.6
The required documents and other accompanying documents
must be typewritten in English or as stated in Tender Data
Sheet. In case any other language than English is used the
pertinent translation into English shall be attached to the
original version.
14.1
Pursuant to ITT Clause 11, the Tenderer shall furnish, as part
of its Tender, documents establishing the Tenderer’s
eligibility to Tender and its qualifications to perform the
contract if its Tender is accepted.
14.2
The documentary evidence of the Tenderer’s eligibility to
Tender shall establish to the Procuring Entity’s satisfaction
that the Tenderer, at the time of submission of its Tender, is
from an eligible country as defined under ITT Clause 4.
14.3
The documentary evidence of the Tenderer’s qualifications to
perform the contract if its Tender is accepted shall establish to
the Procuring Entity’s satisfaction:
a) that, in the case of a Tenderer offering to supply
goods under the contract which the Tenderer did not
manufacture or otherwise produce, the Tenderer has
been duly authorized by the goods’ Manufacturer or
producer to supply the goods in Kenya ;
b) The Tenderer has the financial, technical, and
production capability necessary to perform the
Contract, meets the qualification criteria specified in
the Tender Data Sheet, and has a successful
performance history in accordance with criteria
specified in the Tender Data Sheet. If a prequalification process has been undertaken for the
Contract, the Tenderer shall, as part of its Tender,
update any information submitted with its prequalification;
c) that, in the case of a Tenderer not doing business
within Kenya, the Tenderer is or will be (if awarded
the contract) represented by an Agent in that country
equipped and able to carry out the Supplier’s
maintenance, repair, and spare parts stocking
obligations prescribed in the General Conditions of
Contract and/or Technical Specifications; and
d) That the Tenderer meets the qualification criteria
listed in the Tender Data Sheet.
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21
14.4
When Tendering for more than one Contract under the lots,
the Tenderer must provide evidence that it meets or exceeds
the sum of all the individual requirements for the lots being
applied for in regard to:a) Average annual turnover;
b) Particular experience including key production rates;
c) Financial means, etc;
d) Personnel capabilities; and
e) Equipment capabilities.
In case the Tenderer fails to fully meet any of these criteria, it
may be qualified only for those lots for which the Tenderer
meets the above requirement.
15. Form of Tender
15.1
The Tenderer shall fill the Form of Tender furnished in the
Tender documents. The Tender Form must be completed
without any alterations to its format and no substitute shall be
accepted.
16. Tender Prices
16.1
The Tender prices and discounts quoted by the Tenderer in the
Form of Tender and in the Price Schedules shall conform to
the requirements specified below.
16.2
Unless otherwise indicated in the Tender Data Sheet, all items
in the Schedule of Requirements must be listed and priced
separately in the Price Schedules. If a Price Schedule shows
items listed but not priced, the Tender will be rejected as
being substantially non-responsive. Items not listed in the
Price Schedule shall be assumed to be not included in the
Tender and the Tender will be rejected as being substantially
non-responsive.
16.3
The Tender price to be quoted in the Tender Form in
accordance with sub-Clause 16.1 shall be the total price of the
Tender, excluding any discounts offered.
16.4
The Tenderer shall quote any unconditional discounts and the
methodology for their application in the Tender Form in
accordance with sub-Clause 16.9.
16.5
The Tenderer shall indicate on the appropriate Price Schedule
the unit prices (where applicable) and total Tender price of the
goods it proposes to supply under the contract
16.6
Prices indicated on the Price Schedule shall be entered
separately in the following manner:
a) For goods offered from within Kenya :
i) The price of the goods quoted EXW (ex works, ex
factory, ex warehouse, ex showroom, or off-the-shelf, as
applicable), including all customs duties and sales and
other taxes already paid or payable:
On the components and raw material used in the
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22
manufacture or assembly of goods quoted ex
works or ex factory;
or
On the previously imported goods of foreign
origin quoted ex warehouse, ex showroom, or offthe-shelf;
ii) Taxes which will be payable on the goods if the
contract is awarded;
iii) The price for inland transportation, insurance, and
other local costs incidental to delivery of the goods to
their final destination, if specified in the Tender Data
Sheet; and
iv) The price of other (incidental) services, if any, listed
in the Tender Data Sheet.
b) For goods offered from abroad:
i) The price of the goods shall be quoted using the
INCOTERMS specified in the Tender Data Sheet;
ii) The price for inland transportation, insurance, and
other local costs incidental to delivery of the goods from
the port of entry to their final destination, if specified in
the Tender Data Sheet; and
iii) The price of (incidental) services, if any, listed in the
Tender Data Sheet.
16.7
Prices proposed on the Price Schedule for goods and related
services shall be disaggregated, where appropriate as
indicated in this sub-Clause. This desegregation shall be
solely for the purpose of facilitation the comparison of
Tenders by the Procuring Entity. This, shall not in any way
limit the Procuring Entity’s right to contract on any of the
terms offered:a)
For Goods:i.
The price of the Goods, quoted DDP or other
INCOTERMS as specified in the Tender Data Sheet;
ii.
All customs duties, value added tax, and other taxes
applicable in the United goods or on the components
and raw materials used in their manufacture or
assembly, if the contract is awarded to the Tenderer;
and
b)
For Related Services
i.
The price of the related services,
ii.
All customs duties, value added tax, and other taxes
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23
applicable Kenya, paid or payable, on the related
services, if the contract is awarded to the Tenderer;
and
c)
17. Tender
Currencies
The total price for the item.
16.8
Prices quoted by the Tenderer shall be fixed during the
Tenderer’s performance of the contract and not subject to
variation on any account, unless otherwise specified in the
Tender Data Sheet. A Tender submitted with an adjustable
price quotation will be treated as non-responsive and shall be
rejected, pursuant to ITT Clause 28. If, however, in
accordance with the Tender Data Sheet, prices quoted by the
Tenderer shall be subject to adjustment during the
performance of the contract, a Tender submitted with a fixed
price tender will not be rejected, but there will be no price
adjustment in any resulting contract.
16.9
If so indicated in the Invitation for Tenders and Instructions to
Tenderers, that Tenders are being invited for individual
contracts (Lots) or for any combination of contracts
(packages), Tenderers wishing to offer any price reduction for
the award of more than one contract shall specify in their
Tender the price reductions applicable to each package, or
alternatively, to individual contracts within a package.
17.1
Prices shall be quoted in the following currencies:
For goods and services that the Tenderer will supply from
within Kenya, the prices shall be quoted in Kenya Shillings,
unless otherwise specified in the Tender Data Sheet.
For goods and related services that the Tenderer will supply
from outside Kenya, or for imported parts or components of
goods and related services originating outside Kenya, the
Tender prices shall be quoted in the foreign currency stated in
the Tender Data Sheet.
17.2
For purposes of evaluating Tenders, the PE shall fix exchange
rates for the nominated foreign currency by foreign or
international Tenderers from eligible countries.
In fixing the exchange rates for the nominated foreign
currencies indicated in the Tender Data Sheet, the PE shall
use ruling mean rate obtained from the Central Bank of Kenya
(Website: www.centralbank.go.ke for more information) for
the nominated foreign currency on the date of the Tender
opening. The fixed exchange rate, which shall be indicated in
the Tender Data Sheet by the PE, is for purposes of
evaluation of tenders ONLY.
The rates of exchange to be used by the Tenderer in arriving
at the local currency equivalent and the proportions mentioned
in sub-Clause 16.1 above shall be the selling rates for similar
transactions established by the Central Bank of Kenya
prevailing on the date specified in the Tender Data Sheet or,
if no date is specified, the date 28 days prior to the latest
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17.3
18. Tender Validity
Period
19. Tender Security
24
deadline for submission of Tenders. These exchange rates
shall be adjusted for all payments so that no exchange risk
will be borne by the Tenderer. If the Tenderer uses other rates
of exchange, the provisions of sub-Clause 30.1 shall apply. In
any case, payments will be computed using the rates quoted in
the Tender.
Tenderers shall indicate details of their expected foreign
currency requirements in the Tender.
17.4
Tenderers may be required by the Procuring Entity to clarify
their foreign currency requirements and to substantiate that
the amounts included in Lump Sum and in the Contract data
sheet are reasonable and responsive to sub-Clause 17.1.
18.1
Tenders shall remain valid for the period specified in the
Tender Data Sheet after the Tender submission deadline
prescribed by the Procuring Entity, pursuant to ITT Clause 22.
A Tender valid for a shorter period shall be rejected by the
Procuring Entity as non responsive.
18.2
In exceptional circumstances, prior to the expiration of the
Tender validity period, the Procuring Entity may request that
the Tenderers consent to an extension of the period of validity
of their Tenders. The request and the Tenderers responses
shall be made in writing electronic mail, telex and facsimile.
The Tender security provided under ITT Clause 19A.1 shall
also be suitably extended. A Tenderer may refuse the request
without forfeiting its Tender security or causing to be
executed its Tender securing declaration.
A Tenderer
agreeing to the request will not be required nor permitted to
modify its Tender, but will be required to extend the validity
of its Tender security or Tender Securing declaration for the
period of the extension, and in compliance with ITT Clause
19 in all respects.
19.1
In addition, pursuant to ITT Clause 12, if specified in the
Tender Data Sheet, the Tenderer shall furnish as part of its
Tender a Tender Security in original form and in the amount
and currency specified in the Tender Data Sheet.
19.2
The Tender security shall be denominated in the currency of
the Tender and shall be in one of the following forms:
a) cash
b) a bank guarantee;
c) an insurance company guarantee issued by an insurance
firm approved by the PPOA; or
d) an irrevocable letter of credit.
19.3
Any Tender security must be valid for a period of at least 30
(Thirty) days after the expiry of the Tender Validity Period.
19.4
The Tender security shall be payable promptly upon written
demand by the Procuring Entity in case any of the conditions
listed in sub-Clause 19.A.7 are invoked.
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25
19.5
Unsuccessful Tenderers’ Tender security will be discharged
or returned as promptly as possible but not later than the
expiration of the period of Tender validity prescribed by the
Procuring Entity pursuant to ITT Clause 18.
19.6
The successful Tenderer’s Tender security will be discharged
upon the Tenderer signing the contract pursuant to ITT Clause
38, and furnishing the performance security, pursuant to ITT
Clause 39.
19.7
The Tender security shall be forfeited if a Tenderer:
a) Withdraws its Tender during the period of Tender validity
specified in sub-Clause 18.1 except as provided for in subClause 18.2; or
b) Does not accept the correction of errors pursuant to subClause 30.2; or
c) In the case of a successful Tenderer, if the Tenderer fails:
i. To sign the contract in accordance with ITT Clause 38;
or
ii. To furnish performance security in accordance with ITT
Clause 39.
20. Format and
Signing of
Tender
20.1
The Tenderer shall prepare an original and the number of
copies of the Tender indicated in the Tender Data Sheet,
clearly marking each “ORIGINAL” and “COPY,” as
appropriate. In the event of any discrepancy between them,
the original shall prevail.
20.2
The original and the copy or copies of the Tender shall be
typed or written in indelible ink and shall be signed by the
Tenderer or a person or persons duly authorized to sign on
behalf of the Tenderer. This authorization shall consist of a
written confirmation as specified in the Tender Data Sheet
and shall be attached to the Tender. The name and position
held by each person signing the authorization must be typed
or printed below the signature. All pages of the Tender, except
for un-amended printed literature, shall be initialled by the
person or persons signing the Tender.
20.3
Any interlineations, erasures, or overwriting shall be valid
only if they are signed or initialled by the person or persons
signing the Tender.
20.4
The Tenderer shall furnish information as described in the
Form of Tender on commissions or gratuities, if any, paid or
to be paid to agents relating to this Tender and to contract
execution if the Tenderer is awarded the contract
D. Submission of Tenders
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21. Sealing and
Marking of
Tenders
26
21.1
The Tenderer shall seal the original and each copy of the
Tender in separate envelopes, duly marking the envelopes as
“ORIGINAL” and “COPY.” The envelopes shall then be
sealed in an outer envelope securely sealed in such a manner
that opening and resealing cannot be achieved undetected.
21.2
The inner and outer envelopes shall:
a) Be addressed to the Procuring Entity at the address given
in the Tender Data Sheet; and
b) Bear the Tender name indicated in the Tender Data Sheet,
the Invitation for Tenders (ITT) title and number indicated
in the Tender Data Sheet, and a statement: “DO NOT
OPEN BEFORE,” to be completed with the time and the
date specified in the Tender Data Sheet, pursuant to subClause 22.1.
22. Deadline for
Submission of
Tenders
23. Late Tenders
24. Modification,
Substitution and
21.3
In addition to the identification required in sub-Clause 21.2,
the inner envelopes shall also indicate the name and address
of the Tenderer to enable the Tender to be returned unopened
in case it is declared “late” pursuant to ITT Clause 23 and for
matching purpose under ITT Clause 24.
21.4
If all envelopes are not sealed and marked as required by subClause 21.2, the Procuring Entity will assume no
responsibility for the misplacement or premature opening of
Tender.
22.1
Tenders shall be received by the Procuring Entity at the
address specified under sub-Clause 21.2 no later than the date
and time specified in the Tender Data Sheet.
22.2
The Procuring Entity may, in exceptional circumstances and
at its discretion, extend the deadline for the submission of
Tenders by amending the Tender documents in accordance
with ITT Clause 9, in which case all rights and obligations of
the Procuring Entity and Tenderers previously subject to the
deadline will thereafter be subject to the new deadline.
22.3
The extension of the deadline for submission of Tenders shall
not be made later than the period specified in the Tender
Data Sheet before the expiry of the original deadline.
23.1
The Procuring Entity shall not consider for evaluation any
Tender that arrives after the deadline for submission of
Tenders, in accordance with ITT Clause 22.
23.2
Any Tender received by the Procuring Entity after the
deadline for submission of Tenders shall be declared late,
rejected and returned unopened to the Tenderer.
24.1
A Tenderer may modify or substitute or withdraw its Tender
after it has been submitted, provided that written notice of the
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27
modification, including modification, substitution or
withdrawal of the Tender, is received by the Procuring Entity
prior to the deadline for submission of Tenders.
Withdrawal of
Tenders
24.2
The Tenderer’s modification, substitution or withdrawal
notice shall be prepared, sealed, marked, and dispatched in
accordance with the provisions of ITT Clauses 20 and 21 with
the outer and inner envelopes additionally marked
“MODIFICATION”
“SUBSTITUTION”
or
“WITHDRAWAL” as appropriate. The notice may also be
sent by electronic mail or facsimile but followed by a signed
confirmation copy, postmarked not later than the deadline for
submission of Tenders.
24.3
Tenders may only be modified by withdrawal of one or more
pages of the original Tender and submission of replacement
pages of the Tender in accordance with sub-Clause 24.1.
Modifications submitted in any other way shall not be taken
into account in the evaluation of Tenders. Each modified page
must be marked “MODIFIED” with the date of modification.
24.4
Tenderers may only offer discounts to or otherwise modify
the prices of their Tenders by substituting Tender
modifications in accordance with this Clause or included in
the original Tender submission.
24.5
No Tender may be withdrawn, replaced or modified in the
interval between the deadline for submission of Tenders and
the expiration of the period of Tender validity specified by the
Tenderer on the Form of Tender. Withdrawal of a Tender
during this interval shall result in the Tenderer’s forfeiture of
its Tender security or execution of the Tender Securing
Declaration, pursuant to the sub-Clause 19.7
E. Opening and Evaluation of Tenders
25. Opening of Tenders
25.1
The Procuring Entity will open all Tenders including
modifications, substitutions or withdrawal notices made
pursuant to ITT Clause 24, in public, in the presence of
Tenderers or their representatives who choose to attend, and
other parties with a legitimate interest in the Tender
proceedings at the place, on the date and at the time,
specified in the Tender Data Sheet. The Tenderers’
representatives present shall sign a register as proof of their
attendance.
25.2
Where it is stated in the Tender Data Sheet that technical
and financial proposals shall be submitted in separate
envelopes, only the technical envelope will be opened at the
initial opening of Tenders. The financial envelope will be
opened following technical evaluation and only in respect of
those offers that pass the technical evaluation.
Envelopes marked “WITHDRAWAL” shall be opened and
read out first. Tenders for which an acceptable notice of
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28
withdrawal has been submitted pursuant to ITT Clause 24
shall not be opened but returned to the Tenderer. If the
withdrawal envelope does not contain a copy of the “Power
of Attorney” confirming the signature as a person duly
authorized to sign on behalf of the Tenderer, the
corresponding Tender will be opened. Subsequently, all
envelopes marked "MODIFICATION" shall be opened and
the submissions therein read out in appropriate detail.
Thereafter all envelopes marked “SUBSTITUTION” shall be
opened and the submissions therein read out in appropriate
detail.
25.3
All other envelopes shall be opened one at a time. The
Tenderers names, the tender prices except where numerous
items are quoted separately, the total amount of each Tender
and of any alternative Tender (if alternatives have been
requested or permitted), any discounts, the presence or
absence of Tender security, Tender Securing Declaration and
such other details as the appropriate Tender Opening
Committee may consider appropriate, will be announced by
the secretary of the Tender Opening Committee at the
opening. If technical evaluation precedes the opening of
financial offers, no prices will be read out at the opening of
the technical offers.
25.4
Tenders or modifications that are not opened and not read
out at the Tender opening shall not be considered further for
evaluation, irrespective of the circumstances. In particular,
any discount offered by a Tenderer which is not read out at
Tender opening shall not be considered further.
25.5
Tenderers are advised to send in a representative with the
knowledge of the content of the Tender who shall verify the
information read out from the submitted documents. Failure
to send a representative or to point out any un-read
information by the sent Tenderer’s representative shall
indemnify the Procuring Entity against any claim or failure
to read out the correct information contained in the Tenderers
Tender.
25.6
No Tender will be rejected at Tender opening except for late
Tenders which will be returned unopened to the Tenderer,
pursuant to ITT Clause 23.
25.7
The Secretary of the tender opening committee shall prepare
minutes of the Tender opening. The record of the Tender
opening shall be recorded on the Tender Opening Register
and shall include, as a minimum: the name of the Tenderer
and whether or not there is a withdrawal, substitution or
modification, the Tender price per Lot if applicable,
including any discounts and alternative offers and the
presence or absence of a Tender Security or Tender Securing
Declaration.
25.8
The Tenderers’ representatives who are present shall be
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29
requested to sign the record. The omission of a Tenderer’s
representative’s signature on the record shall not invalidate
the contents and affect the record. A copy of the record shall
be distributed to all the Tenderers.
26. Confidentiality
27. Clarification of
Tenders
28. Preliminary
Examination of
Tenders
25.9
A copy of the minutes of the Tender opening shall be
furnished to individual Tenderers upon request.
26.1
Information relating to the examination, clarification,
evaluation and comparison of Tenders and recommendation
of contract award shall not be disclosed to Tenderers or any
other persons not officially concerned with such process until
the award to the successful Tenderer has been announced.
26.2
Any effort by a Tenderer to influence the Procuring Entity
processing of Tenders or award decisions may result in the
rejection of its Tender.
26.3
Notwithstanding sub-Clause 26.2 from the time of Tender
opening to the time of contract award, if any Tenderer wishes
to contact the Procuring Entity on any matter related to the
Tendering process, it should do so in writing.
27.1
To assist in the examination, evaluation and comparison of
Tenders and post-qualification of the Tenderers, the
Procuring Entity may, at its discretion, ask any Tenderer for
a clarification of its Tender including breakdown of prices.
Any clarification submitted by a Tenderer that is not in
response to a request by the Procuring Entity shall not be
considered.
27.2
The request for clarification and the response shall be in
writing. No change in the prices or substance of the Tender
shall be sought, offered, or permitted except to confirm the
correction of arithmetic errors discovered by the Procuring
Entity in the evaluation of Tenders in accordance with ITT
Clause 30.
27.3
From the time of Tender opening to the time of Contract
award if any Tenderer wishes to contact the Procuring Entity
on any matter related to the Tender it should do so in writing.
28.1 Prior to the detailed evaluation of Tenders, the Procuring
Entity will determine whether:
a) The tender has been submitted in the required format;
b) Any tender security submitted is in the required form,
amount and validity period;
c) The tender has been signed by the person lawfully
authorized to do so;
d) The required number of copies of the tender have been
submitted;
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30
e) The tender is valid for the period required;
f) All required documents and information have been
submitted; and
g) Any required samples have been submitted.
The Procuring Entity's determination of a Tender's
responsiveness will be based on the contents of the Tender
itself.
28.2 A substantially responsive Tender is one which conforms to
all the terms, conditions, and specifications of the Tender
documents, without material deviation or reservation. A
material deviation or reservation is one that:a)
Affects in any substantial way the scope, quality,
or performance of the Services;
b)
Limits in any substantial way, inconsistent with
the Tender documents, the Procuring Entity's
rights or the Tenderers obligations under the
Contract; or
c)
If rectified, would affect unfairly the competitive
position of other Tenderers presenting
substantially responsive Tenders.
28.3 The Procuring Entity will confirm that the documents and
information specified under ITT Clause 11, ITT Clause 12
and ITT Clause 13 have been provided in the Tender. If any
of these documents or information is missing, or is not
provided in accordance with the Instructions to Tenderers,
the Tender shall be rejected.
28.4 The Procuring Entity may waive any minor informality,
nonconformity, or irregularity in a Tender which does not
constitute a material deviation, provided such waiver does
not prejudice or affect the relative ranking of any Tenderer.
28.5 If a Tender is not substantially responsive, it will be rejected
by the Procuring Entity and may not subsequently be made
responsive by the Tenderer by correction of the
nonconformity.
29. Technical
Evaluation
29.1
The Procuring Entity shall examine the Tender to confirm
that all terms and conditions specified in the General
Conditions of Contract and the Contract data sheet have been
accepted by the Tenderer without any material deviation or
reservation.
29.2
The Procuring Entity shall evaluate the technical aspects of
the Tender submitted in accordance with ITT Clause 12, to
confirm that all requirements specified in Section VI –
Schedule of Requirements of the Tender documents and
Section VII – Technical Specifications have been met
without material deviation or reservation.
29.3
If after the examination of the terms and conditions and the
technical evaluation, the Procuring Entity determines that the
Tender is not substantially responsive in accordance with
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31
ITT Clause 28, it shall reject the Tender.
30. Financial
Evaluation
30.1
Tenders determined to be substantially responsive will be
checked for any arithmetic errors. Errors will be corrected as
follows:a) If there is a discrepancy between unit prices and the
total price that is obtained by multiplying the unit
price and quantity, the unit price shall prevail, and the
total price shall be corrected, unless in the opinion of
the Procuring Entity there is an obvious misplacement
of the decimal point in the unit price, in which the
total price as quoted shall govern and the unit price
shall be corrected;
b) If there is an error in a total corresponding to the
addition or subtraction of subtotals, the subtotals shall
prevail and the total shall be corrected; and
c) Where there is a discrepancy between the amounts in
figures and in words, the amount in words will
govern.
30.2
The amount stated in the Tender will be adjusted by the
Procuring Entity in accordance with the above procedure for
the correction of errors and, with, the concurrence of the
Tenderer, shall be considered as binding upon the Tenderer.
If the Tenderer does not accept the corrected amount, its
Tender will then be rejected, and the Tender security shall be
forfeited or the Tender securing declaration may be executed
in accordance with sub-Clause 19.5.
30.3
Where applicable and as stated in the Tender Data Sheet, the
Procuring Entity will convert all Tender prices expressed in
the amounts in various foreign currencies in which the
Tender prices are payable to Kenya Shillings at the selling
exchange rate established for similar transactions by the
Central Bank of Kenya or a commercial bank in Kenya.
30.4
The currency selected for converting Tender prices to a
common base for the purpose of evaluation, along with the
source and date of the exchange rate, are specified in the
Tender Data Sheet.
30.5
The Procuring Entity shall evaluate and compare only the
Tenders determined to be substantially responsive, pursuant
to ITT Clause 28.
30.6
The Procuring Entity’s evaluation of a Tender will include
and take into account:
a) In the case of goods manufactured in Kenya or goods
of foreign origin already located in Kenya, VAT and
other similar taxes, which will be payable on the
goods if a contract is awarded to the Tenderer;
b) In the case of goods of foreign origin offered from
abroad, customs duties and other similar import taxes
including value added taxes which will be payable on
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32
the goods if the contract is awarded to the Tenderer;
and
c) Any allowance for price adjustment during the period
of execution of the contract, if provided in the
Tender.
30.7
30.8
30.9
The comparison shall be between the EXW price of the
goods offered from within Kenya, such price to include all
costs, as well as duties and taxes paid or payable on
components and raw material incorporated or to be
incorporated in the goods, and the landed cost (CIF named
port of destination or CIP border point, or CIP named place
of destination) making up the price of the goods offered from
Kenya.
a)
In evaluating the Tenders, the evaluation committee
will, in addition to the Tender price quoted in
accordance with sub-Clause 15.1, take account of the
evaluation criteria specified in the Tender Data Sheet.
For the evaluation criteria specified in the Tender Data
Sheet pursuant to sub-Clause 32.4, one or more of the
following quantification methods will be applied, as detailed
in the Tender Data Sheet:
a) Inland transportation from EXW/port of entry/border
point, Insurance and incidentals.
Inland transportation, insurance, and other incidental
costs for delivery of the goods from EXW/port of
entry/border point to Project Site named in the Tender
Data Sheet will be computed for each Tender by the PE
on the basis of published tariffs by the rail or road
transport agencies, insurance companies, and/or other
appropriate sources. To facilitate such computation,
Tenderer shall furnish in its Tender the estimated
dimensions and shipping weight and the approximate
EXW/CIF (or CIP border point) value of each package.
The above cost will be added by the PE to
EXW/CIF/CIP border point price.
b)
Delivery schedule.
The goods covered under this invitation are required to
be delivered (shipped) within an acceptable range of
weeks specified in the Schedule of Requirement. No
credit will be given for earlier deliveries, and
Tenders offering delivery beyond this range will be
treated as non-responsive. Within this acceptable
range, an adjustment per week, as specified in the
Tender Data Sheet, will be added for evaluation to
the Tender price of Tenders offering deliveries later
than the earliest delivery period specified in the
Schedule of Requirements.
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
c)
33
Deviation in payment schedule.
Tenderers shall state their Tender price for the payment
schedule outlined in the CDS. Tenders will be
evaluated on the basis of this base price. Tenderers are,
however, permitted to state an alternative payment
schedule and indicate the reduction in Tender price they
wish to offer for such alternative payment schedule.
The Procuring Entity may consider the alternative
payment schedule offered by the selected Tenderer.
d)
Total cost of ownership
The Procuring Entity will take account of the total cost
of ownership of the items being supplied including the
following criteria:
e)
Cost of spare parts
The Procuring Entity will estimate the cost of spare
parts usage in the initial period of operation specified in
the Tender Data Sheet, based on information furnished
by each Tenderer, as well as on past experience of the
Procuring entity or other purchasers in similar
situations. Such costs shall be added to the Tender price
for evaluation.
f)
Spare parts and after sales service facilities in Kenya
The cost to the PE of establishing the minimum service
facilities and parts inventories, as outlined in the
Tender Data Sheet or elsewhere in the Tender
documents, if quoted separately, shall be added to the
Tender price.
g)
Operating and maintenance costs
Since the operating and maintenance costs of the goods
under procurement form a major part of the life cycle
cost of the equipment, these costs will be evaluated in
accordance with the criteria specified in the Tender
Data Sheet or in the Technical Specifications.
h)
Performance and productivity of the equipment.
Tenderers shall state the guaranteed performance or
efficiency in response to the Technical Specification.
For each drop in the performance or efficiency below
the norm of 100, an adjustment for an amount specified
in the Tender Data Sheet will be added to the Tender
price, representing the capitalized cost of additional
operating costs over the life of the plant, using the
methodology specified in the Tender Data Sheet or in
the Technical Specifications.
i)
Specific additional criteria.
Other specific additional criteria to be considered in the
evaluation and the evaluation method shall be detailed
in the Tender Data Sheet and/or the Technical
Specifications.
Page 33 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
31. National Preference
34
30.10
If these Tender documents allow Tenderers to quote separate
prices for different Lots, and the award to a single Tenderer
of multiple Lots, the methodology of evaluation to determine
the lowest evaluated Lot combinations, including any
discounts offered in the Form of Tender, is specified in the
Tender Data Sheet.
31.1
In the evaluation of Tenders the Procuring Entity shall apply
exclusive preference to citizens of Kenya where:
31.2
a) The funding is 100% from the Government of Kenya
or a Kenyan body;
b) The amounts are below the prescribed threshold of
KShs.50 million (or KShs.200 million for
procurements of works);
To qualify for the preference the candidate shall provide
evidence of eligibility by:
a) Proving Kenyan citizenship by production of a
Kenyan Identity Card; or
b) Providing proof of being a “citizen contractor” in
terms of section 3(1) of the Act, i.e. being a natural
person or an incorporated company wholly owned
and controlled by persons who are citizens of
Kenya.
32. Post-qualification
of Tenderer
31.3
In the event of the Minister for Finance prescribing
additional preference and/or reservation schemes, details will
be given in the Tender Data Sheet.
32.1
If specified in the Tender Data Sheet Post-qualification
shall be undertaken.
32.2
The Procuring Entity will determine to its satisfaction
whether the Tenderer that is selected as having submitted the
lowest evaluated responsive Tender is qualified to perform
the contract satisfactorily, in accordance with the criteria
listed in sub-Clause 13.3.
32.3
The determination will take into account the Tenderer’s
financial, technical, and production capabilities. It will be
based upon an examination of the documentary/physical
evidence of the Tenderer’s qualifications submitted by the
Tenderer, pursuant to sub-Clause 13.3, as well as such other
information as the Procuring Entity deems necessary and
appropriate. Factors not included in these Tender documents
shall not be used in the evaluation of the Tenderers’
qualifications.
32.4
An affirmative determination will be a prerequisite for award
of the contract to the Tenderer. A negative determination
will result in rejection of the Tenderer’s Tender, in which
event the Procuring Entity will proceed to the next lowest
evaluated Tender to make a similar determination of that
Tenderer’s capabilities to perform satisfactorily.
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SECTION II: INSTRUCTION TO TENDERERS (ITT)
35
F. Award of Contract
33. Criteria of
Award
33.1
Subject to ITT Clause 32, the Procuring Entity will award the
Contract to the Tenderer whose Tender has been determined to
be substantially responsive to the Tender documents and who
has offered the lowest Evaluated Tender Price, provided that
such Tenderer has been determined to be:
a) Eligible in accordance with the provisions of ITT Clause 3;
b) Is determined to be qualified to perform the Contract
satisfactorily; and
c) Successful negotiations have been concluded, if any.
33.2
If, pursuant to sub-Clause 14.4, this Contract is being let on a
slice and package” basis, the lowest evaluated Tender price will
be determined when evaluating this Contract in conjunction with
other Contracts to be awarded concurrently, taking into account
any discounts offered by the Tenderers for award of more than
one Contract.
34.1
34. Procuring
Entity’s Right to
Accept any
Tender and to
Reject any or
All Tenders
34.2
Notwithstanding ITT Clause 33, the Procuring Entity reserves
the right to accept or reject any Tender, and to reject all Tenders
at any time prior to notification of contract award, without
thereby incurring any liability to the affected Tenderer or
Tenderers.
34.3
The Procuring Entity shall upon request communicate to any
Tenderer the grounds for its rejection of its Tender, but is not
required to justify those grounds.
35.1
35. Procuring
Entity’s Right to
Vary Quantities
at the Time of
Award
The Procuring Entity reserves the right at the time of contract
award to increase or decrease the quantity of goods or related
services originally specified in these Tender documents
(schedule of requirements) provided this does not exceed the
percentage indicated in the Tender Data Sheet, without any
change in unit price or other terms and conditions of the Tender
and Tender documents.
36.1
The Tenderer whose Tender has been accepted will be notified
of the award by the Procuring Entity prior to expiration of the
Tender validity period by e-mail, or facsimile and confirmed by
registered letter. This letter (hereinafter and in the Conditions of
Contract called the "Letter of Acceptance") will state the sum
that the Procuring Entity will pay the Service provider in
consideration of the provision and maintenance of the Service(s)
as prescribed by the Contract (hereinafter and in the Contract
called the "Contract Price).
36.2
The notification of award will constitute the formation of the
Contract, subject to the Tenderer furnishing the Performance
Security (if required) in accordance with ITT Clause 39 and
signing of the contract in accordance with sub-Clause 38.2.
36. Notification of
Award
Notice of the rejection of all Tenders shall be given promptly to
all Suppliers that have submitted Tenders.
Page 35 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
37. Post Tender
Concurrence
36
36.3
At the same time as the person submitting the successful tender
is notified, the Procuring Entity will notify each unsuccessful
Tenderer, the name of the successful Tenderer and the Contract
amount and will discharge the Tender security or Tender
securing declaration of the Tenderers.
36.4
If, after notification of award, a Tenderer wishes to ascertain the
grounds on which its Tender or application for pre-qualification
was unsuccessful, it should address its request to the secretary of
the Tender Committee that authorized the award of contract. The
secretary of the Tender Committee shall, within fourteen days
after a request, provide written reasons as to why the tender,
proposal or application to be pre-qualified was unsuccessful.
However, failure to take this opportunity to clarify the grounds
for rejection does not affect the Tenderer’s right to seek
immediate review by the Public Procurement Administrative
Review Board under Clause 43.
37.1
Limited negotiations may be undertaken with the evaluated
Tender under Direct procurement method relating to the
following areas:
a) A minor alteration to the technical details of the statement of
requirements;
b) Reduction of quantities for budgetary reasons, where the
reduction is in excess of any provided for in the solicitation
documents;
c) A minor amendment to the contract data sheet;
d) Finalising payment arrangements;
e) Delivery arrangements;
f) The methodology; or
g) Clarifying details that were not apparent or could not be
finalised at the time of Tendering.
38. Signing of
Contract
37.2
Where negotiation fails to result into an agreement, the
Procuring Entity may invite the next ranked Tenderer for
negotiations. Where negotiations are commenced with the next
ranked Tenderer, the Procuring Entity shall not reopen earlier
negotiations.
38.1
Promptly after notification, the Procuring Entity shall send the
successful Tenderer the agreement and Contract data sheet,
incorporating all agreements between the parties obtained as a
result of Contract negotiations.
38.2
Within the period specified in the notification or Tender Data
Sheet but not later than fourteen (14) days since notification of
award of contract, the successful Tenderer shall sign and date
the contract and return it to the Procuring Entity. No contract is
formed between the person submitting the successful tender and
the procuring entity until the written contract is entered into.
Page 36 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
39. Performance
Security
37
39.1
Within twenty one (21) days, but no earlier than fourteen (14)
days, after receipt of the Letter of Acceptance, the successful
Tenderer shall deliver to the Procuring Entity a Performance
Security in the amount and in the form stipulated in the Tender
Data Sheet and the Contract data sheet, denominated in the
type and proportions of currencies in the Letter of Acceptance
and in accordance with the Conditions of Contract.
39.2
If the Performance Security is provided by the successful
Tenderer in the form of a Bank Guarantee or Insurance Bond, it
shall be issued either:
a) At the Tenderer's option, by a bank or insurance firm located
in Kenya, or a foreign bank or insurance firm through a
correspondent bank or insurance firm located in Kenya,
OR
b) With the consent of the Procuring Entity, directly by a
foreign bank acceptable to the Procuring Entity.
40. Advance
Payment
41. Adjudicator
39.3
Failure of the successful Tenderer to comply with the
requirement of sub-Clause 39.1 shall constitute sufficient
grounds for the annulment of the award and forfeiture of the
Tender security, in which event the Procuring Entity may make
the award to the next lowest evaluated Tenderer or call for new
Tenders.
40.1
If provided for in the Tender Data Sheet, the Procuring Entity
will provide an Advance Payment on the Contract Price as
stipulated in the General Conditions of Contract.
40.2
The Advance Payment request shall be accompanied by an
Advance Payment Security (Guarantee) in the form provided in
Section IX. For the purpose of receiving the Advance Payment,
the Tenderer shall make and estimate of, and include in its
Tender, the expenses that will be incurred in order to commence
Delivery of Goods. These expenses will relate to the purchase
of equipment, machinery, materials, and on the engagement of
labour during the first month beginning with the commencement
date of the Contract.
41.1
Where so provided in the Tender Data Sheet, the Procuring
Entity may propose the person named in the Tender Data Sheet
to be appointed as Adjudicator under the Contract, at an hourly
fee specified in the Tender Data Sheet, plus reimbursable
expenses. If the Tenderer disagrees with this proposal, the
Tenderer should so state in the Tender. If, in the Letter of
Acceptance, the Procuring Entity has not agreed on the
appointment of the Adjudicator, the Adjudicator shall be
appointed by the Appointing Authority designated in the
Contract data sheet at the request of either party.
Page 37 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
42. Fraud and
Corruption
42.1
38
The Government requires that Procuring entities (including
beneficiaries of Government funded projects and procurement)
as well as Tenderers/Suppliers/Contractors under Government
financed contracts, observe the highest standard of ethics during
the procurement and execution of such contracts. It is the
responsibility of the procuring entity to require that Tenderers
suppliers, and contractors and their subcontractors observe the
highest standard of ethics during the procurement and execution
of such contracts. In pursuance of this policy:
a) For the purpose of this provision, the following definitions
are provided:“Corrupt practice” includes the offering, giving, receiving or
soliciting of anything of value to influence the action of a public
official in the procurement or disposal process or in contract
execution;
“Fraudulent practice” includes a misrepresentation of fact in
order to influence a procurement or disposal process or the
exercise of a contract to the detriment of the Procuring Entity
and includes collusive practices amongst Tenderers prior to or
after Tender submission designed to establish Tender prices at
artificial non competitive levels and deprive the procuring entity
of the benefits of free and open competition;
“Collusive practice” means an arrangement between two or
more suppliers, contractors and subcontractors designed to
achieve an improper purpose, including to influence improperly
the actions of a procuring entity (PE) prior to or after Tender
submission , designed to establish Tender prices at artificial non
competitive levels and to deprive the PE of the benefit of free
and open competition;
“Coercive practice” means impairing or harming, or
threatening to impair or harm, directly or indirectly a supplier,
contractor or subcontractor or the property of either to influence
improperly the actions of a PE;
“Obstructive practice” means deliberately destroying,
falsifying, altering or concealing of evidence material to the
investigation or making false statements to investigators in order
to materially impede an investigation into allegations of a
corrupt, fraudulent, coercive or collusive practice; and /or
threatening, harassing or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to the
investigation or from pursuing the investigation.
b) A procuring entity (PE) has the right to require that
Tenderers, suppliers, and contractors and their subcontractors
permit persons duly appointed by KACC/PPOA to inspect
their accounts and records and other documents relating to
the Tender submission and contract performance,
c) The Procuring Entity will reject a proposal for award if it
determines that the Tenderer recommended for award has
engaged in any of the above practices in competing for the
contract;
Page 38 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
39
d) In pursuit of the policy defined in sub-Clause 45.1 the
Procuring Entity will cancel the portion of the funds
allocated to a contract for goods, works, or services if it at
any time determines that corrupt or fraudulent practices were
engaged in by representatives of the procuring entity or
approving authority or of a beneficiary of the funds during
the procurement or the execution of that contract, without the
procuring entity or approving authority having taken timely
and appropriate action satisfactory to the Government of
Kenya to remedy the situation
e) The Director-General may, on the advice of the Advisory
Board, debar a person from participating in procurement
proceedings on the ground that the person has committed an
offence under the Public procurement and Disposal Act,
2005, or any other Act, or on other grounds as specified in
Section 115 of the Act. A debarment shall be for a period of
time of not less than five years. Before a person is so
debarred, he/she will be given an opportunity to make
representations to the Director-General and may request the
Review Board to review the debarment.
42.2
The Government of Kenya reserves the right, where a firm has
been found by a foreign country, international organization or
other foreign organization to have engaged in corrupt or
fraudulent practice, to declare that such a firm is ineligible, for a
specified period to be awarded a public financed Contract in
Kenya.
42.3
Any communications between the Tenderer and the Procuring
Entity related to matters of alleged fraud or corruption must be
made in writing.
G. Review of Procurement Decisions
43. Right to Review
43.1
A Tenderer who claims to have suffered or to risk suffering,
loss or damage or injury as a result of breach of a duty
imposed on a Procuring Entity or an approving authority by
the Public Procurement and Disposal Act 2005 or regulations,
the procurement proceedings or processes, may seek
administrative review as prescribed by the Act. The following
matters, however, shall not be subject to the administrative
review:
The choice of procurement method;
A decision by the procuring entity to reject all tenders,
proposals or quotations;
Where a contract is signed in accordance to section 68 of the
Public Procurement and Disposal Act,2005; and
Where an appeal is frivolous.
Page 39 of 183
SECTION II: INSTRUCTION TO TENDERERS (ITT)
44. Time Limit on
Review
44.1
45. Submission of
Applications for
Review by the
Public
Procurement
Administrative
Review Board
45.1
45.2
46. Decision by the
Public Procurement
Administrative
Review Board
46.1
40
The Tenderer shall submit an application for review in the
number of copies and pay fees as prescribed by regulations
within fourteen (14) days of the occurrence of the breach
complained of where the request is made before the making of
an award or within fourteen (14) days of the notification under
sections 67 or 87 of the Act
Any application for administrative review shall be submitted
in writing to the Secretary, Public Procurement Administrative
Review Board on Form RB 1 (which may be downloaded
from the PPOA website) at the address shown in the Tender
Data Sheet. The secretary to the review board shall
immediately after filing of the request under Regulation 73,
serve a copy thereof on the procuring entity or DirectorGeneral as the case may be.
The application for administrative review shall be in
accordance with the requirements of Regulation 73 of the
Public Procurement and Disposals Regulations,2006,
including:
a) Reasons for the complaint ,including any alleged breach
of the Act or Regulations;
b)
An explanation of how the provisions of the Act,
Regulation or provision has been breached or omitted,
including the dates and name of the responsible public
officer, where known;
c)
Statements or other evidence supporting the complaint
where available as the applicant considers necessary in
support of its request;
d)
Remedies sought; and
e)
Any other information relevant to the complaint.
The Administrative Review Board shall within thirty days
after receipt of a application for administrative review deliver
a written decision which shall indicate:
a) Whether the application is upheld in whole, in part or
rejected;
b) The reasons for its decision;
c) The corrective measures to be undertaken; and
d) Order payment of costs as between parties to review.
47. Judicial Review
46.2
The decision of the Administrative Review Board shall be
final unless the Tenderer institutes an appeal with High Court
under section 100(1) of the Act
47.1
The Tenderer not satisfied with the decision of the Public
Procurement Administrative Review Board may appeal to the
High Court within fourteen days after the decision is made and
the decision of the High Court will be final.
47.2
The Secretary to the Administrative Review Board may be
contacted at the address shown in the Tender Data Sheet.
Page 40 of 183
SECTION III: TENDER DATA SHEET
41
SECTION III: TENDER DATA SHEET
Page 41 of 183
SECTION III: TENDER DATA SHEET
42
Tender Data Sheet
The following specific data for the goods to be procured shall complement, supplement, or amend the
provisions in the Instructions to Tenderers (ITT). Whenever there is a conflict, the provisions herein
shall prevail over those in ITT.
TDS
Clause
Number
ITT
Clause
Number
Amendments of, and Supplements to, Clauses in the
Instruction to Tenderers
A. Introduction
1.
1.1
Name of Procuring Entity: The Kenya Ports Authority (KPA).
The subject of procurement is: Supply and Commissioning of One
(1No.) Tug Boat
2.
1.2
3.
2.1 & 2.2
Period for supply of goods: as per contract
Expected commencement date for supply of Goods: as per contract
Required completion date for supply of the Goods: as per contract
Financial year for the operations of the Procuring Entity: 2013/14
Name and identification number of the Contract:
KPA/057/2013-14/MO - Supply and Commissioning of One (1No.)
Tug Boat
Tender is open to manufacturers
Joint Venture is applicable…………… [“NO”]
Ineligible country(s) is or are [Clause deleted
4.
3.1
5.
4.1
6.
4.6
13.3
6
N/A
9.
8.2
20.1
9.1
10.
9.2
The number of copies of the Tender to be completed and returned in
addition to the original shall be [two -2].
The address for clarification of Tender documents is
The Secretary,
Corporation Tender Committee,
Kenya Ports Authority,
P.O. Box 95246 -80104
Mombasa KENYA
Tel +254 041 2112600/999
Fax: +254-041-2226721
Email: ctcsecretary@kpa.co.ke
Period to respond to request for clarification (3 days)
7
8.
Alternative Tenders to the requirements of the Tender documents
["will not,'] be permitted with respect to technical specifications
documents with material deviations from the specifications shall be
rejected
B. Tender documents
Period prior to deadline for submission of Tenders for the Tenderers
to request clarifications (7days)
Page 42 of 183
SECTION III: TENDER DATA SHEET
43
C. Preparation of Tenders
11.
11.1
12.
12.1 (g)
The Language of all correspondence and documents related to the
Tender is: English
In addition to the documents stated in ITT Clause 12, the following
documents must be included with the Tender and submitted as
prescribed below;
The tender prepared by the tenderers shall comprise of a Technical
submission “Envelope A” and a financial submission “Envelope B”.
Envelope A – Shall contain NO indication of the tender price or other
financial information of the bid.
The tender submission shall be placed in an inner envelope that shall
itself contain two envelopes, Envelopes A and B. Envelope A shall
contain the technical submission and shall be clearly marked
“Envelope A – Technical Submission”. Envelope A shall contain NO
indication of the tender price or other financial information of the bid
and:
The tender submission;
1. Shall have a table contents pages clearly indicating
Sections and Page Numbers (Mandatory).
2. Shall have pages in the whole document numbered in the
correct sequence and serialized (Mandatory).
Envelope A shall contain the following components:
(i) Qualification Information Statement that the tenderer (including
all members of a joint venture and subcontractors) is not
associated, or have been associated in the past, directly or
indirectly, with a firm or any of its affiliates which have been
engaged by the Procuring Entity to provide consulting services
for the preparation of the design, specifications, and other
documents to be used for the procurement of the goods under
this Invitation for tenders (MANDATORY).
(ii) Particulars of Tendering Company including the Company
background, profile and Statutory registration certificates
(incorporation certificate and evidence of tax compliance from
the country of domicile) (MANDATORY).
(iii) Tender Security as described in the format provided herein.
amounting to US$ 100,000.00 in the form of a Banker’s
guarantee or an Insurance Company Guarantee issued by an
insurance firm approved by the Public Procurement Oversight
Authority (PPOA) cash, letter of credit or guarantee by a deposit
taking microfinance institution, Sacco society, the Youth
Enterprise Development Fund or the Women Enterprise Fund
valid for 120 days from the date of tender opening in the format
provided in the tender document (MANDATORY).
(iv) Valid quality certificate for the manufacturing company stating
clearly that their systems are certified for design, manufacture
and supply of Tug Boats i.e. ISO certification or equivalent
Page 43 of 183
SECTION III: TENDER DATA SHEET
44
(MANDATORY).
(v) Valid Environmental Management System ISO 14001:2004 or
equivalent for the manufacturing company (MANDATORY).
(vi) Duly filled, signed and stamped Confidential Business
Questionnaire Form provided herein (MANDATORY).
(vii) Duly filled and completed Declaration Form in the format
provided herein (MANDATORY).
(viii) Duly filled, signed and stamped Anti-Corruption Declaration
Form in the Format provided herein (MANDATORY).
(ix) Duration of Warranty (defects liability) period clearly stated as
24 months and the manufacturer’s detailed Defects Liability
Period Support Plan. This must cover warranty obligations of
the manufacturers and customer and clearly set conditions under
which warranty claim is valid or void. (MANDATORY).
(x) Defects liability period support plan
(NOTE: The manufacturer’s engineer shall give a minimum 4
months on site technical support as long as the Procuring
entity has given notice to require their presence. Thereafter,
the manufacturer’s engineer shall be availed on site within 48
hours of notification) (MANDATORY).
(xi) Duly completed and signed Local Dealer Nomination Form. The
following particulars of tendering company’s nominated local
agent shall be attached: - company profile, email address and
statutory documents i.e. KRA Taxpayer Registration Certificate,
current Tax Compliance Certificate, Certificate of incorporation,
and Single Business Permit. The agency nomination shall be in
the format prescribed in this tender document and must be
complete and shall include full name(s) and details of the
tenderers representative to be contacted on matters of the tender
during the tender period and contract if awarded
(MANDATORY).
(xii) List complete with serial numbers of at least twenty (20)vessels,
identical to the specified vessel in this tender built and supplied
by the tenderer in the last 10 years including detailed names of
purchasers, sites/ports of operations including at least ten (10)
different distinct foreign sites/ports other than the country of
building. At least five sites shall be in Africa (MANDATORY).
(xiii) A written undertaking:
(a) of ability to supply spares for at least 15 years after handing
over and also to be capable of upgrading the supplied software
during the same period (MANDATORY).
(b) to supply the Equipment accompanied by a computer based
Maintenance Program(e.g. SAP, AMOS, etc) and engine
diagnostic software for execution of maintenance schedules,
should the tenderer be awarded the contract
(MANDATORY).
(c) to supply the Equipment accompanied by all necessary
manuals in soft and hard copies from the original
Page 44 of 183
SECTION III: TENDER DATA SHEET
45
manufacturer of each major component where the hard copies
to be of good quality, plastic covered, and in the English
language as will be required to operate and maintain the
Equipment and in five (5) copies for each of the following
categories:
- Wartsila Operation Manual & Auxilliary /other ancilliary
Equipment operation manuals (MANDATORY)
-
Wartsila Service/Maintenance Manual & Auxiliary / Other
Ancillary Equipment Service/Maintenance manuals
(MANDATORY)
-
Wartsila Parts lists & Auxiliary / Other Ancillary
equipment Part lists. The soft copy and its back up of the
parts manual shall contain explodable and collapsible
views of components, subcomponents down to individual
parts using navigational tool (MANDATORY).
(d) Written undertaking that the Shipbuilder shall ensure the
Factory Acceptance and Test (FAT) for the Wartsila Main
Engines is carried out at the factory before shipping for
installation. The Shipbuilder shall carter for two engineers to
travel for this exercise (MANDATORY).
(e) Written undertaking that, in the case of a tenderer not doing
business within Kenya, the tenderer is or will be (if awarded
the contract) represented by an Agent in Kenya equipped, and
able to carry out the Tenderer’s maintenance, repair, and spare
parts-stocking obligations prescribed in the Conditions of
Contract and/or Technical Specifications (MANDATORY).
(xiv) Duration of Warranty (defects liability) period clearly stated as
24 months (MANDATORY).
(xv) Major Component Manufacturer Documentation Form. This
should list the major components used on the vessel and their
manufacturers’ details to include name, address & location,
contacts and name of the contact person where applicable and be
submitted in the format provided in the tender document
(MANDATORY).
(xvi) Recommended list of Spares to be supplied with the Equipment
for one year's preventive maintenance consumption after the 24
months Defect Liability period (MANDATORY).
(xvii) A complete set of Audited Accounts for the last three years i.e
2009/10, 2010/11 and 2011/12 (MANDATORY).
(xviii) Annual turnover of > USD 1 Billion (MANDATORY).
(xix) Tenderer’s Technical specifications and drawings of the vessel.
This should be in form of a clause-by-clause commentary on the
Procuring Entity’s Technical Specifications demonstrating
substantial responsiveness of the Equipment to those
specifications, or a statement of deviations and exceptions to the
provisions of the Technical Specifications. Tenderer’s Technical
Specifications shall not be a reproduction of the Procuring
Page 45 of 183
SECTION III: TENDER DATA SHEET
46
Entity’s specifications. ( refer to clause 13 of the ITB)
(MANDATORY).
(xx) The tenderer shall be a shipyard with in-house design, research
and development. Written proof to be provided that the vessel in
this tender is designed by the tenderer and built on the shipyard
fully owned by the tenderer. The Ship Designer should be
identified in the submission (MANDATORY).
(xxi) The tenderer shall provide proof that FEM analyses, vibration
and noise predictions as well as bollard pull prognosis have been
carried out for the vessel specified in this tender.
(MANDATORY).
(xxii) The tenderer shall provide written proof that he has an in-house
after sales organization in place. (MANDATORY).
(xxiii) Work plan for design, building, shipping, delivery, testing and
commissioning in descriptive Gantt chart format. The detailed
program must demonstrate a completion period of 18 Months or
less upon confirmation of order. Details of major components
used to build the Crane must be included in the chart
(MANDATORY).
(xxiv) Schedule of deviations from specifications, if any. The schedule
of deviations should be accompanied by a commentary of how
they enhance the vessel operational efficiency, cost
effectiveness, maintainability, durability, environmental and
economic advantages.
(xxv) Details of Training courses for operators and maintenance staff
for both local and overseas training five operators and five
engineers / technicians. (MANDATORY).
(xxvi) Details of specialized training for engines/generators for Five
Technicians (MANDATORY).
(xxvii)List of accompanying technical documents i.e. Operator
manuals, Maintenance manuals etc. (MANDATORY).
(xxviii)List of non-technical documents accompanying the tender, if
any.
(xxix) Any other item and information which the Tenderer considers
may support his technical proposal.
Envelope B – FINANCIAL PROPOSAL shall contain:
i.
Form of Tender.
ii.
Schedule of Prices (corresponding to the schedule of
Requirements), with separate details indicating a
breakdown of the cost of the Tug Boat, cost of ancillary
equipment, cost of back up spares listed in the tender
document, and the Cost of Overseas and Local Training,
cost of special tools, cost of specialized for
engines/generators training for five (5) technicians, cost of
AMOS & Diagnostic Software, etc. all of which comprise
the Form of Tender Price.
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SECTION III: TENDER DATA SHEET
47
iii.
Cost of recommended Running spare-parts to be used for
one year’s preventive maintenance after warranty period.
iv.
Cost of deviations
2.17.1 The inner envelope shall itself contain two envelopes,
Envelopes A and B. Envelope A shall contain the technical
submission and shall be clearly marked “Envelope A –
Technical Submission”. Envelope A shall contain NO
indication of the tender price or other financial information of
the bid and:
1. Shall have contents pages clearly indicating Sections and
Page Numbers
2. Shall have pages in the whole document numbered in the
correct sequence and serialized.
Envelope B shall contain the financial submission and shall be clearly
marked “Envelope B – Financial Submission”. Envelope B shall also
indicate the name and address of the tenderer to enable return of
unopened financial submissions in case they do not qualify past the
technical evaluation stage.
2.17.2 The inner envelopes shall also indicate the name and address
of the tenderer to enable return of unopened tenders in case it
is declared “late”.
13.
13.3 (c)
The information required from Tenderers in ITT Clause 13.3 is
modified as follows: none
14.
13.4
Spare parts required for 2 of years of operation.
15.
14.3 (b)
The qualification criteria required from Tenderers in ITT Clause
14.3(b) is modified as follows: NONE
The total monetary value of good(s) supplied for each of the last three
years should be indicated
16.
14.3 (d)
Clause deleted
17.
16.6 (a)
The price quoted shall be CIF MOMBASA.
18.
(iii), (iv) N/a clauses deleted
(optiona)
The price quoted shall be CIF MOMBASA
16.6 (b)
(i)
N/a clause deleted
19.
(ii), (iii) Price for local training and commissioning should be inclusive of all
(optiona) applicable taxes
(iv), (v)
(optional
The price shall be fixed
16.8
20.
17.1
a) For goods and related services originating in Kenya the currency
Page 47 of 183
SECTION III: TENDER DATA SHEET
48
of the Tender shall be Kenya Shillings or USD;
b) For goods and related services originating outside of Kenya , the
Tenderer shall express its Tender in United States Dollars USD
21.
17.2
22.
18.1
23.
19.1
24.
20.2
For the purpose of evaluation only, the rate of exchange to be used
will be those established by the Central Bank of Kenya prevailing on [
date of Tender opening]
The Tender validity period shall be [90] days.
The amount of Tender security is United States Dollars One
Hundred Thousand (USD 100,000) in the form of a Bank guarantee
in the format provided in the tender document and shall be valid for
120 days.
Written confirmation of authorization are : Duly signed Power of
Attorney
D. Submission of Tenders
25.
26.
21.2 (a)
21.2 (b)
Tender shall be submitted to:
THE SECRETARY
CORPORATION TENDER COMMITTEE
KENYA PORTS AUTHORITY
4TH FLOOR FINANCE BLOCK III ROOM (3.4.3)
KPA KIPEVU HEADQUARTERS KILINDINI
MOMBASA
Alternatively, completed tenders may be deposited at Tender Box No.7
located at the BUS TERMINUS, PEDESTRIAN GATE NO. 8,
KILINDINI, (DOCKS) MOMBASA BEFORE 1000 HOURS (EAT)
ON TUESDAY 18TH FEBRUARY, 2014. Bulk tenders can be
deposited at the office of the Head of Procurement & Supplies situated
on the 4th floor of office Block III door no 3.4.3, KPA Headquarters
Kilindini Mombasa.
Tender name: Supply and commissioning of 1No. Tug Boat
ITT title and number : KPA/057/2013-14/MO
1000 HOURS (EAT) ON TUESDAY 18TH FEBRUARY, 2014
27.
22.1
28.
22.3
The deadline for Tender submission is on TUESDAY 18TH
FEBRUARY, 2014 BEFORE 1000 HOURS (EAT)
Extension of the deadline for submission of Tenders shall not be made
later than 7 Days before date of tender opening
E. Opening and Evaluation of Tenders
29.
25.1
30
29.
Technical
Evaluation
The Tender opening shall take place at:
Procurement Conference Room located at the New Service Area
(Kapenguria), in the former Supplies Accounts office
Kipevu, Kenya Ports Authority, Mombasa
TUESDAY 18TH FEBRUARY, 2014 FROM 1030 HOURS (EAT)
Technical proposals shall be subjected to the following evaluation
criteria:
Item
Factor under Consideration
Marks
Page 48 of 183
SECTION III: TENDER DATA SHEET
1.
49
Adherence to Design Manufacturing, Building and 60
Delivery Conditions
 Adherence to Technical Specifications
(50Marks)
NB: only tenderers whose products meet at least 90%
of this factor (i.e. 45 out of 50 Marks) shall proceed
to be evaluated below.
Timetable of works (Gantt Chart / Ms Project
Presentation showing the delivery period of 18
months or less (5 marks)
 Details of major components of the Tug Boat
as listed with brochures (5 marks)
On Site Programme & After Sales Support Plan
 Testing & Commissioning plan and Timetable
of Tug boat (3 marks)
 Local Agent(s)’ Physical Addresses (2 marks)
 Adequacy of defects liability plan, 2 year
warranty (2 marks)
 After sale detail support plan after defect
liability period (3 marks)
Tenderer’s experience
 List of similar new Tug Boat sales provided
details of at least 20 tug boats built and supplied in
the past 10 years i.e. serial numbers, dates, ,
addresses of sales sites, names and addresses of
contact persons (10 marks)
 At least 5 foreign distinct sites / ports outside the
Tug Boat builder’s country (5 marks)

2.
3.
4.
10
15
5
Training
Detailed local and overseas training activities for
the operators and maintenance staff on all the
systems (2 marks)

Details Operators training on controls and
procedures (1 mark)

On-site training at Port of Mombasa (1 mark)

Time table of training activities (1 mark)
5
Documentation & Tool Box

Quality of sample manuals for parts, service and
operation provided for the Tug Boat (1 mark)

Engine parts and service manual provided (1
mark)

CD-ROM presentations (1 mark)

Completeness of proposed list of tools for
maintenance and troubleshooting to be supplied
with the mobile harbour cranes (2 marks)
15
Financial Strength of the Tenderer:
Tenderer’s financial position and operational
performance from the analysis of Certified Audited
Accounts for 2009/10, 2010/11 and 2011/12
specifically

annual turnover of > USD 1 Billion (3 Marks)

5.
6.
Page 49 of 183
SECTION III: TENDER DATA SHEET





50
availability of credit line of > USD 250 Million
(3 Marks)
Net Capital of > USD 250 Million (3 Marks)
Current ratio shall be > 0.8 for each of the three
years (2 Marks)
Gearing ratio shall be < 20% for each of the three
years (2 Marks)
Return on Total Assets ratio shall be > 5% for
each of the three years (2 Marks)
TOTAL
100
Bidders will be required to score a minimum of 80% to proceed to
the next stage of evaluation
In determining satisfaction as to whether the bidder(s) whose technical
submission(s) has/have been scored above the required pass mark of
80%, the Procuring Entity reserves the right to conduct site visits to the
reference sites and manufacturing plant prior to opening of financial
submission “Envelope B” so as to establish whether the information
provided in the technical submission is accurate.
For this Tender, there shall be mandatory site visits by the Committee
before opening of envelope B. The Evaluation Criteria shall be based on:

Quality of workmanship

Reliability of the Tug Boat

Availability of spare parts

Durability of the Tug Boat

Cost of Maintenance
The Bidder(s) whose site(s) is/are visited MUST score a minimum of 17
out of 20 points of the site visit criteria so as to be considered for
contract award.
30.
30.4
The currency that shall be used for Tender evaluation and comparison
purposes to convert all Tender prices expressed in various currencies is
Kenya Shillings
The source of exchange rate shall be Central Bank of Kenya
The date of exchange rate shall be Selling rate on date of tender opening
31.
30.8
Criteria for Tender evaluation – Financial.
Lowest evaluated bid
32.
30.9 (a)
clause deleted INCOTERMS is CIF Mombasa
33.
30.9 (b)
Delivery schedule. Delivery in excess of 18 months shall be declared
non-responsive
34.
30.9
(ii)
35.
30.9 (d)
(c) Deviation in payment schedule [insert “is” applicable].
Annual interest rate [Central Bank of Kenya lending rate]
Cost of spare parts.
Refer to the Appendix to the Technical Specifications, for list of
applicable spares.]
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SECTION III: TENDER DATA SHEET
51
Spare parts and after sales service facilities in the Kenya.
Refer to the Appendix to the Technical Specifications, for list of
applicable spares. Local agents should demonstrate capacity e.g. by
similar contract handled
36.
30.9(e)
37.
30.9
38.
30.9 (g)
Performance and productivity of equipment. clause deleted
39.
30.9 (h)
Details of other factors to be used in the evaluation and their evaluation
method: refer to the Technical Specifications.
40.
41.
42.
30.10
31.3
32.1
clause deleted
National/other preference not applicable.
Post- qualification will “be undertaken where deemed appropriate
”
F. Contract Award
43.
35.1
The Authority may change the quantities as deemed fit percentage not
applicable.
(f)
N/a clause deleted
Apart from the 1No. Tugboat under this tender for the current financial
year (2013/14), the Authority plans to acquire another 1No. Tugboat in
the Financial year 2014/15.
KPA reserves the right to award the additional Tugboat to the winning
tenderer in this tender at the same price and negotiate the delivery terms.
44.
39.1
The Performance Security shall be 10 percent of the Contract Price in
the format provided
45.
40.1
The Advance Payment shall be limited to 20% of the Contract Price
46.
40.2
Maximum amount of Advance payment shall be [as 40.1 above ]
47.
41.1
clause deleted refer to conditions of contract
G. Review of Procurement Decisions
48.
45.1
49.
44
50.
47.2
The address of PPOA for submitting complaints:
Director General,
Public Procurement Oversight Authority (PPOA)
11th Floor National Bank Building,
Harambee Avenue ,
P.O. Box 58535-00200
NAIROBI, Kenya.
Tel: +254 (0) 20 324 4000
Fax: 2121238
email: info@ppoa.go.ke
Fee for administrative review shall be as set out in Part II of the Fourth
Schedule of the PPDR 2006.
The address for submitting appeals to Administrative Review Board :
The Secretary,
Page 51 of 183
SECTION III: TENDER DATA SHEET
52
Public Procurement Administrative Review Board ,
The Public Procurement Oversight Authority,
10th Floor ,National Bank House
P.O. Box 58535-00200,
NAIROBI, Kenya.
Tel: +254 (0) 20 324 4000
Email: info@ppoa.go.ke
Website: www.ppoa.go.ke
Page 52 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
53
SECTION IV: GENERAL CONDITIONS OF CONTRACT
Page 53 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
54
Table of Clauses
SECTION IV: GENERAL CONDITIONS OF CONTRACT ............................................................... 53
1. Definitions ............................................................................................................................. 55
2. Application ............................................................................................................................ 56
3. Governing Language ............................................................................................................. 56
4. Applicable Law ..................................................................................................................... 56
5. Country of Origin and Nationality of Supplier ...................................................................... 56
6. Standards ............................................................................................................................... 57
7. Use of Contract Documents and Information; Inspection and Audit by the Government of
Kenya ............................................................................................................................................ 57
8. Patent and Copy Rights ......................................................................................................... 57
9. Performance Security ............................................................................................................ 57
10.
Inspections and Test .......................................................................................................... 58
11.
Packing .............................................................................................................................. 58
12.
Delivery and Documents ................................................................................................... 59
13.
Incidental Services............................................................................................................. 59
14.
Spare Parts ......................................................................................................................... 59
15.
Warranty ............................................................................................................................ 60
16.
Payment ............................................................................................................................. 60
17.
Prices ................................................................................................................................. 61
18.
Change Orders ................................................................................................................... 61
19.
Contract Amendments ....................................................................................................... 62
20.
Assignment ........................................................................................................................ 62
21.
Subcontracts ...................................................................................................................... 62
22.
Delays in the Supplier’s Performance ............................................................................... 62
23.
Liquidated Damages .......................................................................................................... 62
24.
Termination for Default ..................................................................................................... 62
25.
Termination for Insolvency ............................................................................................... 63
26.
Force Majeure .................................................................................................................... 63
27.
Disputes ............................................................................................................................. 64
28.
Procedure for Disputes ...................................................................................................... 64
29.
Replacement of Adjudicator .............................................................................................. 64
30.
Limitation of Liability ....................................................................................................... 64
31.
Notices ............................................................................................................................... 65
32.
Taxes and Duties ............................................................................................................... 65
Page 54 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
55
General Conditions of Contract
1. Definitions
1.1
In this Contract, the following terms shall be interpreted as
indicated:
a)
“CDS” means the Contract data sheet.
b)
“Completion” means the fulfilment of the related services by the
Supplier in accordance with the terms and conditions set forth in the
contract
c)
“Contract” means the agreement entered into between the Procuring
Entity and the Supplier, as recorded in the Contract Form signed by
the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
d)
“corrupt practice” means the offering, giving, receiving, or soliciting
of any thing of value to influence the action of a public official in the
procurement process or in contract execution and includes, inter alia,
bribery and extortion or coercion which involves threats of injury to
person, property or reputation.
e)
“Day” means calendar day.
f)
“Delivery” means the transfer of the goods from the supplier of
equipment, machinery, and /or other materials which the Supplier is
required to supply to the Procuring Entity under Contract.
g)
“Effective Date” means the date on which this Contract becomes
effective pursuant to GCC Clause
h)
“Eligible Country" means the countries and territories eligible for
participation in procurements financed by the specified institution.
i)
“End User” means the organization(s) where the goods will be used,
as named in the CDS.
j)
“Force Majeure” means an event or situation beyond the control of
the Supplier and not involving the Supplier’s fault or negligence and
not foreseeable, is unavoidable, and is not due to negligence or lack
of care on the part of the Supplier. Such events may include, but are
not restricted to, acts of the Procuring Entity in its sovereign
capacity, wars or revolutions, fires, floods, epidemics, quarantine,
restrictions, acts of terrorism piracy and freight embargoes.
k)
“fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of the Purchaser, and includes collusive practices among
Tenderers (prior to or after Tender submission)
l)
“GCC” means the General Conditions of Contract contained in this
section.
m)
“Origin” means the place where the Goods were mined, grown, or
Page 55 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
56
produced or from which the Services are supplied. Goods are
produced when, through manufacturing, processing, or substantial
and major assembly of components, a commercially recognized new
produce results that is substantially different in basic characteristics
or in purpose or utility from its components.
n)
“Procuring Entity” means the entity purchasing the Goods and
related service, as named in CDS.
o)
“Project Site” where applicable, means the place or places named in
CDS.
p)
“Related Services” means those services ancillary to the supply of
the Goods, such as transportation and insurance, and any other
incidental services, such as installation, commissioning, provision of
technical assistance, training, initial maintenance and other such
obligations of the Supplier covered under the Contract.
q)
“Supplier” means the individual, private or public entity or a
combination of the above whose Tender to perform the contract has
been accepted by the Procuring Entity Procuring Entity and is
named as such in the Contract Agreement, and includes the legal
successors or permitted assigns of the supplier.
r)
“The Contract Price” means the price payable to the Supplier as
specified under the Contract, subject to such additions and
adjustment here to or deduction there from as may be made pursuant
to the contract for the full and proper performance of its contractual
obligations.
2. Application
2.1
These General Conditions shall apply to the extent that they are not
superseded by provisions of other parts of the Contract.
3. Governing
Language
3.1
The Contract and all correspondence and documents relating to the
contract exchanged by the Supplier and the Procuring Entity shall be
written in English, unless another language is specified in CDS. Subject
to GCC Clause 3.1, the version of the Contract written in the specified
language shall govern its interpretation.
4. Applicable
Law
4.1
The contract shall be governed and interpreted in accordance with the
laws of Kenya, unless otherwise specified in CDS.
5. Country of
Origin and
Nationality of
Supplier
5.1
The origin of Goods and Services means the place where the goods are
mined, grown, cultivated, produced, manufactured, or processed, or
through manufacture, process, or assembly, another commercially
recognized article results that differs substantially in its basic
characteristics from its imported components or the place from which the
related services are supplied.
The nationality of the firm that produces, assembles, distributes, or sells
the goods and services shall not determine their origin.
Page 56 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
57
6. Standards
6.1
The Goods supplied under this Contract shall conform to the standards
mentioned in the Technical Specifications, and, when no applicable
standard is mentioned, to the authoritative standards appropriate to Kenya.
Such standards shall be the latest issued by the concerned institution.
7. Use of
Contract
Documents
and
Information;
Inspection and
Audit by the
Government of
Kenya
7.1
The Supplier shall not, without the Procuring Entity ’s prior written
consent, disclose the Contract, or any provision thereof, or any
specification, plan, drawing, pattern, sample, or information furnished by
or on behalf of the Procuring Entity in connection therewith, to any person
other than a person employed by the Supplier in the performance of the
Contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for purposes
of such performance.
7.2
The Supplier shall not, without the Procuring Entity ’s prior written
consent, make use of any document or information enumerated in GCC
Clause 7.1 except for purposes of performing the Contract.
7.3
Any document, other than the Contract itself, enumerated in GCC Clause
7.1 shall remain the property of the Procuring Entity and shall be returned
(all copies) to the Procuring Entity on completion of the Supplier’s
performance under the Contract if so required by the Procuring Entity .
7.4
The Supplier shall permit the Government of Kenya or / and donor
agencies involved in financing the project to inspect the Supplier’s
accounts and records relating to the performance of the Supplier and to
have them audited by auditors appointed by the Government of Kenya or /
and the appropriate donor agencies, if so required by the Government of
Kenya or / and the appropriate donor agencies.
8.1
The Supplier shall indemnify the Procuring Entity against all third-party
claims of infringement of patent, trademark, or industrial design rights
arising from use of the Goods or any part thereof in Kenya.
8.2
The patent right in all drawings, documents, and other materials
containing data and information furnished to the Procuring Entity by the
Supplier herein shall remain vested in the supplier, or, if they are
furnished to the Procuring Entity directly, or through the Supplier by any
third party, including suppliers of materials, the patent right in such
materials shall remain vested in such third party.
9.1
Within twenty-one (21) days of receipt of the notification of Contract
award, the successful Tenderer shall furnish to the Procuring Entity the
performance security in the amount specified in CDS.
9.2
The proceeds of the performance security shall be payable to the
Procuring Entity as compensation for any loss resulting from the
Supplier’s failure to complete its obligations under the Contract.
9.3
The performance security shall be denominated in the currency of the
Contract, or in a freely convertible currency acceptable to the Procuring
Entity and shall be in one of the following forms:
8. Patent and
Copy Rights
9. Performance
Security
a)
b)
A bank guarantee,
an irrevocable letter of credit, or
Page 57 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
10. Inspections
and Test
11. Packing
58
c)
an insurance bond issued by a reputable insurance company
approved by PPOA in the form provided in the Tender documents or
another form acceptable to the Procuring Entity ; or
d)
A banker’s or certified cheque.
9.4
The performance security will be discharged by the Procuring Entity and
returned to the Supplier not later than thirty (30) days following the date
of completion of the Supplier’s performance obligations under the
Contract, including any warranty obligations, unless otherwise specified
in CDS.
10.1
The Procuring Entity or its representative shall have the right to inspect
and /or to test the Goods to confirm their conformity to the Contract
specifications at no extra cost to the Procuring Entity . CDS and the
Technical Specifications shall specify what inspections and tests shall be
carried out. The Procuring Entity shall notify the Supplier in writing, in a
timely manner, of the identity of any representatives retained for these
purposes.
10.2
The inspections and tests may be conducted on the premises of the
Supplier or its subcontractor(s), at point of delivery, and/or at the Goods’
final destination. If conducted on the premises of the Supplier or its
subcontractor(s), all reasonable facilities and assistance, including access
to drawings and production data, shall be furnished to the inspectors at no
charge to the Procuring Entity .
10.3
Should any inspected or tested Goods fail to conform to the
Specifications, the Procuring Entity may reject the Goods, and the
Supplier shall replace the rejected Goods to meet specification
requirements free of cost to the Procuring Entity .
10.4
The Procuring Entity ’s right to inspect, test and, where necessary, reject
Goods after the Goods’ arrival in the Procuring Entity ’s country shall in
no way be limited by reason of the Goods having previously been
inspected, tested, and passed by the Procuring Entity or its representative
prior to the Goods’ shipment from the country of origin.
10.5
Nothing in GCC Clause 10 shall in any way release the supplier from any
warranty or other obligations under this Contract.
11.1
The supplier shall provide such packing of the Goods as is required to
prevent their damage or deterioration during transit to their final
destination, as indicated in the Contract. The packing shall be sufficient to
withstand, without limitation, rough handling during transit and exposure
to extreme temperatures, salt and precipitation during transit, and open
storage. Packing case size and weights shall take into consideration, where
appropriate, the remoteness of the Goods final destination and the absence
of heavy handling facilities at all points in transit.
Page 58 of 183
SECTION IV: GENERAL CONDITIONS OF CONTRACT
12. Delivery and
Documents
13. Incidental
Services
14. Spare Parts
59
11.2
The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall be
expressly provided for in the Contract, including additional requirements,
if any, specified in CDS, and in any subsequent instructions ordered by
the Procuring Entity .
12.1
Delivery of the Goods shall be made by the Supplier in accordance with
the terms specified in the Schedule of Requirements. The details of
insurance and transportation shall be as provided by the INCOTERM
DDP or such other INCOTERM and / or other documents to be furnished
by the Supplier as are specified in CDS.
12.2
For purposes of the Contract, “DDP", “CIP”, “CIF”, “FCA”, “FOB”,
“EXW” and other trade terms used to describe the obligations of the
parties shall have the meanings assigned to them by the current edition of
INCOTERMS published by the International Chamber of Commerce,
Paris.
12.3
Documents to be submitted by the Supplier are specified in CDS.
13.1
The Supplier may be required to provide any or all of the following
services, including additional services, if any, specified in CDS:
14.1
a)
Performance or supervision of on-site assembly and/or start-up of
the supplied Goods;
b)
Furnishing of tools required for assembly and/or maintenance of the
supplied Goods;
c)
Furnishing of a detailed operations and maintenance manual for each
appropriate unit of the supplied Goods;
d)
Performance or supervision or maintenance and/or repair of the
supplied Goods, for a period of time agreed by the parties, provided
that this service shall not relieve the Supplier of any warranty
obligations under this Contract; and
e)
Training of the Procuring Entity ’s personnel, at the Supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance, and/or
repair of the supplied Goods.
Supplier shall carry sufficient inventories to assure ex-stock supply of
consumable spares for the Goods. Other spare parts and components shall
be supplied as promptly as possible and in any event within the period
specified in the CDS.
a)
Such spare parts as the Procuring Entity may select to purchase from
the Supplier, provided that this election shall not relieve the Supplier
of any warranty obligations under the Contract; and
b)
In the event of termination of production of the spare parts:
a) Advance notification to the Procuring Entity of the pending
termination, in sufficient time to permit the Procuring Entity to
procure needed requirements; and
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SECTION IV: GENERAL CONDITIONS OF CONTRACT
60
b) Following such termination, furnishing at no cost to the Procuring
Entity, the blueprints, drawings, and specifications of the spare
parts, if requested.
15. Warranty
16. Payment
15.1
The Supplier warrants that the Goods supplied under the Contract are
new, unused, of the most recent or current models, and that they
incorporate all recent improvements in design and materials unless
provided otherwise in the Contract. The Supplier further warrants that all
Goods supplied under this Contract shall have no defect, arising from
design, materials, or workmanship (except when the design and/or
material is required by the Procuring Entity , specifications) or from any
act or omission of the Supplier, that may develop under normal use of the
supplied Goods in the conditions prevailing in the Republic of Kenya.
15.2
This warranty shall remain valid for a period specified in the CDS after
the Goods, or any portion thereof as the case may be, have been delivered
to and accepted at the final destination indicated in the Contract, or for a
period specified in the CDS after the date of shipment from the port or
place of loading in the source country, whichever period concludes earlier,
unless specified otherwise in CDS.
15.3
The Procuring Entity shall promptly notify the Supplier in writing of any
claims arising under this warranty.
15.4
Upon receipt of such notice, the Supplier shall, within the period specified
in CDS and with all reasonable speed, repair or replace the defective
Goods or parts thereof, without costs to the Procuring Entity other than,
where applicable, the cost of inland delivery of the repaired or replaced
Goods or parts from EXW or the port or place of entry to entry to the final
destination.
15.5
If the Supplier, having been notified, fails to remedy the defect(s) within
the period specified in CDS, the Procuring Entity may proceed to take
such remedial action as may be necessary, at the Supplier’s risk and
expense and without prejudice to any other rights which the Procuring
Entity may have against the Supplier under the Contract.
16.1
The method and conditions of payment to be made to the Supplier under
this Contract shall be specified in CDS.
16.2
The Supplier’s request(s) for payment shall be made to the Procuring
Entity in writing, accompanied by an invoice describing, as appropriate,
the Goods delivered and Services performed, and by documents submitted
pursuant to GCC Clause 12, and upon fulfilment of other obligations
stipulated in the Contract.
16.3
After delivery and acceptance of the Goods, payments shall be made
promptly by the Procuring Entity , within thirty (30) days after submission
of a valid invoice or claim by the Supplier, or such other period as
specified in the CDS.
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17. Prices
18. Change
Orders
61
16.4
If the Procuring Entity makes a late payment, the Supplier shall be paid
interest on the late payment. Interest shall be calculated from the date by
which the payment should have been made up to the date when the late
payment is made at the rate as specified in the CDS.
16.5
The currency or currencies in which payment is made to the Supplier
under this Contract shall be specified in CDS subject to the following
general principle: payment will be made in the currency or currencies in
which the payment has been requested in the Supplier’s Tender.
16.6
All payments shall be made in the currency or currencies specified in the
CDS pursuant to GCC Clause 18.4
17.1
The contract price shall be as specified in the Contract Agreement subject
to any additions and adjustments thereto or deductions therefrom, as may
be made pursuant to the Contract.
17.2
Prices charged by the Supplier for Goods delivered and Services
performed under the Contract shall not vary from the prices quoted by the
Supplier in its Tender, with the exception of any price adjustments
authorized in the CDS.
18.1
If the Procuring Entity at any time wishes to make changes within the
general scope of the Contract to any one or more of the following, by a
written order given to the Supplier pursuant to GCC Clause 21:
a) Drawings, designs, or specifications, where Specialized Goods to
be furnished under the Contract are to be specifically
manufactured for the Procuring Entity ;
b) The method of shipment or packing;
c) The place of delivery; and/or
d) the Services to be provided by the Supplier,
he may request the Supplier to provide a quotation on the effect of the
change on the time and the cost of the contract.
18.2
Any quotation for additional cost or time by the Supplier for adjustment
under this clause must be presented within thirty (30) days from the date
of the Supplier’s receipt of the Procuring Entity ’s request for change
order.
18.3
Prices to be charged by the supplier for any related services that might be
needed but which were not included in the Contract shall be agreed upon
in advance by the Parties and shall not exceed the prevailing rates charged
to other parties by the Supplier for similar services.
18.4
If the Procuring Entity accepts the Supplier’s quotation he will issue a
formal Change Order in writing. The Supplier will not be eligible to claim
reimbursement for any change to the contract unless he is in receipt of
such formal written instruction.
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62
18.5
All variations must collectively not exceed 10% of the original contract
quantity for goods and/or incidental services. Any price variation must be
based on the consumer price index or the Central Bank of Kenya inflation
rate.
19. Contract
Amendments
19.1
Subject to GCC Clause 20, no variation in or modification of the terms of
the Contract shall be made except by written amendment signed by the
parties.
20. Assignment
20.1
Neither the Procuring Entity nor the Supplier shall assign, in whole or in
part, obligations under this Contract, except with the prior written consent
of the other party.
21.1
The Supplier shall notify the Procuring Entity in writing of all
subcontracts awarded under this contract if not already specified in the
Tender. Such notification, in the original Tender or later, shall not relieve
the Supplier from any liability or obligation under the contract.
21.2
Subcontracts must comply with the provision of GCC Clause 5.
22.1
Delivery of the Goods and performance of Services shall be made by the
Supplier in accordance with the time schedule prescribed by the
Procuring Entity in the Schedule of Requirements.
22.2
If at any time during performance of the Contract, the Supplier or its
subcontractor(s) should encounter conditions impeding timely delivery of
the Goods and performance of Services, the Supplier shall promptly
notify the Procuring Entity in writing of the fact of the delay, its likely
duration and its cause(s). As soon as practicable after receipt of the
Supplier’s notice, the Procuring Entity shall evaluate the situation and
may at its discretion extend the Supplier’s time for performance, with or
without liquidated damages, in which case the extension shall be ratified
by the parties by amendment of Contract.
22.3
Except as provided under GCC Clause 27, a delay by the Supplier in the
performance of its delivery obligations shall render the Supplier liable to
the imposition of liquidated damages pursuant to GCC Clause 25, unless
an extension of time is agreed upon pursuant to GCC Clause 24.2 without
the application of liquidated damages.
23. Liquidated
Damages
23.1
Subject to GCC Clause 27, if the Supplier fails to deliver any or all of the
Goods or to perform the Services within the period(s) specified in the
Contract, the Procuring Entity shall, without prejudice to its other
remedies under the Contract, deduct from the Contract Price, as
liquidated damages, a sum equivalent to the percentage specified in CDS
of the delivered price of the delayed Goods or unperformed Services for
each week or part thereof of delay until actual delivery or performance,
up to a maximum deduction of the percentage specified in CDS. Once
the maximum is reached, the Procuring Entity may consider termination
of the Contract pursuant to GCC Clause 26.
24. Termination
for Default
24.1
The Procuring Entity or the Supplier, without prejudice to any other
remedy for breach of Contract, by written notice of default sent to the
concerned party may terminate the Contract if the other party causes a
fundamental breach of the Contract.
21. Subcontracts
22. Delays in the
Supplier’s
Performance
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SECTION IV: GENERAL CONDITIONS OF CONTRACT
24.2
63
Fundamental breaches of Contract shall include, but shall not be limited to
the following:
a)
The Supplier fails to deliver any or all of the Goods within the
period(s) specified in the Contract, or within any extension thereof
granted by the Procuring Entity pursuant to GCC Clause 24; or
b)
The Supplier fails to perform any other obligation(s) under the
Contract;
c)
The supplier has abandoned or repudiated the contract.
d)
The Procuring Entity or the Supplier is made bankrupt or goes into
liquidation other than for a reconstruction or amalgamation;
e)
A payment is not paid by the Procuring Entity to the Supplier within
0 days of the due date for payment;
f)
The Procuring Entity gives Notice that goods delivered with a defect
is a fundamental breach of Contract and the Supplier fails to correct
it within a reasonable period of time determined by the Procuring
Entity ; and
g)
The supplier, in the judgment of the Procuring Entity, has engaged
in corrupt or fraudulent practices in competing for or in executing
the Contract.
24.3
In the event the Procuring Entity terminates the Contract in whole or in
part, pursuant to GCC Clause 26.1, the Procuring Entity may procure,
upon such terms and in such manner as it deems appropriate, Goods or
Services similar to those undelivered, and the Supplier shall be liable to
the Procuring Entity for any excess costs for such similar Goods or
Services. However, the Supplier shall continue performance of the
Contract to the extent not terminated.
24.4
If the Procuring Entity terminates the Contract pursuant to GCC Clause
26.2 (g) above the amount of Liquidated Damages specified in the
Contract Data Sheet shall immediately become due from the Supplier to
the Procuring Entity .
25. Termination
for
Insolvency
25.1
The Procuring Entity may at any time terminate the Contract by giving
written notice to the Supplier if the Supplier becomes bankrupt or
otherwise insolvent. In this event, termination will be without
compensation to the Supplier, provided that such termination will not
prejudice or affect any right of action or remedy which has accrued or
will accrue thereafter to the Procuring Entity .
26. Force
Majeure
26.1
Notwithstanding the provisions of GCC Clauses 24, 25, and 26, the
Supplier shall not be liable for forfeiture of its performance security,
liquidated damages, or termination for default if and to the extent that its
delay in performance or other failure to perform its obligations under the
Contract is the result of an event of Force Majeure.
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64
26.2
If a Force Majeure situation arises, the Supplier shall promptly notify the
Procuring Entity in writing of such condition and the cause thereof.
Unless otherwise directed by the Procuring Entity in writing, the Supplier
shall continue to perform its obligations under the Contract as far as is
reasonably practical, and shall seek all reasonable alternative means for
performance not prevented by the Force Majeure event.
27.1
If any dispute or difference of any kind whatsoever shall arise between
the Procuring Entity and the Supplier in connection with or arising out of
the Contract, the parties shall make every effort to resolve amicably such
dispute or difference by mutual consultation.
27.2
If after thirty days, the parties have failed to resolve their dispute or
difference by such mutual consultation, then either the Procuring Entity
or the Supplier may give notice for adjudication.
27.3
If either party believes that a decision taken by the other was wrongly
taken, the decision shall be referred to the Adjudicator within 14 days of
the notification of the decision.
28.1
The Adjudicator stated in the CDS shall give a decision in writing within
28 days of receipt of a notification of a dispute.
28.2
The Adjudicator shall be paid by the hour at the rate specified in the
CDS, together with reimbursable expenses of the types specified in the
CDS, and the cost shall be divided equally between the Procuring Entity
and the Supplier, whatever decision is reached by the Adjudicator. Either
party may refer a decision of the Adjudicator to an Arbitrator within 28
days of the Adjudicator’s written decision. If neither party refers the
dispute to arbitration within the above 28 days, the Adjudicator’s
decision will be final and binding.
28.3
The arbitration shall be conducted in accordance with the arbitration
procedure published by the institution named and in the place shown in
the CDS.
29. Replacement
of
Adjudicator
29.1
Should the Adjudicator resign or become incapacitated, or should the
Procuring Entity and the Supplier agree that the Adjudicator is not
functioning in accordance with the provisions of the Contract a new
Adjudicator will be jointly appointed by the Procuring Entity and the
Supplier. In case of disagreement between the Procuring Entity and the
Supplier, within 30 days, the Adjudicator shall be designated by the
Appointing Authority designated in the CDS at the request of either
party, within 14 days of receipt of such request.
30. Limitation of
Liability
30.1
Except in cases of criminal negligence or wilful conduct, and in the case
of infringement pursuant to GCC Clause 8,
27. Disputes
28. Procedure
for Disputes
a)
The supplier shall not be liable to the Procuring Entity , whether in
contract, tort, or otherwise, for any indirect or consequential loss or
damage, loss of use, loss of production, or loss of profits or interest
costs, provided that this exclusion shall not apply to any obligation
of the Supplier to pay liquidated damages to the Procuring Entity ;
and
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SECTION IV: GENERAL CONDITIONS OF CONTRACT
b)
31. Notices
32. Taxes and
Duties
65
The aggregate liability of the Supplier to the Procuring Entity ,
whether under the Contract, in tort or otherwise, shall not exceed
the total Contract Price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment or to any
obligation of the Supplier to indemnify the Procuring Entity with
respect to patent infringement..
31.1
Any notice given by one party to the other pursuant to this Contract shall
be sent to the other party in writing or by facsimile or e-mail and
confirmed in writing or by facsimile or e-mail to the other party’s address
specified in CDS. The term “in writing” means communicated in written
form with proof of receipt.
31.2
A notice shall be effective when delivered or on the notice’s effective
date, whichever is later.
32.1
The Supplier shall be entirely responsible for all taxes, stamp duties,
license fees, and other such levies imposed inside and outside the
Republic of Kenya.
32.2
If any tax exemptions, reductions, allowances or privileges may be
available to the Supplier in the Republic of Kenya, the Procuring Entity
shall use its best efforts to enable the Supplier to benefit from any such
tax savings to the maximum allowable extent.
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SECTION V
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CONTRACT DATA SHEET (Specific Conditions of Contract)
SECTION V CONTRACT
CONDITIONS OF CONTRACT)
DATA
SHEET
66
(SPECIFIC
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CONTRACT DATA SHEET (Specific Conditions of Contract)
67
Contract Data Sheet
The following Contract Data shall supplement the General Conditions of Contract. Whenever there is
a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. The
corresponding clause number of the GCC is indicated in parentheses.
CDS
Clause
Number
GCC Clause
Number
Amendments of, and Supplements to, Clauses in the General
Conditions of Contract
Definitions (GCC Clause 1)
1.
1.1
The Procuring Entity is: KENYA PORTS AUTHORITY P.O. BOX
95246 -80104 MOMBASA
2.
1.1(j)
The Supplier is: [Name and address
3.
1.1(k)
The Project is: Supply of 1No. Tug Boat
Governing Language (GCC Clause 3)
4.
3.1
The Governing Language if not English shall be: ENGLISH
The language in which this Contract shall be construed and interpreted
shall be English. All correspondence and communications pertaining to
the Contract shall be conducted in English.
The Contract shall be deemed to be a Kenyan Contract and shall
accordingly be governed by and construed according to the Laws for the
time being in force in Kenya and the Kenyan Courts shall have exclusive
jurisdiction to hear and determine all actions and proceedings arising out
of the Contract and the Tenderer hereby submits to the jurisdiction of the
Kenyan Courts for the purpose of any such actions and proceedings.
Applicable Law (GCC Clause 4)
5.
4.1
The Applicable Law shall be: Laws of the Republic of Kenya
Country of Origin (GCC Clause 5)
Country of Origin is ……………………….
6.
5.1
7.
Use of contract document and information
Unless otherwise stated in the Letter of Acceptance the following
7
documents, listed in order of precedence will form part of the Contract:







The Agreement
The letter of offer
The Letter of Acceptance
The Tender Submission
Conditions of Contract
Technical Specifications
Schedules of Prices,
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5.1
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CONTRACT DATA SHEET (Specific Conditions of Contract)



68
Names and Addresses of Sureties, Interim
Payments, Deviations from Specification
Performance guarantee
In the case of conflict between documents the terms in the document with
higher precedence shall prevail.
The Contract Documents (excluding the drawings) shall be prepared by
the Procuring Entity and the Tenderer will be supplied with a copy
thereof free of charge. The Tenderer will then enter into an Agreement
with the Procuring Entity by completing with the Procuring Entity the
form annexed to the Contract Documents
Performance Security (GCC Clause 9)
8.
9.1
The amount of performance security, as a percentage of the Contract
Price, shall be: [ten (10) percent of the Contract Price] in the format of
an unconditional guarantee in the format provided
It is a requirement of this Contract that Banks issuing any form of Surety
required under this Contract shall have operations in Kenya and shall be
subject to the approval of the Kenya Ports Authority. Foreign Bank shall
advice their guarantees through local banks approved by KPA
8.
9.4
After delivery and acceptance of the Goods, the performance security
shall be discharged in [not later than 30 days following the date of
completion]
Inspections and Tests (GCC Clause 10)
9.
10.1
Inspection and tests prior to shipment of Goods and at final acceptance
are as follows:
Quality and quantity inspection, if applicable, shall be carried out prior to
shipment of Goods by the manufacturer(s) at the supplier’s own expense
and responsibility in terms of the items specified in the specifications.
The supplier shall submit the inspection certificate issued by
himself/herself which should be attached with the certificate(s) of the
manufacturer(s) to the Procuring Entity in order to ensure that the goods
are manufactured in compliance with the contract.
The purchaser reserves the right to make pre-shipment inspection of the
Tug Boat.
There shall be at least three mile stone visits to the Shipyard during the
construction by two representatives from the Authority to ensure the
specifications are complied with.
This does not preclude the contracted shipyard’s classification society
surveyor’s services.
The Tenderer shall at his own expense carry out all tests described in the
Contract Documents, or which in the opinion of the Procuring Entity, or
the Procuring Entity’s Representative, may be necessary in respect of the
Tug Boat, prime movers (ME), or the materials and work supplied or
performed. Before the Tug Boat is handed over to the Procuring Entity
the Tenderer shall make good any defects which may have developed
before, during or after testing at Site.
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All testing of whatever description shall be conducted at the expense and
risk of the Tenderer. The Tenderer, except where indicated otherwise in
this contract, shall provide all necessary personnel, utilities, fuels and
equipment at his own expense for carrying out all the tests required by
the Contract Documents or the Procuring Entity until the Tug Boat is
accepted by the Procuring Entity. All costs incurred in complying with
this Clause shall be included in the Contract Price.”
10
10
The Performance and Endurance testing procedures to be undertaken are
as set out in the specification
In respect of the specified reliability and endurance testing on Site, the
Procuring Entity shall make available free of charge such supplies of
water and power. However the Tenderer will be expected to provide all
other necessary equipment and labour to successfully complete the tests
specified.
The Tug Boat and its accompanying ancillary equipment will be issued
with a Taking Over Certificate.
The testing and commissioning shall be completed before the issue of the
Taking Over Certificate is issued in respect of the Tug Boat its
accompanying ancillary equipment.
In respect of failure to pass the Performance Tests, no reduction in the
specified performance criteria will be accepted
Packing (GCC Clause 11)
10.
11.2
The Goods shall be packed properly in accordance with standard import
packing specified by the Procuring Entity in the Technical Specification.
Delivery and Documents (GCC Clause 12)
11.
12.1
The Tenderer shall be deemed to have examined the Site and its
surroundings and considered the need to ensure that the work will not
interfere with the port operations, except in respect of areas specifically
allocated to him nor with the work of other Tenderers or workmen
employed by the Procuring Entity on the Site.
The Tenderer is deemed to have satisfied himself as to the nature of the
existing works and buildings in the vicinity of the Site, the nature of the
existing roads and waterways or other means of communication, the
access to and egress from the Site, the available accommodation as
regards land for temporary purposes (within or without the Site) and
buildings that may be required for temporary purposes, and to have made
his own enquiries as to work yard sites and such other additional areas
that he may require for temporary occupation all for executing and
completing the work in accordance with the Contract Documents.
The Tenderer shall be deemed to have obtained all necessary information
as to the conditions of working at Mombasa Port and elsewhere and to
have obtained all necessary information on all matters and things that
may in any way influence them in making their Tender and completing
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the Schedules and to have satisfied themselves as to the risks, obligations
and responsibilities to be undertaken in entering into the Contract.
The Tenderer is deemed to have inquired into and satisfied himself as to
the sources of supply, the sufficiency of and the means of obtaining and
transporting all plant, materials, labour, fuel, water, electricity and other
things required for or in connection with the work and to have considered
all matters as possible contingencies affecting the execution and
completion of the work.
Notwithstanding certain information as indicated on the drawings and
documents issued or made available to the Tenderer for guidance, the
Tenderer is deemed to have made local and independent examination and
inquiries as to the physical conditions prevailing at the Site and obtained
his own information on all matters and things that in any way influence
him when completing the Schedules.
The Procuring Entity shall assist the Tenderer in obtaining all import
permits or licenses required for any part of the Plant or the Works into
Kenya, but the Tenderer shall remain responsible for ensuring that all
necessary permits and licenses are in place in sufficient time to meet their
program for the Works.
Any other expenses incurred by the Tenderer other than with respect to
clearance of the equipment shall be borne by the Tenderer.
The Tenderer shall make his own arrangements entirely in respect of
hiring lifting gear and other Tenderer’s Equipment he requires to
manufacture, ship, install, test and commission the Works. None of the
Procuring Entity’s heavy lift or other equipment operating on the Site
will be available to the Tenderer.
Supplies of water and electricity will be provided by the Procuring Entity
to the Tenderer upon request by the Tenderer, but at the Tenderer’s cost.
The Tenderer shall therefore be deemed to have allowed within his
Contract Price for the provision of all Site utilities necessary to
successfully install and test the Works.
In respect of the specified reliability and endurance testing on Site, the
Procuring Entity shall make available free of charge such supplies of
water and power from the sources stated herein. However the Tenderer
will be expected to provide all other necessary equipment and labour to
successfully complete the tests specified.
The Tenderer shall assume full responsibility for the design,
manufacture, construction and testing of the structure, machinery,
electrical installation and all other equipment of the Tug Boat to meet in
a fully satisfactory manner the requirements for quality, performance,
strength and stability as described in the Specification.
The Tenderer shall carry out all design and drawing work necessary for
the construction and completion of the Tug Boat in all respects and all
costs connected with design and drawing work shall be included in the
Contract Price. No examination by the Procuring Entity of any document
submitted by the Tenderer nor approval expressed by the Procuring
Entity or Authorized Representative in regard thereto, either with or
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71
without modification, shall absolve the Tenderer from any liability
imposed upon him by any provision of the Contract Documents.
The program to be submitted shall be in the form of PERT or Linked Bar
Charts indicating resources and interrelation of operations in sufficient
detail to enable the Procuring Entity to monitor the progress of the
release and approval of drawings, calculations, manufacture, erection for
shipment, delivery, installation, testing and commissioning
The Tenderer shall observe at all times the Procuring Entity’s rules on
security at the Site and access into the Port Area.
The Tenderer shall submit to the Procuring Entity for his approval two
copies of all Tenderer’s Drawings as the Procuring Entity may require,
together with any requested Supporting calculations. Any modifications
thereto as the Procuring Entity may consider desirable shall be made and
executed accordingly without entailing extra payment on account thereof.
Two copies of all modified Tenderer’s drawings shall be re-Submitted
for approval. One copy of each approved Tenderer’s Drawing shall be
signed by the Procuring Entity and returned to the Tenderer where upon
the Tenderer shall forward four copies of the approved Tenderer’s
Drawing to the Procuring Entity for Distribution.
The drawings shall all be referenced with a unique Drawing Numbering
System including as appropriate sequentially numbered and dated
revision marks.
Inspection will not be undertaken by the Procuring Entity or its
Authorized Representative unless the Tenderer has submitted to the
Procuring Entity the copies of the approved Tenderer’s Drawings and
shall have allowed fourteen day’s notice for copies of approved
Tenderer’s Drawings, to have been transmitted to the Authorized
Representative by the Procuring Entity.
The Tenderer shall indicate on the program the dates for submission to
the Procuring Entity of the Tenderer’s Drawings. The Procuring Entity
shall signify his approval or disapproval thereof. If he fails to do so
within 14 days of receipt, they shall be deemed to be approved.
Approved Tenderer’s Drawings shall be signed or otherwise identified by
the Procuring Entity.
The Tenderer shall submit the following for the Procuring Entity’s
approval:
•
All working and fabrication drawings
•
Design calculations fully referenced to the Tenderer’s Drawings
(please note that any computer output presented within the calculations
must be fully annotated and referenced so that it is integral with the
calculation set.)
•
orders for materials and components
•
samples and patterns
•
such other information as may be required by the Procuring
Entity to approve the Tenderer’s proposals.
The Defects Liability Period for the Tug Boat shall be a period of twenty
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11.
12.1
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CONTRACT DATA SHEET (Specific Conditions of Contract)
72
four (24) months starting from the issue of the Taking Over Certificate
for Tug Boat commissioned. At the end of this period, the Procuring
Entity shall issue a Defects Liability Certificate, provided that all
outstanding Defects identified during the Defects Liability Period have
been satisfactorily remedied by the Tenderer. This will include removal
of items found to be unreliable during the Defects Liability Period (i.e.
significantly more replacements/ maintenance than the spares schedule
indicates) and their replacement with more robust items. The Tug Boat
shall be on full warranty from the date of its Taking Over until the issue
of its Defects Liability Certificate.
For Goods supplied from abroad:
Upon shipment, the Supplier shall notify the Procuring Entity and the
Insurance Company by facsimile or e-mail the full details of the
shipment, including Contract number, description of Goods, quantity, the
vessel, the bill of lading number and date, port of loading, date of
shipment, port of discharge, etc. The Supplier shall mail the following
documents to the Procuring Entity, with a copy to the Insurance
Company:
(i.)
One original plus four copies of the Supplier’s invoice
showing Goods’ description, quantity, unit price, and
total amount;
(ii.)
Original and four copies of the negotiable, clean, onboard bill of lading/airway bill/road consignment note
marked “freight prepaid” and four copies of
nonnegotiable bill of lading or equivalent;
(iii.)
One original plus four copies of the packing list
identifying contents of each package;
(iv.)
Insurance certificate for comprehensive ;
(v.)
Manufacturer’s or Supplier’s warranty certificate;
(vi.)
Inspection certificate, issued by the nominated
inspection agency, and the Supplier’s factory inspection
report; and
(vii.)
Certificate of country of origin issued by the chamber of
commerce and industry or equivalent authority in the
country of origin in duplicate.
The above documents shall be received by the Procuring Entity at least
one week before arrival of the Goods at the port or place of arrival and,
if not received, the Supplier will be responsible for any consequent
expenses.
12.
12.3
For Goods from within Kenya:
Upon delivery of the Goods to the transporter, the Supplier shall notify
the Procuring Entity and mail the following documents to the Procuring
Entity:
(i.)
One original plus four copies of the Supplier’s invoice
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73
showing Goods’ description, quantity, unit price, and total
amount;
(ii.)
Delivery note, railway receipt, or truck receipt;
(iii.)
Manufacturer’s or Supplier’s warranty certificate;
(iv.)
Inspection certificate issued by the nominated inspection
agency, and the Supplier’s factory inspection report; and
(v.)
Certificate of country of origin issued by the Kenyan
Chamber of Commerce, Industry and Agriculture or
equivalent authority in the country of origin in duplicate.
The above documents shall be received by the Procuring Entity before
arrival of the Goods and, if not received, the Supplier will be responsible
for any consequent expenses.
Incidental Services (GCC Clause 13)
13.
13.1
Incidental services to be provided are:
[Selected services covered under GCC Clause 15 and/or other should be
specified with the desired features. The price quoted in the Tender price
or agreed with the selected Supplier shall be included in the Contract
Price.]
14.
Spare Parts (GCC Clause 14)
Minimum period for supply of spare parts is: .................
14.1
Warranty (GCC Clause 15)
15.
15.2
GCC 15.2—In partial modification of the provisions, the warranty period
shall be _____ hours of operation or _____ months from date of
acceptance of the Goods or (_____) months from the date of shipment,
whichever occurs earlier. The Supplier shall, in addition, comply with
the performance and/or consumption guarantees specified under the
Contract. If, for reasons attributable to the Supplier, these guarantees are
not attained in whole or in part, the Supplier shall, at its discretion, either:
(a)
16.
15.4 & 15.5
Make such changes, modifications, and/or additions to the
Goods or any part thereof as may be necessary in order to
attain the contractual guarantees specified in the Contract at
its own cost and expense and to carry out further
performance tests in accordance with CDS 9,
The period for correction of defects in the warranty period is: 1 month
Payment (GCC Clause 16)
17.
16.1
The procurement entity shall pay for manufacture, delivery and
commissioning of the Tug Boat by way of advance of 20% of contract sum
Page 73 of 183
SECTION V
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CONTRACT DATA SHEET (Specific Conditions of Contract)
74
backed by an advance payment guarantee and a revolving letter of credit
which shall revolve on amounts not exceeding 20% of contract sum for
every payment.
Payment shall be made on meeting the following conditions/ milestones:
1) On Signing of Contract - 20% of the contract price against an
approved advance payment Bank guarantee
2) The balance 80% via irrevocable letter of credit payable as
follows:
a. Upon delivery of all the main steel plates to the shipyard,
Issuance of Purchase Orders of major components certified
by Procuring - 20% of contract price
b. Upon commencement of ship building activities (availability
at the shipyard of the main structures and main mechanical
parts certified by Procuring Entity Representatives) - 20%
of contract price
c. Evidence of shipping receipt of Test Certificates Factory
Acceptance Tests, approved by the Procuring Entity
Representative. Clean Bill of Lading shall be provided by
the Tenderer, evidencing the shipment - 20% of contract
price
d. Upon issue of Taking Over Certificate by the Procuring
Entity upon satisfactory commissioning at the Procuring
Entity’s site - 10% of contract price
e. Upon issue of Final Acceptance Certificate by the Procuring
Entity upon carrying out of the Endurance Test during
commissioning at the Procuring Entity’s site - 5% of
contract price.
f. Retention money on expiry of warranty period - 5% of
contract price
(The release of the 5% retention money can be replaced with a
warranty bond covering the warranty period, issued by a reputable
bank with operations in Kenya and approved by the Procuring Entity)
16.2
Applications for payment may be made to the Procuring Entity for interim
payments when the project milestones set out are attained and for the
amounts stipulated in the Schedule
Each Certified payment shall be paid in United States Dollars only.
18.
16.3
Period for payment following a valid invoice: 30 days.
Rate to be used for paying the Supplier’s interest on the late payment made
by Procuring Entity shall be the Central Bank of Kenya rate.
Prices (GCC Clause 17)
19.
17.1
No price adjustment this is a fixed price contract
Liquidated Damages (GCC Clause 23)
Page 74 of 183
SECTION V
20.
21
23.1
24.4
27
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CONTRACT DATA SHEET (Specific Conditions of Contract)
75
Applicable rate: 0.1 per cent per day of undelivered materials/good’s value.
Maximum percentage of Contract Value for payments or deductions shall
not exceed 10% (is equal to the performance security).
For delay in completion the Percentage of Contract Value to be paid or
deducted for each week of delay is 1%
Maximum loss recoverable by the Procuring Entity is 25%
In the event of corrupt or fraudulent practice or any breach of the Integrity
Declaration the Supplier shall be liable to pay to the Procuring Entity [insert
number per cent [default 100%] of the Contract Price.
The place of arbitration shall be Kenya and shall be conducted in accordance
with Kenyan Law.
Resolution of disputes shall be through arbitration. Appointment of an
Arbitrator shall be in accordance with the provisions of the Arbitration Act
Cap 49 of the Laws of Kenya
Procedure for Disputes (GCC Clause 28)
22.
28.1
The Adjudicator shall be [insert: Chairman Institute of Arbitrators of Kenya]
23.
28.2
Rate of the Adjudicator fees shall be [RULING RATE]
24.
28.3
Arbitration institution shall be [Institute of Arbitrators of Kenya]
Place for carrying out Arbitration [NAIROBI Kenya ]
25.
29.1
Appointing Authority for the Adjudicator [Chairman Institute of Arbitrators
of Kenya]
Notices (GCC Clause 31)
26.
31.1
Procuring Entity’s address for notice purposes:
The Procurement and Supplies Manager
Kenya Ports Authority
P0 Box 95246 Code 80104
Mombasa, Kenya
Tel.: +254 (0) 41 2112999/3600
Fax: +254 (0) 41 2226721
Email:ctcsecretary@kpa.co.ke
Supplier’s address for notice purposes:
Additional Clauses
Bribery
Any commission, advantage, gift, gratuity, reward or bribe given, promised or
offered by or on behalf of the Tenderer or his agent or servant or any other
person on his or their behalf to any officer, servant, representative or agent of the
Procuring Entity or of the Procuring Entity or of the Procuring Entity’s
Representative or to any person on their behalf or on behalf of any of them in
relation to the obtaining or to the execution of this or of any other Contract with
the Procuring Entity shall be in addition to any criminal liability which may be
thereby incurred subject the Tenderer to the cancellation of this and all other
Page 75 of 183
SECTION V
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CONTRACT DATA SHEET (Specific Conditions of Contract)
76
Contracts which he may have entered into with the Procuring Entity and also to
the payment to the Procuring Entity of any loss or damage resulting- from such
cancellation.
The Procuring Entity shall be entitled upon a certificate in writing of the
Procuring Entity to deduct the amounts so certified from any monies otherwise
due to the Tenderer under this or any other contract or to recover the said
amounts as a debt due or partly the one and partly the other as the Procuring
Entity shall deem advisable.
Personal Liability
Units
Dimensions
of
Photographs
Work
of
Copies of Orders
Contract
Documents
Supersede
Previous
Documents
Labour
Neither any member or officer, official or employee of the Government or the
Procuring Entity nor the Procuring Entity, shall be in any way personally bound
or liable for the acts or obligations of the Government or the Procuring Entity
under the Contract, or answerable for any default or omission in the observance
or performance of any of the acts, matters or things which are herein contained.
All dimensions and measurements shall be in Metric Units unless otherwise
approved by the Procuring Entity.
Progress photographs showing the progress of the Works during manufacture
and erection and special photographs showing particular features of the Work,
plant or other matters of interest shall be taken at a rate of one set per month. A
complete set of photographs of the finished Tug Boat shall be taken. The
photographs shall be in colour and not less than A4 size and three prints of every
such photograph inscribed with its serial number, date when taken and a short
title shall be furnished to the Procuring Entity. All negatives shall be numbered
and shall become the property of the Procuring Entity when on completion of the
Contract they shall be handed over by the Tenderer. All costs of such
photographs shall be included in the Contract Price.
The Tenderer shall forward to the Procuring Entity, copies of all orders placed
by the Tenderer for supply of materials, articles and items of fabricated or
finished work. Sub-Tenderers also shall forward to the Procuring Entity through
the Tenderer four copies of all sub orders placed by them in connection with the
Contract. All these shall be forwarded without delay.
The Contract Documents supersede all documents memoranda, drawings, etc.
that may have been issued by the Procuring Entity or the Procuring Entity in
all
connection with the proposed Work previous to the date hereof.
In respect of the Works to be conducted by the Tenderer on Site, or elsewhere in
Kenya, he will be expected to observe the procedures set out in the remainder of
this Clause.
Expatriate
and
So far as is practicable for his operations on Site the Tenderer shall employ only
Kenyan Personnel
Kenyan citizens. Only when specially qualified employees are not available in
and Labour
the Republic of Kenya may the Tenderer employ persons not normally resident
in Kenya. The entry and employment of such persons shall be governed by the
relevant legislation of the Republic of Kenya.
Work
and
The Tenderer shall comply with the laws and regulations of the Republic of
Residence permits
Page 76 of 183
SECTION V
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CONTRACT DATA SHEET (Specific Conditions of Contract)
77
Kenya governing work permits and residence requirements.
Recruitment
Repatriation
Accommodation
for Employees
Sanitation
Accident
Prevention
First Aid Facilities
The Tenderer shall not recruit nor attempt to recruit persons in the service of the
Procuring Entity or the Procuring Entity.
The Tenderer shall be responsible for the return to the place where they were
recruited or to their domicile of all persons recruited by him for the purposes of
the Contract, including their dependents, and for their maintenance until such
return. If the Tenderer shall fail to observe this condition the Procuring Entity
may maintain and return the said persons and recover the cost thereof from the
Tenderer.
The Tenderer shall be deemed to have included in his Tender for all necessary
accommodation, transport allowances and services for his employees. All
accommodation for personnel operating on Site provided by the Tenderer for his
work-people shall conform to local practice and/or the requirements of a Medical
Officer of Health appointed by the Procuring Entity Such accommodation shall
be maintained in all respects in accordance with the requirements of that officer
and of the Procuring Entity.
The Tenderer shall comply with the requirements of the appropriate sanitary
authorities and shall provide and maintain efficient and sanitary latrine
accommodation wherever required on the site.
The Tenderer shall at all times take adequate precautions for the safety of
employees in the performance of this Contract and shall comply with the
Procuring Entity’s instructions and all applicable provisions of the laws and
regulations of the Republic of Kenya
The Tenderer shall provide and maintain on the Site adequate and easily
accessible first aid facilities for treatment of all personnel and work-people in
case of accidents during the execution of the Works under the Contract and such
equipment as may be required in any relevant Laws and regulations for the time
being in force. The places where these items are kept shall be prominently
marked. A sufficient number of the Tenderer’s employees shall be fully qualified
in first aid so that a person so qualified is immediately available in case of
accident at any time and at any place and the persons so designated shall be
made known to all employees by the posting of their names and designation in a
prominent position on the Site. Any order from the Procuring Entity as to
extensions of or alterations to such first aid facilities or services shall be
promptly carried out. The Tenderer shall provide, maintain and at all times carry
a suitable first aid kit in each of his supervisory transport vehicles.
Fire
Prevention
The Tenderer shall take all necessary precautions to prevent any damage due to
and Fire Fighting
fire. The precautions shall include but not be limited to the installation and
maintenance of fire extinguishers in key positions in or near the buildings. Such
arrangements shall be subject to the approval of the appropriate fire service
officer.
Compensation for
The Tenderer shall in accordance with the laws and regulations in force from
Injury
time to time in the Republic of Kenya pay compensation for loss or damage
suffered in consequence of any accident or injury to any workman or other
Page 77 of 183
SECTION V
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CONTRACT DATA SHEET (Specific Conditions of Contract)
78
person in the employment of the Tenderer of any Sub-Tenderer.
Office
Accommodation
for Engineer’s and
Procuring Entity’s
Staff
Offices,
Yards,
Stores
etc.
of
Tenderer
The Tenderer shall provide office accommodation and services for use by the
Procuring Entity’s and Procuring Entity’s staff on Site as specified.
The Tenderer shall make his own arrangements subject to the approval of the
appropriate authority for all local accommodation which he may require for
offices yards stores labour camps etc. all buildings and all services in connection
therewith which are required for the efficient execution of the Works. The
Tenderer shall pay proper regard to the prevention of obstruction and the
avoidance of nuisance to the public and to residents.
Rates of Wages
(a). The Tenderer shall pay wages (including allowances) and shall observe
and
Labour
hours of work and other conditions of employment not less favourable to his
Conditions
employees than those established by collective agreement or arbitration
award in the trade or industry concerned. Such collective agreement or
arbitration award may be nationwide or failing such it may apply only to the
district where the Works is carried out.
(b). Any difference or dispute arising as to what wages ought to be paid or what
hours or other conditions of employment ought to be observed in accordance
with the requirements of paragraph (a) of this Sub-Clause shall be dealt with
in accordance with procedures in force in the Republic of Kenya for the
settlement of labour disputes, including recourse to the Labour Disputes
Court.
(c). The Tenderer shall furnish the Procuring Entity with a copy of the existing
collective agreement or arbitration award applicable to his employees as
provided in paragraph (a) of this Sub-Clause.
(d). The Tenderer shall keep proper wages books and time sheets showing the
wages paid and the time worked by the employees in and about the execution
of the Contract, and he shall be bound, whenever required, to produce such
wages books and time sheets for the inspection of any person authorized by
the Procuring Entity or the Ministry of Labour and Social Insurance.
(e). No portion of the Works shall be done at the homes of the employees except
in so far as work is so performed by practice or custom.
(f). The Tenderer and his Sub-Tenderers shall recognize the freedom of their
workpeople to be members of registered Trade Unions.
(g). The Tenderer shall also from time to time furnish to the Procuring Entity or
to the Ministry of Labour and Social Insurance such further detailed
information and evidence as the Procuring Entity or Ministry may deem
necessary in order to satisfy them that the conditions of this Clause have
been complied with.
(h). In the event of default being made in the payment of the wages of any
employees employed on the Contract and if a claim therefore is notified to
the Procuring Entity the latter may (but shall not be under any obligation)
upon proof of such claim, arrange for the payment of the wages due out of
the monies at any time payable to the Tenderer under the Contract and the
amount so paid shall be deemed to be payment by the Tenderer.
Page 78 of 183
SECTION V
Notices
Posted
to
be
-
CONTRACT DATA SHEET (Specific Conditions of Contract)
79
Notices shall be posted in conspicuous places at the establishments and work
places concerned to inform the workers of the conditions of work provided by
the Tenderer.
Regulations and
The Tenderer shall obey all police, health and municipal regulations and all other
Site Discipline
regulations which may from time to time require his observance and he shall
instruct his agents, servants and other employees to obey such regulations; the
Tenderer shall be responsible for keeping discipline of the Site.
Register of
Employees
The Tenderer shall keep on the Site a detailed register in the form required by
the Procuring Entity of all persons employed upon the Works, including SubTenderers and their employees, containing the names, usual and temporary
address, trade and rate of pay of each such person. The register shall be available
for inspection by the Procuring Entity whenever required.
Supply of Water
Alcoholic
or Drugs
The Tenderer shall, so far as is reasonably practicable, having regard to local
conditions, provide on the Site, to the satisfaction of the Procuring Entity’s
Representative, an adequate supply of drinking and other water for the use of the
Tenderer’s staff and work-people.
Liquor The Tenderer shall not, otherwise than in accordance with the Statutes,
Ordinances and Government Regulations or Orders for the time being in force,
import, sell, give, barter or otherwise dispose of any alcoholic liquor, or drugs,
or permit or suffer any such importation, sale, gift, barter or disposal by his
Subcontractors, agents, or employees.
Arms
Ammunition
and
The Tenderer shall not give, barter or otherwise dispose of to any person or
persons, any arms or ammunition of any kind or permit or suffer the same as
aforesaid.
Festivals
and
The Tenderer shall in all dealings with labour in his employment have due
Religious Customs
regard to all recognized festivals, days of rest and religious or other customs.
Epidemics
Disorderly
Conduct etc.
Observance by
Sub-Tenderers
Taxation
In the event of any outbreak of illness of an epidemic nature, the Tenderer shall
comply with and carry out such regulations, orders and requirements as may be
made by the Government, or the local medical or sanitary authorities for the
purpose of dealing with and overcoming the same.
The Tenderer shall at all times take all reasonable precautions to prevent any
unlawful riotous or disorderly conduct by or amongst his employees and for the
preservation of peace and protection of persons and property in the
neighbourhood of the Works against the same and shall not interfere with
members of any authorized Police Force who shall have free and undisputed
access at all times to any part of the Works in the performance of their duties.
The Tenderer shall be responsible for observance by his Sub-Contractors in
Kenya of the provisions of this Clause.
Except as may be provided otherwise the Tenderer and his staff shall be liable
for payment of all taxes, fees, licenses, duties and the like in compliance with
local or national laws or orders in Kenya from time to time in force and with
amendments thereof that have been or may be enacted from time to time.
Page 79 of 183
80
The Tenderer shall perform such duties in regard to the deduction of Income Tax
as may be lawfully imposed by the Government of Kenya.
In respect of liability for payment of VAT and corporate taxes which the
Tenderer may be requested to pay by the Kenyan taxation authorities, in respect
of the Plant or Tenderer’s Equipment being imported to site, the Procuring Entity
shall seek a waiver on behalf of the Tenderer and if necessary shall pay such of
these amounts, as cannot be waived. This waiver will not apply to any
Tenderer’s Equipment, Temporary Works or materials purchased in Kenya, nor
any liability by the Tenderer for taxation or VAT outside of the Republic of
Kenya.
Consents, etc. by The Tenderer shall obtain and fill in all notices and forms required by the
Authorities
Authorities and shall obtain all consents where necessary for the various works
being executed and shall a all fees in connection therewith
Declaration
Against Waiver
The condonation by the Procuring Entity of any breach or breaches by the
Tenderer or an authorised Sub-Tenderer of any of the stipulations and conditions
contained in the Contract shall in no way prejudice, or effect or be construed as a
waiver of the Procuring Entity’s rights, powers and remedies under the Contract
in respect of any other breach or breaches aforesaid
The provisions in the General Conditions shall apply unless modified by Part II, Special
Conditions
Read and acknowledged (MANDATORY REQUIREMENT)
Name:………………………………………………………………
Signed:…………………………………………………………….
Duly authorized to sign for and on behalf of (bidder)
……………………………………………………………………..
Dated this…………………day of …………………20………
Stamp/Seal
Page 80 of 183
SECTION VI: SCHEDULE OF REQUIREMENTS
81
SECTION VI: SCHEDULE OF REQUIREMENTS
(See B. Price Schedules for Goods and Related Services – Section VIII)
Page 81 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
SECTION
VII:
TECHNICAL
82
SPECIFICATIONS
Page 82 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
83
TECHNICAL SPECIFICATIONS & REQUIREMENTS OF THE
NEW AZIMUTH STERN DRIVE (ASD) TUG BOAT
7.1
GENERAL
7.1.1 These specifications describe the basic requirements for equipment. Tenderers are
requested to submit with their offers the detailed specifications, drawings, catalogues,
etc for the products they intend to supply.
7.1.2 Tenderers must indicate on the specifications sheets whether the Equipment offered
comply with each specific requirement.
7.1.3 All the dimensions and capacities of the Equipment to be supplied shall not be less
than those required in these specifications. Deviations from the basic requirements, if
any, shall be explained in detail in writing with the offer, with supporting data such as
calculation sheets, etc. The Authority reserves the right to reject the products, if such
deviations shall be found critical to the use and operation of the products.
7.1.4 Tenderers are requested to present information along with their offers as follows;(i) Shortest possible delivery period of each product
(ii) Information on proper representative and/or workshop for back-up service /
repair and maintenance including their names and addresses
7.1.5 The tenderers shall give comprehensive information on every requirement. Technical
specifications listed herein are limited guidelines; every item offered MUST be
accompanied with a comprehensive description of its dimensions, safety
features,
functionality, types and/or brand names. Stating “shall provide” shall NOT be
considered sufficient without proper detailed description and supporting brochures.
7.1.6 Scheduled Milestone visit by two Owners Representatives for production progress review
meeting shall be as follows;
a. Kick off meeting at site of construction and laying down of the keel
b. After full welding for review
c. During/After installation of Major equipment and systems piping
d. During Sea Trials, Inclining tests, Bollard test, Equipment tests runs etc
7.2
General description
The Berthing Tug boat shall be a modern seagoing highly maneuverable twin Azimuth
Stern Drive Tug for harbours and tropical coastal waters with capacity to undertake
salvage works. It shall be environmentally and ergonomically designed friendly tug of
modern design, built of high quality steel Lloyds Grade A. The Tug shall be optimally
laid-out to enhance operations and maintenance. All installed components, shall be of
high quality resulting in a “low maintenance” budget for tugboat. The tug boat shall be
capable of towing and pushing operations, with on-board Pollution fighting, buoy
handling and fire fighting equipment. The propulsion system shall consist of two IMO
Tier II compliant WARTSILA Main engines which can be started both by Air starter
motors and also electrically started; box cooled, with two steerable rudder propeller
units, mounted in the aft ship.
Page 83 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
84
7.2.1 Production and Delivery
Delivery period to be 9 to 12 months. The vessel shall be delivered at the Port of
Mombasa complete with equipment warrant/running spares, special tools, Lap top
Computer installed with PM Module software-Preventive Maintenance program and
the WARTSILA Diagnostic software/tools as specified in this document.
7.2.2 The Scope Of Works Shall Include:
i. To prepare drawings and information including all plans required for Lloyd’s
or equivalent Classification Society for Approvals.
ii. To Build and Supply One (1No.) New Tug Boat for the Port of Mombasa.
iii. To Deliver the New Tug Boat to the Port of Mombasa
iv. To carry out Testing, commissioning and handing over the New Tug Boat
together with back-up spares for regular maintenance to last one year;
v. To supply one lot of the listed special tools and lot of listed spare parts which
should include complete overhaul kit of Main Engines and propulsion thrusters.
vi. To carry out Factory Acceptance & Test of the prime movers in the presence of
two Owner Representatives,
vii. To carry out Training of operators and maintenance staff
viii. To provide structured specialized training for most of the important equipment
and machinery installed onboard the Tug Boat before delivery most preferable
with the manufacturers.
ix. To provide all necessary manuals and documentation required to operate and
maintain the Tug Boat, and replicating the documentation on CD – ROM disks.
x. To Provide Computer based Maintenance Programme for the New Tug Boat.
xi. To deliver together with the Tug boat, a Lap Top computer that can use KPA
Wireless to transmit notifications to Shore based Maintenance office
xii. To Provide Tug/ Equipment Warrant for the New Tug Boat
xiii. To Provide ALL As Built Drawings as listed in Clause 7.6.
7.3
Functional Requirements
7.3.1 The Tug Boat shall be required to provide safe and reliable ship handling services.
7.3.2
The Tug Boat shall be required to perform ship control functions (steering and
braking) in the “indirect” mode at higher approach speeds of at least 7 knots, and
should be suitably equipped for this function.
7.3.3
The Tug Boat shall be equipped to perform limited coastal towing and salvage
operations as required, and depending upon the aft towing gear fitted.
Page 84 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
85
TECHNICAL SPECIFICATIONS & REQUIREMENTS OF THE
NEW AZIMUTH STERN DRIVE (ASD) TUG BOAT
7.4
Main particulars
7.4.1 Vessel Features
The Vessel should have the following features for operations in exposed waters:
(a) To ensure large freeboard and a more raised forecastle deck compared to the
current KPA fleet for relatively dry working deck.
(b) To ensure large dynamic stability, deep skeg, bilge keels and relatively low
wheelhouse position for low accelerations and increased comfort, safety and
sea keeping performance.
(c) To ensure optimized fendering system for safe operations in offshore
conditions.
(d) To ensure provision of towing winch with sufficient rendering/recovery
capacities.
(e) To ensure Vessel is equipped with a towing bitt, towing winch and towing
hook and 5T SWL Effer or proven Equivalent lifting crane on the aft deck.
7.4.2 Principal dimensions
Length overall
Beam overall
Depth at side
Gross tonnage
32.0 – 33.0 m
12.0 – 13.0m
5.0 - 6.0 m
approx. 500 ton
7.4.3 Tank capacities
Fuel oil (incl. header tanks)
Fresh water not less than
Sewage not less than
Clean lubrication oil
Dirty lubrication oil
Sludge Tank
Hydraulic oil Tank
Bilgewater tank
Foam Tank
Dispersant Tank
:
:
:
:
:
:
:
:
:
:
130.0 m3/109.0 ton (m)
30.0 m3/ 30.0 ton (m)
5.0 m3/ 5.0 ton (m)
7.5 m3/ 6.8 ton (m)
4.0 m3/ 3.6 ton (m)
2.0 m3/ 1.9 ton (m)
2.8 m3/ 2.5 ton (m)
6.0 m3/ 6.0 ton (m)
11.0 m3/ 12.6 ton (m)
5.0 m3/ 4.1 ton (m)
7.4.4 Compliment
Crew
7.4.5 Performance (Minimum)
Bollard Pull ahead
Bollard Pull astern
Free running speed, ahead
Free Running speed astern
:
up to 10 persons
:
:
:
:
70 tons
65 tons
12.5 Knots
11.0 Knots
Page 85 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
86
7.4.6 General Lay-out
The Vessel shall feature a compact deckhouse on the main deck and a Wheel House on
bridge deck, a spacious fore deck and a large aft deck. The main deck shall be flush
with the raised forecastle. The deckhouse and below deck accommodation shall be
designed to conform with the Maritime Labour Convention 2006 regulations to
accommodate officers and crew for a total of 10 persons.
a)
b)
c)
d)
e)
f)
g)
h)
The hull shall be divided into five watertight compartments and at the sides
all fuel tanks shall be separated from the hull.
At the bow and the stern corners heavy cylindrical rubber fendering should be
provided
All round hull sides a rubber D-fender should be fitted in way to minimize
rubber tear and damage to the shell plate.
Bulwark shall be fitted all round the main/forecastle deck.
A double plate skeg shall be fitted to optimize course stability both ahead and
astern.
A towing bitt shall be located on the aft and fore deck.
On the fore deck a rendering/recovery towing winch shall be fitted.
Whilst at aft deck, a capstan, towing hook, towing winch and a 5 Ton
Lifting Effer Crane or other acceptable equivalent shall be provided.
7.4.7 Classification
The Vessel shall be constructed according to Classification Rules and classed by Lloyd
Register or equivalent Classification Society which has a local office in Kenya.
o Class-HULL · MACH Escort Tug Unrestricted Navigation AUT UMS IWS
o Class-HULL · MACH Escort Tug Unrestricted Navigation AUT UMS IWS
Fire Fighting
7.4.8 Mandatory Compliance to Regulations
The Vessel shall comply with the applicable rules of Class and IMO:
(a) International Load line Convention 1966.
(b) International Regulation for Prevention of Collisions at Sea, 1972.
(c) International Convention for measurement of tonnage of vessels, 1969.
(d) The intact stability complies with IMO resolution A749.18 or A469.
(e) IMO regulations A 468 (Noise levels) and ILO Recommendation 141 along
with class noise level requirements as far as reasonable for this type of vessel.
(f) IMO-ISPS code as applicable for the type and size of vessel and Automatic
Identification System (AIS).
(g) SOLAS 2005
o
Chapter IV Radio communication
o
Chapter V Safety of navigation
(h) MARPOL 1973/1978
o
Consolidate Edition, with all amendments in force at the time
of keel laying
o
Annex I : Regulations for the Prevention of pollution by oil.
Page 86 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
o
o
o
87
Annex IV : Regulations for the Prevention of pollution by
sewage from ships.
Annex V : Regulations for the Prevention of pollution by
garbage from ships. Garbage may be stored on board while at
sea and discharges to shore
Annex VI : Regulation for air pollution prevention and NOx
technical code.
(i) Maritime Labour Convention 2006
7.4.9 Language and Units
a)
b)
c)
All drawings, documents and equipment manuals MUST be in English language
All Equipment and Machinery shall be provided with Nameplates and labels in
English
Only SI system of units shall be used for all instrumentation, notices and labels,
machinery and fittings, identification and data
7.4.10 Trials and Tests;
Upon completion and delivery of vessel, the Builders shall provide Owner with two (2)
bound copies of a Tests and Trials Report containing an organized record of all tests
and trials data. These Tests and Trials shall include;
7.4.11 Dock Trials
Builders shall demonstrate the complete workability and correct functioning of the
Vessel, its main engines and propulsion units, auxiliaries, generators, systems,
Equipment, etc. and notify/issue trials schedule to the Owner. These dock tests shall
be conducted in presence of representatives of Class and other Regulatory Authorities
where applicable.
7.4.12 Inclining experiment
Builders upon completion of the Vessel shall carry out an inclining test under
supervision of the Builder, Class or Regulatory Authority and the Owner, to ascertain
the light ship weight and the location of the Centre of gravity. The Owner shall be
issued with the inclining experiment report showing calculation of metacentric height
and other related characteristics as required. Builder shall prepare Stability Booklet
with at least five loading conditions, including a light ship condition and maximum
loading condition. This Stability Booklet shall be submitted for approval to the
Regulatory Authorities and finally delivered together with the Vessel.
7.4.13 Sea trials
A complete and detailed technical sea trial will take place before delivery in the
presence of Owner. Speed and power runs should be carried out in relatively deep
water and at the maximum power. Speed runs should be made at specified conditions.
A report including the following trials should be issued to the Owner;
Page 87 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
a)
b)
c)
d)
e)
f)
g)
88
Maneuvering trials
Crash stop tests
Main engines starting tests
Anchor trials
Test of deck and safety equipment
Endurance test of propulsion installation
Noise and vibration levels measurements are carried out during the sea
trials.
7.4.14 Bollard pull test
a) At the agreed time between Owner and Shipbuilder, a Bollard Pull trial test
shall be conducted during which the bollard pull shall be measured with
standard gauge properly calibrated and certified.
b) Bollard pull test program should be performed in relatively deep and
sheltered waters with sufficient free area at various engine revolutions per
minute (r.p.m.),
c) The Test should include both ahead and astern, at specified conditions as
required by Class and a Bollard pull Certificate to be issued to Owner.
7.4.15 Manuals and documentation
7.4.15 (a) Documents handed over at delivery
Upon completion of the Vessel, the Builder will deliver to the Owner three complete
sets of the principal construction drawings, arrangement drawings, plans and
documents in the English language both in soft and hard copies as follows:
o General Arrangement Plan
o Docking Plan
o Engine Room Arrangement
o Diagrams of all systems
o Electric Power, Configuration and Distribution Diagrams
o Propulsion Arrangement
o General Construction Plan
o Shell expansion drawing
o Deck arrangements, including deck equipment
o Safety Plan
o Dock and sea trial test reports
o Stability booklet
o Tank tables for all tanks
o Engine room log-book
o Paint list and documentation
o SOPEP manual
o Paint inspection report
o Inventory list
o Significant roll angle report
o As built drawings
o Detailed list of all Equipment/components as fitted
Page 88 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
89
7.4.15 (b) Charts and Publications
The following Charts and publications should be supplied to owner at the time of
delivery of the vessel;
(i) CHARTS AND PUBLICATIONS
1
BA
CHART
NUMBER
2694
2
2970
1
EASTERN APPROACHES TO THE GULF OF ADEN
3
100
1
RAAS CASEYR TO SUQUTRA
4
3784
1
RAS AL KALB TO RAS MARBAT
5
2895
1
OUTER APPROACHES TO PORT SALALAH
6
2896
1
PORT SALALAH AND APPROACHES
7
2969
2
CADALE(ITALA) TO RAAS XAAFUUN
8
2968
2
716
1
10
721
1
LAMU TO CADALE(ITALA)
SEYCHELLES GROUP TO MADAGASCAR AND AGALEGA
ISLAND
SOUTHERN APPROACHES TO THE SEYCHELLES GROUP
11
740
1
SEYCHELLES GROUP
12
722
1
671
1
14
3362
2
PORT VICTORIA AND APPROACHES
OUTER APPROACHES TO MOQDISHO
ANCHORAGE
LAMU TO KISMAYO
15
2949
2
MTWAPA TO LAMU
16
3877
1
MOZAMBIQUE, CHANNEL-NOTHERN PART
17
238
2
PORTS IN KENYA, KILIFI AND MALINDI
18
3
1
CHARGOS ARCHIPELAGO
19
563
1
COMORES
20
616
5
APPROACHES TO MOMBASA
21
642
1
PORTS IN MOZAMBIQUE
22
644
1
BAIA DE MAPUTO
23
646
1
PORTO DE MAPUTO
24
647
1
PEMBA(PORTO AMELIA)
25
648
1
MAPUTO TO PORTO DE BARTOLEMEUDIAS
26
649
1
APPROACHES TO NACALA
27
650
1
QUELIMANE
28
661
1
APPROACHES TO KILWA KISIWANI HARBOUR
29
663
2
APPROACHES TO TANGA
30
665
2
APPROACHES TO ZANZIBAR
31
666
10
PORT MOMBASA
32
668
6
LAMU MANDA AND PATE BAYS
9
13
REQD
TITLE OF CHART OR PLAN
1
GULF OR ADEN AND APPROACHES
AND
MARKA
Page 89 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
90
33
674
2
APPROACHES TO DAR ES SALAAM
34
677
1
MANANARA TO ILE AUX NATTES
35
678
1
ILE AUX NATTES TO TAMTAVE
36
681
1
LINDI BAY
37
684
1
MTWAPA AND MIKINDANI HARBOURS
38
687
1
KISWERE HARBOUR
39
688
1
TAMATAVE
40
690
1
CABO DELGADO TO MIKINDANI BAY
41
691
1
MTWAPA HARBOUR
42
692
1
RADE DE TULEAR
43
693
2
DAR ES SALAAM
44
701
1
APPROACHES TO BAIE DE BOMBETOKE
45
704
1
NOSI SHABA(NOSI BEROJA) TO MORAMBA BAY
46
706
1
ILES MITSIO TO BAIE D’AMPASINDAVA
47
711
1
MAURITIUS
48
712
1
LA REUNION TO MAURITIUS AND ILE TROMELIN
49
713
1
PORT LOUIS AND GRAND RIVIERENOIRE BAY
50
715
1
RODRIGUEZ ISLAND
51
717
1
SEYCHELLES GROUP TO NAZARETH BANK
52
718
1
ISLANDS NORTH OF MADAGASCAR
53
724
1
ANCHORAGES IN THE SEYCHELLES
54
725
1
PLANS IN THE CHAGOS ARCHIPELAGO
55
726
1
EGMONT ISLANDS TO THREE BROTHERS
56
727
1
PEROS BANHOS TO BLENHEIM REEF
57
742
1
MAHE PRASLIN AND ADJACENT ISLANDS
58
759
1
BAIE D’ANTONGIL TO FARAFANGANA
59
760
1
BAIE D’AMPASILAVA TO MANANJARY
60
865
1
PLANS ON THE TANGANYIKA COAST
61
866
1
PLANS IN TANGANYIKA AND KENYA
62
920
1
DIEGO GARCIA
63
1002
1
DIEGO SUAREZ BAY TO ANDRANOAMBI BAY
64
1003
1
APPROACHES TO PORTO DA BEIRA
65
1032
1
NORTH MAFIA CHANNEL TO KILWA POINT
66
1052
1
APPROACHES TO KISMAYO
67
1064
1
PLANS ON THE NORTH EAST COAST OF MADAGASCAR
68
1116
1
BAIE DE DIEGO-SUAREZ
69
1120
2
VICTORIA NYANZA
70
1310
1
SOUTH WEST COAST OF PEMBA ISLANDS
71
1495
1
POINTE DES CHATEAUX TO PINTE DE LA REVIERE DU MAT
72
1497
1
LA REUNION
73
1810
1
MOZAMBIQUE CHANNEL
Page 90 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
91
74
1812
1
WEST COAST OF PEMBA ISLAND
75
1881
1
CARCADOS CARAJOS SHOALS
76
2461
1
PLANS ON THE NORTH AND WEST COASTS OF MADAGASCAR
77
2741
1
ILE DE MAYOTTE
78
2756
1
ILE DE MAYOTTE- NORTHERN PART
79
2757
1
ILE DE MAYOTTE- EASTERN PART
80
2871
1
NOSI BE- SOUTHERN ANCHORAGES
81
2926
1
PORT DE MOZAMBIQUE TO PEMBA
82
2927
1
PEMBA TO MTWAPA
83
2929
1
MTWAPA TO MAFIA ISLANDS
84
2930
1
JESSER POINT TO BOA PAZ
85
2931
1
BAIE DE INHAMBANE TO CABO DE SAO SEBASTIAO
86
2932
1
CABO DE SAO SEBASTIAO TO BEIRA
87
2933
1
ILHA EPIDENDRON TO PORTO DE MOZAMBIQUE
88
2934
1
BEIRA TO RIO ZAMBEZE
89
2935
1
RIO ZAMBEZE TO ILHA EPIDENDRON
90
2939
1
BOA PAZ TO BEIRA DE INHAMBANE
91
2949
1
MTWAPA TO LAMU
92
3048
1
GRAND PORT
93
3211
2
ZANZIBAR HARBOUR
94
3252
2
VICTORIA NYANZA-NORTHERN PORTION
95
3255
2
VICTORIA NYANZA- NAKARANGA POINT TO DAGUSI
96
3256
2
VICTORIA NYANZA- PORT FLORENCE(KISUMU)
97
3300
1
MBASHE POINT TO MAPUTO
98
3310
1
MAFIA ISLAND TO PEMBA ISLAND
99
3361
1
PEMBA ISLAND TO LAMU
100
3665
2
VICTORIA NYANZA- SOUTHERN PORTION
101
3693
1
PLANS IN LAKE VICTORIA NYANZA
102
3855
1
CAP KIMBY TO MOROMBE
103
3868
1
CAP KIMBY TO CAP SAINT ANDRE
104
3871
1
BAIE DE BOMBETOKE TO CAP SAINT ANDRE
105
3872
1
NOSSI BE TO BAIE DE BOMBETOKE
106
3876
1
NOSSI BE TO BAIE DE ANTSIRANANA
107
3877
1
MOZAMBIQUE CHANNEL- NORTHERN PART
108
4172
1
TUGELA RIVER TO PONTA DO OURO
109
4173
1
APPROACHES TO RICHARDS BAY
110
4174
1
RICHARDS BAY HARBOUR
111
4170
1
APPROACHES TO DURBAN
112
4162
1
APPROACHES TO EAST LONDON
113
4158
1
PLANS IN ALGOA BAY
114
4156
1
CAPE ST. FRANCIS TO GREAT FISH POINT
Page 91 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
92
115
4159
1
GREAT FISH POINT TO MBASHE POINT
116
3793
1
SHIXIN POINT TO PORT ST. JOHNS
117
4157
1
APPROACHES TO PORT ELIZABETH
118
2095
1
CAPE S. BLAIZE TO PORT S. JOHNS
119
4153
1
CAPE AGULHAS TO CAPE ST. BLAIZE
120
578
1
CAPE COLUMBINE TO CAPE SEAL
121
4154
1
MOSSEL BAY
122
632
1
HOLLANDSBIRD ISLAND TO CAPE COLUMBINE
123
643
1
DURBAN HARBOUR
(ii)
ROUTEING CHARTS ( INDIAN OCEAN ROUTEING CHARTS- FOLIO 344E)
1
CHART
NUMBER
5126 (1)
JANUARY
RQD
1
2
5126 (2)
FEBRUARY
1
3
5126 (3)
MARCH
1
4
5126 (4)
APRIL
1
5
5126 (5)
MAY
1
6
5126 (6)
JUNE
1
7
5126 (7)
JULY
1
8
5126 (8)
AUGUST
1
9
5126 (9)
SEPTEMBER
1
10
5126 (10)
OCTOBER
1
11
5126 (11)
NOVEMBER
1
12
5126 (12)
DECEMBER
1
(iii)
CHART
NO.
RQD DESCRIPTION
1
NP 131
1
CATALOGUE OF ADMIRALTY CHARTS & PUBLICATIONS
2
5006
1
THE WORLD – TIME ZONE CHART
3
5307
1
THE WORLD – MAIN OCEAN ROUTE POWER VESSELS
4
5310
1
THE WORLD – GENERAL SURFACE CURRENT DISTRIBUTION
1
THE WORLD – LOADLINE REGULATIONS – ZONES, AREAS AND
SEASONAL PERIODS (EDITIONS)
1
METEOROLOGICAL WORKING CHART – INDIAN AND SOUTH
WEST PACIFIC
5
D 6083
6
B 6238
7
B 6628
1
SOUTH ATLANTIC OCEAN AND INDIAN OCEAN
8
B 6961
1
INDIAN OCEAN METEOROLOGICAL CHART
9
B 6969
1
SOUTH INDIAN OCEAN METEOROLOGICAL CHART
Page 92 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
93
10
B 6984
11
5374
12
5385
13
4070
1
ARABIAN SEA – METEOROLOGICAL CHART
MAGNETIC VARIATION 2005 AND ANNUAL RATES OF CHANGE
–WORLD
MAGNETIC VARIATION 2005 AND ANNUAL RATES OF CHANGE
–INDIAN OCEAN
INDIAN OCEAN – SOUTHERN PART, OCEAN CHART
14
4071
1
INDIAN OCEAN – NORTHERN PART, OCEAN CHART
15
4072
1
INDIAN OCEAN – WESTERN PART, OCEAN CHART
16
4073
1
INDIAN OCEAN – EASTERN PART, OCEAN CHART
1
1
1
(iv) PUBLICATIONS
ADMIRALTY LIST OF RADIO SIGNALS
CHART
NO.
RQD DESCRIPTION
1
2
3
4
5
6
NP 281 (1)
NP 282
NP 283 (1)
NP 284
NP 285
NP 286 (3)
1
1
1
1
1
1
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
NP 286 (4)
NP 1
NP 2
NP 3
NP 38
NP 39
NP 63
NP 64
NP 100
NP 136
NP 203
NP 77
NP 78
NP 83
NP 100
NP 136
NP 735
NP 5011
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
25
NP 247 (1)
1
VOLUME 1 – MARINE RADIO STATION, EUROPE, AFRICA AND ASIA
VOLUME 2 – RADIO AIDS TO NAVIGATION
VOLUME 3 – PART 1- MARINE SAFETY INFORMATION SERVICES
VOLUME 4 – METEOROLOGICAL OBSERVATION STATIONS
VOLUME 5 – GLOBAL MARINE DISTRESS AND SAFETY SYSTEM
VOLUME 6 – PART 3- PILOT SERVICES, VESSEL TRAFFIC SERVICES AND
PORT OPERATIONS, RED SEA AND AFRICA
VOLUME 6 – PART 4- PILOT SERVICES, PORT OPERATIONS
AFRICA PILOT VOL-1 (ADMIRALTY SAILING DIRECTIONS)
AFRICA PILOT VOL.2 (ADMIRALTY SAILING DIRECTIONS)
AFRICA PILOT VOL.3
WEST COAST OF INDIA PILOT
SOUTH INDIAN OCEAN PILOT
PERSIAN GULF PILOT
RED SEA AND GULF OF EDEN PILOT
THE MARINER’S HAND BOOK
OCEAN PASSAGES FOR THE WORLD
VOLUME 3 – ADMIRALTY TIDE TABLE – INDIAN OCEAN
VOLUME D – LIST OF LIGHTS – WEST OF INDIAN OCEAN, ARABIAN SEA
VOLUME E – LIST OF LIGHTS RED SEA
VOLUME K – LIST OF LIGHTS – INDIAN AND PACIFIC OCEAN
THE MARINERS HAND BOOK – NINTH EDITION 2009
OCEAN PASSAGES FOR THE WORLD – FIFTH EDITION 2004
IALA MARITIME BUOYAGE SYSTEM – EDITION 6 2006
SYSMBOLS AND ABBREVIATIONS USED ON ADMIRALTY CHARTS –
EDITION 4 2008
ANNUAL SUMMARY OF ADMIRALTY NOTICES TO MARINERS
26
NP 247 (2)
1
AMMENDMENTS TO SAILING DIRECTIONS
27
NP 350 (2)
1
ADMIRALTY DISTANCE TABLES – INDIAN OCEAN
(v)
ATT
ADMIRALTY TOTAL TIDE FOR AREAS:1
AREA 5 – RED SEA, THE GULF AND INDIAN OCEAN (NORTHERN
PART)
Page 93 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
1
ADLL
1
1
ADRS6
1
1
94
AREA 10 – SOUTH ATLANTIC AND INDIAN OCEAN (SOUTHERN
PART)
ADMIRALTY DIGITAL LIST OF LIGHTS:AREA 5 – RED SEA, THE GULF AND INDIAN OCEAN (NORTHERN
PART)
AREA 10 – SOUTH ATLANTIC AND INDIAN OCEAN (SOUTHERN
PART)
ADMIRALTY DIGITAL RADIO SIGNALS VOLUME:AREA 5 – RED SEA, THE GULF AND INDIAN OCEAN (NORTHERN
PART)
AREA 10 – SOUTH ATLANTIC AND INDIAN OCEAN (SOUTHERN
PART)
(vi)
1
2
3
PUBLICATION
IMO- 650E
IB 904E
I 116E
RQD
1
1
1
4
I 910E
1
5
6
7
8
9
IMO-520E
CD-802
ID 110E
I 155E
IA 117E
1
1
1
1
1
10
11
IE 200E
IB 267E
1
1
12
PUBLICATION RQD
1288E
1
13
IA 292E
1
14
1298E
1
15
1402E
1
16
1410E
1
DESCRIPTION
PROCEDURE FOR PORT STATE CONTROL
COLREGS, CONSOLIDATED EDITION 2003
ISPS
CODEEDITON
2003
AND
SOLAR
AMENDMENTS 2002
JOINT IMO/ IHO/ WMO MANUAL ON MARITIME
SAFETY INFORMATION
MARPOL 73/78 CONSOLIDATED EDITION 2002
MARPOL 73/78 ON CD-ROM (VERSION 2.0)
SOLAS(CONSOLIDATED EDITION 2004)
FIRE SAFETY SYSTEMS(FSS)CODE(2001EDITION)
INTERNATIONAL
SAFETY
MANAGEMENT
CODE(ISM CODE) AND GUIDE LINES ON
IMPLEMENTATION OF THE ISM CODE(2010
EDITION)
IMDG CODE(2004 EDITION OR LATEST EDITION)
RECOMMENDATIONS ON THE SAFE USE OF
PESTICIDES IN SHIPS(1996 EDITION)
DESCRIPTION
CODE OF SAFE PRACTICE FOR THE CARRIAGE OF
CARGOES AND PERSONS BY OFFSHORE SUPPLY
VESSELS(OSV CODE)(2000 EDITION)
CODE OF SAFE PRACTICES FOR CARGO STOWAGE
AND SECURING(CSS CODE) 2003 EDITION
GUIDELINES FOR THE PREPARATION OF THE
CARGO SECURING MANUAL(1997 EDITION)
INTERNATIONAL CONVENTION RELATING TO
INTERVENTION ON THE HIGH SEAS INCASE OF OIL
POLLUTION
CASUALITIES(INTERVENTION)
1969(1977 EDITION)
INTERNATIONAL
CONVENTION
ON
CIVIL
LIABILITY FOR OIL POLLUTION DAMAGE(CLC
1969)
Page 94 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
17
1418E
1
18
1450E
1
19
1490M(E/F/S)
1
20
IB 520E
1
21
22
23
24
1680E
IB 938E
1968E
IB 960E
1
1
1
1
25
26
IC 982E
1987E
1
1
27
1994E
1
95
(1977 EDITION)
OFFICIAL RECORDS OF THE INTERNATIONAL
LEGAL CONFERENCE ON MARINE POLLUTION
DAMAGE 1969(1973 EDITION)
INTERNATIONAL CONFERENCE ON SALVAGE
1989(1989 EDITION)
BUNKER OIL POLLUTION DAMAGE CONVENTION
2001(2004 EDITION)
MARPOL 73/78(CONSOLIDATED EDITION 2002
ANTI FOULING SYSTEM(2001 EDITION)
STCW LATEST EDITION
GUIDELINES ON FATIGUE(2002 EDITION)
(IAMSAR)
MANUAL
VOL.1,2,3
WITH
ALL
AMENDMENTS
LIFE-SAVING APPLIANCES(2003 EDITION)
IMO STANDARD MARINE COMMUNICATIONS
PHRASES(SMCP) 2002 EDITION
INTERNATIONAL CODE OF SIGNALS(1987 EDITION)
7.4.16 Certificates/statements
The following certificates/statements should be supplied to the Owner at the time of
delivery of the Vessel:
o Builder’s certificate
o Classification certificates
o International tonnage certificate
o Loadline certificate
o International oil pollution prevention certificate
o International sewage pollution prevention certificate
o International air pollution prevention certificate
o Anchor and cable certificates
o Certificates of navigation lights
o GMDSS certificate
o Compass deviation chart
o Bollard pull certificate
o Asbestos free certificate
o Deratting certificate
o Fresh water certificate
o Inventory of hazardous materials certificate
o Certificates of ALL major equipment
o Piping Certificates
7.4.17 Manuals
A set of manuals in English language should be delivered in four copies in both soft
and hard copies
Page 95 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
96
7.4.18 Displayed documents
Diagrams and Safety Plans should be fitted on board of the Vessel as should be as
directed by Class. These plans should be copied on a convenient scale and should be
plastic sheeted and framed.
o Safe Manning Certificate should be displayed
o A tank sounding board should be fitted in the engine room.
7.4.19 GMDSS area A1
The navigation and communication equipment should comply with the requirements of
GMDSS for area A1 with complete NAVTEX coverage as applicable and shore based
maintenance. The required books and manuals shall be stored on board.
7.4.20 GMDSS area A2
The navigation and communication equipment should comply with the requirements of
GMDSS for area A2 with complete NAVTEX coverage as applicable and shore based
maintenance. The required books and manuals shall be stored on board.
7.4.21 GMDSS area A3
The navigation and communication equipment should comply with the requirements of
GMDSS for area A3 with complete NAVTEX coverage as applicable and shore based
maintenance. The required books and manuals shall be stored on board.
7.4.22 MED approval
All navigation and communication equipment shall be provided with an MED
certificate.
7.5
HULL AND SUPERSTRUCTURE
7.5.1 General description
The Vessel should have a round bilge hull with a transom stern and a tapered bow. The
transom corners should be well rounded. The hull should be made of steel plates (grade
A or equivalent), certified by one Lloyd or equivalent Classification Society. The hull
structures in the bow sections shall be adequately reinforced for sufficient support
when pushing and towing of ships without damaging the tug.
7.5.2 Bulkheads
The Vessel should have specified number of bulkheads dividing the hull into five
water tight compartments;
7.5.3 Welding
Page 96 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
97
All welding will be performed in accordance with classification requirements. Nondestructive tests should be carried out on specific areas as required by Class.
7.5.4 Tank configuration
All tanks should be closed by bolted manhole covers and should have spring-loaded
bronze drain plugs, sounding pipe with weighted self-closing cock, filling/de-aeration
pipes.
7.5.5 Fuel oil tanks
Fuel tanks should be separated from the hull but form integral part of hull construction.
7.5.6 Fresh water tanks
Two stainless steel fresh water double bottom tanks should form an integral part of the
hull construction.
7.5.7 Sewage tank
One steel sewage double bottom tank should form an integral part of the hull
construction and should be situated athwart ship
7.5.8 Lubrication oil tanks
Three steel lubrication oil double bottom tanks should form an integral part of the hull
Construction to be situated in the engine room.
7.5.9 Sludge tank
One steel sludge tank should form an integral part of the hull construction
7.5.10 Hydraulic oil tank
A non-integrated spare hydraulic oil tank for the steering gear should be fitted in the
rudder propeller compartment and another non-integrated hydraulic oil tank for the
deck equipment should be fitted in the engine room.
7.5.11 Bilge water tank
One steel double bottom bilge water tank should form an integral part of the hull
construction.
7.5.12 Foam Tank
One steel double bottom foam tank to be an integral part of the hull construction.
7.5.13 Dispersant tank
One steel double bottom dispersant tank should form an integral part of the hull
construction.
Page 97 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
98
7.5.14 Chain lockers
There should be two chain lockers able to house the full length of chain whose ends
shall be fitted with quick release devices operated from deck.
7.5.15 Hull scantlings (mm) -in accordance with Classification requirements but not less
than:7.5.15.1 Bottom plating
: 12
7.5.15.2 Stern plating
: 12
7.5.15.3 Side and bow plating
:12
7.5.15.4 Sheer-strake plating
:15
7.5.15.5 Forecastle deck plating
:8
7.5.15.6 Aft deck plating
:8
7.5.15.7 Main deck plating inside superstructure
:8
7.5.15.8 Bridge deck plating
:6
7.5.15.9 Top deck plating
:8
7.5.15.10 Tank top plating
:8
7.5.15.11 Watertight bulkhead plating
:8
7.5.15.12 Bulwark plating
:8
7.5.15.13 Sea chest plating
: 12
7.5.15.14 Side longitudinal flat bulb section
: 120 x 7
7.5.15.15 Web frames every 3rd frame flat bulb section : 240 x 10
7.5.15.16 Deck longitudinal flat bulb section
: 100 x 7
7.5.15.17 Frame spacing
: not more than 550mm
7.5.16 Sea chests
Two sea chests should be integrated in the hull bottom construction in the engine room
to house bronze box coolers for the cooling systems.
7.5.17 Anchor pockets/hawse pipes
The anchors should be stowed in pockets, flush with the hull line. The two hawse pipes
to be made from steel pipe with the rims of hawse pipes and the upper edge protected
with round bar provided with galvanized steel hawse pipe covers, secured with
stainless steel chains. Anchor washing arrangement to be incorporated.
7.5.18 Engine Seatings
The engine seatings should be sufficiently stiff to minimize hull vibrations exerted by
the engines and to consist of longitudinal plate, each with a top plate of flat bar. The
Main engines should be secured to the top plates of the seatings.
7.5.19 Bulwark
Builders to ensure that along the main deck and forecastle deck a bulwark of height
1.10 M minimum shall be provided with adequate freeing ports. The top of the bulwark
should be protected and reinforced with a thick walled steel pipe. Two bulwark doors
to be provided for, one at starboard and one at port.
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99
7.5.20 Boarding facilities
On the inside of the bulwark a platform should be provided, fitted with removable
handrails that can be fitted on top of the bulwark together with aluminium foldable
gangways on both sides of the boat.
7.5.21 Skeg
A double-plate skeg to be fitted with 12 mm side plating and a 20 mm bottom plate.
The Skeg should be strong enough for dry-docking and provided with docking plugs.
7.5.22 Bilge keels
Bilge keels should be fitted at each side of the vessel to improve the operability of the
Vessel in exposed waters.
7.5.23 Mooring ports
Mooring ports should be fitted in the bulwark at both sides of the ship. The mooring
ports should be made of cast steel.
7.5.24 Tow line guard posts
The Vessel should have two tow line guarding posts made from a pipe fitted in two
holes in the top of the aft bulwark; and storage for the towing pins should be
provided.
7.6
SUPERSTRUCTURE
7.6.1 General description
The superstructure should be centrally positioned to protect from operational damages.
The deck house should be compact with funnels at the aft and a raised Wheelhouse on
top. The lay-out should give an unobstructed view in all directions (360°)
7.6.1.1 The Deck house should have;
(a) One steel access door with deadlights at the aft side
(b) Four windows at starboard
(c) Four windows at port side
7.6.1.2 The wheelhouse should have:
(a) Eight sky windows
(b) Two steel doors with two fixed windows at each side
(c) Three large windows at the front
(d) Two large windows at each side
(e) Three large windows at the aft
7.6.2 Superstructure scantlings (mm) – minimums
a) Side and aft plating
:
b) Wheelhouse front
:
c) Top / bridge deck plating
:
6
6
6
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SECTION VII: TECHNICAL SPECIFICATIONS
d)
e)
f)
g)
h)
Deckhouse front
Stiffeners flat bulb section sides
Deck beams flat bulb section
Web frames deckhouse
Web frames wheelhouse
:
:
:
:
:
100
7
80 x 6/ 100 x 7
80 x 6
200 x 10
160 x 8
7.6.3 Hatches, doors, windows, etc.
7.6.3.1 Hatches
All hatch covers should be watertight by means of gaskets with adjustable stainless
steel hinges, and provided with grease nipples. All outside hatches and doors should be
lockable with a sea water resistant pad lock from outside or inside.
The following hatches should be fitted:
a) One flush hatch fitted with spring for easy handling on the aft deck for the
rudder propeller room/engineers workshop. The hatch cover shall be hinged
and be closed by toggles. The hatch should be fitted with a drain gutter
draining at the lowest point.
b) The Aft deck should be fitted with two flush engine room hatches (for
removal of large components from the engine room) whose hatch covers
shall be provided with lifting lugs and be lockable by bolts.
c) There should be one rudder propeller room/engine room escape hatch on a
raised coaming fitted at starboard side on the aft deck whose cover shall be
hinged and be lockable by toggles.
d) There should be one accommodation escape hatch on a raised coaming
fitted at centerline on the fore deck with cover lockable by toggles.
e) There should be one store escape hatch on a raised coaming fitted at
starboard side on the fore deck closed by toggles.
f) There should be one filling and de-aeration locker hatch on a raised
coaming fitted at port side on the fore deck closed by toggles.
7.6.3.2 Mounting section AC Room
A welded mounting section to be provided in the bulkhead between AC room
and engine room and should be easily accessible
7.6.3.3 Air duct covers
There should be two air inlet gratings for the ventilation of the engine room
which can be closed with steel covers.
7.6.3.4 Control lockers fore/ aft deck
There should be fore and aft deck control lockers provided for winch control/
intercom/ emergency control valves with water tight hatches.
7.6.3.5 Manholes
The fore peak, the chain lockers and all tanks (except expansion tanks) should be
accessible via manholes which should be closed by watertight cover plates
secured by stainless bolts.
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101
7.6.3.6 Watertight and weather tight doors
All watertight w.t. steel doors should be fitted with hinges, grease nipples and
bronze toggles, equally spaced along circumference.
A stainless steel weather-tight door ought to be installed on each side of the
wheelhouse, fitted with hinges, two toggles and lock.
7.6.4 Windows
The window glass for all windows shall be double glazed with argon filled cavity and
be of low emissivity (low-e), low solar gain and hard coated type, hard glass fitted in
stainless steel high polished glass fixing rims.
7.6.4.1 Wheelhouse windows
The wheel house should have fixed windows with specified glass thickness
appropriate for marine environment
7.6.4.2 Wheelhouse sky windows
There should be green tinted sky windows installed slantwise in the wheelhouse top
deck, fitted in metal frames whose sizes should provide optimum view upwards.
7.6.4.3 Deckhouse windows
The deckhouse windows should be closed type, but in each space one opening
window is to be fitted.
7.6.4.4 Window wipers wheelhouse
Dual speed, electrical parallel window wipers should be installed on each forward
side window, on each front window and on each aft window with independent
(individual) electric controls on the main console.
7.6.4.5 Window wash system
Window wash Bronze nozzles should be provided for every window with electric
solenoids safely secured to prevent damages from washing water or weather.
7.6.4.6 Docking and drain plugs
Bronze hexagonal keyhole docking plugs should be fitted to all major tanks.
7.6.5 Stairs, ladders, handrails and platforms
Stairs, ladders and climbing steps (Please specify type and areas of location)
a) All exterior stairs should be made of steel with non-slip galvanized perforated
steps.
b) All Interior stairs should be made of steel with non-slip rubber step covers with
provisions of easy location for safe landing in case of power failure.
c) All ladders should be made of steel with non-slip steps
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102
d) All tanks should be provided with climbing steps and handgrips.
e) There shall be foldable gangways both sides with safety nets for safe boarding and
disembarking
7.6.6 Railings
7.6.6.1 Handrails
a) Provide storm rails of optimal standard size steel pipe wherever appropriate. Support
storm rails from underside with welded brackets solid round.
b) There shall be galvanized steel handrails, wherever appropriate, made of steel pipe
welded at a height approximately 1.0 m with stanchions for adequate support to avoid
vibrations.
c) Polished stainless tubing shall make the storm rails to consoles and counters in wheel
house
7.6.6.2 Engine room railings/protection covers
Where necessary, protection railing of steel pipe 1¼" should be fitted in the
engine room and/or protection covers to be fitted e.g. for rotating parts.
7.6.6.3 Floor plates
The Tug boat shall have non-slip floor plates in Engine spaces and the steering
space. Floor plates should be fastened to bearers with stainless steel countersunk flat
head machine screws.
7.6.7 Fenders
7.6.7.1 Cylindrical fenders bow
Two cylindrical fenders Ø 1000 mm should be mounted on the fore ship between
specified frames with one fender below forecastle deck level and the other on
forecastle deck level. Both cylindrical fenders below and on the forecastle deck level
should be extended on each side of the vessel by a cylindrical fender Ø 700 mm to
some reasonable length alongside and be secured by hoisting type slings (straps) with
tapered ends and the fenders should be fitted in fender channels to accommodate the
slings thereby avoiding unnecessary wear and direct contact during operations.
7.6.7.2 Rubber fender at sides
Each side of the vessel should be fitted with a continuous D-type fender of size
x 300 mm, fitted inside fender channels secured by stainless bolts and nuts.
300
7.6.7.3 Cylindrical fenders transom corners
The transom corners shall also be fitted with Cylindrical fenders of outside
diameter 600 mm fitted inside fender channels secured by stainless bolts and nuts.
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103
7.6.7.4 Tyre fender lugs
On the fore ship lugs should be fitted for heavy fender tyres fitting.
7.6.8 Bollards and bitts
7.6.8.1 Bollards
Bollards with double legs should be fitted at fore ship, Single bollards at mid ship and
double bollards to be fitted on both sides of the deck on the aft ship. The SWL
should be welded on all bollards which must be safely fitted and positioned.
7.6.8.2 Towing bitt aft
A double pole towing bitt approved by Lloyd or equivalent Classification Society shall
be integrated in the aft deck construction. The towing bitt shall be of certified steel
fairlead type.
7.6.8.3 Towing bitt fore
A triple pole towing bitt approved by Lloyd or equivalent Classification Society
should be integrated in the fore deck construction. The towing bitt should be of
certified steel fairlead type.
7.6.8.4 Gobeye
On the aft deck a flush gobeye should be fitted on aft deck and the gobeye box is to be
provided with ample drainage and an appropriate cover plate.
7.6.8.5 Towing beams
Local tow wire protection rails should be arranged in way of hatches and other
obstructions. The protection rails of substantial steel tube construction should be
used.
7.6.9 Mast
7.6.9.1 Fixed Mast.
Fixed mast to be fitted with navigational lights and antennae at the aft side of the
wheel house top deck, any other attachments to be explained in your bid.
7.6.9.2 Safety system
The mast must be provided with safety system for safe access to the mast, and its full
technical and safety description to be included in the bid.
7.6.10 Markings hull and superstructure
7.6.10.1
The following should form hull and superstructure markings
a) Name of Vessel (full welded steel stencils),
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104
b) Port of registry, and
c) company emblem
7.6.10.2
Draught marks
As required by class, draught marks should be continuously welded to the
designated plating on both sides of the bow and the stern, giving a defined
spacing of the marks in mm.
7.6.10.3
Loadline marks
Both sides of the hull should bare a welded load line mark. Marks of 6 mm
steel plate shall be continuously welded to the designated plating.
7.6.10.4
Nameplates
All filling, sounding and de-aeration pipes, valves, pumps, doors, ventilation
hatches, goosenecks, etc. should be marked by nameplates made of material
that is to sea), engine room and also in accommodation spaces. The name
plates to be preferably of bronze material.
Sounding spring loaded sight-glass incorporated with scales in engine room on
header tanks should be made of brass. Tank numbers and tank destination
MUST be shown on nameplates which should be provided on or close to all
sounding: - filling-, air/vent pipes and valves.
o
o
o
o
7.6.10.5
Warning and direction signs on engraved plates should be provided. As a
minimum, the following should be provided
Engine room fire suppression system is preferable to be Pyrogen or equivalent,
aerosol based suppression system. Aerosol release mechanism to be sited in the
wheel house.
DANGER – UNIT MAY START AUTOMATICALLY” Warning sign on each
Genset and Air Compressors
Warning signs where electrical panels are served by more than one electrical
supply (e.g. transfer switch, shore connection panel etc.)
BILGE OVERBOARD VALVE – OPEN IN EMERGENCY ONLY’
Miscellaneous markings
Beat welds should mark the following:
a) Loaded waterline (paint-line)
b) Boundaries of tanks and w.t. bulkheads on hull and deck.
c) Manholes, tank no’s and tank destination should be welded on top of and near
each Manhole covers.
d) Drain plugs, tank no’s and tank destination are welded next to drain plugs.
7.6.11 Corrosion protection and deck covering
a) Full description of surface preparation, type of cleaning to be used and primer
used, should have no deteriorating effect on subsequent welding work or fade with
time and be of reputable high quality marine paint as recommended by Class.
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105
b) To provide detailed description of how the painting should be carried out before
and after installation of engines, auxiliaries, etc. damaged paint work should be
repainted in original colours and quality.
c) To provide detailed Paint specifications based on “Marine Paint” indicating the
quality, total thickness. The paint and paint application should be verified and
certified by an inspector of paint manufacturer.
d) To provide detailed specified thickness of each coat of the dry film thickness to be
applied in number of layers as required by paint manufacturer and included in the
offer.
e) A detailed painting manual of the complete tug boat including the maintenance
procedures, materials to use and further relevant recommendations and
information, together with a basic maintenance package including paint and tools
should be delivered by the yard.
f) Special attention should be given to the description of Galvanized surfaces painting
plan including surface preparation.
g) Paint Schedule, listing all areas and compartments in the vessel, indicating the
painting coatings, thickness and final color scheme as recommended by the
procuring entity should be listed in the tables below
7.6.12
Paint Coat thickness
The following specific areas shall have specific painting characteristics including
number of primer coats, type of primer, number of paint coats and the ultimate
thickness should be indicated under each subheading as in table below;
Description /and number of coat(s) of primer/ paint
7.6.12.1
Hull outside, below load waterline Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.2
Thickness (μm)
Thickness (μm)
Keel cooling channels Thickness(μm)
Description /and number of coat(s) of primer/ paint
Thickness (μm
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SECTION VII: TECHNICAL SPECIFICATIONS
7.6.12.3
Hull outside, above load waterline Thickness (μm)
Description /and number of coat(s) of primer/ paint
7.6.12.4
Thickness (μm)
Bollards, bitts, outside bulwark, stairs, railings, ladder outside,
upper railing pipes, fire fighting platform, MOB platform, deck equipment
(except winches),top of funnels
Description /and number of coat(s) of primer/ paint
7.6.12.7
Thickness (μm)
Superstructure outside Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.6
Thickness (μm)
Area behind rubber fenders Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.5
106
Thickness (μm)
Inside bulwark and mast Thickness(μm)
Description /and number of coat(s) of primer/ paint
Thickness (μm)
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7.6.12.8
Winches and capstan (where applicable). Thickness (μm)
Description /and number of coat(s) of primer/ paint
7.6.12.9
Thickness (μm
Wheelhouse inside incl. wheelhouse door inside Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.15
Thickness (μm
Accommodation without paneling Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.14
Thickness (μm
Hull and superstructure inside
Accommodation and wheelhouse with paneling Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.13
Thickness (μm
Under wooden deck Thickness (μm)
Description /and number of coat(s) of primer/ paint
7.6.12.11
7.6.12.12
Thickness (μm)
Weather decks Thickness (μm)
Description /and number of coat(s) of primer/ paint
7.6.12.10
107
Thickness (μm
Surfaces below deck level without panelling Thickness(μm)
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108
(Engine, Steering spaces)
Description /and number of coat(s) of primer/ paint
7.6.12.16
Floors and bottom below floor plates (engine, rudder propeller
and steering gear room
Description /and number of coat(s) of primer/ paint
7.6.12.17
Thickness (μm
Galvanised surfaces outside (handrails, etc.) Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.21
Thickness (μm
Inside of funnels Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.20
Thickness (μm
Wet spaces (e.g. toilet, shower or bathroom) Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.19
Thickness (μm
Deck lockers, CO2 lockers, air intakes engine room
Thickness(μm)
Description /and number of coat(s) of primer/ paint
7.6.12.18
Thickness (μm
Thickness (μm
Steps, ladders and stairs inside (except toppipe of stairs)
Thickness(μm)
Description /and number of coat(s) of primer/ paint
Thickness (μm
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7.6.12.22
109
Galvanised handrails inside accommodation incl. toppipe of
stairs Thickness(μm)
Description /and number of coat(s) of primer/ paint
Thickness (μm
Tanks inside Thickness(μm)
7.6.12.23
Forepeak, cofferdam accom. void and chain lockers:
Description /and number of coat(s) of primer/ paint
7.6.12.24
Sludge tank, bilge water and sewage tank:
Description /and number of coat(s) of primer/ paint
7.6.12.25
Thickness (μm
Foam tank Thickness (μm)
Description /and number of coat(s) of primer/ paint
7.6.12.28
Thickness (μm
Lubrication oil, hydraulic oil, fuel oil and all not mentioned
tanks:
Description /and number of coat(s) of primer/ paint
7.6.12.27
Thickness (μm
Fresh water tanks:
Description /and number of coat(s) of primer/ paint
7.6.12.26
Thickness (μm
Thickness (μm
Dispersant tank
Description /and number of coat(s) of primer/ paint
Thickness (μm
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7.6.12.29
110
Miscellaneous treatment
a)
b)
c)
d)
Equipment in Machinery spaces
The already painted equipment shall be cleaned, where necessary
repaired (painting) and shall be painted in the colour system or of the
machinery as it were.
Anchors and chain cables
The chain cables shall be marked each chain length (15 fathoms).
Shackle of final cable length should be painted red.
Ship's name, draught marks and company emblem
The markings should be painted in accordance with the paint system
and colour Scheme of Kenya Ports Authority
Touch up equipment
Paint and painter’s tools to touch up the painting when damaged during
working activities should be delivered consisting of:
o
Approximately 72 litres of each paint,
o
White spirit approximately 144 litres
o
Paintbrushes two dozens
o
Paint rollers two dozens
7.6.13 Cathodic protection
The underwater parts of the hull should have cathodic zinc anode protection, sufficient for 5
years in tropical conditions of Mombasa, placed at significant positions. Anodes placed on the
ship’s hull should have double plates for welding onto shell plate. Each rudder Kort Nozzle is
to be provided with zinc anodes. Any other proven Protection system may be considered if
well explained and articulated in the bid.
7.6.14 Anti fouling system (active)
o
o
o
7.7
Inside the box cooler chests an anti-growth system should be fitted of the type Impressed
Current Anti-fouling system (ICAF).
The system should be sufficient for 5 years in tropical conditions.
The copper oxide dosage should be achieved by anodic dissolution, which uses a rectifier
installation; with currents flowing between the copper bars (anode) and steel construction
(cathode). The ICAF system should be designed to operate at low current and voltage.
Machinery, Equipment, and Materials
a) The Tenderer shall submit a list of all major equipment and items intended to be
installed in the vessel. (Mandatory)
b) The Tenderer MUST maintain this equipment list throughout the construction period
and submit to Owners Representative as part of production progress report during the
milestone progress review meetings as stipulated in Clause 7.1.6 of this tender
document.
c) For all equipment and machinery the tenderer shall provide technical datasheets
describing performances, dimensions, and weight of all major items of equipment
d) The tenderer shall provide brochures of all major equipment intended to be installed
onboard the tug boat.
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111
e) All machinery, valves, manifolds, etc, essential for vessel operations should be
arranged in the machinery spaces in orderly and efficient manner
f) Safe access to all machinery, equipment, and fittings should be provided
g) All machinery and equipment should be provided with lifting arrangements. Thus the
tenderer shall provide load rated, lifting arrangements over main machinery as follows;
i.
Over main engines, drive units, shafts, coupling, pumps, and auxiliary engines
as required to safely lift each equipment;
ii.
Provide six eye (6) additional eye plates at suitable backing structure, and
iii. Mark all lifting devices with SWL in (Kgs)
h) Guarantee (Mandatory)
i.
Tenderer to guarantee Tug Boat, its systems, and all components free of defects
of material or workmanship for a period of two years (2 yrs.) after delivery and
acceptance, subsequent to satisfactory completion of all tests and trials
ii.
In case of failure of any structure, system or components, the Tenderer will
immediately take steps to rectify the fault with utmost dispatch. Response plan
to be included in the bid.
iii. Tenderer shall ensure that Factory Acceptance Test of the Main Engines are
carried out in the presence of two Owners’’ Engineers
7.7.1 Propulsion system
a. The design and lay-out of the propulsion installation should be in accordance to the
Builder's standards and with the relevant rules of the classification society and should
be such that permanent attendance in the engine room is not required. Proposed draft
drawings to form part of bid.
b. SB and PS propellers configuration and direction of rotation for maximum
performance should be included in the proposed propulsion system description.
c. All machinery shall be of first class marine type and the installation should be laid out
for easy watch-keeping, accessibility for servicing and maintenance.
d. Start and stop of main and auxiliary engines should be in the engine room with a
provision of starting the Main engines from the bridge included, from the Switchboard
air conditioned Control room and local. The Auxiliary sets should have local starting
mechanism and also be started from the switchboard (Control) room.
7.7.1.1 Main Engines
a. The Tug boat should be propelled by two WARTSILA 6L26 Marine Diesel Engines,
each of the latest IMO Tier II compliant, connected by a straight shaft line to a rudder
propeller. For the shaft arrangement both torsional and lateral (bending) vibration
analysis should be performed to avoid resonances in the working speed range.
b. Propulsion Diagram & Engine rating to be provided.
c. Engine performance data sheet in relation to its bhp, engine revs, vessel speed, bollard
pull ahead and bollard pull astern with draught should be attached herein.
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112
d. The Wartsila Main Engines should have two starting systems one being a back-up of
the other; (i) Air Starter Motor and (ii) electrical starting system with a rectifier.
e. The engines should be water cooled by means of box coolers.
f. The engine characteristics and ratings should be included in the description.
g. The main engines should be resiliently installed on top plates or engine brackets, which
are welded on the longitudinal bottom girders. A flexible coupling should be installed
between the engine and intermediate shaft.
h. Mandatory spares parts for Wartsila 6L26 listed here-below should be delivered
together with the Tug Boat,
i. Mandatory Special Tools for Wartsila 6L26 engines listed here below to be delivered
together with the Tug Boat
j. The engine shall have a mounted device for turning the main engine through an electric
driven turning gear with a cable of at least 15 meters and a handheld control unit.
k. Turbocharger water cleaning device for turbocharger turbine side should be supplied
with the Tug Boat with a dosing unit and a 10 meter hose with quick couplings.
l. CBM data acquisition & updating system : A full set of Condition Based Operation
and Maintenance (CBM) solution based on regular analyzing of the engine operation
data should be supplied together with the Engines to provide live interaction for the
Engines by transferring data to Wärtsilä’s CBM centre. The Wärtsilä Engines
Manufacturer/Service provider shall enter into contract with the Owner to facilitate
issuing of CBM reports and related services.
m. The Wärtsilä engines should be supplied with ELDOC2i, electronic documentation on
CD. ELDOC2i software should provide an Interactive Electronic Technical Manual
(IETM) designed to give rapid access to extensive technical documentation through an
interactive and easy-to-use interface. ELDOC2i contains shall be in English an engine
specific instruction manual, engine specific spare part catalogue with technical
illustrations, drawings and step-by-step instructions supported by digital video and
photo sequences (digital media availability depending on engine).
n. Mandatory Spare parts to be delivered with the Tug Boat
Spare parts for Propulsion machinery (Wärtsilä 6L26)
1.
2.
3.
4.
5.
6.
7.
8.
DESCRIPTION OF SPARE
UPPER MAIN BEARING SHELL
LOWER MAIN BEARING SHELL
UPPER "0" MAIN BEARING SHELL
LOWER "0" MAIN BEARING SHELL
AXIAL BEARING
CYLINDERHEAD STUD
MAINBEARING STUD
MAINBEARING \ CYLINDERHEAD NUT
QTY
1
1
1
1
2
2
2
2
PART NO.
1000002
1000003
1000004
1000005
1000006
1000010
1000078
1000011
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SECTION VII: TECHNICAL SPECIFICATIONS
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
CYLINDER LINER
KIT OF SEALS
ANTI-POLISHING RING
O-RING (SIDE STUD)
CYLINDER HEAD COMPLETE
TOP OVERHAUL KITS FOR 2NO. CYLINDER HEAD
NUT FOR CYLINDER HEAD STUD
RING CYLINDER GAS (CYL. HEAD LINER)
SAFETY VALVE
HALF VALVE KEY
VALVE ROTATOR
SUPPORTING RING
EXHAUST VALVE
VALVE SPRING
CONNECTING ROD COMPLETE
BEARING SHELL
BEARING SHELL
PISTON
GUDGEON PIN
PISTON RING
PISTON RING
PISTON RING
INNER LOCKING RING RND 120
HIGH PRESSURE FUEL PIPE
FUEL FILTER CARTRIDGE
CANDLES FOR AUTOMATIC LUB.OIL FILTER
SPARE PARTS FO TC (TPS57F)
SPARE PARTS FO TC (TPS61F)
REPAIR SET FOR TURBINE STARTER
ESM10
PDM-20
PDM-10
CAMSHAFT SPEED SENSOR (FOR ESM)
LT/HT/CA PRESSURE SENSOR 6 BAR
LO PRESSURE SENSOR 10 BAR
SA PRESSURE SENSOR 40 BAR
PT100 63 MM
PT100 113 MM
EXHAUST GAS TEMPERATURE SENSOR
FO LEAK SWITCH, CAPACITIVE
COMPLETE FUEL PUMP
COMPLETE FUEL INJECTOR
1
1
1
2
1
2
2
1
2
4
2
2
2
2
1
1
1
1
1
1
1
1
2
2
4
36
1
1
1
1
1
1
1
1
2
2
1
1
2
2
1
2
113
1050001
9105002
1050002
1005009
1200700
1000011
1050004
1250001
1211001
1211003
1211004
1211005
1211002
1110001
1110005
1110006
1130001
1130002
1130004
1130005
1130006
1130003
3510002
4701002
4714010
9218002
516387
5160304
501291
PAAE044025
0051F005313
0051F005314
0051F005316
PAAE005383
PAAE005389
PAAE039156
0050K009505
Page 113 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
114
o. Mandatory Special Tools to be delivered together with the Tug boat
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Tools for Propulsion machinery (Wärtsilä 6L26)
Description OF TOOL
QTY
AIR TOOL 3/8”
1
PULLER BAR+BRIDGE SIDE BOLT
2
TROLLY FOR MAIN BEARING
1
JACK COMPL.MAINB.CAP
3
TORQUE WRENCH 150-800 N/M
1
TORQUE WRENCH 20-100 N/M
1
DUMMY COUNTERWEIGHT
1
TORQUE WRENCH 70-350 N/M
1
POLISHING RING
1
POLISHING RING
1
MOUNTING TOOL CYLINDER LINER
1
PULL FRAME CYL. LINER
1
PIPE
2
PISTON RING TOOL
1
PISTON RING PLIERS
1
TAP M8
1
CIRCLIP PLIER
1
SUPPORT OF PISTON
1
(LIFTING) JACK
2
T-BAR WRENCH 8MM
1
LIFTING TOOL CYLINDER HEAD
1
PULLER BAR+BRIDGE CYLINDER HEAD
2
SPLINE TOOL
1
STUD REMOVER MAIN BEARING/CYLINDER
HEAD
1
COMPRESS TOOL VALVE SPRINGS
1
FEELER GAUGE
2
FORCE MULTIPL. MAX 1700 NM
1
OPEN END SPANNER
1
SOCKET FOR NOZZLE TIP
1
HOLDER FOR FUEL INJECTOR
1
EXTRACTOR ATOMISER
1
SOCKET SCREW WRENCH
1
CLEANING TOOL CONNECTION ATOMIZER
1
SOCKET SPANNER
1
CONNECTION PIECE
1
GREEN PIN LOCKING
1
HYDRAULIC HOSE
2
HYDRAULIC JACK
1
DUMMY CONTERWEIGHT
1
LOCKING RING
2
PART NO
9612ZT334
9612ZT902
9612ZT906
9612ZT903
9622DT216
9622DT214
9612ZT856
9622DT215
9612ZT950
9612ZT951
9612ZT911
9612ZT912
9612ZT256
9612ZT917
9612ZT185
9612ZT195
9612ZT250
PAAE104247
9612ZT901
9612SW510
9612ZT927
9612ZT904
9612ZT332
9612ZT935
9612ZT919
PAAE104443
9612DT260
9612ZT331
9612DT259
9612ZT978
9612ZT931
9612ZT187
9612ZT962
9612ZT255
PAAE104440
9612ZT108
9612DT381
9612ZT913
9612ZT856
9612ZT925
Page 114 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
41
42
43
44
45
46
47
48
49
50
p.
DEPHT GAUGE
DISMANTLE TOOL COOLING WATER INLET
PIPE
FUNCTION GENERATOR
CRIMP TOOL, VARIOCRIMP
STRIPPER 45-164
STRIPPER 45-165
CONTACT GREASE SGB 2X
HYDRAULIC PUMP
LOCKING RING
TOOLS FOR TURBOCHARGER (TPS57)
115
1
9612ZT941
1
1
1
1
1
1
1
4
1
9612ZT877
0050T002001
0050B085101
PAAE010981
PAAE010982
387010700
PAAE104248
9612ZT924
9612ZT858
Operating & Maintenance manuals
Operating & Maintenance manuals covering instructions and descriptions by
text
and pictures of the main actions and cautions needed when operating should be
delivered with the tug boat. The engine Operating & Maintenance manuals should be
specifically for the engines to be delivered.
q.
Spare Parts Catalogues
Spare Parts Catalogues containing the needed pictures for identification of spare parts
to be ordered, stored or installed should be delivered. The Spare Parts Catalogue
furthermore should contain Original Manufacturers (Wartsila) specific Spare Part
Numbers and NOT Agent Part Numbers. The Spare Parts Numbers should be
connected to Wartsila’s unique Code Resolution system, to enhance the precision of
spare parts processing and minimizing the need for updating at KPA’s side.
7.7.1.2 Reduction Gear
(i)
Slipping Clutch
A slipping Clutch coupling to be integrated in the thrusters and should be able
to control the maneuverability by controlling the propeller speed. A safety
measure should be such that below idle speed, the coupling should modulate
and be fully engaged.
(ii) Appropriate alarms and instrumentation for the system must be provided.
7.7.1.3 Shaft Propeller
a) Straight line Shafting should consist of the following
i.
One shaft
ii. One bow teeth coupling
iii. One bulkhead seal
iv.
Shaft bearings
v.
Flexible coupling
b) Rudder Propellers
Page 115 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
116
Azimuth Stern Drive propellers should be fixed pitched propellers made from
Bronze, manufactured by Rolls Royce or equivalent.
Steering pumps should be mechanically driven with spare V-Belts for Rolls
Royce units fitted ready for use.
7.7.1.4 Control System Propulsion
o The design and lay-out of the control and alarm system should contain the
complete control of the propulsion installation and propeller units from the
wheelhouse control panel.
o Local hand controls should be provided so that it is possible to operate essential
machinery and steering gear with the wheel house control out of order or in
failure mode with head set communication.
o All Consoles should be made of steel and all instrumentation should be marine
type of proven brand, type and make.
7.7.1.5 COMPRESSED AIR SYSTEM
(i)
Main Air Compressors. No. 2
Generation and distribution of energy by means of pneumatics (compressed air) for
main engines starting system with two main air receivers. There shall be two main
Air Compressors of make; SPERRE, maximum pressure of 30 bars.
The following shall be provided for the Air System;
Appropriate Air dryer system,
o --------------------------------------------------- Water separator,
o --------------------------------------------------- Appropriate air pressure reduction
and other components for distribution of air to various use point including
the deck.
o --------------------------------------------------- There should be provision of
supplying compressed air to the water boxes and sea suctions/chests for
blow down operation
o --------------------------------------------------- The main compressors should be
either Air or Water cooled
(ii)
Emergency Air Compressor:
There shall be an emergency air compressor unit installed in the engine room. It
should a diesel engine driven Compressor of make SPERRE, with delivery air
pressure of 30 bars.
Note: All safety features should be installed as per the Classification Society
Recommendation
7.7.1.6 Wheelhouse Control Station
o Main engine speed and slipping clutch should be electrically operated by remote
control from the wheel house desk with one handle for each main engine
incorporated in the steering control of Rolls Royce Make, and Combinatory type.
Page 116 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
117
o Tenderer should include detailed description of the lay out and list the types of
instrumentation and alarms to be provided on the console
o There should be two overhead consoles in the wheel house one between the
Wheelhouse centre sky window and front window and one to be fitted between
the wheel house centre sky window and aft window.
o All instrumentation and alarms with their description should be provided for
evaluation
7.7.1.7 Controls and alarms in engine room / rudder propeller gear room
o The Main engines and all auxiliary engines should have local controls for
operation purposes with full instrumentation and alarms fitted for monitoring
purposes in the air conditioned control room.
o All instrumentation and alarms with their description should be provided for
evaluation
7.7.1.8 Alarms Propulsion Installation
o All alarms for propulsion installation should be individually presented in the
engine room, control room and in the wheel house. The tenderer to provide a list
of all appropriate Alarms to be mounted for the system monitoring.
o Shut downs should be fitted and the list of these shut downs (stops) should be
provided in the bid.
Note: Accept push button should be installed to reset the acoustical alarm and to
indicate acknowledgement.
7.7.1.9 Steering Gear System
7.7.1.9.1 Steering Gear General
o Single hand control units should be fitted in the wheel house.
o Rudder propellers should be activated by hydraulic steering gear
o This single-hand control should allow combined actuation of steering and
engine speed by one hand for each rudder propeller with a follow-up steering
system.
7.7.1.9.2 Hydraulic Piping:
Seamless steel precision pipes are to be installed between each rudder propeller
and steering pump with high pressure hydraulic hoses used where necessary.
7.7.1.9.3 Emergency steering
An emergency steering should be provided so that incase the normal steering
system fails, the steering can be switched to a non-follow-up system (24V)
operated by means of pushbuttons in the wheelhouse dashboards. In addition, the
rudder propellers should be operated locally in the rudder propeller room (nonfollow up system).
7.7.1.9.4
Spare Hydraulic Tank
Page 117 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
A spare hydraulic tank for the steering system should be fitted in the
propeller room
118
rudder
7.7.2 Primary Ship Systems
a) Pumps
Quality, Make of pumps, their suitability and their installation should be
according to Class requirements
All pumps should be supplied with Overhaul Kits including Impeller, Shaft,
Mechanical Seal, Wear-rings and Bearings.
Note that this is Mandatory for all pumps
b) Piping.
The design and layout of piping system, the materials, installation and testing
should comply with the relevant rules of Class and other Regulating Authorities
and IMO requirements.
Pipes, Valves, Fittings, and associated equipment should be critically selected to
be suitable for the working pressure to which they may be subjected in service
and test to static pressure test 1.5 times working pressure for a minimum of 120
seconds. Unless otherwise stated, Quick Closing Valves (Spring –Loaded Shutoff
Valves) should be fitted to all fuel oil and lube oil tanks.
c) All pumps and/or equipment be provided with Shut-Off valves on suction and
delivery sides to isolate the system during maintenance
d) Systems design and layout drawings should be provided
e) Ample space should be provided in and around piping for servicing, disassembly,
and removal or equipment and components
f) Take-down joints should be provided to facilitate removal of equipment and
piping for effective and efficient maintenance and repair works.
7.7.3 Bilge, Ballast and Internal Fire Fighting System
7.7.3.1 Bilge System
(i) There should be a bilge pumping system capable of pumping out each hull
compartment in accordance with Class requirements. Each watertight
compartment or bilge wells should have high level bilge alarms. All suction
line ends, bronze or stainless steel strainer baskets should be fitted.
(ii) The bilge water tank and the dirty oil tank should be able to discharge to shore
through central deck connection through a removable discharge hose 20m.
(iii) General service pumps suction connections on the sea water inlet and should be
provided as the pressure side with Storz Valves in the engine room, at the
main deck and at the forecastle deck for firefighting and or deck washing.
(iv) The design should be such that the Pump and system can enable the bilge pump
to serve as a backup to fire pump.
Page 118 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
7.7.3.2
119
General Service / Fire Fighting / Bilges Pumps
There shall be two electrically driven centrifugal general service pumps of selfpriming type installed in the engine room. The pump should be of all bronze and both
pumps should be standby for each other.
Note: For standardization purposes, Type Sterling AKHA 6101 of not less than
34M³/h is recommended.
7.7.3.3 Bilge Water Separator
Bilge water separator should be fitted to separate dirty bilge water from the bilge
water tank. Extracted water with an oil content of 5 ppm as per classification rules
should be pumped overboard whilst the oil residue should be collected in the dirty oil
tank. A p.p.m. monitor with alarm and Auto shut should be fitted. The appropriate
filters should be supplied as back up.
Note: For standardization purposes, Type Facet of not less than 0.5M³/h is
recommended
7.7.3.4
Bilge water discharge
The bilge water tank should be discharged to shore through a deck connection for
sludge, dirty oil and bilge water by the dirty oil pump. A removable hose pipe of not
less than 20m for discharge should be provided.
7.7.3.5
Fire Fighting Pumps
Both general service pumps should be connected to the sea water inlet and act
as firefighting pump
7.7.3.6
Deck Hydrant
Two deck hydrants with 2" Storz hose couplings or equivalent should be connected to
the sea water inlet via the general service pump.
7.7.3.7
Fire Hoses on Deck
Four fire hoses of 15.0 m length and equipped with three adjustable nozzles and four
2" Storz couplings or equivalent should be stored in a box at the aft deck.
7.7.3.8
Engine Room Hydrant
Two engine room hydrants with 2" Storz hose couplings or equivalent should be
connected to the sea water inlet via the general service pump.
7.7.3.9
Fire Hose Engine Room
Four Hoses of 10M length, equipped with two adjustable nozzles and four 2" Storz
couplings or equivalent to be stored on reels in the engine room.
7.7.3.10 Emergency Fire Pump
Page 119 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
120
An independent portable diesel driven fire-fighting pump with hose and nozzle,
should be installed in the engine room. The air-cooled diesel engine ought to be
manually and battery started, complete with built-on fuel tank.
Note: Make of pump: Angus of capacity not less than 30 m³/hr is recommended. This
pump should be constructed of bronze material both the Impeller and the housing to
withstand corrosion on deck and wasting away of the unit. The pump’s impeller should
be made of Bronze material.
7.7.4 Fuel Oil System
The fuel oil system should be designed for both Main Engines and auxiliary engines.
7.7.4.1 Fuel Oil Piping
o The Fuel Oil bunker tanks and fuel oil service tank should be connected via
valves to fuel transfer pump
o Fuel Oil Purifier should be installed to purify and transfer fuel oil from one of the
bunker tanks to the service tank.
o Fuel header pumps should be able to supply all fuel from service tanks to the
header tanks.
o Each header tank should be equipped with Low Level Alarm-Switch, a gauge
glass and drain with self-closing valve.
o The service tank should be fitted with a low level alarm and a high level alarm.
o There should be a provision that the fuel oil tank valves can be remotely quick
closed from the main deck (emergency stopping).
7.7.4.2
An Electrical driven fuel Transfer Pump shall be fitted to transfer fuel between
bunker tanks.
Note: For standardization purposes, Type STERLING AKHA 5101 of capacity not
less than 20 m³/hr shall be accepted.
7.7.4.3 Fuel Oil Purifier
The fuel oil purifier should be used to transfer the fuel from the bunker tanks to the
service tank and in the process to purify the service tank itself (looped use of
Purifier).
Note: For standardization purposes, Make Westfalia Type OTC 3-02-137 of
capacity not less than 1740 ltr / hr. shall be accepted.
7.7.4.4 Fuel Header Pump
An Electrically driven header pump should be provided to transfer fuel oil from
Service tank to the header tank.
Note: For standardization purposes, only Make STERLING TYPE AOHA 3101 of
capacity 4.5m³/hr shall be accepted.
7.7.4.5 Water Separator
Page 120 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
121
Duplex change-over fuel water separator (Make Separ, type SWK-2000) should be
mounted in both PS and SB fuel oil lines between header tank and engines. Separ fuel
water separators to be fitted with standard Separ Filter-Element (30 microns) with a
low pressure alarm switch at 0.15 bar. An alarm for sensing presence of water
should be provided.
7.7.4.6 Duplex Fuel Oil Filters
Duplex fuel oil filters should be incorporated in each main engine and generator
engine lay-outs.
7.7.5 Cooling water System
The cooling water system of main and auxiliary engines should be of the box cooling
type. The box type heat exchangers should be fitted in sea chests, situated in the
engine room and connected to fresh water cooling systems. The fresh water cooling for
each engine should be closed system with cooling water pumps driven by the engines.
The main engines should be fitted with separate high and low temperature circuits
(HT-LT system).
7.7.5.1 Fresh water cooling circuit
The fresh water cooling systems should be of the closed type and pressure gauges
installed in the lines. De-aeration plugs and drain valves to be fitted at suitable places
in the fresh water cooling systems of each engine. For each diesel engine an expansion
tank is installed.
7.7.5.2 Fresh Water Cooling Pumps
Fresh water cooling pumps to be incorporated in each engine lay-out.
7.7.5.3 Box Coolers
Separate box type heat exchangers should be installed in sea chests in the engine room
for cooling the main and auxiliary engines. The chests should be opened for
inspection on the Vessel's exterior. The heat exchangers should have adequate capacity
for cooling the engines at 100% power rating with a seawater temperature of 35°C and
a fouling allowance of 10%. Recommended make is : NRF or equivalent.
7.7.6 Fresh Water System
The fresh water tanks should be connected to pressure set which supplies fresh water to
the taps in toilets, galley and engine room and to the window spray system. All steel
piping should be galvanized. At the taps and/or other fixtures flexible hoses or copper
piping should be used while valves should be of bronze. Dead ends of fresh water
pipes will not be longer than 5 times the diameter of the considered pipe.
7.7.6.1 Fresh water pressure set
Fresh water should be supplied by electrically driven flexible mounted pressure set
consisting of a pressure tank of 110 litres with a centrifugal pump.
Note: For standardization purposes, only Make : STERLING, Type : HBK 111 /
AOHA 3101 shall be acceptable.
Page 121 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
122
7.7.7 Sanitary Discharge
7.7.7.1 Sanitary / Flush System
The toilets should be flushed with fresh water, which is to be supplied by a fresh water
pressure set, through copper pipes. The drainage of washbasins, showers, toilets etc.
should be via steel pipes to the sewage tank. This tank is provided with
a high-level
alarm-switch and a connection for flushing. The sewage from the sewage tank should
be discharged overboard by the sewage treatment plant or to shore by the sewage
pump through a 20 m hose.
7.7.7.2 Sewage pump
One electrically driven sewage pump of capacity not less than 6.6 m3/hr to be fitted
with an automatic shut off to be provided by a time switch and a manual override.
7.7.7.3 Sewage treatment plant
A sewage treatment plant should be fitted on the lower deck.
Note: For standardization purposes, Make Hamann, Type Supermini+ or equivalent
for capacity of 12 persons is acceptable. The sewage treatment plant should be able to
be flushed with sea water for cleaning purposes.
7.7.8 Filling, Sounding and De-aration System
a. All fuel oil tanks should be fitted with a central filling and de-aeration system and
fitted with an overflow tank alarm. Each fuel tank (except header tank) should be fitted
with a sounding pipe.
b. All sounding and filling pipes above deck, with screwed caps, should be of stainless
steel and fitted with drip trays.
c. The fuel oil and fresh water de-aeration pipes should be equipped with de-aeration
caps with a (self) closing device. Fuel oil caps should be fitted with flame traps.
d. All filling pipes should have lockable bronze caps, secured by stainless steel chains.
e. The fore and aft peak should be provided with sounding and de-aeration pipes. All
sounding pipes should have bottom strips and run to the bottom of their respective
tanks.
f. The filling and de-aeration fitted with flame traps for fuel oil, lubrication oil,
dispersant, foam and the
g. Discharge for dirty oil, sludge and bilge water should be situated in the central filling
and de-aeration station starboard side in the deckhouse.
h. The filling and de-aeration for fresh water and the discharge for sewage are
i. Situated in the filling and de-aeration locker at port side on the forecastle deck.
7.7.8.1 F.O. tank / Fresh water measurement system
In addition to the sounding pipes a tank content, measurement system should be
fitted in the fresh water tank and all fuel oil tanks. The measurement should be
based on a sensor system connected to the monitoring/alarm system. The tanks
contents readings should be in the control room.
Page 122 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
123
7.7.9 Lubrication Oil System
The clean lubrication oil tanks should be located in the engine room with steel
filling and de-aeration pipe to the main deck and a sounding pipe in the engine
room. The sumps of main and auxiliary engines should be able to be filled from
these tanks.
7.7.9.1 An electrically driven lubrication oil fill pump should be fitted, pumping oil from the
clean Oil tank to fill in the main engines sumps.
Note: For standardization purposes, only Pump type STERLING R 35/25 of
capacity not less than 2.1 m³/hr at 4 bar shall be acceptable.
7.7.9.2 Manual Pump
A manual pump with drip tray should be fitted in the engine room and connected to the
smallest clean oil tank to fill the Auxiliary engine sumps with a can.
7.7.9.3 Dirty Lubrication Oil Pump
There should be a provision for emptying the main engines sumps into the dirty oil
tank via an electrically driven pump, recommended is Magator Type L 125VDBP
(or equivalent) of capacity not less than 3.0 m³/hr at 2 bar.
The Auxiliary engine sumps should be emptied via their own built on manual
pumps in to the dirty oil tank.
7.7.9.4 Sludge Pump
A dirty lubrication Oil pump should be used to empty the sludge tank, connected to
deck for discharge to shore
7.7.9.5 Lubrication Oil Coolers
Lubrication Oil should be fresh water cooled, and the coolers be integrated in the
engines lay out
7.7.9.6 Pre-Lubrication Oil Pump
There should be an integrated electrically driven Pre-lubrication oil pump fitted on
each main engine, with an automatic control and a provision of starting in manual
mode.
7.7.10
Ventilation, Air-Conditioning and Heating System
7.7.10.1 Natural and Mechanical Ventilation System
a. Forced ventilation should be provided for in; Wheelhouse, accommodation,
engine room, rudder propeller room and stores with the Air velocity not
exceeding 5 m/s at outlets and 3 m/s at inlets.
Page 123 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
124
b. Acceptable air velocities for Secondary ducts and main ducts shall be 12m/s and
15m/s respectively.
c. Care should be exercised to ensure water does not stagnant in the ducts and the
system to be sea water resistant.
7.7.10.2 Forced Ventilation Engine Room
Engine room should be supplied with fresh air for ventilation and air suppletion for
the engines by two electrically driven double speed ventilators of air capacity
20000 / 40000 m³/h of type SOLAR or equivalent.
7.7.10.3
Forced Ventilation Rudder propeller spaces
The rudder propeller spaces should be supplied with fresh air by fitting two fans of
capacity not less than 900 m³/hr. each
7.7.10.4
Forced Ventilation Store on Lower Deck
The Stores on lower deck space should be supplied with fresh air by fitting one fan
of capacity not less than 500 m³/hr.
7.7.10.5
Forced Ventilation Wheelhouse and Accommodation Spaces
The Wheelhouse and Accommodation Spaces should be sufficiently supplied with
fresh air by fitting by forced ventilation which should supply fresh air through
ducts to various compartments, and every fresh air outlet to be controllable locally.
7.7.10.6
Extractor Fans
a. There should be an extractor fan fitted in the sanitary spaces below main deck
with capacity not less than 200 m3/hr.
b. There should be an extractor fan fitted in the sanitary spaces main deck with
capacity not less than 100 m3/hr.
c. There should be an extractor fan fitted in the dry store space below with capacity
not less than 100 m3/hr.
d. There should be an extractor fan fitted in the galley spaces with capacity not less
than 300 m3/hr.
7.7.10.7 Air Conditioning System for Wheel house and accommodation
a. The Wheelhouse and accommodation spaces should be sufficiently and reliably
supplied with conditioned air to comfortable working environment with
dedicated spaces thermostat. Care should be taken to ensure that; the Cooling
Compressor, the Central fan and the Condenser requiring maintenance is easily
accessible.
b. Separate air conditioning unit should be fitted in the Main Switchboard Room
(MSR), consisting of a water cooled self-contained unit fitted in the engine room
with air ducts to the MSR
c. A closed fresh water cooling system connected to a cooler box should be
installed to provide cooling of the condensers of the air conditioning system
Page 124 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
125
7.7.11 Exhaust System
7.7.11.1 Exhaust Piping
Exhaust should be made from steel pipes insulated with heat resistant material
stainless steel compensator fitted between exhaust manifolds and exhaust
pipings.
7.7.11.2 Exhaust Silencers
with
Exhaust silencers for the main engines and auxiliary engines should have a total
capacity of not more than 45dBA with the exhaust pipes insulated with minimum
50mm heat resistant material
7.7.11.3 Spark Arresters
The exhaust silencers should be provided with spark arrestors of a type suitable for
LNG terminals
7.7.12
Electrical Installation
General description
o The Tug Boat design and lay-out of the electric system, the materials,
installation
and testing should be in accordance to Class and I.E.C.
requirements.
o All electric cables and materials should be for marine application and
adequately protected against corrosion and in accordance with requirements for
safe and efficient operation of the Tug Boat.
o All external material and fittings should be weatherproof marine quality.
o Clearly marking and labelling should be provided for all cables, sockets,
switchgear, distribution boxes, etc. showing voltages, functions, etc.
o Megger tests should be carried out on all electric circuits and report prepared to
be handed in at delivery of the Tug Boat.
All Electric motors onboard should comply with I.E.C. standards and for the
supply to the electric consumers and installations the following networks ought
to be provided;
i.
ii.
iii.
iv.
v.
vi.
vii.
7.7.13
A bipolar battery network, nominal voltage 24 V for ship consumer’s
network.
A bipolar battery network, nominal voltage 24 V for starting network.
A bipolar battery network, nominal voltage 24 V for emergency network.
A bipolar battery network, nominal voltage 24 V for radio network.
A lighting network, nominal voltage 240 V, 50 Hz, connected between
phases and neutral of the power network.
A power network, nominal voltage 240/415 V, 50 Hz 3 phases with
neutral.
Neutral earthed at one point in the main switchboard.
Power Generating System
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7.7.13.1 Transformer / rectifier
A transformer / rectifier 415 V A.C. to 24 V D.C. should be fitted, for normal
supply to ships consumers network and connected in parallel with the ships
consumers battery set, which should be charged by a battery charger.
The voltage of the battery charger should be lower than the voltage supplied by
the transformer / rectifier.
In the event of a blackout in the power network, the ships consumers battery set
must automatically supply the ships consumers’ network (back-up supply). Alarm
should be indicating the change-over to battery supply.
7.7.13.2 Battery set 24 V - ships consumers’ network
There should be Four batteries, 12 V 200 Ah each, combined to one battery bank,
24 V 400 Ah, for back-up supply of the ships consumers network with Low
voltage alarm fitted.
7.7.13.3 Battery set 24 V - starting network
There should be Four batteries, 12 V 200 Ah each, combined to one battery bank,
24 V 400 Ah, to feed the network for starting the main and auxiliary fitted with a
Low voltage alarm.
7.7.13.4 Battery set 24 V - emergency network
There should be one battery bank, 24V D.C. for the emergency network fitted with
Low voltage alarm.
7.7.13.5 Battery set 24 V - radio network
There should be one battery bank, 24V D.C. for the radio network fitted with Low
Voltage alarm.
7.7.13.6 Battery change-over facility
There should be a battery change-over provision to enable starting of main engines
and generators from ship consumers batteries.
7.7.13.7 Battery charging
There should be one battery charger for every battery set.
7.7.13.8 Generator sets
There should be three generator sets; Two main Generators and a Harbour Generator.
Each consisting of a generator with a built in auto voltage regulator driven by
Caterpillar CAT marine diesel engine installed in the engine room, with the engines
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being electrically started and stopped from a control panel mounted on the engine and
from the main switchboard room.
a) The generator sets should be fitted with:
o A cooling water temperature indicator
o A lubrication oil pressure indicator
o A running indication light
o A running hour counter
b) There should be Alarm lights for:
o Lubrication oil pressure low
o Lubrication oil temperature high
o Cooling water temperature high
o Cooling water level low
o HT cooling water pump diff. pressure low
o Fuel oil pressure low
o Level fuel oil drain tank high
c) The generator set should automatically stop at:
o Cooling water temperature high (2nd stage)
o Lubrication oil pressure low (2nd stage)
o Overspeed
d)
The generator sets should be fitted with auto start system. In case of
failure of a set, the stand-by set should automatically start and take over.
7.7.13.9 (i) Two Main generator sets & One Harbor Generator
o Engines make Caterpillar (CAT) Marine Diesel Engine.
o Generators make recommended is Caterpillar or equivalent.
o Capacity 125 kVA
o Voltage 240/415 V
o Phase(s) 3
o Frequency 50 Hz
o Crank case de-aeration integrated
o Anti condensation heating built in
o Number installed 3
Note: The generator sets should be suitable for parallel operation for take-over
purpose.
7.7.13.10 Shore power supply connection
There should be a 125 Amp. shore connection being part of the main
Switchboard. Socket outlets with male contacts to be arranged in a locker at each
side of the deckhouse and delivered with a Shore power supply connection cable of
50 M with a female plug (shipside) and a male plug (shore side). An extra female
plug should be delivered for adaptation to the shore system.
A provision should be provided to be able to connect through shore power
connection from one tug to the other
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The shore power supply connection should for provision of power for:
o Impressed Current Anti-Fouling system
o Fresh water pressure set
o Fresh water heater
o 60% of the lighting
o Ventilation / air-conditioning / heating installation
o One engine room fan
o One general service pump
o Rectifiers
o Anti condensation heating generator sets
o Battery chargers
o Galley equipment
o Laundry equipment
7.7.13.11 Cables and wiring
7.7.13.12 Cables
All Electric cables should be stranded conductor type.
Cables for signaling and communication with a voltage less than 100 V have a
minimum cross-section of 0.75 mm². Other cables have a minimum cross-section
of at least 1.5 mm².
Cables for electronic equipment with earth-screen should be used and be adequately
separated from the high voltage cables.
Fire resistant cable should be used for:
o Fixed fire fighting system
o Towing hook quick release system
o Emergency release towing winch fore
o Emergency release towing winch aft
7.7.13.13 24 V network
The 24 V installation should be for bi-polar and insulated from earth for the
following networks:
o One for supplying ships consumers’ network.
o One for supplying starting network.
o One for supplying emergency network.
o One for supplying radio network.
7.7.13.14 240 V network
A lighting network, nominal voltage 240 V - 50 Hz 1-phase
7.7.13.15 230/400 V network
A power network, nominal voltage 240/415 V - 50 Hz 3-phases
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7.7.13.16 Switchboards
a. All materials and constructions should be shock proof, suitable for tropical
conditions, and according to Classification requirements
b. Busbars should be of hard drawn high conductivity copper of adequate cross
section to support the maximum load. Busbars should be provided along the
entire length of the switchboard on convenient location.
c. In front of the main switchboard, in the switchboard room as well as in the
technical space under the wheelhouse, a rubber matt (carbon free) should be
laid.
d. All live parts should be covered to prevent contact when switchboard doors
with door positioners are opened. Outside the switchboard insulated handrails
should be fitted.
7.7.13.17 Starter boxes and switchboards 240/415V
a) Switchboards should be closed type, fitted with control lights.
b) Motors out of sight of the operator should be provided with an isolating safety switch
near the motor.
c) Overload protection switches should be of the thermal triple pole type with
temperature compensation and hand-reset.
d) The maximum voltage of pilot circuits should be 240 Volts. Essential pilot circuits
should be protected separately.
e) Fuel oil pumps, lubrication oil pumps, hydraulic pumps, engine room ventilators
should be connected to the emergency stop near the entrance of the engine room and
the control of the fixed fire fighting installation.
f) The Ventilation system of the wheelhouse and accommodation should be connected to
the emergency stop in the wheelhouse.
7.7.13.18 Measuring instruments
Meters in the switchboard should be provided with red marks at nominal limits.
Ampere meters should be fitted for motors consuming 10 KW or more.
7.7.13.19 Switchboard 24 V wheelhouse
The 24V switchboard should be installed in the technical space below the
wheelhouse and provided with:
a) Supply connections:
o Main supply from switchboard 24 V ship consumers network
o Emergency supply from emergency battery set
b) There should be combined switches/automatic circuit breakers for the following
outgoing circuits:
i.
Navigation lights (emergency supply from the emergency network):
o Sidelights
o Masthead light
o Sternlight
o 2nd Masthead light
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o 3rd Masthead light
Towing light (emergency supply from the emergency network)
Anchor light (emergency supply from the emergency network)
R.I.M./N.U.C. lights (emergency supply from the emergency network)
Window wipers
Window wash system
General alarm (emergency supply from the emergency network)
Emergency lighting accommodation (emergency supply from the
emergency network)
Emergency lighting wheelhouse (emergency supply from the
emergency network)
Emergency lighting engine room / rudder propeller room / workshop /
store (emergency supply from the emergency network)
Emergency lights life rafts (emergency supply from the emergency
network)
Fixed fire fighting system (emergency supply from the emergency
network)
Chart table lamp (emergency supply from the emergency network)
Dashboard lighting
Line pull measurement towing winch forward
o Line pull measurement towing winch aft
o Remote control fire fighting monitors
o Signal lamp
Horn (emergency supply from the emergency network)
Radar (emergency supply from the emergency network)
Speed log
Autopilot with interface to magnetic compass
GPS (also 230 V supply from switchboard room) (emergency supply
from the emergency network or radio network)
Echo-sounder
Intercom (emergency supply from the emergency network)
CCTV (also 230 V supply from switchboard room)
VHF (2) (also 230 V supply from switchboard room) (emergency
supply from the emergency network or radio network)
o SSB (also 230 V supply from switchboard room) (emergency
supply from the radio network)
o Inmarsat (2) (also 230 V supply from switchboard room)
(emergency supply from the emergency network or radio
network)
AIS
2 Spare switches
7.7.13.20 Switchboards 24V main switchboard room
The following 24V switchboards should be found in the Main switchboard room;
(a) Switchboard 24V Tug Boat starting network:
o Volt meter and ampere meter of the battery set supplying the starting network
o Earth fault detection of the starting network battery, transmitted to the alarm
system.
o All relevant shunts.
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o All relevant fuses.
o Voltage protection relays.
o Battery change-over facility.
(b) Supply connections:
o Main supply from starting battery set
o Emergency supply from consumer battery set
(c) Circuit breakers for the following outgoing circuits:
o Starting motor port side main engine
o Starting motor starboard main engine
o Starting motor port side generator set
o Starting motor starboard generator set
o Starting motor fifi set
(d) Switchboard 24 V ship consumers network
o Volt meter and ampere meter of the battery set supplying the Tug Boat
consumers network
o Earth fault detection of the Tug Boat consumers network battery, transmitted to
the alarm system.
o All relevant shunts.
o All relevant fuses.
o Voltage protection relays.
(e) Supply connections:
o Main supply from transformer/rectifier
o Emergency supply from consumer battery set
(f) Circuit breakers for the following outgoing circuits:
o Switchboard 24 V wheelhouse
o Port side main engine
o Starboard main engine
o Port side rudder propeller
o Starboard rudder propeller
o Port side generator set
o Starboard generator set
o Fifi set
o Alarm system
o Hydraulic system
o 2 Spare switches
(g) Switchboard 24 V ship emergency network
o Volt meter and ampere meter of the battery set supplying the emergency
network
o Earth fault detection of the emergency network battery, transmitted to the alarm
system.
o All relevant shunts.
o All relevant fuses.
o Voltage protection relays.
(h) Supply connections:
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o Main supply from transformer/rectifier
o Emergency supply from emergency battery set
(i) Circuit-breakers for the following outgoing circuits:
o Switchboard 24 V wheelhouse
o Port side main engine
o Starboard main engine
o Port side rudder propeller
o Starboard rudder propeller
o Port side generator set
o Starboard generator set
o Fifi set
o Alarm system
o Hydraulic system
o 2 Spare switches
7.7.13.21 Switchboard 240 V wheelhouse
The 240 V switchboard should be fitted in the technical space below the
wheelhouse and be provided with the following:
(a) Supply connections:- Main supply from switchboard 230/400 V main
switchboard room
(b) Circuit breakers for the following outgoing circuits:
o Re-heaters wheelhouse (duct type)
o Emergency network battery charger
o Fire detection system
o Lighting corridors
o Searchlights
o Deck lighting
o Central aerial system
o Wheelhouse lighting / sockets
o Floodlights
o Battery charger radio network
o Battery charger helmsman seat
o Charging units hand-held VHF
o 2 Spare groups single phase 230 V
7.7.13.22 Switchboard 240/415V main switchboard room
The main switchboard should be located in the main switchboard room. A busbar
separator Should be installed between two sections of the main switchboard and
the power supply of both generators and consumers should be divided over both
sections.
(a) The switchboard should be provided for every installed generator with:
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o A four pole motor driven generator circuit breaker with thermal overload,
magnetic short circuit protection, no voltage coil and protected against
undesired switching.
o Selector switch manual / off / stand-by (signal lamp stand-by)
o Pushbutton breaker on with signal lamp
o Pushbutton breaker off/reset with signal lamp
o Signal lamp breaker tripped
o Pushbutton start generator with signal lamp
o Pushbutton stop generator with signal lamp
o A voltmeter with selector switch for measuring between phases and between
phases and neutral.
o A frequency meter.
o Three ampere meters with current transformers.
o Kilowatt meter.
o All relevant relays.
o All relevant fuses.
(b) The switchboard is provided for the shore connection with:
o A four pole motor driven generator circuit breaker with thermal overload,
magnetic short circuit protection, no voltage coil and protected against
undesired switching.
o Automatic phase change over
o Pushbutton breaker on with signal lamp
o Pushbutton breaker off/reset with signal lamp
o Signal lamp power available
o A voltmeter with selector switch for measuring between phases and between
phases and neutral
o An ampere meter with current transformers and selector switch for measuring
each phase.
(c) The system should also provide start equipment for individual items including;
o A 3-pole circuit-breaker
o A contactor
o A thermal relay
o A start and stop push button or a hand/auto-switch for automatic equipment
o A running light with short circuit protection for essential services
(d) Control positions:
o M = main switchboard room
o R = Remote control cabinet
o L = Local
o I = Integrated in starter box equipment
o W = wheelhouse
o WS = Work switch
(e) The following Consumers should have circuit breakers in the main switchboard
415V:
o Bilge/general service pump 1
o Bilge/general service pump 2
o Bilge water separator
o Transfer pump for fuel oil
o Pump for fuel oil header tanks
o Fuel oil purifier I
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134
Freshwater pressure set
Freshwater heater
Sewage pump
Clean lub. oil pump
Dirty oil pump
Pre-lubricating oil pumps main engines (separate starter box on engine)
Engine room fans M/R
Ventilation rudder propeller room
Ventilation store lower deck
Ventilation wheelhouse and accommodation (separate starter/control box in
switchboard room)
AC compressor with running hours counter (separate starter/control box in
switchboard room)
Cooling water pump AC system
Heating wheelhouse and accommodation (separate starter/control box in
switchboard room)
Additional heating engine room
Transformer/rectifier
Capstan
Auxiliary hydraulic oil pump
Cooling water pump hydraulic system
Dispersant pump
Deck connection (salvage pump)
Cooker
2 Spare groups triple phase 400 V
The Following consumers should have circuit breakers in the main switchboard 230V,
A circuit breaker should be automatic switch with thermal overload protection and
short circuit protection.
o Supply 230 V switchboard wheelhouse
o Impressed Current Anti-fouling system
o Sewage treatment plant
o Extractor fan sanitary spaces
o Extractor fan galley
o Extractor fan dry store
o Additional heating accommodation
o Anti condense heating generators
o Battery charger ship consumers network
o Battery charger starting network
o Battery charger emergency network
o Battery charger radio network
o Lighting engine room / rudder propeller room / engineers workshop
o Lighting store / laundry lower deck
o Lighting accommodation below main deck
o Lighting accommodation main deck (3 groups)
o Sockets engine room / rudder propeller room / workshop / store
o Sockets lower deck
o Sockets below main deck
o Sockets main deck
o Combined refrigerator / freezer
o Combined microwave / oven
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o Freezers , Washing machine, Dryer
o 2 Spare groups single phase 230 V
7.7.14 Alarm system
An integrated control system should be fitted for central control and display of
information.
Note: For standardization purposes, Make Praxis Automation of type MegaGuard shall be accepted
(a)
The alarm system should consist of not less than the following main systems:
o Alarm, monitoring and control system
o Extension alarm system
o Conning screen
(b)
The following workstations should be fitted:
o Main switchboard workstation
o Remote control cabinet workstation on main deck
o Two workstations in the wheelhouse
(c)
Each workstation should consist of:
o Display (17’’ touchscreen on bridge, normal 17’’ screen elsewhere)
o Keypad
o Trackball
(d)
The following panels should be fitted:
o Engine room attended/unattended panel near E.R. entrance
o CE cabin and mess room panels
o Central filling station panel
7.7.14.1 Alarm, monitoring & control system
The alarm system should comprise of a number of alarms for the propulsion
installation and other Tug Boat functions. The alarms (except for the auxiliary
engines) should be individually presented in the main switchboard and in the
wheelhouse. The alarms for the auxiliary engines should be presented as group
alarms.
(a) Main switchboard
There should be the intelligent I/O modules in the engine room cabinet. Each I/O
channel should be equipped with LED alarm or status indicator and channel
identification text window.
(b) Central filling station panel
There should be a small alarm panel with bunker alarm (fuel oil overflow tank
level) in the central filling station
(c) Type of Alarms
Not less than the following alarms should be included in the alarm, monitoring &
control system:
o Propulsion alarms of main engines and rudder propeller units (see 214)
o Group alarm generator set 1
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Group alarm generator set 2
Group alarm fire fighting set
General bilge alarms
High level bilge water tank
Low level fuel oil header tank PS
Low lever fuel oil header tank SB
High water level fuel water separator PS main fuel oil line
High water level fuel water separator SB main fuel oil line
Low level fuel oil service tank
High level fuel oil service tank
Water detection fuel oil service tank
High level sewage tank
High level dirty oil tank
High level sludge tank
Alarm transformer/rectifier
Low voltage alarm for each battery set (from battery chargers)
Hydraulic alarms
(d) Controls
The following controls are included:
o Main engines start / stop
o Main engine control in engine room or bridge control selection
o General service pumps start / stop
o Bilge water pump start / stop
o Fuel oil header pump start / stop
o Fuel oil transfer pump start / stop (control only on main switchboard)
o Clean oil pump start / stop (control only on main switchboard)
o Cooling water pump hydraulic system start / stop
o Sewage pump start / stop (control only on main switchboard)
o Ventilators start / stop
o Air conditioning system compressor start / stop
o Air conditioning system cooling water pump start / stop
o Generators start / stop
o Generator breakers in / out
o Generator stand-by switch
o Generator anti-condensation heating on / off
o Exterior lighting
o Electrically driven hydraulic pumps start / stop
7.7.14.2 Extension alarm system
An extension alarm system as per Class requirements for an unmanned machinery
space shall be fitted.
(a) Bridge:
The bridge control station should be integrated in the Alarm, monitoring &
control system. A dedicated Extension Alarm System screen should display:
o On duty selection
o Attended / unattended machinery space selection
o Engineer calling
o Engine room patrol timer
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(b) CE cabin and mess-room panels
The panel should consist of a 4-line, 40 characters display to indicate all alarms
and should be provided with
o Menu scroll buttons
o Stop horn and acknowledge buttons.
o On duty indication light
o 8 separate engine room group alarm lamp indicators
o Fire alarm indicator
o System on
o Engine room and bridge call buttons
o Dimming function
(c) Engine room
Near the engine room entrance a panel should be fitted for selection of engine
room status (attended/unattended) and a patrol timer reset button.
7.7.14.3 Conning screen
The Conning system should be able to selectively convey the following information
on screen on the workstations:
o Indication pre-lubrication oil pumps main engines running.
o Indication auxiliaries running.
o Indication open/close of watertight hatches and doors.
o Controls and display for direction finding and course keeping equipment.
o Digital repeater GPS navigator.
o Digital repeater echo sounder.
o Display for Wind direction & Speed
7.7.14.4 General alarm
Control panel in the wheelhouse should be fitted with buttons to activate a
number of alarm signals which can be heard all over the ship, able to give a
continuous or intermitted signal.
(a)
(b)
(c)
Alarm bells to be installed at:
o Accommodation main deck
o Passage below main deck
o Fore and aft deck
A siren and flashing light is installed in the engine room.
A siren is installed in the rudder propeller room.
7.7.14.5 Fire detection installation (Recommended Make is Praxis of Type Pro-series)
A fire/smoke detection installation should be installed consisting of the following:
o Central alarm panel with an acoustical alarm and external pot. free alarm
contact output.
o Heat detectors and smoke detector(s) in machinery spaces
o Heat detector in the galley
o Smoke detector(s) in accommodation spaces
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o Smoke detector(s) in corridors
o Heat detector in technical space under the wheelhouse
o Call point(s)
7.7.14.6
Bilge alarm
There should be an audible and visible alarm provided in wheelhouse and engine
room, indicating high bilge-water levels in the engine room, rudder propeller
room and cofferdam accommodation.
7.7.14.7 Engine room alarms in accommodation
There should be an audible and visible alarm provided in the chief engineer's
cabin and mess room. The alarm unit should be provided with a reset button for
acceptance.
7.7.14.8
Watertight door open/close indication
There should be an open/close door indication integrated in the conning screen
for watertight doors in engine room and rudder propeller.
7.7.14.9
Watertight hatches open/close indication
There should be an open/close door indication integrated in the conning screen for
watertight escape hatches on the main deck.
7.7.14.10 Tank sounding system
Tank levels of tanks should be indicated on the Praxis Mega-guard.
7.7.14.11
Bridge Navigational Watch Alarm System (BNWAS)
A Bridge Navigational Watch Alarm System should be fitted, according to the
IMO and Class requirements. A panel should be fitted in the bridge with an
adjustable timer and reset function. If the timer is not reset in the selected
interval, a light on the panel should be activated. When the panel has not been
reset 15 seconds after the light, a buzzer in the panel should go off. When 15
seconds later the system is still not reset, the General Alarm system should be
activated. Recommended Make is Furuno, Model BR500
7.7.14.12 Lighting
a. The lighting system for the Tug boat should be divided into a 240 V lighting
and a 24 V emergency lighting.
b. The interior of the Tug boat should be adequately lighted with marine-type
lamps.
c. All exterior lamps should be waterproof and sea water resistant marine-type
lamps.
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d. The lighting per compartment should be connected to two different supplies.
e. A number of spare bulbs should be provided for the interior, exterior and
emergency lighting.
7.7.14.13 Emergency lighting 24V D.C.
a. Battery emergency lighting should be installed near essential equipment, along
the path to this equipment and near exits.
b. Emergency lighting should not be part of the normal lighting and should only
light up in case of a black-out of the normal lighting system.
c. Emergency lighting should fitted in main compartments; Engine Room,
Switchboard room, Rudder Propeller room and in all escape routes and near
escape hatches and doors.
d. The emergency lights should be integrated in the normal lamp units.
7.7.14.14 Interior lighting 240V A.C.
Not less than the following should be fitted:
a. Engine room:
o 16 fluorescent lamp units 2 x 18 W (one at the entrance), resiliently
mounted with switch near the main entrance.
o 2 double sockets 240 V/16 A (IP 44).
o In each FL unit near main exit(s), a 25 W lamp for emergency lighting
is fitted.
b. Rudder propeller room / engineers workshop:
o 6 fluorescent lamp units 2 x 18 W, resiliently mounted, with switch near
entrance
o 1 socket 240 V/16 A (IP 44)
o 1 socket 415 V/16 A (IP67)
o 3 lamps 25 W for emergency lighting (in FL unit) (2x near emergency
steering system rudder propeller, 1x near the exit)
c. Main switchboard room:
o 2 fluorescent lamp units 2 x 18 W with switch near the entrance
o 1 double socket 240 V/10 A (IP 44)
o 1 lamp 25 W for emergency lighting (in FL unit)
d. Dry store / AC room:
o 1 fluorescent lamp unit 2 x 18 W with switch near the entrance
e. Technical space under the wheelhouse:
o 1 bulleye 40 W with a switch near the entrance
f. Deck store:
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o Bulleye 40 W with a watertight switch near the entrance.
o One socket 415 V/16 A
o One double socket 240 V/16 A
g. In each cabin:
o 1 fluorescent lamp unit 2 x 18 W with switch near the entrance
o 1 bed-reading lamp with switch above each berth
o 1 desk lamp
o 1 wall lamp (only for captain’s and chief engineer’s cabin)
o 2 double sockets 240 V/10 A (IP 44)
o 1 double socket for additional heating
h. Corridor main deck:
o 3 fluorescent lamp unit 2 x 18 W with switch
o 3 ceiling lamp 25 W for emergency lighting (in F.L.-unit)
i. Corridor below main deck:
o 2 fluorescent lamp unit 2 x 18 W with switch
o 2 ceiling lamp 25 W for emergency lighting (in F.L.-unit)
j. Laundry / sewage treatment room / store lower deck:
o 1 fluorescent lamp unit 2 x 18 W with switch
o 1 ceiling lamp 25 W for emergency lighting (in F.L.-unit) near main
exit
k. In each sanitary space:
o 1 ceiling lamp 60 W with watertight switch near the entrance
o 1 combined 15 W fluorescent lamp and shaving socket with isolating
transformer above wash basin
l. Galley:
o 2 fluorescent lamp units 2 x 18 W with a switch near the entrance
o 1 lamp in extractor unit above working range
o 2 double sockets 240 V/16 A (IP 44)
m. Messroom:
o 2 fluorescent lamp units 2 x 18 W with a switch near the entrance
o 2 double sockets 240 V/10 A (IP 44)
o 2 wall lamps
n. Wheelhouse:
o 2 fluorescent lamp units 2 x 18 W with a switch on the switchboard.
o 1 ceiling lamp 40 W, coloured type, near stairway with dimmer and
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two-way switch on top and on bottom of stairway.
o 1 ceiling lamp 25 W for emergency lighting (in FL unit) with separate
switch.
o 1 chart table lamp 40 W with dimmer.
o 1 desk lamp 15 W for emergency light near the radio equipment.
o 2 double sockets. 240 V/10 A (IP 44)
o 1 double socket for signal lamp 24 V
7.7.14.15 Exterior lighting 240 V D.C.
Not less than the following lights should be fitted in the designated spaces listed
below;
(a) On aft deck
o 2 Halogen floodlights 500 W with switch in the wheelhouse.
o 1 Fluorescent lamp unit 2 x 18W with switch against deckhouse.
o 1 Bronze bulleye 40 W with watertight switch against deckhouse.
(b) On fore deck
o 2 Halogen wheelhouse front centerline floodlights 500 W with dimmer switch
in the wheelhouse.
o 2 Halogen wheelhouse front side floodlights 500 W with dimmer switch in the
wheelhouse.
o 1 Bronze bulleye 40 W with switch in the wheelhouse.
(c) Deckhouse sides
o 2 Bronze bulleyes 40 W on each side.
(d) Bridge deck
o 2 Bulleyes 40 W near wheelhouse doors.
o 2 Emergency floodlights 150 W (24 V) near life rafts on bridge deck at
starboard and port connected to a switch on the bridge deck.
7.8
DECK EQUIPMENT
7.8.1 Anchor equipment
a. The anchor equipment and installation should be in accordance with the
Classification society’s regulations.
b. Two High Holding Power Anchors, type Pool or equivalent should be to be
provided
c. Anchors should be stowed in anchor pockets flush with the hull.
d. Each anchor to be provided with a chain cable
e. Cable lifters integral with hawser winch should be provided
f. Each chain runs via the winch to a separate chain locker below the fore deck. The
anchor and chain cable should be of hot dip galvanized material.
g. The end of each chain should be connected to the Tug Boat by means of a quick
release device.
h. For securing the anchors at sea, a turn buckle for tightening each chain with
anchor should be provided.
7.8.1.1 Anchor with chain (Class Unrestricted Service)
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142
The following should be the specifications of the Anchor and chain;
o Approximate weight: 495 kg
o Chain length: 165 m
o Chain diameter : 22 mm (stud-link)
o Quality : U2 / Q2 (Class)
o Number onboard : 2
o Each connection to anchors should be a four link adapter piece and consists of:
Kenter joining shackle-swivel-Kenter joining shackle and D-end shackle.
7.8.1.2 Anchor/towing winch
a. A Heavy duty double drum hydraulic anchor/towing winch should be fitted on the
forecastle deck.
b. One drum should be for regular towing duties.
c. The other drum should be fitted with an identical line for be stand-by in case of
emergencies.
d. The winch should be driven by a two speed Staffa hydraulic motor (Tenderer to
give detailed description of the Winch to be offered; brake holding force, pull
speed 1 and pull speed 2, shield diameter etc and describe the functionability of
the said Winch).
e. The wire should run from the top of the winch.
f. Hauling speed anchor : Not less than 10 m/min
7.8.1.3 Line pull and line length measurement system anchor/towing winch
(i) The following sensors should be provided:
(a) A pulse counter to determine actual length of outstanding wire and actual
working layer should be fitted on each drum of the fore winch.
(b) A load pen should be fitted to determine the actual force in the towing wire
when the brake is engaged and the clutch is disengaged.
(c) A winch control panel should be fitted in the wheelhouse with the following
settings/indications:
o Indication of the actual length of the outstanding wire
o Indication of the actual force in the outstanding wire
o Setting of the maximum force in the outstanding wire
(ii) Line Measurement system
o The pre-set value for the maximum force in the outstanding wire should
automatically be the maximum force of the band brake.
o The setting for the maximum force in the outstanding wire should be changed
continuously during operation.
o If the actual force in the outstanding wire is below the set maximum force the
band brake should hold the drum and the wire length should be kept
automatically.
o If the actual force in the outstanding wire is above the set maximum force the
drum should slip in the band brake and wire should be prayed out.
o When the actual force in the wire is low enough the wire should be able to be
pulled in.
o When the actual length of the outstanding wire is too long an alarm should be
activated in the wheelhouse by a lamp and a buzzer.
o The band brake should automatically engage at the end of the 2nd layer to
prevent loss of the towing wire.
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7.8.1.4
143
Control system anchor/towing winch
The bridge front station situated in the wheelhouse desk should be the designate the
main station for controlling the towing winch.
Additionally foot pedals should be fitted for the forward towing winch control. The
winch should also be locally controlled with a wireless control panel. The
selection buttons for remote control and local control should be in the main
station.
7.8.2
MOORING SYSTEM
7.8.2.1
Mooring lines
A set of Four (4) Polypropylene mooring lines of length 55 m each and diameter 40
mm of minimum breaking strength of 19.tons should be delivered together with the
Tug Boat.
7.8.2.2 Capstan 5 T
On the aft deck an electric (240/415 V) capstan with two rotation directions
should be installed of minimum speed: 15 m/min and capacity of 5 ton.
7.8.2.3 Guiding pin
A towline guiding pin fitted in a hole at the top of the bulwark in line with the
warping head of the fore winch should be provided
7.8.3 Hoisting equipment
7.8.3.1 Deck Crane
Deck crane preferable an Effer Marine Crane or equivalent should be installed
7.8.3.2 Winch on crane
An Effer Marine hydraulic hoisting winch or Palfinger should be installed on the deck
crane with SWL of 5T
7.8.4 Towing equipment
7.8.4.1 Towing winch fore
On the forecastle deck a heavy duty double drum hydraulic anchor/towing winch
should be installed where one drum should be for regular towing duties.
7.8.4.2 Towing winch aft
On the aft deck, between the towing bitt and the deckhouse, a heavy duty hydraulic
towing winch driven by a two speed Staffa hydraulic motor should be installed with
the following minimum characteristics;
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SECTION VII: TECHNICAL SPECIFICATIONS
Minimum Speed 1
Speed 2
Brake holding force
Drum length
Wire drum diameter
Shield diameter
Wire capacity
144
: 38.0 ton up to 12.0 m /min on second layer
: reduced pull up to 38.0 m /min on second layer
: 200 ton on 2nd layer
: 1275 mm
: 900 mm.
: 2050 mm, sufficient for storing a stretcher.
: 750 m - for steel wire up to diameter 54 mm
The following should be provided
o The wire runs from the bottom side of the winch.
o Al the grease nipples should be the standard flat head type.
o Grease lines should fitted with improved accessibility of the grease nipples.
o All bolts should be galvanized and all hinges and turning points fitted with
stainless steel pins.
o A spooling device should be installed.
o The guide rollers should be hardened with one guide roller being foldable for
removing wire from spooling device.
o During towing the spooling device should be disengaged.
o Towing bridle and shackles to be provided
7.8.4.3
Control system towing winch aft
The bridge front station situated in the wheelhouse desk should be the designate the
main station for controlling the towing winch. Additionally foot pedals should be
fitted for the forward towing winch control. The winch should also be locally
controlled with a wireless control panel. The selection buttons for remote control and
local control should be in the main station.
7.8.4.4 Towing hook aft - SWL 1000 Kn/100.0 ton
A Class approved towing hook, preferable a disc type or equivalent with a
hydraulic quick release device, which can be operated from inside the wheelhouse
and from the main deck near the hook should be mounted on the aft deck with safe
working load: 1000 kN/100.0 ton.
7.8.4.5 Tow line fore (in combination with the anchor-towing winch)
The fore winch should be fitted with the following rope system:
o One full friction layer directly on the drum made of 30 mm diameter rope, Euroflex
(or equal).
o 130 meter tow rope, Euroflex of 96 mm diameter.
o An additional spare tow rope as above to be provided
o 20 meter forerunner, consisting of 96 mm diameter rope, Euroflex (or equal), with
braided protective cover.
The interconnections of the different ropes should be made by means of “cowhitch” connecting of the spliced eyes of breaking strength: approx. 220 ton
7.8.4.6 Tow line aft
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145
A tow line of 750 m steel wire diameter 54 mm (6x36 ws + st) should be fitted on the
aft towing winch with a breaking strength of : approx. 200 ton
7.8.5 Life saving and fire protection
Life saving appliances and fire control equipment should be in accordance with the
regulations of Class and national authorities for a vessel of this class. The equipment
should be of approved type.
The required equipment should be properly fitted on convenient locations on
board the tug boat, including the
required plans (to be plastic sealed) like Safety
Plan, etc. The safety plans for outside should be fitted in storage tubes.
7.8.6 Portable CO2 fire extinguishers
A portable CO2 fire extinguisher (5 kg) should be fitted in the wheelhouse, the
galley, the engine room, the main switchboard room and on the lower deck.
7.8.7 Portable dry powder extinguishers
Portable dry powder extinguishers (6 kg) should be fitted in the engine room
(two), the passage deckhouse (one), and the passage accommodation below deck
(one).
7.8.8 Spare fillings
Spare fillings for the portable fire extinguishers should be provided.
7.8.9 Fireman’s outfit
Two fireman’s outfits should be supplied and stowed onboard each of which
consisting of:
o One complete fireman’s outfit
o One self-contained breathing apparatus
o One compressed air cylinder, completed with spare bottle
o One fire axe
o One safety lamp
7.8.10 Firemen’s outfit (Lloyd’s Register Fi-Fi 1 notation)
Four additional firemen’s outfits complete with breathing apparatus should be
supplied and a breathing air compressor of adequate capacity should also be
provided.
7.8.11 Fire blanket
One fire blanket should be stored in the galley.
7.8.12 Lifebuoys
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146
Ten lifebuoys, two with smoke/lights and two with floating lines, should be stored
in frames at appropriate places.
7.8.13 Life jackets
Twelve plus eight extra life jackets with lights should be provided.
7.8.14 Life rafts
Two inflatable life rafts on ejector racks are provided at easy accessible and
protected places. Instruction for use of life raft should also be provided.
The rafts should be fitted with a hydrostatic release of;
o Make : RFD or equivalent & Capacity of 12 persons each.
7.8.15 First-aid equipment
A first-aid kit (according to Classification Society should be provided).
7.8.16 Workboat
One four-meter inflatable workboat should be fitted with 25 hp outboard engine
being able to be handled with a davit.
7.8.17 Rescue Boat
One four-meter inflatable rescue boat should be fitted with 50 hp outboard
engine. An engine flusher should be provided to help keep salt, grime, silt and
sludge off the internal parts of the outboard engine.
7.8.18 Life net
A Markus life net should be stored on board.
7.8.19 Immersion suits
Twelve immersion suits with buoyancy and light should be provided.
7.8.20 Fire signals
Twelve emergency fire-signals, parachute type and waterproof packed should be
provided.
7.8.21 Line throwing appliance
Four single shot line throwing appliances shall be supplied and stored, make
Comet or equal.
7.8.22 Miscellaneous safety items
The Tug Boat should be fitted out with the following items:
o Emergency stops for E.R. fans, fuel pumps and engines
o Remotely operated valves for fuel tanks
o Fire dampers, where required
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147
o Remote start/stop for general service pump
o International shore connection for the internal Fi-Fi system
7.9.0 AUXILIARY SYSTEMS
7.9.1 Hydraulics
One hydraulic system should be installed for power supply of the deck equipment
consisting of:
i.
Independent electrically driven hydraulic pumps to power the towing winch (es)
ii. One electrically driven hydraulic pump to power towing winch brakes and clutches
and the towing hook quick release non-simultaneously.
iii. Hydraulic oil circulation tank with the required fittings and piping and hydraulic
filters incorporated in each system.
a) Hydraulic piping
i.
Seamless steel precision pipes to be fitted between the hydraulic equipment and
pumps.
ii.
High-pressure hydraulic hoses to be used where necessary.
iii. Pipes above deck up to and including a diameter of 25 mm should be made of
stainless steel and should be fitted with screwed galvanized steel couplings.
iv.
Larger pipes above deck should be made of steel and be fitted with screwed
galvanized steel couplings or forged steel welded flanges.
v.
Outside couplings and flanges should be wrapped with Denso-tape.
vi.
Piping should be sized to avoid high pressure peaks with manageable lengths
between the joints for maintenance purposes.
b) Main hydraulic pumps
There should be two independent electrically driven hydraulic pumps to power the
towing winch (es) for non-simultaneous powering of the winches and each pump
should have the following characteristics
i.
Appropriate Design pressure drop
ii.
Sensing pump with variable displacement.
iii. Load sensing pump with variable displacement.
iv.
Each main pump should have minimum capacity for 50% of the total required
power for the largest consumer at increased idle speed of the main engine.
v.
In the pressure line of each pump a non-return valve and an adjustable safety
valve should be fitted whilst the discharge line runs to the circulation tank.
c) Electrically driven hydraulic pumps
There should be one electrically driven hydraulic pump installed on top of the
hydraulic oil circulation tank for powering of the towing winch brakes and
clutches and the towing hook quick release non-simultaneously with the following
characteristics:
i.
ii.
Appropriate Design pressure drop.
Constant pressure pumps with fixed displacement.
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148
iii.
The pump has sufficient capacity to deliver the total required power for the
largest consumer.
iv.
In the pressure line of each pump a non-return valve and an adjustable safety
valve should be fitted and the discharge line to run to the circulation tank.
d) Hydraulic oil circulation tank
The hydraulic oil circulation tank should be designed for a maximum temperature of
65°C. An oil cooler should be installed to control the temperature of the hydraulic
oil in the system.
The tank shall be fitted with provision for hand hole for inspection, cleaning,
filling with 10 micron filter and level indicators and alarms.
e) Hydraulic oil cooling system
Each hydraulic system should be provided with a separate low temperature
cooling system which shall double up in cooling the hydraulic oil.
An electrical pump should be provided, recommended of Make Sterling, Type
ZLKD, with minimum capacity approx.10 m3/hr, which will start/stop
automatically.
f)
Commissioning hydraulic systems
After finishing the fitting of the system, the complete system (including the filters)
Should be prepared, tested, pressure tested and commissioned to general accepted
standards.
g) Alarms hydraulic systems
The alarms for the hydraulic installation should be individually presented in the
Main Switchboard room and in the wheelhouse.
7.9.2 Oil pollution control
There should be a pollution control unit mounted on the Tug boat with the following;
7.9.2.1 Dispersant pump and booms
A removable dispersant spray boom at least 6m be fitted at each side of the Vessel,
installed with an electrically driven twin pump for sea water and dispersant mixing
of minimum capacity;9 liters and up to 82 litres seawater /min
The spray gear should include and not limited to the following;
o Pump unit
o Sets of Suction and delivery hoses
o Galvanized steel dispersant spray booms
o Sets of Spray nozzles and adapters
o Stainless steel wire and stainless steel shackles
Page 148 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
7.10.0 EXTERNAL FIRE-FIGHTING, EMERGENCY
FIREFIGHTING PUMP AND SALVAGE SYSTEM
149
PORTABLE
7.10.1 External fire fighting system 1200 m3/hr
In the Engine room, there shall be a fire fighting set consisting of a fire fighting
pump driven by an independent Caterpillar (CAT) Marine diesel engine which should
be electrically started and stopped from a control panel mounted on the engine
combined with a foam mixer.
o Diesel engine
: CAT Marine Diesel Engine
o Pump
: All Bronze (impeller & housing)
o Capacity
: 1200m³/hr
o Working pressure
: 10.5 bar
7.10.1.1 Monitors
There should be Two monitors make Albach type APF7, fitted forward of the
wheelhouse, together covering a large horizontal arc. The monitors are to be fed by
the fire fighting pump situated in the engine room. The monitors should be
equipped with a jet/spray nozzle suitable for water and for water/foam and be
remote controlled from wheelhouse.
Monitor of Capacity water
: 1200 m³/hr each at 120 meter jet length
Capacity foam
: 300 m³/hr each
7.10.1.2 Foam equipment
A foam mixing system should be fitted with two in-line type foam inductors. The
protein type foam should be able to mix to a maximum percentage of 6%.
7.10.1.3 Flushing lines
There should be a provision to flush through with fresh water, the fire fighting
piping & monitors can be flushed after use.
7.10.1.4 Fire fighting connections
One International shore connection. On each side of the fore deck 4 fire fighting
connections are to be fitted.
7.10.1.5 Fixed Internal Fire Fighting System
Engine room fire suppression system is preferable to be Pyrogen or equivalent,
aerosol based suppression system.
Aerosol release mechanism to be sited in the wheel house
7.10.1.6 Emergency Portable Firefighting.
As per classification society recommendation to be supplied with dedicated
suction and delivery hoses. The suction hose to be filled with a robust throt valve
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150
7.10.1.7 Salvage pump (portable)
There should be a Single phase electrical driven submersible salvage pump on
board with minimum capacity of 36m³/hr at 12M head.
The Submersible pump set should be delivered complete with a minimum 20
meter pressure hose and 20 meter electrical cable.
The electrical connection (plugging) should be compatible with an external power
supply and the current organizational tugs power supply .
7.11.0 JOINERY & ARRANGEMENT OF SERVICE/LIVING SPACES
The Vessel should comfortably accommodate 10 persons. The lay-out to conform
with the Maritime Labour Convention 2006 regulations and subsequent annexes;
and to be shown on the relevant General Arrangement Plan.
a. Table tops are made of hard plastic covered waterproof marine plywood.
b. Berths are to be provided with a 20 cm box spring mattress.
c. Berths are to be 2200 x 900 mm.
d. Aluminium handrails to be fitted where necessary.
e. The locks should be of the master key type and the vessel to be delivered with
three master keys.
f. There should be a central digital aerial system for radio and TV installed with
an aerial socket outlet in the mess and in each cabin.
g. There are to be a minimum of two power supply sockets in all cabins to allow
for appliances connection
h. For every outside door a doormat should be provided.
i. The Standing height in accommodation should be approx. 2.20 M
j. The Door height in accommodation should be approx. 2.10 M
7.11.1 Acoustical insulation
Vessel design shall ensure that satisfactory measures are taken to maintain low
noise levels onboard.
Special emphasis should be given to the following areas and their designed maximum
allowable noise levels according to the Shipyard (Tenderer) prognosis to be availed in
the tender bid in the table format below;
NO.
01
02
03
04
05
06
07
08
09
AREA OF CONSIDERATION
The Wheelhouse
The Captain’s cabin
The Chief Engineer’s cabin
The Galley
The Mess Room
Cabins below main deck PS/SB forward
Cabins below main deck PS/SB aft
Main switchboard room
Engine room
DESIGN NOISE LEVELS
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151
Accuracy of the calculations allowable tolerance should be +/- 3 dB(A) based on free sailing
condition at full throttle
7.11.2 Joinery
7.11.2.1
7.11.2.2
7.11.2.3
7.11.2.4
7.11.2.5
7.11.2.6
7.11.2.7
All joinery work should be in accordance with normal Builders' standards
as approved by class.
For lining, non steel partition bulkheads, ceilings hard plastic coated (on
both sides) marine plywood panels should be fastened with screws and
finished with Omega wall joints and Aluminium profiles.
Furniture should be of hard plastic coated in the colour light grey.
Non-Combustible and/or fire retardant materials only should be used
where required.
Appropriate thickness of lining and of ceilings should be be given and the
wheelhouse should be fitted with an acoustic ceiling of Dampa type or
equivalent.
Partition bulkheads between cabins should be double panelled for sound
insulation.
Interior doors should be of the B-15 type with all Door frames made of
steel.
All Door-locks, -handles, -hooks, clamps, should be made of chromeplated brass or stainless steel.
7.11.3
Floors
7.11.3.1
Floors engine room and rudder propeller room
o Chequered Aluminium floor plates should be fitted in the engine and rudder
propeller rooms fastened to frames by stainless steel screws.
o The plates are to be mounted on angle section frames in such a way that all
equipment can be reached for operation and maintenance.
o In the rope store and on the engine room tank top anti-slip deck paint should be
applied.
7.11.3.2
Floors wheelhouse and accommodation
o The floors in the switchboard room, alleyways, messroom and wheelhouse should
be of the composite synthetic type OR equivalent of colour red brown.
o The basic floors in the accommodation should be of the floating type, and no
direct contact is to be made between the floors and the steel structure.
o The cabins should have linoleum laid over the Bolidt or equivalent floor, colour
red brown.
7.11.3.3
Floor galley and sanitary spaces
o In the galley and sanitary spaces a non-floating Bolidt or equivalent type floor is
to be fitted; colour light grey.
o The floor should extend 10 cm up to the side walls.
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7.11.4
152
Walls
7.11.4.1
Walls wheelhouse
o The wheelhouse walls (up to the windows) should be insulated with mineral wool.
The walls are to be panelled up to the windows, anthracite coloured.
o The dashboard casings should be made of steel, dashboard tops to be coloured
black.
o The steel structure around the windows should be painted grey (Satin). Handrails
to be fitted as appropriate for safety.
7.11.4.2
Walls accommodation
o The accommodation sides and partition bulkheads are to be completely panelled
with hard plastic coated marine plywood panels; coloured frosted or light grey.
o Walls and decks exposed to the sun should have thermal insulation of mineral
wool between the plating and lining or ceiling.
7.11.4.3
Walls sanitary spaces
o The sanitary spaces should have panelled ceiling and painted steel sides
7.11.4.4
Ceiling wheelhouse
o Ceiling should be Dampa type or equivalent system, anthracite coloured and to be
insulated with mineral wool.
7.11.4.5
Ceiling accommodation
o The accommodation ceilings should be made of hard plastic coated marine
plywood panels coloured white with sound absorbing ceilings.
7.11.5
Insulation
Reduction of noise levels onboard the Tug should be prioritized, hence appropriate
insulation fittings should be provided for the following spaces;
(a)Engine room deckhead and bulkheads
(b) Exposed shell accommodation sides
(c)Deckhouse sides behind linings.
(d) Floating floor in accommodation
7.11.6
Furniture
o Seats should be made of hard plastic coated marine plywood panels of minimum
thickness 20 mm and upholstered with black coloured heavy duty leather with
storage facilities underneath the Seats.
o Chairs should be fitted with armrests and be provided with securing facilities for
sailing in sea conditions.
o Chairs should be marine type with chromium plated steel frames and with heavy
duty black leather.
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153
7.11.7 Arrangement wheelhouse
7.11.7.1
Control consoles
The control consoles should be made of steel
7.11.7.2
Helmsman seat
There should be one helmsman seat, ergonomically designed cabin controlled
adjustable to meet Operators body profile of the Dynamic 07, Brieda Seat type in
accordance with the European standards: EN 1005-3/4/5.
7.11.7.3
Seats
One person each seats, covered in blue leather shall be installed in the Starboard
and portside in the wheelhouse.
7.11.7.4
Chart table
A chart table with dimmable lamp should be installed in the wheelhouse at
starboard side.
7.11.7.5
Time clock
A quartz marine clock Ø 4" chrome plated with silence periods should be fitted.
7.11.7.6
Binoculars
A set of two pairs of prismatic binoculars (7x50), of recommended Make, Steiner
Skipper should be provided in a binocular box.
7.11.7.7
Dustbin
There should be a dustbin with a shutting top in the wheelhouse
7.11.7.8
Roller curtains
o All sky windows should be fitted with roller type curtains. Roller curtains should
be operated from bottom to top for maximum coverage.
o All wheelhouse windows should be fitted with roller type curtains. Roller curtains
should be operated from bottom to top for maximum coverage.
7.11.7.9
Inclinometer
In the wheelhouse, Inclinometers for trim and heel should be mounted.
7.11.7.10 Arrangement living quarters
A complete inventory including bed sheets, pillows and covers, blankets and
towels should be provided for 12 persons.
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154
7.11.7.11 Arrangement cabins above main deck
a. One captain's cabin to be provided with:
o One bunk with one drawer with lock
o One writing table with locker and with chair.
o Two clothing lockers with keylocks, one with dressing rod and top shelve, one with
shelves only
o Wash basin with taps (hot and cold water, one handle control)
o One seat
o One bookshelf
o One double clothes hook
o One dustbin
o One safe
o Curtains for windows
o Notice board
o One quartz marine clock Ø 4" chrome plated, make; Schatz.
b. One chief engineer's cabin to be provided with:
o One bunk with one drawer with lock
o One writing table with locker and with chair.
o Two clothing lockers with keylocks, one with dressing rod and top shelve, one
o with shelves only
o Wash basin with taps (hot and cold water, one handle control)
o One seat
o One bookshelf
o One double clothes hook
o One dustbin
o Curtains for windows
o Notice board
o One quartz marine clock Ø 4" chrome plated, make; Schatz.
7.11.7.12 Arrangement cabins below main deck
a.
o
o
o
o
o
o
o
o
Four double crew cabins each to be provided with:
One bunk for each person, lower bunk with two drawers with locks
One writing table with chair
One clothing locker with keylock for each person
Wash basin with taps (hot and cold water, one handle control)
One bookshelf
One double clothes hook
One dustbin
Curtains for bunks
7.11.7.13 Arrangement galley and mess rooms
There should be a Mess/Day-room supplied with anti-slip placemats with two
Page 154 of 183
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o
o
o
o
o
o
o
o
o
155
dining tables with corner seats and chairs for 12 persons. A complete mess/galley
inventory including dishes, cups, pans, etc. should be provided for the crew;
andshould be fitted with;
Glass locker
Book shelf
Notice board
ER alarm
VHF remote handset with loudspeaker
TV 24 Inches LED
Radio/DVD player, car type, with two loudspeakers flush mounted in the ceiling
One dustbin, make Wesco, capacity 40 ltrs, colour grey
One quartz marine clock Ø 4" chrome plated.
(a) Galley
o One stainless steel worktop, with cupboards underneath and small wall type
o lockers. The worktop has a stainless steel sink with water tap hot and cold and
o One stainless steel combined refrigerator/freezer of the compressor type of
o 224/89 net ltrs., with key locks
o One marine type electric cooker with 4 hotplates and pan fittings
o One combined microwave / oven
o Stainless steel sheeting around cooker
o One spice rack
o One dustbin, make Wesco, capacity 40 litres, colour grey
o One set of mugs + mugs rack
The floor of the galley should be provided with a drain with siphon.
The galley door should have an electro-magnetic open position lock with local control.
Lock should also be connected to fire detection installation.
7.11.7.14 Laundry room
There should be a laundry room on lower deck provided with a washing machine
and dryer with its own store equipped with whitewood shelves and a wash
basin with taps (hot and cold water, one handle control).
7.11.7.15 Crew sanitary spaces
a. All sanitary units (toilets, showers, etc.) should have a drain to the sewage
treatment plant and each sanitary space should be equipped with:
o Toilet with sea water flush
o Shower with thermostatic controlled taps
o Coat hooks
o Drains with siphons in the floor
b. There should also be one sanitary space below main deck which should be
provided with a wash basin with taps. (hot and cold water, one handle control).
And above each wash basin a mirror locker should be fitted and near each
washbasin a soap dispenser and drinking glass with bracket are to be fitted.
c. Each shower space is to be fitted with hand-grip and wire model soap dish.
d. On the right side of each toilet on board, a hand held bidet shower with a flexible
hose should be fitted
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7.11.8
156
Arrangement store and boatswain equipment
7.11.8.1
Dry store
7.11.8.2
The dry store below main deck should be equipped with racks at the side walls
and two freezers.
Store
The store on the lower deck should be equipped with three compartments as
follows:
o A rope store for spare ropes that can be transferred from lower deck to main
deck through the escape hatch.
o General store with wooden shelves at the side walls
o Garbage store with several containers to separate the garbage
7.11.8.3
Boatswain equipment
o 1 Rubber bucket with line
o 1 Broom deck brush
o 1 Wash-leather
o 1 Sponge
o 1 Boat hook 4 meter
o 4 Safety harnesses
o 2 boatswain knifes with harness
7.11.8.4
Basic cleaning set
Basic cleaning set should consist of;
o 2 pc Adhesive tape, Marine air tape, W=50 mm, L=50 m (duct tape)
o 2 pc Insulation foam, PU, B3, can 700 ml, with hose, CFK-free
o 1 pc Copper/brass polish, Tube 150 gr. also for St.St.
o 2 x 20 m. deck wash hose complete with hoses, D=1/2", with crosslink
synthetic wire
o 1 roll Anti-skid mat, Slipstop 3.66 x 0.30 m²
o 2 pc Carpet sweeper, W=24.5 cm, fibre medium, with stick L=1.7 m.
o 2 pc Floor mop
o 1 pc Metal cleaner, Muscle Steelfix
o 1 pc Plastic cleaner, Valma Plasticolor
o 2 pc Wood cleaner, Pledge cleaning foam
o 10 L. Rust remover, HC-Roka
o 12 pc Brush 1", round tip
o 12 pc Brush 1 ½ ", round tip
o 10 pc Foam paint roller, Spare roll for painting
o 25 ltrs. wash & shine
o 2 ltrs. Antical/lime scale remover
o Vacuum cleaner
o Portable Electrical High pressure washer machine.
7.11.9
Engine room workshop and tools
a. Standard tools and inventory
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SECTION VII: TECHNICAL SPECIFICATIONS
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o
o
o
o
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157
Standard tool set as supplied by the engine manufacturer(s)
2 Grease gun with a set of required heads
1 Grease gun for towing hook
Key for flush hatch
Key for docking plugs
Key for shore connections
3 Sounding tapes, one for fresh water and one for other liquids
Cleaning brush for condenser
1 Battery water filling bottle
2 Spare Padlock
Test set for ELC cooling fluid
1 Set of spare bulbs (interior lighting)
b. Engine Room Tool Box to include
o Basic Wartsila tool kit
o 1 Bulkhead mounted tool cabinet, S1400GM Gedore
o 1 Ringspanner set 9 pcs 6/32
o 1 Open end spanner set 12 pcs 6/30&32
o 1 Socket set 24 pcs 10/32
o 1 Socket driver set 6pcs 5.5/10
o 1 Wrench set allenhead 8 pcs 3-14 mm
o 1 Adjustable wrench 25*205, Bahco
o 1 Adjustable wrench 53*455, Gedore
o 1 Wrench adjustable for pipes, 227-4 Gedore
o 1 Crow bar (wrecking) 18*50 mm, 611 Muller
o 1 Gedore grip wrench - 137/10”
o 1 Combination pliers
o 1 Screwdriver set 7 pcs
o 1 Chisel and punch set 6 pcs
o 1 Key file set 6 pcs
o 1 Feeler gauge set 0.05-1 mm, 720-20M Gedore
o 1 File half-round 8” coarse 200 mm, 210 Sandvik
o 1 File half-round 8” smooth 200 mm, 210 Sandvik
o 1 File set 3 pcs
o 2 Handles for file L=140 mm
o 2 Hammers, 1*0.5kg and 1* 1 kg, 4E Habero
o 2 Screwdrivers isolated, 1*3 mm and 1*4 mm, Gedore
o 1 Multimeter handheld with LCD display, Y 122 F 32
o 1 Hammer, with removable plastic heads, 224E-32 Habero
o 1 Gasket remover up to 8 mm L=160 mm
o 1 Wire brush, 3 rows, 30 mm, 803
o 1 Hack saw with one spare blade
o 1 Universal hand saw
o 1 Scraper triangular L=150
o 2 Pliers flat long nose, 144-7” & 145-10”
o 1 Pliers diagonal cutting, Gedore 8530 R9
o 1 Adjustable wrench, 175-3 Gedore
o 1 Wrench set allenhead AF 10pcs - 1/16” - 1/2”
o 1 Feeler gauge set AF, 702-13A Gedore
o 1 Socket driver set AF 25 pcs, 5/16”-1.1/4”, D 19 TAU-10 Gedore
o 1 Spanner set AF 14 pcs, 5/16”-1.1/4”, 1B-014A Gedore
Page 157 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
158
c. Hoisting gear
o Three hand-operated chain blocks of 5, 3 and 1 tons capacity should be
provided.
o Above each main engine and the Auxiliaries, steel hoisting rods should be
fitted.
d. Deck tools
o 1 Crow bar 50 cm.
o 1 Hand hammer, 1000 gr.
o 4 Screwdrivers: 4, 5.5, 6.5 and 8 mm.
o 2 Shackles, Greenpin D-type 1.5 ton.
o Pneumatic hammer with spare set of gun and needles. Deck air connection to
be provided.
o Electrical portable grinder equipped with a replaceable rotary cup wire brush.
e. Engineers workshop / store
o The engineer’s workshop / store should be provided with:
o A workbench with 6" engineers vice, One grinding combined with wire brush
machine ; Creussen, and Storage racks
f. Others
Watertight Bisonyl covers should be provided for:
o Compass
o Searchlight
o Horn
o Fresh water de-aerators
o FiFi monitors
7.12.0 NAUTICAL, NAVIGATION & COMMUNICATION EQUIPMENT
7.12.1
Navigation lights
The navigation lights should be switched and signalled in the wheelhouse on a
control panel.
When an indication light is defective the circuit to the navigation light should not
be interrupted and a buzzer should be fitted to indicate broken circuit. Normal supply
of these lights from the 24 V ships consumer’s network. In the event of a blackout in
the normal supply, the emergency network should be able to automatically supply the
navigation lights (emergency supply).
Lights on the wheelhouse control desk should indicate normal/emergency supply.
There should be;
o 2 Side lights (red and green) fitted at the sides of the railing on the bridge deck.
o A sternlight (white) is to be fitted in the mast
o 3 Masthead lights (white) are to be fitted in the mast
o A towing light (yellow) is to be fitted in the mast
Page 158 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
159
o An anchor light (white) is to be fitted in the mast
o 3 R.I.M. (restricted in manoeuvring) lights (red, white, red) are fitted in the
mast, lights can also be used as N.U.C. (not under command) lights (red, red).
It is recommended that the Navigation Lights be double type
7.12.2 Optical signaling equipment and searchlight
7.12.2.1 Searchlight
Two LED type searchlights to be mounted on the wheelhouse top deck, one fore
and aft. The searchlights should be electrically remote controlled from the
wheelhouse with the following characteristics
o Output : equivalent of 1000 W
o Power supply : 240 V
o Make : Seematz searchlights or equivalent
7.12.2.2
Floodlights (Lloyd’s Register Fi-Fi 1 notation)
Two LED Floodlights to be mounted on the wheelhouse top deck, one fore and aft.
The Floodlights should be electrically remote controlled from the
wheelhouse
with the following characteristics
o Output : equivalent of 500 W Xenon
o Power supply : 240 V
o Make : Seematz flood lights or equivalent
7.12.3
Signals and flags
7.12.3.1
Signal flags
A set of signal flags should be stored in a bag in the wheelhouse provided with a
signal flag code chart
7.12.3.2
Signal lamp
A signal lamp should be stored in the wheelhouse.
7.12.3.3
Day signals
Three black balls and one diamond should be provided.
7.12.3.4
Horn
A magnet type horn (whistle above 130 dB) should be fitted on the wheelhouse top
deck of a proven Make and type. A push button should be installed in the
wheelhouse dashboard.
7.12.3.5
Ship’s bell
A ship’s bell (12” diameter) should be fitted.
7.12.3.6
National and Ship Builders flags
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SECTION VII: TECHNICAL SPECIFICATIONS
160
Two national flags and Two Shipbuilders’ flags should be provided.
7.12.3.7
Nautical and bridge systems
A radar system should be installed with a colour display unit with 19” LCD Screen
and its Key Board Control unit to be integrated in the dashboard.
Recommended Make should be;
o FURUNO CHART RADAR; Type : FCR-21X9
The GPS navigator and the echosounder should be connected to the radar for on
screen display.
7.12.3.8
GPS navigator
GPS navigator to be installed should be of Make : Furuno and Type : GP-150
7.12.3.9
Sextant
A sextant should be stored in the wheelhouse.
7.12.3.10 Magnetic compass - Kotter type
A magnetic compass should be installed and located on a stainless steel
foundation on the wheelhouse top. Recommended Make should be : Cassens &
Plath, Type : Kotter and a Netcam digital repeater to be fitted in the wheelhouse
7.12.3.11 Autopilot
An autopilot should be installed, recommended Make is : Robertson, Type : AP50 or equivalent. The autopilot should be connected to the magnetic compass and
able to steer one or both of the azimuth thrusters.
7.12.3.12 Echo sounder
An echo sounder of LCD type fed by the 24 V board installation should be fitted
onboard, and the Make should be : Furuno, Type FE-700. The transducer should
be installed at an appropriate place in the hull.
7.12.3.13 Speed log
A Doppler speed log should be fitted, according new Solas section V. The Make
should be Furuno and the Type be : DS-80
7.13.0 COMMUNICATION
7.13.1
Internal Communication
(a) Intercom
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SECTION VII: TECHNICAL SPECIFICATIONS
161
An intercom system should be installed onboard that has a “call all” button which
provides public address function. The Working stations to be established should
include:
o Master station in wheelhouse
o Engine room/rudder propeller room with headset and rotating lamp
o Crew accommodation below forecastle deck
o Fore deck with call possibility to master station
o Aft deck with call possibility to master station
o Galley
o Mess/day-room
o Chief engineer's cabin
o Captain's cabin
o Main switchboard room
o Stations on fore and aft deck are closed watertight stations.
Recommended Type Phontech BTS 4000
(b) CCTV
There should be a closed circuit television system (CCTV) provided with a 10”
monitor in both the wheelhouse and the Main Switch Board room. The system should
cover the engine room area (1camera), rudder room, and Aft deck. Recommended type
IRIS model IM-DCS-35
7.13.2
External communication
7.13.2.1
VHF radiotelephones
o Two VHF radiotelephones make S.P. Radio – type “Sailor” Compact 6222, 25
W,
o with all international channels should be fitted onboard.
o VHF 1, to be provided with one VHF antenna and one DSC antenna in the
mast. The DSC antenna should provide DSC and DSC watch receiver (Ch. 70)
functionality.
o VHF 2, to be provided with one VHF antenna in the mast (only VHF
functionality), with loudspeaker with tele-microphone in the mess room and
connected to the intercom system.
o A repeater should be fitted in the captain’s and engineer’s cabin.
o Both VHF’s are to be provided with one man control, consisting of control
switch/gooseneck microphone.
7.13.2.2
VHF hand-held transceivers
Two VHF hand-held transceivers should be provided of Make: Jotron and Type :
TRON TR-20
7.13.2.3
SSB radio telephone Note: required for area A2
o An SSB/AM radio telephone with a maximum output power of 150 W and 200
selectable channels should be installed onboard. The Make should be Furuno
Type : FS-1575
o In receiving mode the frequencies should be such that they can be scanned. The
antenna should be mounted on the wheelhouse top deck or in the mast. The
Page 161 of 183
SECTION VII: TECHNICAL SPECIFICATIONS
162
SSB radio telephone should be equipped with a watch receiver (2187.5 KHz)
and
integrated DSC unit (GMDSS).
o SSB antenna should be fitted on the base plate of the mast and to be 6M length.
7.13.2.4
Inmarsat system
Note: required for area A2 without Navtex coverage and area A3
o One Inmarsat C system according GMDSS requirements should be fitted in the
wheelhouse. The Make should be Furuno, Type : Felcom 18.
o The Inmarsat C system should be fitted with LCD type display and separate
keyboard and a printer fitted in the wheelhouse.
o Long Range Identification and Tracking (LRIT) system is to be integrated
onboard.
7.13.2.5
Spare Inmarsat system
Note: required for area A3
o One spare Inmarsat C system, according GMDSS requirements should be
fitted. The Make should be Furuno, Type : Felcom 18
o The Inmarsat C system should be fitted with LCD type display and separate
keyboard fitted in the Captain’s cabin.
7.13.2.6
NAVTEX
One Navtex receiver should be installed with capacity to store up to 64 message
identifications, selection of stations, etc. Make should be Furuno, Type NX700A/B Dual channel receiver.
7.13.2.7
AIS Chart Plotter system
An automatic identification system should be fitted, connected to GPS and VHF.
Within VHF-range the position, course, speed, navigational status etc. of
surrounding vessels being displayable on the AIS. Make should be Furuno
Maxsea Solution, Type FA-100 AIS Transponder, and Maxsea (software) Chart PC
with Chart Plotter. Hardware to include; Intel Pentium 4pc, 15” Color TFT flat
screen, Key Board and Mouse, Windows XP, Maxsea Shell for easy operation of
the chart plotter software. C
7.13.2.8
EPIRB
A single EPIRB, make Jotron, type TRON-60s, operating on 121,5 and 406 MHz,
complete with lithium battery, antenna unit, test facilities and manual, a Float free
bracket FB-4 with hydrostatic release should be installed.
7.13.2.9
SART
One complete "search and rescue radar transponder" make Jotron, type
TRONSART20, operating on 9 GHz, is to be fitted.
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SECTION VII: TECHNICAL SPECIFICATIONS
7.13.3
Infotainment system
7.13.3.1
Internet system
163
An internet/television antenna system should be fitted. Sockets to be provided in
the wheelhouse, mess room and all cabins.
7.13.3.2 Computer network
a. Computer network is to be installed based on Ethernet technology with RJ45
plugs in the following spaces:
o Wheelhouse
o Switchboard room
o Mess room
o Captain’s cabin
o Chief Engineer’s cabin
o Crew cabins
b. High quality Ethernet cables should be used and a triple band wireless voice data
gateway to be provided.
c. An external antenna type GSM HSDPA should be installed in the navigation mast, of
make Comrod, type AC15-P or equivalent.
d. The system should be able to be activated using the local service providers in Kenya.
e. A combined TV aerials system for analogue and digital TV sets should be provided in
the mess room.
7.13.4 Meteorological equipment
There should be an aneroid barometer Ø 4" onboard mounted in the wheelhouse.
The Anemometer to be of Make Windsonic OMC 115 for ultra-sonic wind speed and
wind direction measurement, or equivalent to be installed, with a sensor fitted on top
deck.
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164
SECTION VIII: TENDER FORMS
Page 164 of 183
A. Form of Tender
Tender No:
Date:
To:
Sir/Madam:
Having examined the Tender documents including Addenda Nos. [insert addenda numbers], the
receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, deliver and
commission 1No. Tug Boat
in conformity with the said Tender documents for the sum of
______________________________________________[total Tender amount in words and figures]
or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith
and made part of this Tender.
We undertake, if our Tender is accepted, to deliver the Goods in accordance with the delivery schedule
specified in the Schedule of Requirements.
If our Tender is accepted, we undertake to provide a performance security in the form, in the amounts,
and within the times specified in the Tender documents.
We agree to abide by this Tender for the Tender validity period specified in Clause 18.1 of the Tender
Data Sheet, and it shall remain binding upon us and may be accepted at any time before the expiration
of that period.
We are not participating, as Tenderers, in more than one Tender in this Tendering process.
Our firm, its affiliates or subsidiaries – including any subcontractors or suppliers for any part of the
contract – has not been declared ineligible by the Government of Kenya under Kenyan laws.
Until a formal Contract is prepared and executed, this Tender, together with your written acceptance
thereof and your notification of award, shall constitute a binding Contract between us.
We understand that you are not bound to accept the lowest or any Tender you may receive.
We certify/confirm that we comply with the eligibility requirements as per ITT Clause 3 of the Tender
documents
Dated this ________________ day of ________________ 20______.
(Name)
_________________
__________________________
[signature]
[in the capacity of]
Duly authorized to sign Tender for and on behalf of ______________________________
SECTION VIII: TENDER FORMS
166
B. Price Schedules for Goods and Related Services
Name of Tenderer ……………………….
1
Item Description
1.
2.
3.
4.
5.
6.
7.
8.
9.
IFB Number …………….
Page ……… of ……………
2
3
4
Unit Unit price CIF
Mombasa
New Tug Boat
1
Preventive maintenance spares to be used for one year after Lot
warranty
Back Up Spares listed in the tender document
Lot
Local Training of 5 Technicians & 5 Operators
Overseas Training of 5 Technicians & 5 Operators
Special Training for engines/generators for 5 technicians
Special Tools as listed in the technical specifications (statutory
requirements) Clause 7.2.1.10
AMOS & Diagnostic Software installed in Computer lap top as
detailed in the Technical Specification
At least three milestone visits to the Shipyard by two
Representatives to be housed by Shipyard
AU
AU
AU
Lot
1
AU
Name ……………………………………………………………….. in the capacity of ………………………………………
Signature of Tenderer………………………………………………………………………………………………………………
Duly authorized to sign the Tender for and on behalf of ……………………………………………………………………………
Dated on ……………………………………. day of …………………………………. 20 …………………………………….
Note: In case of discrepancy between unit price and total, the unit price shall prevail.
166
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7
Total Price
CIF
Mombasa
SECTION VIII: TENDER FORMS
167
C. Confidential Business Questionnaire
1.1
1. Individual
Tenderers
or
Individual
Members
of
Joint Ventures
Legal status of Tenderer:
documents]
[attach copies of statutory registration
Place of registration: [insert]
Principal place of business: [insert Detailed Physical address,
Building, street town country Telephone , fax, email and website]
Power of attorney of signatory of Tender: [attach]
Other official contact person(s) –
indicate telephone and email addresses
Project name and
country
1.2
Total annual volume of Services performed in (three-3) years, in the
internationally traded currency specified in the Tender Data Sheet:
[USD]
1.3
Services performed as prime Supplier on the provision of Services of a
similar nature and volume over the last (Five) years. The values
should be indicated in the same currency used for Item 1.2 above.
Also list details of work under way or committed, including expected
completion date.
Name of Procuring
Entity and contact
person
Type of Services
provided and year of
completion
Value of Contract
(a)
(b)
1.5 Qualifications and experience of key personnel proposed for administration and execution of
the Contract. Attach biographical data. Refer also to Clause 14.4(d) of the Instructions to
Tenderers.
Position
Name
Years of experience
(general)
(a)
(b)
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Years of experience
in proposed position
SECTION VIII: TENDER FORMS
1.6
168
Proposed subcontracts and firms involved. Refer to Clause 23 of
General Conditions of Contract.
Sections of the
Services
Value of
Subcontract
Subcontractor
(name and address)
Experience in providing
similar Services
(a)
(b)
1.7
Financial reports for the last (3) years: balance sheets, profit and loss statements,
auditors’ reports, etc. List below and attach copies.
1.8
Evidence of access to financial resources to meet the qualification requirements: cash in
hand, lines of credit, etc. List below and attach copies of support documents. We
certify/confirm that we comply with eligibility requirements as per ITT Clause 3 of the
Tender documents.
1.9
Name, address, and telephone, telex, and facsimile numbers of banks that may provide
references if contacted by the Procuring Entity.
1.10 Information regarding any litigation, current or within the last 10) years, in which the
Tenderer is or has been involved.
Other party(ies)
Cause of dispute
Details of litigation Amount
award
involved
(a)
(b)
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SECTION VIII: TENDER FORMS
169
1.11 Information regarding Occupation Health and Safety Policy and Safety Records of
the Tenderer.
1.12 Statement of compliance with the requirements of Clause 3.4 of the Instructions to
Tenderers.
1.13 Proposed Program (service work method and schedule). Descriptions, drawings, and
charts, as necessary, to comply with the requirements of the Tender documents.
We, the undersigned declare that
(a)
The information contained in and attached to this form is true and accurate as of the date of
Tender submission
Authorized Signature:
______
Name and Title of Signatory:
______
Name of Tenderer:
Address:
Company Stamp/ seal _____________________________________________
169
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SECTION VIII: TENDER FORMS
170
DECLARATION FORM (MANDATORY REQUIREMENT)
Date
To
The tenderer i.e. (name and address)
declare the following:
a) Has not been debarred from participating in public procurement.
b) Has not been involved in and will not be involved in corrupt and fraudulent
practices regarding public procurement.
Title
Signature
(To be signed by authorized representative and officially stamped)
170
TENDER NO. KPA/057/2013-14/MO - SUPPLY OF 1NO. TUG BOAT
Date
SECTION VIII: TENDER FORMS
171
D. Integrity Declaration
UNDERTAKING BY TENDERER ON ANTI – BRIBERY POLICY / CODE OF
CONDUCT AND COMPLIANCE PROGRAMME
1. Each Tenderer must submit a statement, as part of the Tender documents, in the given format
which must be signed personally by the Chief Executive Officer or other appropriate senior
corporate officer of the Tendering company and, where relevant, of its subsidiary in the Kenya. If
a Tender is submitted by a subsidiary, a statement to this effect will also be required of the parent
company, signed by its Chief Executive Officer or other appropriate senior corporate officer.
2. Tenderers will also be required to submit similar No-bribery commitments from their
subcontractors and consortium partners; the Tenderer may cover the subcontractors and
consortium partners in its own statement, provided the Tenderer assumes full responsibility.
3.
a)
Payment to agents and other third parties shall be limited to appropriate compensation for
legitimate services.
b)
Each Tenderer will make full disclosure in the Tender documentation of the beneficiaries
and amounts of all payments made, or intended to be made, to agents or other third parties
(including political parties or electoral candidates) relating to the Tender and, if successful,
the implementation of the contract.
c)
The successful Tenderer will also make full disclosure [quarterly or semi- annually] of all
payments to agents and other third parties during the execution of the contract.
d)
Upon completion of the performance of the contract, the successful Tenderer will formally
certify that no bribes or other illicit commissions have been paid. The final accounting shall
include brief details of the goods and services provided that they are sufficient to establish
the legitimacy of the payments made.
e)
Statements required according to subparagraphs (b) and (d) of this paragraph will have to
be certified by the company's Chief Executive Officer, or other appropriate senior corporate
officer.
4. Tenders which do not conform to these requirements shall not be considered.
5. If the successful Tenderer fails to comply with its No-bribery commitment, significant sanctions
will apply. The sanctions may include all or any of the following:
a)
Cancellation of the contract;
b)
Liability for damages to the procuring entity and/or the unsuccessful competitors in the
tendering process.
6. Tenderers shall make available, as part of their Tender, copies of their anti-Bribery Policy/Code of
Conduct, if any, and of their general or project-specific Compliance Program.
7. The Government of Kenya has made special arrangements for adequate oversight of the
procurement process and the execution of the contract, and has invited civil society and other
competent Government Departments to participate in the oversight. Those charged with the
oversight responsibility will have full access to all documentation submitted by Tenderers for this
contract, and to which in turn all Tenderers and other parties involved or affected by the project
shall have full access (provided, however, that no proprietary information concerning a Tenderer
may be disclosed to another Tenderer or to the public).
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172
ANTI-CORRUPTION DECLARATION COMMITMENT/ PLEDGE
(Sections39, 40,41,42,43 & of the PPD Act, 2005)
I/We/Messrs…………………………………………………………………………….
of Street, Building, P O Box……………………………………………………………
…………………………………………………………………………………………..
Contact/Phone/E mail…………………………………………………………………..
declare that Public Procurement is based on a free and fair competitive Tendering process which
should not be open to abuse.
I/We ..…………………………………………………………………………………..
declare that I/We will not offer or facilitate, directly or indirectly, any inducement or reward to any
public officer, their relations or business associates, in connection with
Tender name……………………………………………………………..
Tender No ………………………..……………………………………………….
for or in the subsequent performance of the contract if I/We am/are successful.
Authorized Signature................................................................................................
Name and Title of Signatory……………………………………………………………
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SECTION VIII: TENDER FORMS
173
E. Letter of notification to Unsuccessful Bidders
Dear Sir
This is to inform you in accordance with Section 67 of the Public Procurement and Disposal Act 2005
that your offer in relation to [tender name and number] has been determined to be unsuccessful upon
evaluation. We intend to make a contract with [name of successful tenderer] for [amount]. Your
tender security / tender security declaration will be discharged.
Thank you for your participation in the tendering process.
173
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SECTION VIII: TENDER FORMS
174
F. Letter of Acceptance
[Letterhead paper of the Procuring Entity ]
[Date]
Letter of Acceptance
To: [name and address of the Service provider]
This is to notify you that your Tender dated [date] for execution of the [name of the Contract and
identification number, as given in the Contract data sheet] for the Contract Price of the equivalent
of [amount in numbers and words] [name of currency], as corrected and modified in accordance
with the Instructions to Tenderers is hereby accepted by us and it is our intention to proceed to
make a written contract in accordance with the terms of section 68 of the Public Procurement and
Disposal Act 2005 after the 14 day period of notification has expired. The contract/contracts shall
be signed by the parties within 30 days of the date of this letter but not earlier than 14 days from
the date of the letter.
Note: Insert one of the 3 options for the second paragraph. The first option should be used if the
Bidder has not objected the name proposed for Adjudicator. The second option if the Bidder has
objected the proposed Adjudicator and proposed a name for a substitute, who was accepted by the
Procuring Entity. And the third option if the Bidder has objected the proposed Adjudicator and
proposed a name for a substitute, who was not accepted by the Procuring Entity.
We confirm that [insert name proposed by Procuring Entity in the Tender Data Sheet],
or
We accept that [name proposed by Tenderer] be appointed as the Adjudicator
or
We do not accept that [name proposed by Tenderer] be appointed as adjudicator, and by sending a
copy of this letter of acceptance to [insert the name of the Appointing Authority], we are hereby
requesting [name], the Appointing Authority, to appoint the Adjudicator in accordance with Clause
44.1 of the Instructions to Tenderers.
You may proceed with the said Contract in accordance with the Contract documents once the written
contract has been signed.
Please return the attached Contract duly signed
Authorized Signature:_______________________________________________
Name and Title of Signatory:_________________________________________
Name of Agency:__________________________________________________
Attachment: Contract:
174
TENDER NO. KPA/057/2013-14/MO - SUPPLY OF 1NO. TUG BOAT
SECTION VIII: TENDER FORMS
175
G. Form of Contract
THIS AGREEMENT made the _____ day of __________ 20_____ between [name and address of
PE] of Kenya (hereinafter called “the Purchaser”) of the one part and [name of Tenderer] of [city and
country of Tenderer] (hereinafter called “the Supplier”) of the other part:
WHEREAS the Purchaser invited Tenders for certain goods and ancillary services, viz., [brief
description of goods and services] and has accepted a Tender by the Supplier for the supply of those
goods and services in the sum of [contract price in words and figures] (hereinafter called “the
Contract Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
Agreement, viz.:
(a)
(b)
(c)
(d)
(e)
(f)
The Tender Form and the Price Schedule submitted by the Tenderer;
The Schedule of Requirements;
The Technical Specifications;
The General Conditions of Contract;
The Contract Data Sheet; and
The Purchaser’s Notification of Award.
3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter
mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services
and to remedy defects therein in conformity in all respects with the provisions of the Contract
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods
and services and the remedying of defects therein, the Contract Price or such other sum as may
become payable under the provisions of the contract at the times and in the manner prescribed by
the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with the Laws of Kenya the day and year first above written.
Signed, sealed, delivered by __________________the ________________ (for the Purchaser)
Witness to the signatures of the Purchaser:___________________________
Signed, sealed, delivered by __________________the ________________ (for the Supplier)
Witness to the signatures of the supplier: _________________________________
175
TENDER NO. KPA/057/2013-14/MO - SUPPLY OF 1NO. TUG BOAT
SECTION IX: FORMS OF SECURITY
SECTION IX: FORMS OF SECURITY
176
TENDER NO. KPA/057/2013-14/MO - SUPPLY OF 1NO. TUG BOAT
176
A. Tender Security (MANDATORY REQUIREMENT)
Bank letterhead
Whereas ………………………………………. [name of the tenderer]
(hereinafter called “the tenderer”) has submitted its tender dated …………. [date of submission
of tender] for the supply, installation and commissioning of ……………………[name and/or
description
of
the
equipment]
(hereinafter
called
“the
Tender”)
……………………………………….. KNOW ALL PEOPLE by these presents that WE
……………………… of ………………………. having our registered office at
………………… (hereinafter called “the Bank/Insurance Company”), are bound unto
…………….. [name of Procuring entity} (hereinafter called “the Procuring Entity”) in
the sum of …………………….. for which payment well and truly to be made to the said
Procuring Entity, the Bank/Insurance Company binds itself, its successors, and assigns by these
presents.
Sealed with the Common Seal of the said Bank/Insurance Company this
20
.
day of
THE CONDITIONS of this obligation are:1.
If the tenderer withdraws its Tender during the period of tender validity
specified by the tenderer on the Tender Form; or
2.
If the tenderer, having been notified of the acceptance of its Tender by the
Procuring entity during the period of tender validity:
fails or refuses to execute the Contract Form, if required; or
fails or refuses to furnish the performance security in accordance with the
Instructions to tenderers;
We undertake to pay to the Procuring entity up to the above amount upon receipt of its first
written demand, without the Procuring entity having to substantiate its demand, provided that in
its demand the Procuring entity will note that the amount claimed by it is due to it, owing to the
occurrence of one or both of the two conditions, specifying the occurred condition or conditions.
This tender guarantee will remain in force up to and including thirty (30) days after the period of
tender validity, and any demand in respect thereof should reach the Bank not later than the above
date.
[signature of the Bank/Insurance Company]____________________________
[seal]
177
178
B. Performance Bank Guarantee [Unconditional]
To ………………………………………….
[name of Procuring entity]
WHEREAS …………………………………… [name of tenderer] (hereinafter called “the
tenderer”) has undertaken , in pursuance of Contract No.
[reference
number of the contract] dated
20
to
supply
……………………………………………… [description of goods] (hereinafter called “the
Contract”).
AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish
you with a Bank guarantee by a reputable Bank for the sum specified therein as security for
compliance with the Tenderer’s performance obligations in accordance with the Contract.
AND WHEREAS we have agreed to give the tenderer a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
tenderer, up to a total of ………………………. [amount of the guarantee in words and figure]
and we undertake to pay you, upon your first written demand declaring the tenderer to be in
default under the Contract and without cavil or argument, any sum or sums within the limits of
…………………….. [amount of guarantee] as aforesaid, without you needing to prove or to
show grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the
day of
Signed and seal of the Guarantors
[name of Bank ]
[address]
[date]
178
20
179
C. Bank Guarantee for Advance Payment
To
………………………………
[name of Procuring entity]
[name of tender] …………………..
Gentlemen and/or Ladies:
In accordance with the payment provision included in the Contract Data Sheet, which amends
the
General
Conditions
of
Contract
to
provide
for
advance
payment,
…………………………………………………. [name and address of tenderer](hereinafter
called “the tenderer”) shall deposit with the Procuring entity a Bank guarantee to guarantee its
proper and faithful performance under the said Clause of the Contract in an amount of ……
…………………. [amount of guarantee in figures and words].
We, the ……………………………. [Bank ], as instructed by the tenderer, agree unconditionally
and irrevocably to guarantee as primary obligator and not as surety merely, the payment to the
Procuring entity on its first demand without whatsoever right of objection on our part and
without its first claim to the tenderer, in the amount not exceeding …………………… [amount
of guarantee in figures and words]
We further agree that no change or addition to or other modification of the terms of the Contract
to be performed there-under or of any of the Contract documents which may be made between
the Procuring entity and the tenderer, shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition, or modification.
This guarantee shall remain valid in full effect from the date of the advance payment received by
the tenderer under the Contract until ………… [date].
Yours truly,
Signature and seal of the Guarantors
[name of Bank]
[address]
[date]
179
180
D. Manufacturer’s Authorization Form (Not Applicable)
To:
[name of the Purchaser]
WHEREAS [name of the Manufacturer] who are established and reputable manufacturers of,
and have the rights to manufacture, [name and/or description of the goods] having factories at
[address of factory]
do hereby authorize [name and address of Agent] to submit a Tender, and subsequently negotiate
and sign the Contract with you against IFB No. [reference of the Invitation to Tender] for the
above goods manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 17 of the General Conditions of
Contract for the goods offered for supply by the above firm against this Invitation for Tenders.
______________________________________________________________________
[signature for and on behalf of Manufacturer]
Note:
This letter of authority should be on the letterhead of the Manufacturer and should be
signed by a person competent and having the power of attorney to bind the
Manufacturer. It should be included by the Tenderer in its Tender.
180
181
Local Dealer Nomination Form
The particulars of tendering company’s nominated local agent are:
Name of Company:
______
Company profile:
Telephone Number:
Physical Address (Road & Building):
______
Website/email address:
______
Statutory documents to be attached: KRA PIN and VAT Certificate, current Tax Compliance
Certificate, Certificate of incorporation, Trade License and copies of audited accounts for the
years 2010 and 2011 certified as true copies by their external auditors.
Full Name of Contact Person:
______
Title of Contact Person in the Company:
______
Phone Number of Contact Person:
______
Email address of contact person:
______
We, the undersigned declare that
The information contained in and attached to this form is true and accurate as of the date of
Tender submission
Authorized Signature:
______
Name and Title of Signatory:
______
Name of Tenderer:
Address:
Company
Stamp/
seal
181
_______________
SECTION X: APPLICATION TO PUBLIC PROCUREMENT
REVIEW BOARD
182
FORM RB 1
REPUBLIC OF KENYA
PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD
APPLICATION NO…………….OF……….….20……...
BETWEEN
……………………………………………………….APPLICANT
AND
…………………………………RESPONDENT (Procuring Entity)
Request for review of the decision of the…………… (Name of the Procuring Entity) of
……………dated the…day of ………….20……….in the matter of Tender No………..…of
…………..20…
REQUEST FOR REVIEW
I/We……………………………,the
above
named
Applicant(s),
of
address:
Physical
address…………….Fax No……Tel. No……..Email ……………, hereby request the Public
Procurement Administrative Review Board to review the whole/part of the above mentioned
decision on the following grounds , namely:1.
2.
etc.
By this memorandum, the Applicant requests the Board for an order/orders that: 1.
2.
etc
SIGNED ………………. (Applicant)
Dated on…………….day of ……………/…20…
FOR OFFICIAL USE ONLY
Lodged with the Secretary Public Procurement Administrative Review Board on ………… day
of ………....20….………
SIGNED
Board Secretary
183