Troop 420
Committee meeting minutes
11/29/10
CALL TO ORDER:
8:15 p.m.
PRESENT:
Bill, Cindy, Mark, Peter, Neil, Luann, Judy, Christina & Tom
Motion made by Neil to approve last meeting minutes of 8/30/10. 2nd by Peter.
REPORTS:
COMMITTEE CHAIR
Cindy
1. CROSSOVER WELCOME PACKET: Esther to create an information packet for new
crossover parents and new Scouts. Need to get ready for upcoming Crossover for Pack
420 on 1/29/11 or 2/11/11. Something is done but needs to resurrected with Esther.
2. ACTIVITIES:
 CAMPING: Weekend of 12/10 Sebastian Inlet
 SUMMER CAMP 2011. Woodruff is being coordinated for Summer camp 7/17 –
24/2011
 CANDY CANE PARADE. Not this year.
 BROWARD COUNTY FAIR FLAG RETIREMENT. 12/4/10 Camping opportunity. Need
Additional Adult leaders to camp. Dry run Noon at Bill’s house on Saturday 12/4.
Scouts must be in Class A that are attending with ropes and sashes.
 SUMMER CAMP PLANNING 2012 & Transportation costs. Need to identify in
January what will be presented to the SPL for Troop decision making. Need to
establish a sub committee to assist in this type of distant summer camp planning.
Discussed the Black hills and may not be a good choice for Scout camping.
o Mt Rushmore
o Grand Canyon
o Scoutmaster Jamboree
 FUND RAISING SCHEDULE 2011-2012 WHO???
o Yard Sale date
o Spaghetti Dinner date
o Pancake Breakfast date
NEW BUSINESS:
Discussion on creating a Golf Sub Committee to administer the Annual First Pres Golf Tournament
Motion made by Luann to create and sustain a sub committee to fully administer the entire FPC golf
tournament to support Troop 420 summer camp transportation.
1. This Sub Committee will be made up of Neil Donnelly, Mark Mechanic & Tom Valentin with
the Scoutmaster, Charter Representative and Troop Committee Chairperson.
2. Future members of this Golf Sub Committee will be chosen (not elected) by existing GSC
members with final oversight by the Troop Committee Chair, Scoutmaster and Charter
Representative.
3. There will need to be a minimum of 5 GSC members in attendance at any meeting to make
any changes to the GSC structure, purpose or original intent of it.
Second by Peter.
TREASURER:
Judy
No Report
NEXT COMMITTEE MEETING DATES:
ADJOURNED:
7:30 pm
TBA
8:30 pm Motion by Mark.
Second by
FPC / Troop 420
Golf Tournament Administration Discussion
Objective: Action:
1.
To initiate steps to solidify the Annual Golf Tournament as a fund raising endowment to Troop 420 from FPC for as
long as there is an annual golf tournament.
2.
To allow Troop 420 to administer this Tournament without any FPC involvement and continue to receive 90% of the
net proceeds for the intent of reducing Boy Scout Summer Camp Transportation expenses.
3.
To allow Troop 420 to manage these proceeds any way they see fit to accomplish this objective.
4.
Charter representative to secure a simple written acknowledgement that allows the Troop to organize, manage and
administer the Annual FPC Golf Tournament. (We already received a verbal approval from Pastor Kennedy 8/10)
5.
Troop 420 will create a Golf Sub committee to administer the Golf Tournament on an annual basis where the Troop
Charter representative will have a primary voice in the administration and direction of the net proceeds.
6.
It is agreed upon that:
a.
90% of all profit benefits the Troop Summer camp Transportation fund that will be maintained in a separate
bank account.
b.
45% will be for their next Summer Camp Transportation after a Golf Tournament
c.
45% will remain in the account to build for a major Summer Camp Trip to a unique destination like Mt
Rushmore, Washington DC, Grand Canyon, Alaska or where ever our Scouts want to pursue under the
guidance and approval of the Troop committee
d.
Once the account is established, plan to leave $400 in the account to cover for future year Golf Website
initial registration costs.
e.
10% of all profit will benefit FPC ministries paid within 30 days after a tournament concludes.
f.
Mandate that all funds in the transportation account be used ONLY for Summer camp transportation.
g.
Any changes to the disbursement of Transportation funds will be discussed and voted upon with the Troop
Golf Subcommittee (Neil, Mark, Tom) Scoutmaster, Charter Representative & Troop Committee Chair.
7.
Golf committee needs to identify what Adult positions would be approved to attend Summer camp transportation.
Attendance should be allowed for “Trained” Troop leadership (active volunteers). Any open seats may be made
available to Troop parents on an as needed basis? Suggest 1 Adult leader for every 5 Boy Scouts attending camp.
8.
Initiate desired camp location and planning for the big 2012 Summer camp Trip in January 2011. Establish a budget
and fundraising schedule etc. We should always be at least 18 – 24 months out on these planning trips.