NORTHVALE BOARD OF EDUCATION
NORTHVALE, NJ 07647
Minutes of the Regular Meeting held on May 29, 2013
I.
CALL TO ORDER AND ROLL CALL
Mr. Joseph McGuire, President called the meeting to order at 6:30 P.M.
II.
Present:
Mrs. Johanna Bargisen
Mr. Robert Bargna
Mrs. Frances Brogan (Arrived at 7:00 P.M.)
Mrs. Gina Corrado
Mr. Joseph E. McGuire
Absent:
None
Also present:
Mr. Michael Pinajian, Superintendent
Mr. Paul Stabile, School Business Administrator
FLAG SALUTE AND PLEDGE OF ALLEGIANCE
Mr. Joseph McGuire led all those present in a salute to the flag.
III.
PUBLIC ANNOUNCEMENT BY PRESIDING OFFICER
Adequate notice of this meeting has been provided by mailing copies to the
municipal clerk, Borough liaison of Northvale and the Rockleigh School Business
Administrator. The said notice was also published in The Record on January 17,
2013.
IV.
APPROVAL OF MINUTES
On a motion by Mr. Bargna and seconded by Mrs. Corrado the Northvale Board of
Education approved the following Northvale Public School District minutes:
Regular Meeting
Executive Session
IN FAVOR:
OPPOSED:
ABSENT:
April 22, 2013
April 22, 2013
Mrs. Bargisen, Mr. Bargna, Mrs. Corrado and Mr. McGuire
None
Mrs. Brogan
REGULAR MEETING MAY 29, 2013
V.
COMMENTS FROM THE PUBLIC – AGENDA ITEMS ONLY
None
VI.
REPORT OF SUPERINTENDENT OF SCHOOLS
 Thanked the out-going president of the PTO, Mrs. Bazela and welcomed the
new officers
 Update on the Washington DC trip; buses have no a/c.
 Addendum – accepting resignation
Mr. Bargna motioned and Mrs. Brogan seconded the motion that Resolutions 1 – 6,
9 – 17 and Addendum 1 & 2 be accepted as presented; Resolutions 7 & 8 be tabled
for the next meeting.
Mrs. Bargisen:
Mr. Bargna:
Mrs. Corrado:
Mr. McGuire:
Yes to all
Yes to all
Yes to all
Yes to all
1. The following tenured teaching staff for the 2013-2014 school year.
(All Salaries for 2013-2014 subject to change pending new NEA contract.)
Teacher
Mrs. Anne Marie Astudillo
Mrs. Maureen Cooper
Ms. Erin Clarke
Ms. Danielle Trujillo
Mrs. Geralyn Higgins
Mrs. Nicole Killeen
Mrs. Michelle Vialonga
Ms. Jessica Dimataris
Mr. Ronald Kucheruck
Mrs.Jennifer Reeves
Mrs. Mary Archer
Ms. Catherine Brajuha
Mrs. Elena Russell
Mrs. Elizabeth Santos
Ms. Lucia Quarato
Mrs. Marianna Duffy
Dr. Michelle Sarver
Mrs. Kristen Broking
Mrs. Joyce Cerbasi
Mrs. Terri Nizewitz
Mr. Michael Praysner
Salary
2
Teaching Assignment
Kindergarten
Kindergarten
Kindergarten
Grade 1
Grade 3
Grade 3
Grade 3
Grade 4
Grade 4
Grade 4
Grade 5 (Math)
Grade 5 (Language Arts)
Grade 5 (Literature)
Social Studies/Literature
Spanish/Basic Skills
Spanish
Math/Pre-Algebra/Algebra
Language Arts/Literature
Language Arts/Literature
Social Studies
Science/Pre-Algebra
REGULAR MEETING MAY 29, 2013
Teacher
Mrs. Dianne Smith
Mrs. Jennifer Helfman
Mrs. Patricia Magnani
Mrs. Jodi Sardanis
Mrs. Joanne Greco
Mrs. Carol Hermalyn
Ms. Nadine Maio
Mrs. Rose Ottomanelli
Mrs. Dianne Santoro
Salary
Dr. Linda Salta .8
Mrs. Debra Gadino .4
Mrs. Heather Matos
Mr. David Herndon
Mr. Michael Schulman
Mrs. Sharon Vadovic
Mrs. Rebecca Endo
Mrs. Jeanne Griffin
Mrs. Lauren Syre
Ms. Joan Tarrant
Mrs. Kathleen O’Flynn
Teaching Assignment
Basic Skills
Special Education
Special Education
Special Education
Resource Room /Study Skills
Resource Room /Study Skills
Resource Room/Collaborative
Resource Room/Collaborative
Learning Disabilities Teacher
Consultant
School Psychologist
School Social Worker
Art
Band
Physical Education/Health
Physical Education/Health
ESL
School Guidance Counselor
Technology
SDL/Enrichment
Staff Developer
2. Approve movement on the salary guide for the 2013-2014 school year.
Mr. Michael Schulman from BA to BA+16
Ms. Catherine Brajuha from BA+16 to MA
Mrs. Anne Marie Astudillo from MA to MA+16
3. The re-employment of the following secretarial staff, from July 1, 2013 through
June 30, 2014.
Ms. Anne Colthart
- 12 months
Mrs. Nathalie Covo
- 12 months
Mrs. Kathleen Solano
- 11 months
Mrs. Dona Vinci
- 12 months
4. The re-employment of the following Custodial Staff/Bus Drivers, from July 1, 2013
through June 30 2014.
Mr. Christopher Keating
Mr. John Genardi
5. Approve Victoria Nicolich (pending completed paperwork) for the position of
Media Specialist for the 2013-2014 school year, from September 1, 2013 through
June 30, 2014.
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REGULAR MEETING MAY 29, 2013
6. Approve Mrs. Dolores Cavagnet as Substitute Coordinator for the 2013-2014 school
year.
7. Table the re-hire of Mrs. Patricia Kayan, Executive Secretary to the Chief School
Administrator, from July 1, 2013 through June 30, 2014.
8. Table the re-hire of Mrs. Paige Gan, Business Office Administrative Secretary, from
July 1, 2013 through June 30, 2014.
9. The following chaperones for the 8th grade Swim Trip to Harrington Park Swim Club
and the 8th grade Promotion Practice at the Northern Valley Old Tappan High
School.
Swim Trip
Mrs. Vadovic
Mrs. Santos
Mrs. Syre
Ms. Tetro (aide for student)
Promotion Practice
Mrs. Vadovic
Mrs. Duffy
Mrs. Nizewitz
Dr. Sarver
Ms. Vanderstreet
Mr. Herndon
Ms. Tetro (aide for student)
10. Mrs. Parvis (Track Timer) for the following dates:
May 8
May 23
May 31
11. The track team to travel to Tenafly Middle School on Thursday, May 23, 2013.
12. The re-employment from Maternity Leave of Mrs. Khyati Mehra as Speech Teacher
for the 2013-2014 school year.
13. Deirdre Molloy as substitute teacher for the balance of the 2013 school year.
14. The Sixth Grade Environment Trip to Greenkill Outdoor Educational Center in
Greenkill, NY on November 4 – 6, 2013.
15. Sue Keenan as a summer aide for a special needs Northvale Student for summer
school. Hours will be 8:30 am – 12:00 pm beginning for a period of 19 days, at a per
diem rate of $16.00 per hour.
16. Approval of School Response Plan/Crisis Response Protocol Plan. [click]
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REGULAR MEETING MAY 29, 2013
17. The following Fire Drill and Security Drill:
Security Drill
April 29, 2013 - Table Top Discussion with Northvale Police
45 minutes
Fire Drill
May 23, 2013 – 2.5 minutes
ADDENDUM
1. It is the recommendation of the Superintendent that the Board of Education accept
with regret the resignation of Ms. Christina Joseph effective June 30, 2013.
2. It is the recommendation of the Superintendent that the Board of Education
approve the attendance of Paul Stabile at the Association of School Business
Officials International conference, Boston, MA. on October 25-28, 2013. (Estimated
cost $1,950.00)
VII.
REPORT OF SCHOOL BUSINESS ADMINISTRATOR
 Update on the current field project and the forthcoming projects over the
summer
Mrs. Corrado motioned and Mr. Bargna seconded the motion that Resolutions 1
through 15 be accepted as presented.
Mrs. Bargisen:
Mr. Bargna:
Mrs. Corrado:
Mr. McGuire:
Yes to all
Yes to all
Yes to all
Yes to all
1. General Fund warrants:
Milk Fund warrant:
May Bill List
May Payroll
April Milk
$205,575.34
$476,379.29
$
758.61
2. Report of the Board Secretary and Report of the Treasurer for the month ending
March and April, 2013; and
Further, that in compliance with NJAC 6A:23-2.11(c) 4, the Northvale School District
Board of Education certifies that no major account or fund has been over-expended
and that sufficient funds are available to meet the district’s financial obligations for
the remainder of the fiscal year.
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REGULAR MEETING MAY 29, 2013
3. Transfer of funds between budgetary line items for March and April 2013
4. Submission of the monthly Transfer Report to the Executive County Superintendent
for approval of the budgetary line item transfers that exceed the 10% threshold
5. Close the Class 2013 Certificate of Deposit # 31600251644 from PNC Bank in the
amount of $1,166.54 and deposit into the Northvale Public School Student Activity
Class of 2013 account.
6. Agreement with Occupational Therapy Consultants, Inc. for 2013-2014 school
based occupational therapy services at the Felician School, Lodi, NJ
7. One student receiving the following special services at the Felician School:
1) Audiological Service one hour (185/hour) every other month from July 2013
to June 2014
2) Teacher of the Deaf /HH service once a week from September 2013 to June
2014
8. Two students attending Slice Program Special Classes from April 29, 2013 to June
30, 2013 at a prorated tuition charge of $1,869 each
9. Corey Barraclough as custodial helper 2 hours a day from 12:00 p.m. – 2:00 p.m. at
the hourly rate of $9.00 for the 2013-14 school year
10. Three summer custodial helpers from June 24 to August 30, 2013:
Steven Casamento
John Blunt
James O’Sullivan
$10.00 per hour
$ 9.50 per hour
$ 9.50 per hour
11. Application for Use of School Buildings submitted by the following organization:
 Northvale Pre-school [click]
12. Award the Bid for Restroom Renovation
WHEREAS, the Northvale Board of Education (hereinafter referred to as the
“Board”) solicited bids for the Restroom Renovation at Northvale Public School
Project (hereinafter referred to as the “Project”); and
WHEREAS, on May 22, 2013, the Board received three (3) bids for the
Project as follows:
1.
La Rocca, Inc. with a base bid in the amount of $217,200, together with
Alternate No. 1 in the amount of $6,400, Alternate No. 2 in the amount of $3,900 and
Alternate No. 3 in the amount of $8,400 for a total contract price of $235,900;
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REGULAR MEETING MAY 29, 2013
2.
Aero Plumbing and Heating Company, Inc. with a base bid in the
amount of $254,990, together with Alternate No. 1 in the amount of $5,000,
Alternate No. 2 in the amount of $3,500 and Alternate No. 3 in the amount of $6,700
for a total contract price of $270,190; and
3.
K & D Contractors, LLC, with a base bid in the amount of $528,000,
together with Alternate No. 1 in the amount of $12,500, Alternate No. 2 in the
amount of $6,400 and Alternate No. 3 in the amount of $6,400 for a total contract
price of $553,300.
WHEREAS, the lowest responsible bid for this project was submitted by La
Rocca, Inc. (hereinafter referred to as “La Rocca”) with a base bid in the amount of
$217,200, together with Alternate No. 1 in the amount of $6,400, Alternate No. 2 in
the amount of $3,900 and Alternate No. 3 in the amount of $8,400 for a total contract
price of $235,900;
WHEREAS, the bid submitted by La Rocca (hereinafter referred to as “La
Rocca”) is responsive in all material respects and it is the Board’s desire to award
the contract for the Project to La Rocca. Specifically, the Board finds that the
omission of the addendum acknowledgement by La Rocca and the failure to
indicate whether the alternate bids were add or deduct are nonmaterial and
waiveable defects, as the addendum, which contained clarifications and
insignificant revisions to the contract documents was received by La Rocca and the
alternates added scope, which are unequivocally in addition to the contract price.
NOW, THEREFORE, BE IT RESOLVED as follows:
1.
The Board hereby awards the contract for the Restroom Renovation at
Northvale Public School Project to La Rocca, Inc. in a total sum of $235,900
representing a base bid in the amount of $217,200, together with Alternate No. 1 in
the amount of $6,400, Alternate No. 2 in the amount of $3,900 and Alternate No. 3 in
the amount of $8,400.
2.
This award is expressly conditioned upon the contractor furnishing the
requisite insurance certificate and labor and materials/performance bond as
required in the project specifications, together with an AA201-Project Manning
Report, and an executed Contract, as prepared by the Board Attorney, within ten (10)
days of the date hereof.
BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft
the agreement with the successful bidder consistent with this Resolution and with the
terms contained in the bid documents approved by the Board for the Project. The
Board President and the Board Secretary are hereby authorized to execute such
agreement and any other documents necessary to effectuate the terms of this
Resolution.
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REGULAR MEETING MAY 29, 2013
13. Award the Bid for Partial Window and Floor Replacement
WHEREAS, the Northvale Board of Education (hereinafter referred to as the
“Board”) solicited bids for the Partial Window and Floor Replacement at Northvale
Public School Project (hereinafter referred to as the “Project”); and
WHEREAS, on May 22, 2013, the Board received one (1) bid for the Project,
submitted by Cordoba Construction, Inc. (hereinafter referred to as “Cordoba”)
with a base bid in the amount of $180,046, together with Alternate No. 1 in the
amount of $20,500, Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the
amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in
the amount of $27,997; and
WHEREAS, the bid submitted by Cordoba is responsive in all material respects
and it is the Board’s desire to award the contract for the Project to Cordoba in the
amount of $200,546, representing a base bid in the amount of $180,046 together
with Alternate No. 1 in the amount of $20,500. The Board reserves the right to
award Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of
$6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount
of $27,997, not later than July 30, 2013, for a total contract price not to exceed
$254,826.
NOW, THEREFORE, BE IT RESOLVED as follows:
1.
The Board hereby awards the contract for the Partial Window and Door
Replacement at Northvale Public School Project to Cordoba Construction, Inc. in a
total sum of $200,546 representing a base bid in the amount of $180,046 together
with Alternate No. 1 in the amount of $20,500. The Board reserves the right to
award Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of
$6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount
of $27,997, not later than July 30, 2013, for a total contract price not to exceed
$254,826.
2.
This award is expressly conditioned upon the contractor furnishing the
requisite insurance certificate and labor and materials/performance bond as
required in the project specifications, together with an AA201-Project Manning
Report, and an executed Contract, as prepared by the Board Attorney, within ten (10)
days of the date hereof.
BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft
the agreement with the successful bidder consistent with this Resolution and with the
terms contained in the bid documents approved by the Board for the Project. The
Board President and the Board Secretary are hereby authorized to execute such
agreement and any other documents necessary to effectuate the terms of this
Resolution.
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REGULAR MEETING MAY 29, 2013
14. Reject the Bid for Firewall Exterior Veneer Repair
WHEREAS, the Northvale Board of Education (hereinafter referred to as the
“Board”) advertised for bids for the Firewall Exterior Veneer Repair at Northvale
Public School (hereinafter referred to as the “Project”); and
WHEREAS, on May 22, 2013 the Board received one (1) bid for the Project, in
the amount of $200,000; and
WHEREAS, the bid is excessive as to price, as the bid substantially exceeds
the cost estimates prepared by the Architect for this Project and, as such, is
unreasonable as to price.
NOW, THEREFORE, BE IT RESOLVED, that the Board hereby rejects the bid
received for the Firewall Exterior Veneer Repair at Northvale Public School pursuant
to N.J.S.A. 18A:18A-22(a) as the bid substantially exceeds the cost estimates and, as
such, is unreasonable as to price on the basis of the cost estimates prepared on
behalf of the Board.
BE IT FURTHER RESOLVED that the Board Secretary/Business Administrator is
hereby authorized to re-advertise the Project, in the best interests of the School
District.
15. No Bid Received for New Security Vestibules
WHEREAS, the Northvale Board of Education (hereinafter referred to as the
“Board”) advertised for bids for the New Security Vestibules at Northvale Public
School (hereinafter referred to as the “Project”); and
WHEREAS, on May 22, 2013 the Board received no bids for the Project;
NOW, THEREFORE, BE IT RESOLVED, that Architect shall revise the plan to
delete the scope of work for new doors.
BE IT FURTHER RESOLVED, that the Board hereby authorizes the Business
Administrator/Board Secretary to re-advertise the Project, in the best interests of the
School District.
VIII. NEW AND UNFINISHED BUSINESS
DATE TO REMEMBER
June 24, 2013 – Regular Meeting……………………6:30 pm
 Two HIB reports from previous discussion: they were confirmed as HIB
incidents and were addressed.
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REGULAR MEETING MAY 29, 2013
 Additional incident: one student suspended for the rest of the week
 Read a resolution on gun control passed by the Ramsey BOE
 June 18th – 8th Grade Ceremony
IX.
COMMENTS FROM THE PUBLIC
Mr. McGuire thanked Mr. Herndon for a job well done with band at the Memorial
Day Parade
X.
EXECUTIVE SESSION
Motioned by Mrs. Corrado and seconded by Mr. Bargna that the Northvale Board
of Education approved the following resolution:
WHEREAS, the Open Public Meeting Act and the Northvale Board of Education
policy reserve the right within the constraints of state law to sit in executive
session; and
WHEREAS, there now exists a need for this board to meet in an executive session;
now, therefore, be it
RESOLVED, that the Northvale Board of Education adjourn into executive session
for negotiation and personnel matters. No action will be taken; and
FURTHER BE IT RESOLVED, that the public will be informed at a future public
meeting, said date is not predictable at the present time.
XI.
ADJOURNMENT
Motioned by Mrs. Corrado and seconded by Mr. Bargna, the meeting adjourned at
7:03 p.m. with all in favor.
_______________________________________
Paul Stabile
School Business Administrator/Board Secretary
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