Procurement Job Description Matrix
Attachment 1
Class
ASO2
Title
Clerical Officer
Role/Objectives/Outcomes
Assists with low risk procurements
Provides support services to the workgroup, clients and stakeholders in order to achieve
objectives and goals
Employability Skills
Communicate ideas and information
(orally and written)
Essential Knowledge, Skills and Expertise
Operate and contribute effectively as an individual and as a member of a
team.
Plan and organise activities
Able to adapt to a changing work environment and be flexible in approach
Work in a team environment
Experience in providing a range of general administrative support services
Use numerical skills
Use Microsoft suite of programs
Provides administrative support to low to medium risk procurements
Apply low risk measures
Basic knowledge of business and machinery of government
Contributes to the establishment and administration of contracts
Use workplace communication
strategies
Knowledge of basic procurement
Maintain accurate procurement records in accordance with agency policy, procedures and
guidelines
Relevant Procurement
Competencies
Knowledge of basic procurement
Act ethically
Contributes to the procurement role in Government and industry information research and
analysis
Relevant Qualifications
AQF and CIPS
Contributes to courteous and prompt responses to enquiries
ASO3
Contract Admin
Officer
Purchasing
Officer
Contributes to the achievement of workgroup objectives and goals
Maintain accurate procurement records in accordance with agency policy, procedures and
guidelines
Contributes to courteous and prompt responses to enquiries
Act ethically
Work effectively with diversity
Prepare routine procurement
documentation and reports
Knowledge of tender processes
Certificate IV in
Government
(Procurement and
Contracting)
Knowledge of contract administration
CIPS Level 3 Certificate
Undertake basic
procurement
Well developed interpersonal skills
Use Microsoft suite of programs
Use numerical skills
ASO4
Procurement
Officer
Responsible for tactical low to medium risk procurements and contributing discrete deliverables
in higher risk procurements in accordance with agency procurement standards
Apply government protocols and
levels of authority
Contract
Manager
Responsible for the provision of contract administration services for low value, low risk and easy
to supply procurements, including monitoring performance against KPIs and reporting on
performance issues in accordance with agency procurement standards
Act ethically and encourage others to
act ethically
Provides contract administration services for low value, low risk procurements and provides
feedback on performance
Identify and apply low risk
management practices
Participates in strategic sourcing projects in data gathering and simple analysis
Manage internal and external
relationships
Undertakes market research and identifies supplier sources
Administer and manage contracts
Undertake research and analysis
Basic understanding of business and machinery of government
Dispose of assets
Knowledge of government procurement framework, policy and legislation,
and tender and contracting procedures
Certificate IV in
Government
(Procurement and
Contracting)
Well organised with an ability to multi-task
CIPS Level 3 Certificate
Establish procurement
need
Knowledge of contract administration
Procure goods and
services
Develop requests for offers
Understanding of Project management principles
Receive and select offers
Use Microsoft suite of programs to produce high quality documents,
spreadsheets, Power Point presentations, flowcharts and diagrams, as well
as database management skills
Administer contracts
One to 3 years work experience, preferably in a procurement support role
Use planning/organisational skills
Use decision-making skills
Use numerical skills
ASO5
Procurement
Officer
Responsible for tactical medium risk procurements and contributing discrete deliverables in
higher risk procurements in accordance with agency procurement standards
Manage and co-ordinate contract risk
management practices
Working knowledge of government procurement framework, policy and
legislation, and tender and contracting procedures
Contract
Manager
Responsible for undertaking contract development including analysing requirements to create
specifications, and developing tender evaluation plans
Act ethically and encourage others to
act ethically
Sound problem solving skills
Facilitates contract awards and provides feedback on results to agency procurement standards
Manage and build internal and
external relationships
Team Leader,
Procurement
and
Contracting
Procurement
Advisor
Contributes to the organisation’s strategic procurement plans and provides leadership internally
and externally
Participates in supply market analysis and strategy planning
Builds and maintains internal and external relationships. Develops requirements in consultation
with internal clients and identifies supplier sources for a range of commodities/services including
undertaking market research and contract management of suppliers. Provides regular
procurement reports to clients
Provides advice to clients on aspects of the procurement process, ensuring consistency with
relevant legislation and policies
Administer and manage contracts
Undertake research and analysis
regarding procurement projects
Use planning/organisational skills
and decision-making skills
Identify monitor and improve client
services
Use decision-making skills
Sound time management, negotiation and delegation skills
Manage and co-ordinate contract risk
management practices
Sound working knowledge of government procurement framework, policy
and legislation, and tender and contracting procedures
Applies risk management principles to procurement projects to identify and mitigate risks
Model ethical behaviour
Sound logical, analytical and quantitative skills
Senior
Contract
Manager
Provides contract administration services by monitoring performance against KPIs, and
instituting remedial actions when required
Manage and build internal and
external relationships
Proven record of achieving results in agreed timeframes
Participates in strategic sourcing projects including supply market analysis and strategy
development
Manage change
Thorough knowledge and understanding of procurement and accounting
systems, delegations and reporting requirements
Establish and maintain strategic
networks
Sound understanding of contract law, fair trading practices, freedom of
information and other applicable legislation
Undertake research and analysis
Well developed interpersonal skills, including ability to have a customer
SPB generic job descriptions matrix
Establish procurement
need
Develop requests for offers
Receive and select offers
Administer contracts
One to 3 years procurement experience
Responsible for strategic tactical procurements of any risk or value for the organisation by
analysing requirements, and developing tender, contract and evaluation documents
Undertakes market research to determine industry conditions, trends, opportunities and
competition
CIPS Level 4 Foundation
Diploma
Procure goods and
services
Working knowledge of Project management principles
Senior
Procurement
Officer
Manager/Super
-visor,
Procurement
Dispose of assets
Basic understanding of contract law, fair-trading practice, freedom of
information and other applicable legislation. Knowledge of applicable law as
it relates to the procurement framework, for example insurance
requirements, legal framework, intellectual property and warranties
Use Microsoft suite of programs to produce high quality documents,
spreadsheets, Power Point presentations, flowcharts and diagrams, as well
as database management skills. Working knowledge of procurement tools
such as e-Tenders system and contract management system
Support clients in achieving maximum benefit from their contracting and procurement
activities/strategies
ASO6/
MAS1
Good interpersonal skills, including ability to have a customer focus and
engage with stakeholders
Diploma of Government
(Procurement and
Contracting)
6/03/2016
Advanced Diploma of
Government
(Procurement and
Contracting)
CIPS Level 5 Advanced
Diploma
Manage contract risk
Establish contract
management
arrangements
Manage contract
performance
Finalise contracts
Procurement Job Description Matrix
Attachment 1
ASO6/
MAS1
contd:
Manager/Super
-visor
Contracting
Senior
Procurement
Advisor
Builds sound relationships with suppliers and provide leadership internally and externally
regarding procurement projects
focus and engage with senior stakeholders
Participates in the development of the organisation’s strategic procurement plans
Use advanced
planning/organisational skills and
decision-making skills
Sound understanding of project management principles and capacity to
manage project milestones, timelines, resources and costs
Provides a procurement consultancy and advisory service to clients, ensuring consistency with
relevant legislation and policies
Establishes and maintains relationships with key clients that facilitate effective and efficient
procurement processes
May supervise procurement practioners
Prepare complex procurement
documentation and reports
Foster leadership and innovation
Identify monitor and improve client
services
Use Microsoft suite of programs to produce high quality documents,
spreadsheets, Power Point presentations, flowcharts and diagrams, as well
as database management skills. Excellent knowledge of procurement tools
such as e-Tenders system and contract management system
Has 3 to 5 years procurement experience
Use complex decision-making skills
ASO7/
MAS2
Manager,
Procurement
Operations
Manager
Contract
Operations
Senior
Procurement
Operations
Accountable for medium risk procurements or discrete deliverables in significant high value and
high risk procurements
Manage and co-ordinate contract risk
management practices
Applies risk management principles to procurement projects to identify and mitigate risks
Provide ethical leadership
Provides contract administration to medium/significant risk procurement projects
Lead and influence change
Participates in the development of the organisation’s strategic procurement plans
Plan and co-ordinate strategic
procurement
Leads the development of supply market strategies
Co-ordinates and provides excellent, timely, value-added service to clients
Provides expert procurement advice to a range of key clients with a focus on increasing agency
and practitioner capability
Supervises procurement practioners and support staff
Facilitates the sharing of procurement knowledge and experience across the organisation
Negotiate strategic procurement
Compose and refine complex
workplace documents
Manage complex relationships
Manage contract performance
Develop and enhance client services
Use complex decision-making skills
Use independent judgement
Supervise staff
Demonstrated good working knowledge of strategy, government
procurement framework, policy and legislation, and tender and contracting
procedures
Bachelor Degree in
Strategic Procurement or
equivalent
Strong analytical focus and creative approach to problem solving
MCIPS
Excellent organisational skills. Detail oriented with proven ability to multitask
Proven record of results-based performance in agreed timeframes
Thorough knowledge of agency procurement and accounting systems,
delegations and reporting requirements
Well developed interpersonal skills, including ability to have a customer
focus and engage with senior stakeholders
Proven high level written and oral communication skills
High level project management skills to ensure identified projects completed
within timeframes and budget restraints
Use Microsoft suite of programs to produce high quality documents,
spreadsheets, Power Point presentations, flowcharts and diagrams. High
level database management skills and an excellent knowledge of in-house
procurement tools such as e-Tenders system and contract management
system
Has 3 to 5 years procurement experience in public or private sector
ASO8/
MAS3
Manager,
Procurement
and
Contracting
Accountable for the delivery of significant risk procurement projects and deliverables in highvalue and high risk procurements
Undertake enterprise risk
management
Applies risk management principles and provides guidance to cross-function projects on risk
mitigation
Influence ethical practice
Extensive working knowledge of government procurement framework, policy
and legislation
Manage strategic relationships
Excellent analytical and quantitative skills
Manages contract administration services for high-value and high-risk contracts
Extensive knowledge of machinery of government
Maintain client service standards
Proven results-based track record in meeting agreed timeframes
Provides expert guidance to cross-functional project groups relating to contract management
issues
Formulate business strategies
Leads the development of the organisation’s strategic procurement plans
Evaluate and improve procurement
performance
Thorough knowledge of agency procurement and accounting systems,
delegations and reporting requirements
Develops and manages internal strategic sourcing projects
Supervises procurement professionals, practioners and support staff
Introduces, manages and reviews procurement processes and systems
Undertake strategic financial analysis
Use independent decision-making
skills
Use high level judgement
Supervise staff
Thorough knowledge of audit and compliance procedures and guidelines
Expert understanding of contract law, fair trading, freedom of information
and other applicable legislation
Thorough understanding of contract dispute resolution processes
Highly developed interpersonal skills including ability to have a customer
focus and engage with senior stakeholders
Proven high level written and oral communication skills
Highly developed applied project management skills used to manage
projects within timeframes and budget restraints
Use Microsoft suite of programs to produce high quality documents,
spreadsheets, Power Point presentations, flowcharts and diagrams. High
level database management skills and an excellent knowledge of in-house
procurement tools such as e-Tenders system and contract management
system
Highly developed influencing, negotiation and conflict management skills
Has 4 to 6 years experience in public or private sector procurement
SPB generic job descriptions matrix
6/03/2016
Bachelor Degree in
Strategic Procurement or
equivalent
MCIPS
Direct the management of
contracts
Divest strategic assets