REGULAR MEETING
The Fairbank City Council met in Regular Session on Monday, January 14, 2013. Mayor Welsh
called the meeting to order at 6:00 P.M. with the Pledge of Allegiance. Members present: Vorwald,
Woods, Sullivan and Erickson. Absent: Mangrich. Also present: Dave Ryan, Public Works Director;
Heather Prendergast, City Attorney and Marlene Strempke, City Clerk.
Motion by Woods, second by Vorwald to approve the agenda as presented. Roll call vote—Ayes:
Woods, Vorwald, Sullivan and Erickson. Nays: None.
Motion by Sullivan, second by Erickson to approve the minutes of the December 10, 2012 regular
meeting. Roll call vote—Ayes: Sullivan, Erickson, Woods and Vorwald. Nays: None.
Motion by Vorwald, second by Sullivan to approve the Treasurer’s Report. Receipts for the
month of December were: General, $113,897.11; Special Revenue, $19,203.59;TIF, $2,705.73; Capital
Projects, $36.56, Permanent Fund, $17.96 and Proprietary, $109,713.49. Disbursements were: General,
$99,002.46; Special Revenue, $5,258.05; TIF, $21,324.37; Capital Projects, $7,198.81 and Proprietary,
$101,615.89. Balance on hand at close of business on December 31, 2012 was $2,297,479.50. Roll call
vote—Ayes Vorwald, Sullivan, Erickson and Woods. Nays: None.
Motion by Sullivan, second by Erickson to approve the Application for Liquor License Renewal
from Pronto Market. Roll call vote—Ayes: Sullivan, Erickson, Woods and Vorwald. Nays: None.
Motion by Woods, second by Sullivan to open the public hearing with respect to the Sewer
Revenue Loan and Disbursement Agreement. Roll call—Ayes: Woods, Sullivan, Erickson and Vorwald.
Nays: None. No oral or written comments were received.
Motion by Erickson, second by Woods to close the public hearing. Roll call vote—Ayes:
Erickson, Woods, Vorwald and Sullivan. Nays: None.
Motion by Vorwald, second by Sullivan to approve RESOLUTION 2013-01 – RESOLUTION
TAKING ADDITIONAL ACTION WITH RESPECT TO A SEWER REVENUE LOAN AND
DISBURSEMENT AGREEMENT AND AUTHORIZING, APPROVING AND SECURING THE
PAYMENT OF A $200,000 SEWER REVENUE LOAN AND DISBURSEMENT AGREEMENT
ANTICIPATION PROJECT NOTE (IFA INTERIM LOAN AND DISBURSEMENT AGREEMENT).
Roll call vote—Ayes: Vorwald, Sullivan, Erickson and Woods. Nays: None.
Adam Bodensteiner was present to discuss with the council his ideas for a project to earn his Eagle
Scout Badge. He would like to build a canoe ramp on the downside of the dam. Motion by Sullivan,
second by Woods that he draw up plans for the project and submit them to the council for approval. Roll
call vote—Ayes: Sullivan, Woods, Vorwald and Erickson. Nays: None.
Jarod Bodensteiner was present to discuss earning his Merit Badge. He needs to talk to an elected
official about a controversial subject affecting the city. Mayor Welsh agreed to talk with him.
Motion by Woods, second by Sullivan to approve RESOLUTION 2013-02 – RESOLUTION TO
CHANGE THE ENERGY COST ADJUSTMENT. Roll call vote—Ayes: Woods, Sullivan, Erickson and
Vorwald. Nays: None.
Motion by Woods, second by Erickson to retain ownership of the wrecked 1992 Ford Heavy Duty
Truck which was wrecked and to accept the insurance settlement of $5,231 insurance settlement. Roll call
vote—Ayes: Woods, Erickson, Woods and Sullivan. Nays: None.
Motion by Vorwald, second by Erickson to purchase a replacement truck based on the approval of
the committee on the vehicle chosen. Roll call vote—Ayes: Vorwald, Erickson, Woods and Sullivan.
Nays: None.
Motion by Erickson, second by Sullivan to pay an additional $1,645 to have the 470 recycling
containers stenciled with Property of the City of Fairbank bringing the total cost to $27,659. SWAP grant
funds will fund $14,500 of the cost. Roll call vote—Ayes: Erickson, Sullivan, Vorwald and Woods. Nays:
None.
Abandoned houses were discussed. The city attorney will research the subject and send a
summary letter to the council detailing their options and then they will make a decision on how to proceed.
Motion by Sullivan, second by Erickson to approve the bills as presented. Roll call vote—Ayes:
Sullivan, Erickson, Woods and Vorwald. Nays: None.
Advanced Systems, Supplies ............................................................................ 270.85
Avalon Tire & Service Center, Veh. Maint. ..................................................... 260.13
Barron Motor Supply, Veh. Maint ................................................................... 351.06
Black Hawk Waste Disposal, Service ............................................................ 4529.07
Brown Supplu Co. Supplies ........................................................................... 1571.07
Buchanan County , Dispatch Services ........................................................... 5698.00
Butler County REC, Labor ............................................................................... 540.00
Butler County REC, Electric ........................................................................ 52228.79
Buchanan County Abstract Co., Services ........................................................ 330.00
Don’s Truck Sales, Veh. Maint ........................................................................ 384.62
Electronic Engineering, Equip. Maint .............................................................. 115.00
Emergency Medical Products, Supplies ........................................................... 766.00
Fairbank Community Club, Dues ....................................................................... 20.00
John Deere Financial Services, Supplies .......................................................... 367.94
Fredericksburg Co-operative, Diesel ................................................................ 751.52
Greyline Instruments, Inc. Equipment ........................................................... 1989.64
Iowa Assoc. of Municipal Utilities, Training ................................................... 310.00
IMFOA, Dues..................................................................................................... 40.00
Iowa One Call, Locates ........................................................................................ 9.10
Windstream, Service ........................................................................................ 473.10
Keystone Laboratories, Testing ........................................................................ 252.30
Kirkwood Community College, Training .......................................................... 30.00
Mason City Business Systems, Equip. Maint. .................................................. 116.77
Matt Parrott, Supplies......................................................................................... 81.69
Modern Building Products, Supplies................................................................ 296.33
Midwest Municipal Transmission Group, Dues ............................................... 360.00
Northeast Iowa Regional League, Dues ............................................................. 15.00
Oelwein Publishing, Publications .................................................................... 121.20
Ohlin Sales, Inc. Supplies ................................................................................ 188.21
TriTech Emergency Medical Services, Billing ................................................ 412.50
Office of Vehicle Services, Inspections ............................................................. 30.00
O’Reilly Auto Parts, Veh Maint ....................................................................... 171.87
Paul Niemann Construction Co., Rock .............................................................. 90.17
Pronto Market, Gas ........................................................................................ 1068.50
Pro-Vision Video Systems, Camera ............................................................... 2674.66
Racom, Equipment ....................................................................................... 82805.17
Radio Communications, Labor ........................................................................ 979.55
Rite Price Office Supply, Supplies ................................................................... 250.73
Ryan Electric, Service ...................................................................................... 996.08
Roberts, Stevens, Prendergast & Guthrie, Services........................................ 1004.35
Sandry Fire Supply, Supplies ........................................................................... 105.91
Seehase Masonry, Supplies .............................................................................. 109.00
Superior Welding, Supplies................................................................................ 24.39
St. Luke’s Drug & Alcohol Testing, Service ..................................................... 37.00
TeKippe Engineering, Services ........................................................................ 167.02
Team Lab, Supplies ............................................................................................ 92.50
Temple Display Ltd, Supplies .......................................................................... 167.02
Utility Equipment Co., Supplies..................................................................... 1154.06
USA BlueBook, Supplies ................................................................................. 619.94
Wesco, LED Lights ........................................................................................ 2339.20
Jared Kane, Util Deposit Refund ...................................................................... 200.00
Bronson & Amanda Wierck, Util Deposit Refund ........................................... 200.00
Alva Bush, Util Deposit Refund....................................................................... 200.00
Amanda Birdnow, Util Dep Refund ................................................................... 19.16
City of Fairbank, Util Dep Applied .................................................................. 180.84
Clayton Energy Corp., Reservation ................................................................ 7434.29
Fairbank Postmaster, Postage ........................................................................... 160.00
Clayton Energy Corp. Gas ........................................................................... 13335.52
Fairbank Postmaster, Postage ............................................................................. 45.00
City of Fairbank, Utilities............................................................................... 3845.88
US Cellular, Phones ......................................................................................... 167.34
Wellmark, Premium ....................................................................................... 2926.40
IPERS, Balance .................................................................................................. 43.41
Fairbank Postmaster, Postage .......................................................................... 128.00
Stamp Fulfilment, Envelopes ......................................................................... 2041.60
SureLightUsa, Light Bar ................................................................................ 2243.90
City of Fairbank, Utilities................................................................................. 279.44
Delta Dental, Premium ..................................................................................... 141.10
Iowa Park & Recreation Assoc., Training ........................................................ 110.00
Treasurer State of Iowa, SWT ........................................................................ 1830.00
Treasurer State of Iowa, Sales Tax ................................................................. 2563.91
US Treasury, 941 Taxes ................................................................................... 288.38
US Treasury, 941 Taxes ................................................................................... 277.31
US Treasury, 941 Taxes ................................................................................. 4077.09
IPERS, Benefits.............................................................................................. 2473.74
Payroll Claims .............................................................................................. 12000.00
The Library Board approved the following bills on January 2, 2013:
Baker & Taylor, Books .................................................................................... 541.57
Book Look, Books ........................................................................................... 168.89
Community Club, Dues ...................................................................................... 20.00
Fairbank Public Library, Petty Cash .................................................................. 23.85
Northeast Security Bank, Rent ........................................................................... 15.00
Payroll Claims ................................................................................................ 1200.00