Secret Harbour Surf Lifesaving Club Inc
The Annual General Meeting of the Secret Harbour Surf Lifesaving Club was held on Sunday 8 July 2012 at the Secret Harbour
SLSC Club rooms.
The meeting commenced at 2:00 pm.
Attendees:
Board of Management
Digby Wilson
Kim Wade
Garry Williams
Carolyn Wilson
Deb Bird
Ingrid Ostle
Peter Traeger
Rick Lowe
Vice President
Director Finance & Admin
Club Captain
Director Surf Sports
Director of Youth
Director of House & Social
Director of Education
Director Lifesaving
Club Members: Rob Bates, Carolyn Bates, , Daniel De Jong, Stephen Ford, Joe Ford, Alexis Grayson, Sophie Griffin, Greg Stroot,
Stephen Gunther, David Howarth, Sarah Lowe, Lee McGovern, Julie McGovern, Ian Noorman, Matthew Osbourne, Rohan Pugh,
Sarah Pugh, Ethan Pugh, Alethea Spiers, Murray Spiers, Leanne Spiers, Grant Stirling, Joanne Thodis, Mark Thomas, Ron Wade,
Courtney Wade, Megan Williams, , Paul Walshe
Apologies:
Stephen Bridges, Karen Bridges, Max Hannah, Ross Onions, Robyn Bevan, Billy Bevan, Megan Anderson, Ian Phillips, Ryan
Phillips, Mark Dove, Jamie Thomas, Andrew Williams, David Andrew, Megan Wiliams, Paul Bird, Grant Beste, Harry Wade
Secretary
Sharon Phillips
Minutes
1.0
Meeting Opening and apologies
The Annual General Meeting was opened by the club Vice President Digby Wilson.
Club members were welcomed to the 2011/12 Annual General Meeting.
Apologies for the meeting were read.
2.0
Previous Annual General Meeting Minutes
The Minutes from the Annual General Meeting of the 14 August 2011 were put forward for approval
Motion Proposed by Digby Wilson
Accepted:
Stephen Ford
Seconded:
Rohan Pugh
Result:
The meeting members unanimously approved the 2011 Annual General Meeting Minutes
Action items
Minutes to be posted on club website
Page 1
3.0
Business Arising from Previous AGM Minutes
No Business was arising from the previous Annual General Meeting
4.0
Presidents Report
4.1
On behalf of the Club President Stephen Bridges, Digby Wilson presented the Presidents Report and the Clubs
2011/12 Annual general report.
4.2
The Vice President on behalf of the President reported on the success of the 2011/12 season in particular he
commented on the significant growth of 20% in club membership and the very strong financial position of the
club.
4.2
Special mentions and the clubs thanks were extended to:
•
•
•
•
•
•
•
•
5.0
The 2011/12 Board of Management for their continued commitment to the club in ensuring its long
term success;
The outgoing Board of Management Members Deb Bird, Carolyn Wilson, Kim Wade & Paul Flannery
Sarah Anderson & Alannah Wilson for their work in establishing the club kiosk;
The Grants Officer Rob Bates;
The efforts of Max Hannah & Billy Bevan for the Building Project;
Sharon Phillips (Club Administrator) & Ayline & David Mitton (EcPrint) for the production of the clubs
Annual report;
Garry Williams for receiving the SLSWA order of merit Patrolling Life Saver of the Year;
Every club member who has contributed to the overall success of the Secret Harbour Surf Life Saving
Club.
Presentation of 2010/2011 Season Annual Report and Auditor and Financial Statements
5.1
The clubs 2011/12 Audited Financial Statements were presented to the members by the Director of Finance &
Administration Kim Wade. The Director of Finance was pleased to advise members the club could confirm a
profit of $57,547 for the 2011/12 financial year. This has been achieved by the support of the Board of
Management, members, sponsors & grants. Members were asked to remember that with the building project
advancing it was important for the club to closely monitor its financial position so the project will be
appropriately funded.
The Director of Finance and Administration was also very pleased to report the independent audit by Crowe
Horwarth had run smoothly and the procedures and processes implemented by the club over the last 12
months have been successful in ensuring the appropriate management of the clubs financial and
administrative systems.
A motion to accept and approve the 2011/12 Annual General Report and Financial Reports was proposed by
Kim Wade
Accepted: Digby Wilson
Seconded: Rob Bates
The meeting members unanimously approved the 2011/12 Annual General Report and Financial Statements.
5.2
The Director of Finance and Administration reported membership renewals would be open from the 1 August
2012 for the 2012/13 Season. The club registration Day was schedule for 9 September 2012.
5.3
The Director of Finance and Administration advised the members there would be no changes to the members
fee schedule for the 2012/13 season. An additional fee of $10 was being added to the fee schedule for a
nipper group photo to be taken at the end of the season for each age group up to under 14’s. The members
unanimously approved this addition to the fees and were pleased to note there were no additional increases
to membership registrations.
Page 2
6.0
Life Saving Report
6.1
The 2011/12 Life Saving Report was presented to members by the Director of Lifesaving Rick Lowe.
6.2
The Director of Lifesaving reported on the season and the increased number of visitors to the Secret Harbour
beach. Our lifesaving resources were increased to include weekend patrols at the Penguin Island sandbar this
season, which provided many challenges throughout the year for our volunteer members. He reported the
2011/12 season saw our patrolling members undertaking 244 rescues and 2 328 preventive measures at Secret
Harbour and additionally, there was 118 rescues and 1 678 preventive actions at the Penguin Island sandbar.
Our volunteer patrolling members undertook approximately 6 000 patrolling hours this season, which was an
increase of 1 000 hours from the 2010/11 season. The Director of Lifesaving took this opportunity to thank all
the patrol captains, vice captains and patrolling members who supported our efforts for the 2011/12 season.
The Director of Lifesaving in conjunction with the Club Captain discussed the issue of patrolling the Penguin
island sandbar in the 2012/13 season. The membership was advised this service would be undertaken by paid
lifeguards for 2012/13, and the involvement of Secret Harbour SLSC is yet to be finalised. BHP had provided
the club with a grant to develop a community education program for the sandbar crossing and the Club
Captain has spent many hours developing a brochure which will have links to the clubs website. The brochure
will be distributed throughout the Rockingham community and additionally signs in several languages are
being erected at the sandbar explaining the dangers of crossing.
The Director of Life Saving and Club Captain confirmed the club had some significant challenges to work
through over the next several years with regard to transport, expanding our services, lack of radio coverage,
funding and up skilling our members. However, we have been fortunate in obtaining a new ATV and QR
National provided the club with a grant for a new IRB to be delivered in August.
6.3
The Director of Lifesaving was pleased to advise members Ron Wade was approved by the Board of
Management for Long Service membership with the club this year. Ron has been a valuable member of the
club for many years providing continued support in a variety of areas. Ron has undertaken patrols at Secret
Harbour for 10 years and has been a strong part of the Boaties section. He has continually supported the club
in many other areas such as coordinating building maintenance, beach coordinator to senior & junior state
carnivals, sponsorship through his plumbing business and water safety for our nippers. His latest roject is as
chair of the Building Project Technical Committee. It was with great pleasure the BOM were able to approve
Ron for long service membership and we look forward to his continued involvement in the years to come.
The membership unanimously endorsed the awarding of Long Service to Ron Wade and congratulated him on
his outstanding contributions and commitment to the Secret Harbour SLSC.
7.0
Building Project Report
7.1
The Vice President reported on the status of the Building Project. He confirmed the project is now fully
underwritten by the City of Rockingham and has been supported by grants from the Dept of Sport &
Recreation (CSRFF) and we are awaiting the outcome of a grant submitted to Lotterywest. The current
approved budget for the project is $4.35 million. The funds received from the CSRFF grant are being held in
trust by the City of Rockingham. The project plan is proceeding to schedule and the Building Technical
Committee being chaired by Ron Wade is well advanced with their plans to progress the project over the
coming year.
7.2
In addition to the plans for the building project the members were advised the Technical Committee were also
working with the City of Rockingham on plans to upgrade the beach access track in front of the club and the
grassed area also at the front of the club.
7.3
The members were also advised Board members had recently met with the Mayor and the City of Rockingham
to discuss maintenance with the current building and various lifesaving issues. The meeting was very
productive and provided the BOM with information on seeking additional funds through Council grants.
Maintenance of the current building in particular the roof and club security are currently being reviewed.
Page 3
7.4
8.0
The BOM were pleased to advise members they had obtained agreement from Satterly’s property developers
to retrieve some of the equipment from the closed cafes next door to the club before they are demolished.
This included a cool room, tables & chairs, coffee machine and shelving. Thanks were extended to all the
members who helped retrieve the equipment. Much of this equipment is now being stored at a storage
facility in Port Kennedy, and it is anticipated this will provide some savings towards outfitting the new building.
Election of Officers
The Nominations for Board, Office and Committee Positions were nominated and elected unopposed as follows:
Board of Management
President:
Vice President:
Club Captain:
Director Finance and Administration:
Director of Education:
Director Sponsorship & Public Relations:
Director House & Social:
Director Surf Life Saving:
Director Surf Sports & Coaching:
Director Youth Development:
Stephen bridges
Digby Wilson
Garry Williams
no nomination / position vacant
Peter Traeger
no nomination / position vacant
Ingrid Ostle
Rick Lowe
Leanne Spiers
Alexis Grayson
Office and Committee Positions
Finance & Administration
Registrar:
Merchandising Officer:
Treasurer:
Member Screening Officer:
Constitution & By-Laws Officer:
Archive Officer:
Building project Fundraising Officer:
no nomination / position vacant
Karen Bridges & Sarah Pugh
Greg Stroot / Caroline Bates / Barbara Sarich
Sharon Phillips / Joanne Thodis
ad hoc committee has been appointed by the BOM
Megan Anderson & Sharon Phillips
Kim Wade
Sponsorship & Public Relations Committee
Marketing Officer:
Fund Raising Officer:
Grants Officer:
100 Club Coordinator:
Corporate Golf Day Convener:
Publicity Officer:
Website Officer:
Newsletter Editor:
no nomination / position vacant
no nomination / position vacant
Rob Bates
Not required
no nomination / position vacant
Carolyn Wilson
Sharon Phillips
Sharon Phillips
House & Social Committee
Liquor License Nominee:
Building Officer:
Bar Manager:
Canteen Officer:
Health & Safety Officer:
Functions Officer& Social Convener:
Life Saving Committee
Patrol Officer:
Gear Officer:
IRB Officer:
Vehicle Officer:
First Aid Officer:
Communications Officer:
Sophie Griffin
Ron Wade
Rob Burford
no nomination / position vacant
David Howarth
positions combined as a social committee to be
confirmed at next meeting of the BOM
Courtney Wade
Alethea & Ethan Spiers
Megan Williams
Mark Thomas & Murray Spiers
Alexis Grayson
Alethea Spiers
Page 4
Surf Sports & Coaching Committee
Coaching Convenor:
Interclub Competitions Officer:
Surf Boat Captain:
Ski Captain:
Board Captain:
Swimming Captain:
March Past Captain:
Gymnasium Officer:
Leanne Spiers
Carolyn Wilson
Rohan Pugh
Joe Ford
Alethea Spiers
Danica Bates
Mark Dove and Rick Lowe
Garry Williams
Education Committee
Bronze Medallion Coordinator:
Surf Rescue Certificate Coordinator:
Specialists Awards Coordinator:
Youth Education Coordinator:
Training team consists of Garry Williams, Digby Wilson, Rick Lowe, Mark Dove, Ian Phillips, Megan
Williams, Carolyn Wilson, Peter Traeger, Paul Bird
Youth Development Committee
Junior Education Officer:
U15 Manager:
U17 Manager:
U19 Manager:
Junior Gear Officer:
Water Safety Officer:
Junior Captain:
Ian Phillips
no nomination / position vacant
Ingrid Ostle
no nomination / position vacant
no nomination / position vacant
Rohan Pugh
Lex Wood and Sarah Anderson
Age Group Managers : (Under 7, 8, 9, 10, 11, 12, 13, 14)
Amanda Turner, Graeme Shackles, Wendy Malcolm, Steve Migah, Rachel Burdett, Paul McNally, Paul
Flannery, Anthony Taylor, Mark Thomas, Alexis Grayson, Rick Lowe, Mick Wyburd, Kel Anderson, Rob
Van Koolbergen, Paul Bird, Sara Anderson, Megan Williams, Sarah Lowe, Ian Phillips, David Howarth,
Danica Bates, Peter Traeger, Aaron Ranson, Harry Wade, Grant Beste, Mark Turley, Nick McIvor, Blake
Ellis, Sarah Anderson
Appointments
(Honorary) Auditor:
Honorary Legal Officer:
Honorary Medical Officer:
Patron: Mayor
Vice Patrons:
Delegate to SLSWA:
Trustees:
Chaplin:
to be advised
to be advised
Dr Annmarie Guthrie, Secret Harbour Medical Centre
Barry Sammels
Gary Gray, Chris Elliott
Stephen Bridges
Billy Bevan, Stephen Ford, Ross Onions
Stephen Gunther
8.0 Other Business
8.1
Social media – the club administrator advised the membership the club now had a Facebook group page which
would be used to communicate with members and would be integrated with the club website to keep
members up to date. Members were requested to ensure the club Facebook page was used appropriately and
not as a forum for personal criticisms and negative feedback. If members have a major concern or issue this
should be taken up with the club’s Board of Management. Matthew Osbourne (Principal Comet Bay Primary
School) advised the membership the school had implemented a code of conduct for social media which may
be appropriate for the club. The membership unanimously agreed to the implementation of a code of conduct
for social media.
Page 5
10.0
8.2
The Club Captain advised the membership the club would be undertaking a survey of our patrolling members
over the next couple of months to obtain feedback on our current patrolling procedures and our directions for
moving forward. This will be implemented in the next couple of months.
8.3
The Club Captain confirmed no further developments had been made to move forward with improving the
radio communication issues experienced by the club. This issue is an ongoing dialogue with SLSWA.
8.4
Members were advised the SLSA National Championships (Aussies) were held later in April next year and
would be hosted by North Kirra and Burleigh Heads, QLD for 2013. The members noted that new safety
measures would be enforced such as the wearing of fluorescent rash shirts by all competitors and it is likely
that by the end of the 2012/13 season this safety measure will be compulsory at all state and local events as
well.
Meeting Closed
The membership extended its thanks to the 2010/11 Board of Management for its consistent and dedicated work
throughout this season. Special thanks went to Peter Salleo and Vanessa Aiken who were stepping down from there
Board positions this season for the roles they undertook and wished them success in the future.
Meeting Closed at 3.30 pm.
Signed: Date:
Endorsed: …………………………………….. (President)
Date: ………………………..
Page 6